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Home My WebLink About2020-07-02 Charter Commission Douglass Shipman Adams Chairperson Jennifer Zelko-Schlueter Vice Chairperson William Carthage Bergin Michelle Galimba Paul K. Hamano Kevin D. Hopkins Bobby Jean Leithead Todd Sarah H. Rice Christopher John Imiloa Roehrig Marcia A.K. Saquing Donna Mae Springer 2018-2020 HAWAI‘I COUNTY CHARTER COMMISSION Hawai‘i County is an Equal Opportunity Provider and Employer MEETING AGENDA 10:00 A.M. July 10, 2020 25 Aupuni Street, Hilo, Hawai‘i 96720 Hawai‘i County Building, Room 1401, Council Chambers 15th Session ORDER OF BUSINESS ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS Public Testimony will be taken during the meeting via videoconference from the conference room across from the Hilo Council Chambers at 25 Aupuni St. (Hawai‘i County Building), and at the Kona Council Office Conference Room at West Hawai‘i Civic Center, 74-5044 Ane-Keohok lole Highway, Building A. Testifiers will be required to wear a protective mask that covers their mouth and nose, physically distance themselves from others, and sanitize their hands prior to entering the testimony site. APPROVAL OF MINUTES 1. August 8, 2019 - Regular Meeting Minutes COMMUNICATIONS 1. Comm. No. 57: Discussion – Voter Education; as submitted by Chair Adams. UNFINISHED BUSINESS None 2018-2020 Charter Commission – 15 Page 2 July 10, 2020 NEW BUSINESS 1. Comm. No. 53.3: Charter Amendment Proposal Summaries as revised per the recommendations of the Ad Hoc Committee, which was established to develop Charter Amendment Proposal summaries and ballot questions, propose consolidation of Charter Amendment Proposals, and propose renumbering of Charter Amendment Proposals for sequential ordering; as submitted by Chair Adams. REPORTS 1. Comm. No. 53.2: Report and Recommendations of the Ad Hoc Committee established to develop Charter Amendment Proposal summaries and ballot questions, propose consolidation of Charter Amendment Proposals, and propose renumbering of Charter Amendment Proposals for sequential ordering; as submitted by Chair Adams. (Note: The Charter Commission will not deliberate or take action on the Report and Recommendations of the Ad Hoc Committee during this meeting of July 10, 2020, pursuant to Hawai‘i Revised Statutes Section 92-2.5(b), which requires that deliberation and decision making on the matter investigated may only occur at a duly noticed meeting held subsequent to the meeting at which the findings and recommendations were presented to the full membership of the board or commission. The Charter Commission anticipates discussion and decision making on the recommendations of the Ad Hoc Committee to occur during a Special Meeting on July 24, 2020.) REFERRALS FOR EXECUTIVE SESSION 1. Discussion and review of Executive Session minutes of August 8, 2019. The Commission anticipates a motion and vote to approve the executive session minutes during open session. The Charter Commission anticipates convening an executive meeting regarding the above matters, pursuant to Section 92-5(a)(4) of the Hawai‘i Revised Statutes, for the purpose of consulting with the Commission’s attorney on questions and issues pertaining to the Commission' s powers, duties, privileges, immunities, and liabilities. A two-thirds vote of the members present is necessary to hold an executive meeting; provided the affirmative vote constitutes a majority of the members to which the board is entitled, pursuant to Section 92-4 of the Hawai‘i Revised Statutes, and Rule I(d) of the 2018-2020 Hawai‘i County Charter Commission Rules of Procedure. AGENDA ITEMS FOR NEXT REGULARLY SCHEDULED MEETING 1. Suggestions from Commissioners on future agenda items 2018-2020 Charter Commission – 15 Page 3 July 10, 2020 ANNOUNCEMENTS 1. Next meeting (subject to change) DATE: Friday, July 24, 2020 TIME: TBA PLACE: Hilo Council Chambers ADJOURNMENT If you need an auxiliary aid/service or other accommodation due to a disability, contact Shannon Magnuson at (808) 961- 8836 or at charter.commission@hawaiicounty.gov. as soon as possible, preferably by July 8, 2020. If a response is received after July 8, 2020, we will try to obtain the auxiliary aid/service or accommodation, but we cannot guarantee that the request will be fulfilled. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Notice is hereby given that pursuant to HRS §92-3.5, this meeting will be conducted via interactive conference technology. Commissioners will be present at the Kona Council Chambers, West Hawai‘i Civic Center; 75-5044 Highway, Building A, Kailua-Kona, Hawai‘i. Submitting Testimony: Those wishing to testify in person must register with the Commission Secretary. Testimony may also be submitted (1) by mail to Shannon Magnuson, Office of the County Clerk, 25 Aupuni Street, Room 1402, Hilo, Hawai‘i 96720; or (2) by e-mail to charter.commission@hawaiicounty.gov. Please submit separate testimony for each item. All oral and written testimony will be made a part of the public record. Written testimony will be presented to Commission members as soon as practicable NOTICE TO LOBBYISTS If you are a lobbyist, you mu days of becoming a lobbyist (Article 15, Section 2-bbyist means “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” (Article 15, Section 2-91.3(a)(6), HawaiCode.) Registration forms and expenditure report documents are available at the Office of the County Clerk- BOARD PACKET Pursuant to Hawai‘i Revised Statutes, Section 92-7.5, the board packet provided to members of the Hawai‘i County Charter Commission for this meeting is available for public inspection during regular business hours at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo, Hawai‘i, 96720.