HomeMy WebLinkAbout2020-01-28 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: January 28, 2020
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Hilo Operations Center Conference Room,
889 Leilam Street, Hilo, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the December 17, 2019, Water Board Meeting
4)
5)
APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
POWER COST CHARGE:
Departmental power costs from all power sources decreased since the last Power Cost Charge rate
was determined. The Department proposes to decrease the Power Cost Charge from $2.00 to $1.90
per thousand gallons as a result of this decrease. Power cost charges over the past two years were
as follows:
Effective
PCC
October 1, 2019
$2.00
June 1, 2019
$1.96
February 1, 2019
$1.89
August 1, 2018
$1.94
April 1, 2018
$1.88
December 1, 2017
$1.62
A Public Hearing will have been held prior to this Board meeting to accept public testimony on this
change.
RECOMMENDATION: It is recommended that the Board approve the decrease of the Power Cost
Charge from $2.00 to $1.90, effective February 1, 2020.
6) SOUTH HILO:
A. JOB NO. 2018-1099, PANA`EWA WELLS B & C REPAIR — REQUEST FOR
TIME EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract time extension of
90 calendar days. The manufacturer has encountered challenges with furnishing pumps that
meet the requirements of the contract specifications and have exhausted their options for
corrective work without success. These delays were beyond the control of the contractor.
Note: There are no additional costs associated with this time extension.
Page 1 of 6 January 28, 2020, Water Board Agenda
I" time extension — 92 calendar days
2,d time extension — 90 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 90 calendar days to Beylik Drilling & Pump Service, Inc., for JOB NO. 2018-1099,
PANA`EWA WELLS B & C REPAIR. If approved, the contract completion date will be
revised from February 15, 2020, to May 15, 2020.
B. JOB NO. 2012-983, KAI`E`IE MAUKA FACILITY IMPROVEMENTS — REQUEST
FOR TIME EXTENSION:
The contractor, Isemoto Contracting Co., Ltd., is requesting a contract time extension of 52
calendar days. This time extension request will allow the contractor to complete the project
after experiencing rain -out days and a design change to the access roadway. The delays were
beyond the control of the contractor.
Staff reviewed the request for the contract time extension and finds the 52 calendar days
justified. Note: There are no additional costs associated with this time extension.
1St time extension — 56 calendar days (Due to issuance of building permit)
2" d time extension — 52 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 52 calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2012-983, KA`IE`IE
MAUKA FACILITY IMPROVEMENTS. If approved, the contract completion date will be
extended from February 7, 2020, to March 30, 2020.
7) SOUTH KOHALA:
A. JOB NO. 2011-970, WAIKOLOA RESERVOIR NO. 1 EARTHQUAKE REPAIRS -
REOUEST FOR TIME EXTENSION:
The contractor, Henry's Equipment Rental & Sales, Inc., is requesting a contract time extension
of 60 calendar days to allow for the DLNR Dam Safety Program to complete its review and
approval of the design modifications of the Reservoir repairs and improvements, for the DWS
to analyze and to approve construction cost estimates associated with the design modifications,
and for the DWS to review and approve a revised construction schedule to accurately reflect the
time necessary to complete the modified scope of work.
At its December 17, 2019, meeting, the Water Board approved a 30 -calendar day extension to
the original January 5, 2020, contract completion date to allow for the aforementioned tasks to
be completed. Note: There are no additional costs associated with this time extension.
Staff has reviewed the request for the contract time extension and finds the 60 calendar days
justified. This is the contractor's second time extension request.
1St time extension - 30 calendar days.
2nd time extension - 60 calendar days.
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 60 calendar days to Henry's Equipment Rental & Sales, Inc., for JOB NO. 2011-970,
WAIKOLOA RESERVOIR NO. 1 EARTHQUAKE REPAIRS. If approved, the contract
completion date will be revised from February 4, 2020, to April 4, 2020.
Page 2 of 6 January 28, 2020, Water Board Agenda
8) NORTH KONA:
A. JOB NO. 2019-1116, HOLUALOA DEEPWELL REPAIR — REQUEST FOR
TIME EXTENSION:
The contractor, Derrick's Well Drilling & Pump Services, LLC, is requesting a contract time
extension of 121 calendar days. The pump manufacturer has notified the contractor that the
lead time for the delivery of the well discharge elbow will exceed the project completion date.
These delays were beyond the control of the contractor.
Staff reviewed the request for contract time extension and the accompanying supporting
documentation and found that only 60 calendar days of the requested time can be considered
justified. Note: There are no additional costs associated with this time extension.
1St time extension — 60 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 60 calendar days to Derrick's Well Drilling & Pump Services, LLC, for JOB
NO. 2019-1116, HOLUALOA DEEPWELL REPAIR. If approved, the contract completion
date will be revised from January 31, 2020, to March 31, 2020.
B. JOB NO. 2018-1098, PALANI DEEPWELL A REPAIR — REQUEST FOR TIME
EXTENSION:
The contractor, Derrick's Well Drilling & Pump Services, LLC, is requesting to address the
Water Board to appeal the Department of Water Supply's decision to deny their request for
contract time extension submitted on December 17, 2019.
C. JOB NO. 2013-989, KAHALU`U SHAFT INCLINED LIFT REPLACEMENT -
REQUEST FOR TIME EXTENSION:
The contractor, Jas. W. Glover, Inc., is requesting a contract time extension of 117 calendar
days. During the testing of the new cart, the gear box failed; and additional time was needed to
repair the gear box, retest, and then ship. After the cart was delivered, the counter -weight on
the existing cart got stuck and needed repairs to the wheels. It was also discovered that a short
portion of the track will need to be repaired (treated) to add shims, remove rust flakes, and coat
with a corrosion inhibitor. This would be the third time extension to the contract.
Ext.
Days
#
From (Date)
To (Date)
(Calendar)
Reason
1
01/19/2019
04/20/2019
90
Repair existing tracks for cart.
Cost to repair the existing tracks
under this contract is not feasible.
2
04/20/2019
01/28/2020
283
Manufacturer to build test stand to
ensure safe operation of the cart on
existing tracks.
Gear box failure and repair delayed
3
01/28/2020
05/24/2020
117
the delivery of the cart. Repair to
counter weight required as well as
.
treat a bad section of the track.
Total Days (includ ing this request)
j 490
Page 3 of 6 January 28, 2020, Water Board Agenda
Staff has reviewed the request for the contract time extension and finds the 117 calendar days
justified.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time
of 117 calendar days, to Jas W. Glover, Ltd., for JOB NO. 2013-898, KAHALU`U SHAFT
INCLINED LIFT REPLACEMENT. If approved, the contract completion date will be revised
from January 28, 2020, to May 24, 2020.
9) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
We received the following documents for action by the Water Board. The water systems have
been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
Grant of Easement
Grantor: County of Hawaii
Mohouli Heights Senior Neighborhood, Phase 3
Tax Map Key: (3) 2-4-001:184 (portion) Lot 3 -B1 -BA
2. Bill of Sale
Transferor: Mohouli Senior Phase 3-92 LLLP
Mohouli Heights Senior Neighborhood, Phase 3
Tax Map Key: (3) 2-4-001:184 (portion) Lot 3 -B1 -BA
Facilities Charge: $388,600.00, Date Paid: 2/1/2019 and 3/6/2019
Final Inspection Date: January 15, 2020
Water System Cost: $113,000.00
Grant of Easement
(Water Meter)
Grantor: HA`AWAI LLC
Tax Map Key: (3) 2-2-050:014 (portion)
4. Grant of Easement and Bill of Sale
Grantor: Kohanaiki Shores LLC
Subdivision No. 2018-1817
Tax Map Key: (3) 7-3-066:003 to 005, inclusive, 007 to 021, inclusive
Facilities Charge: N/A Date Paid: N/A
Final Inspection Date: 1/10/2020
Water System Cost: $266,330.00
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice -Chairman be authorized to sign the documents.
B. JOB NO. 2019-1111, TRANSFORMER MAINTENANCE AND UPGRADE:
Bids will be opened on January 23, 2020, at 2:00 p.m.; and a report and recommendation will
be provided at the meeting.
Page 4 of 6 January 28, 2020, Water Board Agenda
10)
C. MATERIAL BID NO. 2019-11, FURNISHING AND DELIVERING SPARE PUMP AND
MOTOR SETS FOR PI`IHONUA #3 WELL AND HAWAIIAN OCEAN VIEW
ESTATES DEEPWELL, REFURBISHING PUMP AND MOTOR SET FOR PARKER
#2 DEEPWELL, AND MISCELLANEOUS COLUMN ASSEMBLY MATERIALS FOR
THE DEPARTMENT OF WATER SUPPLY:
Bids will be opened on January 23, 2020, at 2:30 p.m.; and a report and recommendation will
be provided at the meeting.
D. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
F. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
G. EXECUTIVE SESSION REGARDING OPEN LITIGATION:
The Board anticipates convening an executive meeting for the purposes of discussing the legal
rights, duties and liabilities of the Board concerning open litigation against the Board, as
authorized by Hawaii County Charter Section 74.6 and Hawaii Revised Statutes ("HRS"),
Section 92-4 and 92-5(a)(4). The Board wishes to have its attorney present, in order to consult
with the board's attorney on its questions and issues pertaining to the board's powers, duties,
privileges, immunities, and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of
the members present, pursuant to HRS Section 92-4, is necessary to hold an executive meeting,
provided that the affirmative vote constitutes a majority of the board.
H. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
ANNOUNCEMENTS:
1. Next Regular Meeting: - February 25, 2020, 10:00 a.m.; Department of Water Supply, Hilo
Operations Center Conference Room, 889 Leilam Street, Hilo, Hawaii.
2. Following Meeting: - March 24, 2020, 10:00 a.m.; West Hawaii Civic Center, Community
Meeting Hale (Building G), 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii.
Page 5 of 6 January 28, 2020, Water Board Agenda
11)
ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code}
A lobbyist means "any individual engaged for pay or other consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate
with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration
forms and expenditure report documents are available at the Office of the County Clerk -Council,
Hilo, Hawaii.
Page 6 of 6 January 28, 2020, Water Board Agenda