HomeMy WebLinkAboutNotice of Nonprofit Year-end Report Requirement
NOTICE OF NONPROFIT YEAR-END REPORT
REQUIREMENT
All recipients of the County of Hawai‘i Nonprofit Grants-In-Aid for FY 2019-2020 must submit
a final year-end report within sixty (60) calendar days after June 30 of the 2019-20 fiscal year.
DEADLINE FOR SUBMISSION: Post-marked no later than August 29, 2020. Partial reports
will not be accepted, and there will be no further notice.
REPORTING REQUIRED: To fulfill reporting requirements, you must provide as follows:
(a) Brief Narrative. Create a Brief Narrative not to exceed two (2) pages, that
summarizes the “public benefits derived” from use of the County of Hawai‘i Grants-In-Aid
funds; and
(b) Summary of Income. Revenue Sources and Funds Received during FY 2019-20
must be provided. This form is provided for your completion and is Attachment 1 to your Brief
Narrative; and
(c) Summary of Grant Expenditures. Budget Categories and Actual Expenditures
from County of Hawai‘i Grants-In-Aid funds for FY 2019-20 must be provided. This form is
provided for your completion and is Attachment 2 to your Brief Narrative.
SUBMIT REPORT TO: Hawai‘i County Council
Maile David, Chair, Human Services & Social Services Committee
West Hawai‘i Civic Center, Building A
74-5044 Ane Keohokalole Highway
Kailua-Kona, Hawai‘i 96740
Should you have questions, please contact Dawn Manago, Legislative Assistant to Maile David,
at 323-4276 or via email at dawn.manago@hawaiicounty.gov.
County Code: The reporting requirement as it appears in the Hawai‘i County Code, amended
by Ordinance 136-2012, is provided for your reference, and reads as follows:
Chapter 2, Article 25, Section 2-142, Hawai‘i County Code
(c) For grants awarded pursuant to section 2-139(a)(1), the nonprofit organization shall submit a
written report to the council within sixty days after June 30 of the contractual year. The
report shall include, but not be limited to, a detailed description focusing on specific,
measurable outcomes of how the County funds were used, public benefits derived from their
use, and a breakdown of other funding sources and their expenditures.
(d) In addition to any other remedy provided by law, if the nonprofit organization fails to submit
the written report due within sixty days after June 30 of the contractual year within the
allotted time, the County shall require the nonprofit organization to return all grant funds
awarded and deem the nonprofit ineligible to receive future grant awards for at least the
following fiscal year, and for all subsequent fiscal years until such time as that written report
is submitted to, and accepted by, the council.
(e) Should the written report due within sixty days after June 30 of the contractual year be
deemed by the County to contain insufficient information, the nonprofit organization shall be
notified of the deficiencies and shall provide the additional information within thirty days of
notice or the nonprofit organization will be deemed to be in violation of this section.
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