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HomeMy WebLinkAbout2018-02-12 Merit Appeals Board Minutes Special Meeting of the Merit Appeals Board Puna Conference Room Hawaiʻi County Building 25 Aupuni Street, First Floor, Room 1501 Hilo, Hawai‘i February 12, 2018 (Monday) Call to Order (Item 1) The Special meeting of the Merit Appeals Board, County of Hawaiʻi, was called to order at 10:00 a.m. by Chair Julie M. Tulang, at the Puna Conference Room, Hawaiʻi County Building, 25 Aupuni Street, First Floor, Room 1501, Hilo, Hawaiʻi, on Monday, February 12, 2018. Roll Call – Present Ms. Julie M. Tulang, Chair Mr. William Chillingworth, Member Ms. Luahiwa Namahoe, Member Mr. Mitch Tam, Member Absent & Excused Mr. David K. S. Nahuina, Vice-Chair Also Present Mr. J Yoshimoto, Deputy Corporation Counsel, Ofc. of the Corp. Counsel Ms. Gabriella Cabanas, HR Manager II, HR Department Ms. Glynis Yamada, Secretary-Reporter, HR Department Merit Appeals Board February 12, 2018 CHR. TULANG: We do have a “Statement from the Public”—Mr. Ono, if you’ll take the hot seat at the end of the table. MR. ONO: Okay. Statements from the Public (Item 2) MR. ONO: Ladies and Gentlemen, of the Merit and Appeals Board—I didn’t know that this was the Civil Service Commission before, so I thought it was more like a building appeals board, but I found out recently it’s—this is for personnel actions and such. I’m here because William Brilhante is one of the candidates, as I understand, for the position of permanent director. He—I’m—I also happen to be the Chair of the Salary Commission, but I’m not here representing the Salary Commission. I’m doing this for myself. He has been just extremely responsive, available, and furnished all the necessary information that we made—we’ve needed to make our decision and, indeed, that’s been a lot of information. So, with that information, the Salary Commission was able to make its decision as far as its latest adjustments to the salaries of the appointed officials expediently and without delay. Otherwise, we may have been going round and round in circles for quite a while. I be—I really believe that he—his background as an attorney serves very, very well in the matters that we cover because in addition to Amy Self, who’s assigned to us—he has a great understanding of the Sunshine Law as well as working on collective bargaining matters, and to a great degree—civil service type of transactions are better understood by someone who has a legal background. Also, we find that the staff is very responsive in furnishing information. We enjoy very much having Glynis assigned to us also. So, she’s your assigned person and ours as well. And so, for that matter we can conduct meetings on a very timely basis. But I’m, basically, to ask that you really consider him as the—for appointment to the permanent position of the Director of the Human Resources. And with that, I just thank you so very much for your time. I appreciate it. CHR. TULANG: Thank you—and thank you for your time. MR. ONO: Do you have any questions? CHR. TULANG: Panel— MR. TAM: No. CHR. TULANG: Members? No? MS. NAMAHOE: No. Page 2 Merit Appeals Board February 12, 2018 MR. CHILLINGWORTH: No questions. MR. ONO: Okay. So good that there’s no questions, huh? Okay, thank you very much, I appreciate it. CHR. TULANG: Thank you. Do we have—do you know if any other public members? MS. YAMADA: No, that’s it. Approval of Minutes (Item3) CHR. TULANG: That’s it. Okay. We don’t have any minutes to approve— Communication(s) (Item 4) CHR. TULANG: —nor “Communications.” We will go into “Unfinished Business.” Unfinished Business (for discussion and appropriate action) (Item 5) Selection of New Director of Human Resources: Candidate Interviews (2) scheduled at 10:00 a.m. and 1:00 p.m. for the Director of Human Resources position (selection to be determined on Wednesday, February 21, 2018) CHR. TULANG: And this is the selection of the new Director of Human Resources, candidate review (2) scheduled at 10 o’clock and 1 p.m. for the Director of Human Resources position. st Selection will be determined on Wednesday, February 21, 2018. I will entertain a motion to go into executive session. MR. YOSHIMOTO: Madam Chair, if you can make sure the motion refers to— CHR. TULANG: Oh, okay. MR. YOSHIMOTO: —92-5(a)(2) and (a)(4), HRS. CHR. TULANG: Okay. Right. The Merit Appeals Board anticipates convening an executive meeting regarding the above matter pursuant to Section 95-5(a)(4) for the purpose of consulting with the Board’s attorney on questions and issues pertaining to the Board’s powers, duties, privileges, immunities, and liabilities; and Section 95—92-5(a)(2) to consider the hire of a County officer for consideration of matters affecting privacy will be involved. A 2/3 vote pursuant to Hawaiʻi Revised Statutes, Section 92-4 is necessary to hold an executive meeting. Okay, I will entertain a motion to go into executive session. MR. CHILLINGWORTH: Move that the Board go into executive session. Page 3 Merit Appeals Board February 12, 2018 MS. NAMAHOE: I second that. CHR. TULANG: All those in favor? Opposed? AYES: Members Chillingworth, Namahoe, Tam, and Chair Tulang – 4. NOES: None. ABSENT: Member Nahuina - 1 EXCUSED: None. CHR. TULANG: Same sign. Thank you. Thank you, Mr. Ono. Thank you, Glynis and Gabriella. MR. ONO: I’m an executive—thanks a lot, okay. CHR. TULANG: Thank you. MR. TAM: Thank you. MR. ONO: Have a great meeting. RECESS: The Chair called for a recess at 10:07 a.m. (During this time, the Board Members proceeded with the candidate interviews.) RECONVENE: The meeting reconvened in open session at 2:43 p.m. CHR. TULANG: See you all, Thursday, 9 o’clock. MR. TAM: 9 o’clock. MR. CHILLINGWORTH: This coming Thursday. th CHR. TULANG: Yes, the 15. MS. NAMAHOE: A little bit earlier. MR. CHILLINGWORTH: 9 o’clock. MR. TAM: We’re here at 9— MR. CHILLINGWORTH: Roger. MR. TAM: —wrong place but we’re there. Page 4 Merit Appeals Board February 12,2018 MR. CHILLINGWORTH: Roger MR. YOSHIMOTO: You're adjourned? CHR. TULANG: Yeah. MS. NAMAHOE: Glynis, Mitch made a motion to close exec. session; Wil seconded it—I "ayed" it. Schedule Next Meeting Date (Item 6) The next Special Meeting of the Merit Appeals Board will be held on Thursday, February 15, 2018, at 9:00 a.m. at the Puna Conference Room, 25 Aupuni Street, First Floor, Room 1501, Hilo. Adjournment (Item 7) There being no other business, the Chair declared the meeting adjourned at 2:43 p.m. Respectfully submitted, 04A3 4614410/660 Glynis Yamada, Secretary-Reporter APPROVED: Julie M. Tulang, Chair Merit Appeals Board Page 5