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Home My WebLink About2020 PHA 5 year Plan FinalPHA 5 -Year Plan for FY 2020-2024 County of Hawai`i Office of Housing and Community Development 1990 Kina`olc Street, Suite 102 • Hilo, Hawaii 96720 • (808) 961-8379 • Fax (808) 961-8685 Existing Housing: (808) 959-4642 • Fax (808) 959-9308 Kona (808) 323-4300 • Fax (808) 323-4301 EQUAL HOUSING OPPORTUNITY Table of Contents 1.0 Introduction 1 2.0 Streamlined 5-year PHA Plan 2 Appendix A: Single Audit of Federal Financial Assistance Programs Appendix B: PHA Certifications of Compliance with PHA Plans and Related Regulations Appendix C: Civil Rights Certification Appendix D: Resident Advisory Board (RAB) Comments/Narrative Appendix E: Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan Appendix F: Public Hearing Narrative Introductions The Public Housing Authority (PHA) Plan process was established by the United States Housing Act of 1937 (42 U.S.C. 1437 et seq), Section 5A. Section 511 of the Quality Housing and Work Responsibility Act of 1998 (QHWRA), Pub. L. 105-276, created the requirement for submission of 5 -Year and Annual PHA Plans by all PHA's administering the Public Housing and/or Housing Choice Voucher (HCV) programs. The PHA Plan is a guide to PHA policies, programs, operations, and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan: the 5 -Year Plan, which each PHA submits to the U.S. Department of Housing and Urban Development (HUD) once every 5th PHA fiscal year and the Annual Plan, which is submitted to HUD every year by non-qualified agencies. The Fiscal Year 2020 PHA Plan includes the Agency's mission and the Agency's long- range goals and objectives for achieving its mission over a five-year period. The Five - Year Plan also describes the approach to managing the Housing Choice Voucher (Section 8) programs and providing services for the upcoming year. The PHA policies, rules and requirements concerning the PHA's operations, programs and services are included in the PHA Pian. The Plan also includes statements of compliance with Civil Rights Rules and Regulations and Fair Housing Rules. The proposed 5 -year and Annual Plan will be presented to the Resident Advisory Board (RAB) on February 25, 2020 for recommendations and comments. A public hearing is scheduled on March 23, 2020, to receive oral and written testimony from the public. The finalized Annual Plan is then submitted to HUD by April 17, 2020. 5 -Year PHA Plan (for All PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires: 02/29/2016 Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies. rules and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members (lithe public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low income families Applicability. Form HUD -50075-5Y is to be completed once every 5 PHA fiscal years by ail PHAs A. PHA Information. A.I PHA Name: _Hawaii PHA Plan for Fiscal Year PHA Plan Submission Availability of Information. A PHA must identify the and proposed PHA Plan reasonably obtain additional submissions. At a minimum, office of the PHA. PHAs each resident council a copy The Hawaii County Housing Hilo: 1990 Kinoolc Street, Hilo, Hawaii 96720 ❑ PHA Consortia (Cheek County Housing Beginning. Type: e 5 -Year Agency (MM YYYY): 07/2020 .. PHA Codc: H1002 0 Revised 5 -Year Plan Submission PHAs must have the elements listed below readily available to the public PHA Plan Elements, and all information relevant lo the public heanng the PHA must provide information on how the public may in the standard Annual Plan, but excluded from their streamlined at each Asset Management Project (AMP) and main office or central Plans on their official websites PHAs are also encouraged to provide a the following office locations during normal business hours: 75-5044 Ane Keohokalolc Highway Building, B. 2" Fluor KAIIua-Kona, Hawaii 96740 table below) Plan Submission to the items listed in this form, where the proposed PHA Plan, inspection by the public_ Additionally, on the PHA policies contained post PHA Plans, including updates, to post complete PHA Plans Plan will he available for viewing Kona: a Joint PHA Plan and complete In addition specific location(s) are available for information PHAs must are strongly encouraged of their PHA Agency Suite 102 box if submitting Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program PH HCV Lead PHA Page 1 of 7 form HUD -50075-5Y (12/2014) B. 5 -Year Plan. Required for a PHAs completing this form. B.I ; I Alission. State the PHA's mission for serving the needs of low- income, very low- income, and extremely low- income families in the PHA s junsdiction for the next five years. The mission of the Hawaii County, Office of Housing and Community Development (OHCD) is responsible for the planning. administration and operation of all of the County of Hawai'i's housing programs such as the Section 8 rental assistance for qualified families, Its overall goal is to provide for the development of viable communities in Hawaii County by providing decent housing, suitable living environments and expanding economic opportunities. The reports below provide important data about the communities and families on Hawai'i island that are in need of housing assistance and affonlable housing. Ilawal'i County Consolidated Plan, 2020-2024 The County of Hawaii is required to submit a Consolidated Plan (CP) to the U.S. Department of Housing and Urban Development (HUD) in order to twelve its Community and Development Block Grant (CDBG) funds. The purpose of the County's CP is to ensue: that junsdictions receiving direct federal assistance utilize and develop a plan for its housing and related needs of very low-, low-, and moderate -income families in a way that impmves the availability and affordability of decent, safe and sanitary housing within a suitable living environment The County's CP has three major sections: Housing & Special Needs Housing; Homeless; and Community Development. The County's CP provides goals, priorities, needs, and data used to develop the plan for how the County intends to administer the HUD CDBG Program. The Slate of Hawaii CP pmvides background, direction, and a plan for haw the Slate intends to administer HUD s Home Investment Partnership Program (HOME), National Housing Trust Fund (HTF), Emergency Solutions Grant Program (ESG), and Housing Opportunities for Person with AIDS (HOPWA) to assist in meeting the housing needs of Hawai`i citizens. The goals and objectives are addressed in the County of Hawai'i's 2020-2024 Consolidated Plan, which can be viewed at haps: www.Hawaiicountv.govdcpartiuents.office-ol-housing Hawai'i Housing Planning Study, 2019 The Hawaii Housing Planning Study (HHPS) is a series which began in 1992 and is a comprehensive assessment of the housing market in Hawai'i. The purpose of the HHPS 2019 report is to provide contemporary data on the housing situation in Hawaii to support planning activities in Hawai'i County, This report reflects data collected from January through August 2019 Included in this study are housing demand, housing supply, housing prices, affordable housing, and needed housing units The HHPS 2019 incorporates data fmm ten data collection and analysis sources; 1) Housing inventory, 2) Housing Demand survey, 3) Housing Projections, 4) Housing Price Study, 5) Producers Survey, 6) Housing For Special Needs Groups Study, 7) Homeless Study, 8) Tounsm Study. 9) Native Hawaiians, 10) Secondary Data, This report is comprehensive collection of current data on Hawai'i's housing markets and also provides a general forecast of future housing market. The HHPS 2019 study can be viewed here Iutp.fr'records hawaiicounty gov(WebLink'Doc View.aspx?dbidal &idlt1O2744&page° 1 &r:r 1 Affordable Rental Housing Report and Ten -Year Plan, July 2018 This report was submitted and prepared by the Special Action Team appointed by the Hawaii State Legislature Approximately 10,688 acres of state, county, and private lands have been established as a priority lands for rental housing through 2026 This report identifies land across each county that is suitable for affordable rental housing, This report sets housing production goal for each county, recommends implementation actions, and identifies the parties responsible for sustained progress The components alibi: study can be viewed at. http. filcs.Hawaii.gov dheduop sph.AflhrdahleRentalHousingReriort IilYearPlan.pdi Single Audit of Federal Financial Assistance Programs- please refer to Appendix A 6559skaks SY (12/2014) Page 2 of 7 form HUD-50075- B! Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely low- income families for the next five years. A. Expand the supply of assisted housing on Hawai'i island I. Apply for additional Section 8 program vouchers should they become available 2. Adopt strategies and options that maintain the maximum program size of the Housing Choice Voucher (HCV) Program 3. Explore ways to expand service delivery to all housing markets on Hawaii island B. Improve the quality and efliciertcy of assisted housing I. Obtain, improve, and maintain a score equaling a "high performer" status on the Section Eight Management Assessment Program (SEMAP). The OHCD achieved a "Standard" (78%) rating forccnification period July I, 2018 -June 30, 2019. 2. Maximize the utilization of available vouchers 3. Explore new and existing ways to fund, coordinate and link supportive services to housing 4. Review and update the OHCD administrative plan as needed C. Increase Housing Choices 1. Continue to administer and promote the Homeownership Option Pmgram (HOP) 2. Develop and promote working partnerships with landlords around Hawaii island to encourage participation with the Housing Choice Voucher(HCV) Program 3. Research and explore for additional funding sources for landlord incentive programs D. Promote Self -Sufficiency 1. Increase the number of families enrolled in the Family Self -Sufficiency (FSS) Program by promoting program participation at annual re -exams and by displaying visual displays in interviewing cubicles 2. Increase and promote awareness of the American Job Center 10 new and current participants E. Seek partnerships that will further the goal of affordable housing opportunities 1. Continue to maintain partnerships with community, Federal, and State agencies 2. Participate in the Community Alliance Program (CAP) regularly, in an effort to end homelessness F. Ensure equal opportunity and affirmatively further fair housing 1. Ensure access and suitable living conditions for families utilizing federally assisted housing reganllcss of race, color, religion, national origin, sex, familial status, sexual orientation, gender identity, marital status, disability, and HIV infection. 2. Continue to improve the dissemination of Fair Housing information to new and existing participants 3. Schedule and encourage annual fair housing trainings and'or webinars for staff G. Improve housing delivery system 1. Continue to provide online tillable forms, waillist information, applications to various voucher and pmjecl based voucher programs, and landloni and tenant informational documents pertaining to subsidized housing. 2. Support the professional growth of the OHCD staff by providing adequate training opportunities 3. Provide the utility allowance annually 6559skaks Page 3 of 7 form HUD -50075- 5Y (12/2014) B.3 Progress Report. Include a repan on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -Year Plan. A. Expand the supply of assisted housing 1. Apply for additional Section 8 Program vouchers should they become available. The QHCD continued to look for additionalf ending opportunities made available by the U.S. Department of Housing and Urban Development (HUD). 77re County of Huwui'i was awarded nine (9) units front the 2017 Mainstream Program funds from HUD. The OHCD continued to process applications from this category of non -elderly, disabled population. On December 17, 2019, the County of 1lawai'1 received notification from HUD that it was awarded len (10) FY19 HUD-VASH vouchers. The County continues to work with Veterans Affairs to develop and implement processes to lease these unit vouchers. Since 2015, the 011CD has received a total of80 new i ASH vouchers. Adopt strategics and options that maintain the maximum program size of the Housing Choice Voucher (HCV) Program The 011CD continued to maintain lease -up percentages at or above 98% of HAP budget to maintain budget levels and continued the monitoring off ording by utilizing HUD's Two -Year Tool along with the PHA software system to forecast leasing and spending outcomes. The OHCD also employed data collected from a 2019 rent study to monitor payment standards in relation to the rent burden of the participants. 3. Explore ways to expand service delivery to all housing markets The OHCD utilised approximately 77 percent of its Project Base Voucher (PBI') set asides. The 011CD estimates that in 2019-2020, based on availability offending, it may Project -Base additional vouchers set aside for homeless, veterans. provision ofsupportive services to persons with a disability or elderly. and a poverty rate of 20 percent or less. The 011CD collaborated with community agencies and service providers to maximize resources and provide available services. The 011CD will also continue to explore innovative solutions and practices to ensure an ongoing supply of affordable housing, 13 Improve the quality of assisted housing 1. Strive and obtain a "High Performer', Section Eight Management Assessment Program Score. The 011CD achieved a "Standard" (78%) raring for the certification period July 1. 2018- June 30, 2019. The 011CD implemented a SEALIP Action Plan in which the use of the agency's software Quality Control Review system is incorporated to monitor rental transactions. Staff goal setting and evaluations are ongoing. Maximize utilization of available vouchers For thef coding period Januar' 1. 2019 though December 31. 2019, the 011CD cumulatively expended 99% of its available vouchers. providing monthly housing assistance to over 2000 program participants. 3. Explore new and existing ways to fund, coordinate and link supportive services to housing. The 011CD continued to collaborate with conrmunin' partners and linked program participants to the services available and projects that promote self-sufficiency. C. Increase Housing Choices 1. Continue the Homeownership Option (HOP) Program The 011CD continued to promote the HOP to all eligible program applicants and participants. The OHCD continued w connect program participants with local Self -Help Programs and the Habitat for Humanity blousing Program otganization, 2. Develop strategies for providing training and outreach to landlonls The 011CD participated in the County's annual Fair Housing Workshops, Landlords Summits, Inter -Faith Coalition Events and other similar type of events to promote the benefits of participating with the Housing Choice Voucher program. The 011CD explored additional role of existing staff to serve as an owner/agent liaison to outreach and recruit. D. Promote Self -Sufficiency 1. Increase the number of families enrolled in the Family Self -Sufficiency (FSS). The OHCD continued its monthly informational meetings in East and 'rest Hawaii which provided eligible individuals to learn about the benefits of the FSS and HOP Programs. Enrollment activities included efforts to educate the OHCD staff to increase promotion and referrals during appointments and at orientation presentations. Identify and facilitate supportive services The 011CD continued to identify and secure commitments from additional organizations and programs addressing participants' needs and barriers to se f stciencv and increased network opportunities to collaborate on new strategies and form new partnerships. 6559skaks Page 4 of 7 form HUO-50075- SY (12/2014) E. Seek partnerships that will further the goal of affordable housing opportunities I. Partner with other Local, State, and Federal Agencies The O11CD has fostered open communication with other !rousing agencies within the Stare of Hawaii 10 share best practices with similar challenges. Provide leadership, support and enhance partnership with Local, State, and Federal agencies to address affordable housing and supportive services issues The OHCD participated in the various community wide events that address the goal of ending homelessness, promoting access to programs. optimising self-sufficiency. and firrthering fair housing. In previous years the OHCD has participated in Landlord Summits and Homeless awareness events. F. Ensure equal opportunity and affirmatively further Fair housing 1. Continue to improve the distribution or Fair Housing information To commemorate Fair Housing Month in April ofeach year, the OHCD along with U.S. Department of/ -lousing and Urban Development (HUD). Hawaii Civil Right Comrission (HCRC), and Legal Aid Society of Hawaii (LASH) held 2 free Fair Housing seminars which was open to the public. A dedicated Fair Housing website was launched on the County of Hawaii website in Jwte of 2019 to disseminate useful Fair Housing information and links to the general public, The Fair !lousing Coordinator also was able to provide training to all Section 8 staff in September 2019 and plans to provide training on a regular basis to all the staff of the OHCD. The O11CD will continue to employ the various resources and training materials made available by HUD to staff and program participants to provide informational packets and access to information. G. Improve housing delivery system 1. Evaluate the current administration of the HCV Program. 6559skaks 5Y (12/2014) The OHCD continued to look at strategies to increase operational efficiency. audit staff roles and job descriptions to ensure that work loads are balanced and completed effectively. Provide on-going staff training The O11CD continued to provide individual and group training on various housing topics to housing staff including HUD's library of resources, the PHA 's Administrative Plan, and third -party trainung and reference materials. 3. Provide utility allowance schedule annually The calendar year 2020 utility allowance schedule was updated in October 2019. The utility schedule for single family and multifamily units for a!1 bedroom sizes were unaffected. The OHCD tit!! complete the revision process on an annual basis as required be HUD. 4. Maintain and develop effective reporting systems to impmve operation efficiency The OHCD continued to utilize MR1 Software, LLC's Housing Pro software program along with various HUD required systems to administer and manage the Housing Choice Voucher (HCV) program. Page 5 of 7 form HUD -50075- 13.4 Violence Against Women Act (VAWA) Coals. Provide a statement of the PHA's goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking, The OHCD provides support and resources by disseminating information about VAWA and making referrals to resource agencies. The OHCD periodically meets with resource agencies to obtain updated information an services in the community that arc available to victims of domestic violence, sexual assault, and/or stalking. The OHCD supports the goals and objectives of VAWA. The OHCD continues to provide information by notifying applicants, participant families, and landlords about VAWA. Landlonis are also provided information about VAWA in written form that is distributed in landloni booklets and rental packets. The OHCD will continue to seek out resources that can benefit and educate both participants and staff about VAWA. B.5 Significant Amendment or Modification. Pmvidc a statement on the criteria used for determining a significant amendment or modification to the 5 -Year Plan. In accordance with 24 CFR *903,7(r)(2) which requires public housing authorities to identify the basic criteria the agency will use to determine a substantial deviation from its 5 -Year Plan and significant amendments or modification to the 5 -Year Plan and Annual Plan, the fallowing definitions are used: Substantial Deviation: • A substantial change in the direction pertaining to the goals and objectives outlined in the 5 -year plan. • Any change to the Office of Housing and Community Development's (OHCD) mission statement Siunifrcant Amcndment(Alodification: • Changes which would significantly affect eligibility, organization of waiting lists, admissions policies, tenant rent policies, and any additions anew programs. 13.6 Resident Advisory Board (RAB) Comments. (a) Did dee RAB(s) provide comments to the 5 -Year PHA Plan:' Y N CI • RAB meeting occurred on February 25, 2020, Tuesday. (b) If yes, comments must be submitted by the PHA as an attachment to the 5 -Year PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. Please refer to Resident Advisory Board (RAB) Comments/Narrative in Appendix D 13.7 Certification by State or Local Officials. Form H UD 50077 -SL Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. Appendix E - Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan Appendix C- Civil Rights Certification,. and Cenilications of Compliance with PHA Plans and Related Regulations Appendix 13- PHA Certifications of Compliance with PHA Plans and Related Regulations 6559skaks 5Y (12/2014) Page 6 of 7 form HUD-50075- Instructions for Preparation of Form HUD -50075-5Y 5 -Year PHA Plan for All PHAs A. PHA Information 24 CFR $903.23(4)(e) A.t Include the full PHA Name, PHA Code, , PHA Fiscal Year Beginning rMM YYYY). PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the hearing and proposed PHA Plan PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table B. 5 -Year Plan. B.1 Mission. State the PHA s mission for serving the needs of low- income, very low- income, and extremely low- income families in the PHA'slunsdl.lion for the next five years. (24 CFR 4'°.'=3.6(x)(1)) B.2 Coals and Objectives Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income. and extremely low- income families for the next five years. (24 CFR 903.61b1(I 1) For Qualified PHAs only, if at any tune a PHA pr, eposes to take units offline for modernization, then that action requires a significant amendment to the PHA's 5 -Year Plan. H.3 Progress Report. Include a rt. -port on the progress the PHA has made in meeting the goals and objectives described in the previous 5 - Year Plan. (24 CFR &903.6(h)(21) B.4 Violence Against Women Act (VAWA) Coals. Provide a statement of the PHA's goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking (24 CFR :(N)3.6(a)(3)) BS Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the 5 -Year Plan. B.6 Resident Advisory Board (RAB) comments. (a) Did the public or RAB provide comments"' (b) If yes, submit comments as an attachment to the Plan and descnbe the analysis oldie comments and the PHA's decision made on these recommendations_ (24 CFR $903.17(a) 24 CFR 3903.19) This Information collection is authorized by Section 511 of the Quality housing and Work Responsibility Act, which added a new section SA to the It5. Housing Act of 1937, as amended, which introduced the 5•Year PIA Plan. The S -Year PITA Plan provides the PHA's mission. goals and objectives for serving the needs of low. income very low• income, and extremely low Income families and the progress made in meeting the goals and objectives described in the previous 5•Year Pian. Public reporting burden for this information collection is estimated to average 76 hours per response, Including the time for reviewing Instructions. searching existing data sources, gathering and maintaining the data needed. and completing and reviewing the roPection of Information. InfD may not collect this Information, and respondents are not required to complete this form, unless It displays a currently valid OMR Control Number Privacy Act Notice. The United States Department of housing and Urban Development is authorized to solicit the Information requested in this form by virtue of Title 12.115. Code. Section 1701 et seq-. and regulations promulgated thereunder at Title 12. Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. 6559skaks Page 7 of 7 form HUD-50075- SY (12/2014) Appendix A: County of Hawaii - Single Audit of Federal Financial Assistance Programs COUNTY OF HAWAII STATE OF HAWAII SINGLE AUDIT OF FEDERAL FINANCIAL ASSISTANCE PROGRAMS Fiscal Year Ended June 30, 2018 1.11"; N&K CPAs, Inc. ACCOUNTANTSICONSULTANTS AMERICAN SAVINGS BANK TOWER ' 1001 BISHOP STREET, SUITE 17001 HONOLULU, HAWAII 968 3 3696 T (808) 524 2255 F (808) 523-2090 1 nkcpa com N&K CPAs, Inc. ACCOUNTANTS1CONSULTANTS March 28, 2019 To the Chair and Members of the County Council County of Hawai'i AMERICAN SAVINGS BANK TOWER 1001 BISHOP STREET, SUITE 1700 HONOLULU, HAWA" 96813 3696 T (808) 524.2255 F (808) 523 2090 We have completed our financial audit of the basic financial statements and other supplementary information of the County of Hawaii, State of Hawaii (the County), as of and for the fiscal year ended June 30, 2018. Our report containing our opinions on those basic financial statements is included in the County's Comprehensive Annual Financial Report. We submit herein our reports on the County's internal control over financial reporting and compliance, the County's compliance with requirements that could have a direct and material effect on each of its major federal programs and internal control over compliance, and our report on the schedule of expenditures of federal awards. OBJECTIVES OF THE AUDITS The primary purpose of our audits was to form opinions on the faimess of the presentation of the County's basic financial statements as of and for the fiscal year ended June 30, 2018, and to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), which establishes audit requirements for state and local governments that receive federal financial assistance. More specifically, the objectives of the audits were as follows: 1. To provide a basis for an opinion on the fairness of the presentation of the County's basic financial statements. 2. To report on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts in accordance with Government Auditing Standards. 3. To report on intemal control over compliance related to each major federal program and an opinion on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major federal program in accordance with the Single Audit Act Amendments of 1996 and the Uniform Guidance. 2 N&K CPAs, Inc. ACCOUNTANTS I CONSULTANTS SCOPE OF THE AUDIT Our audit was performed in accordance with auditing standards generally accepted in the United States of America as prescribed by the American Institute of Certified Public Accountants; Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of the Uniform Guidance. The scope of our audits included an examination of the transactions and accounting records of the County for the fiscal year ended June 30, 2018. ORGANIZATION OF THE REPORT This report is presented in four parts as follows: • Part I Our report on internal control over financial reporting and on compliance and other matters. Part II Our report on compliance for each major federal program; report on internal control over compliance; and report on the schedule of expenditures of federal awards required by the Uniform Guidance. • Part III - The schedule of findings and questioned costs. • Part IV - The summary schedule of prior audit findings. We wish to express our sincere appreciation for the excellent cooperation and assistance extended by the staff' of the County. Sincerely, Aft. k ear,_VA., N&K CPAs, INC. 3 COUNTY OF HAWAII, STATE OF HAWAII TABLE OF CONTENTS PART I REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards PART II REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE Report on Compliance for Each Major Federal Program; Report on Internal Control over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance Schedule of Expenditures of Federal Awards Notes to Schedule of Expenditures of Federal Awards PART III SCHEDULE OF FINDINGS AND QUESTIONED COSTS Page 6-7 9-11 12-22 23 Schedule of Findings and Questioned Costs 25 PART IV SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS Status Report 27 4 PART I REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS 5 N&K CPAs, Inc. ACCOUNTANTS l CONSULTANTS AMERICAN SAVINGS BANK TOWER 1001 BISHOP STREET, SUITE 1700 HONOLULU, HAWA i 96813-3696 T (808) 524 2255 F (808) 523-2090 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS INDEPENDENT AUDITOR'S REPORT To the Chair and Members of the County Council County of Hawai'i We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the County of Hawaii, State of Hawaii (the County), as of and for the fiscal year ended June 30, 2018, and the related notes to the financial statements, which collectively comprise the County's basic financial statements, and have issued our report thereon dated December 28, 2018. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the County's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal control. Accordingly, we do not express an opinion on the effectiveness of the County's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. 6 N&K CPAs, Inc. ACCOUNTANTS] CONSULTANTS Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the County's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. /Vt K a r, live. Honolulu, Hawai'i December 28, 2018 7 PART II REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE 8 RIP; N&K CPAs, Inc. ACCOUNTANTS CONSULTANTS AMERICAN SAVINGS BANK TOWER 1001 BISHOP STREET, SUITE 1700 HONOLULU, HAWAII 96813-3696 T (808) 524-2255 F (808) 523 2090 REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE INDEPENDENT AUDITOR'S REPORT To the Chair and Members of the County Council County of Hawai'i Report on Compliance for Each Major Federal Program We have audited the County of Hawaii, State of Hawai'i's (the County) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the County's major federal programs for the fiscal year ended June 30, 2018. The County's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of the County's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. 9 N&K CPAs, Inc. ACCOUNTANTS 1 CONSULTANTS We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the County's compliance. Opinion on Each Major Federal Program In our opinion, the County complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the fiscal year ended June 30, 2018. Report on Internal Control Over Compliance Management of the County is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the County's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is Less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. 10 N&K CPAs, Inc. ACCOUNTANTS 1 CONSULTANTS The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business - type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the County as of and for the fiscal year ended June 30, 2018, and the related notes to the financial statements, which collectively comprise the County's basic financial statements. We issued our report thereon dated December 28, 2018, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the County's basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. AO. K eMr, 2,c. Honolulu, Hawai'i March 28, 2019 11 County of Hawai'i, State of Hawaii SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Fiscal Year Ended June 30, 2018 Federal GrantoriPase•Through Grantor/Program or Cluster Title Federal Pass -Through Federal Total Provided CFDA Entity Identifying Program Federal Through to Number Grant Number Number Award Amount Expenditures Subreciplenta DEPARTMENT OF AGRICULTURE Food and NubDlan Service Passed though the Stale Department of Education. Summer Food Service Program for Children yy k d 1707.8 S 42,375 S 42.315 $ Total Department of Agriculture 42,375 DEPARTMENT OF COMMERCE National Oceank and Atmospheric Administration Passed Through the State Department of Business, Emnormc Development and Tourism: Coastal Zone Management Administration Awards A'. 4' c NA16N054190093 NIA 374716 17,497 Hawaii Coastal Zone Management Program NA17N0S4190102 NIA 398,401 246,362 Subtotal CFDA 11419 265,659 Total Department of Commerce 265,859 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Office of Housing Section 6 • Housing Assistance Payments Program t4 "95 Kulamano Efdedy Housing 111 10 0002001 NfA 360,836 S 224.921 S — The accompanying notes are an integral part of this schedule. County of Hawaii, State of Hawai'i SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal Grantor(Pass•Through GranlorWrogram or Cluster Title Federal Pass•Thraugh Federal Total Provided CFDA Entity Identifying Program Federal Through to Number Grant Humber Number Award Amount Expenditures Subrecipients DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (Continued) Community Planning and Development Community Development Bock GrantsIState s Program and Non-Enu9ement Grants in Hawai 14.225 B -14 -DH -15-0002 N/A 5 2,677,897 $ 378.796 5 242 708 8.15 -DH -15.0082 NIA 2,465,271 622327 9.16.0H-15.0002 NIA 2491,306 1027,882 981.823 Program income WA k, 575 6,575 B•17.0H-15-0002 N1A 2,524,362 1,011 378 957 560 Program Income WA 205 722 42 644 Subtotal CFDA 14226 1252 680 2,461,890 Passed Through the Hawa6Housing Finance and Llevekpmen1 Corporation: Home Investment Partnerships Program 14 239 M -14 -SG -15-0100 FIN 16-02 452.684 M•15 -5G-15-0100 FIN 16-04 2,852,059 631,536 6 Program Income 46,146 Subtotal CFDA 14.239 721.160 253.230 Public and Indian Housing Section 8 Housing Choice Vouchers 14.871 HI002AF 2017 WA 1,949,059 1 777,650 HI002VO 2017 NIA 17.156595 9193,051 HI002AF2018 NIA 1794,095 237807 HIDO2V0 2018 WA 16556 706 7,555,227 Program Income 1,470,448 Subtotal CFDA 14.871 5 20,234 183 , 5 The accompanying notes are an integral part of this schedule. County of Hawai'f, State of Hawai'i SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal GrantorlPass•Through Grantor/Program or Cluster title DEPARThIENT OF HOUSING AND URBAN DEVELOPMENT {Continued} Famny SelfSuffioency Program 14.896 HI002FSHI80A314 2011 N/A $ 66,204 S 29 826 S — HI802FSH160A014 2318 WA 66,937 18,360 Subtotal CFDA 14.896 48186 — Total Department of Housing and Urbari Development 24 481.130 2.715.120 DEPARTMENT OF THE INTERIOR Office of the Secretary Payments m Lieu of Taxes 15.226 N/A NIA 334,504 334,504 Fish and WiJdlile Service National Wildlife Refuge Fund 15 655 N/A NJA 68,393 68.393 Total Department of the Interior 402.897 Federal Pass Through Federal Total Provided CFDA Entity Identifying Program Federal Through to Number Grant Number Number Award Amount Expenditures Subredplents DEPARTMENT OF JUSTICE Office of Juvenile Justice and Delinquency Prevention Passed through the State Department of Human Services. Juvenile Justice and Delinquency Prevention - Allocation to States 16.54!: 2016-JF•FX-0022 DHS-17-0YS-702 400,000 201,556 222 556 Bureau of Justice Statistics Passed through the State Department of the Attorney Genera'. 16 554 2015 -RU -BX -K010 WA 15,000 4,231 National Criminal History Improvement Program 2013 -MU -BX -K056 2013-MU-BXKO56 36,000 36.000 Subtotal CFDA 16.554 5 40.231 5 The accompanying notes are an integral part of this schedule. County of Hawaii, State of Hawaii SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal Grantor/Pass-Through Grantor(Program or Cluster Title Federal Pass -Through Federal Total Provided CFDA Entity Identifying Program Federal Through to Number Grant Number Humber Award Amount Expenditures Suhrecdplents DEPARTMENT Of JUSTICE (Continued} Office for Victims otCrime Passed through the State Department of the Attorney Gen:: Crime Victim Assistance '6. 5 2014-VA-GX-0035 14 -VA -04 5 355093 5 37,680 5 24,324 2015-VA-GX-0035 15 -VA -04 1,649 391 810,451 1 2016-VA-GX-0063 154A-07 101 745 26,568 Subtotal CFDA 16.575 874,699 190.626 Violence Against Women Office Passed through the State Department of Auomey General. Violence Against Women Formula Grants 16 506 STOP Violence Against Women 2015 -WF -AX -0024 15 -WF -03 54.137 54137 SAFE On Cal Pay d SANE Coordnator 2014-WF•AX•0019 14 -WF -07 53,586 49,698 Sexual Assault Ki' SAX) Testing 2015•WF-AX-0024 15 -WF -07 53205 8,113 Subtotal CFDA 16.588 111,948 Office of Community Oriented Policing Services Public Safety Partners :p and Community Pc,icag Grants COPS 16 710 2014ULWX0037 N'A 250000 S 89,478 5 The accompanying notes are an integral part of this schedule. County of Hawai'i, State of Hawai'i SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Feden° Pass -Through Federal Total Provided CFDA EnUIy Identifying Program Federal Through to Federal GrantorlPass-Through Grantor1Program or Cluster Tide Number Grant Number Number Award Amount Expenditures Subretipienls DEPARTMENT OF JUSTICE (Continued) Bureau of Justice Assistance Edouard Byme Memorial Justice Assistance Grant Program 16 738 Passed through the Slate Department atAUomey Genera:: Statewide Multi -Jurisdictional Drug Task Force (SMDTF) 2016-0J-BX489 8+ 16.DJ-01 5 45,334 S 6500 5 JAG Specialized Sea Assault Unit 2014 -DJ -BX -0910 14 -DJ -01 272,923 56,618 2015-DJ-BX•c342 15 -DJ -08 55,695 55,695 Hawaii Narcotics Task Force 2015 -DJ -BX -0342 15-13J-03 44162 36,617 Subtotal CFDA 16 738 155,430 National Institute of Justice Passed through the State Department olAttorney General: Paul Coverdell Forensic Sciences Improvement Grant Program 6 74F 21,1 T CD -BX -0014 I7-0:,7•2 50,460 19,282 Criminal Division Equitable Sharing Program 16 922 Asset Forfeitures HI001013A NIA 374 374 HI0010000 NIA 521 521 Subtotal CFDA 16 922 895 Total Department of Justice 5 1,494,519 5 393 182 The accompanying notes are an integral part of this schedule. County of Hawaii, State of Hawaii SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued} Fiscal Year Ended June 30, 2018 Federal GrantorlPass•Through GrantorlProgram or Cluster Tide Federal CFDA Number Grant Number DEPARTMENT OF LABOR Employment and Training Administration Passed through the Slate Department of Labor and InduslnalRelations. Senior Community Service Employment Program Subtotal CFDA 17135 WIOA Cluster W10A Adult Program Subtotal CFDA 17.258 WIOA Youth Activities Subtotal CFDA 17.259 WIOA Dislocated Worker Formula Grants Subtotal CFDA 17.278 Total WIOA Cluster Total Department of Labor 17 235 AD -3040217.554.15 AD -30402.17.55-A-15 17.258 AA -26775.15.55-A 15 M -26775-t6.5544•:5 M -26775.17.55-A-15 17.259 AA -26775-16.55-A45 M•26775-17.554.45 17.278 AA -26775.15-55-A-15 M -26775.16.55-A•15 AA -26775-17.55-A-15 Pass•Tbrough Federal Total Provided Entity Identifying Program Federal Through to Humber Award Amount Expenditures Subrecipients PY16•SCSEP-H-HCOA 5 PY16-SCSEP4-1-HCOA WIOA.I5.A&DWP•H 411I0A-16-A8DWP-H WIOA-17-AADWP4H WIOA-16-YP-H WI0A-174P•H WIOA-15-A8DWP4H WIOA•16•A&DWP•H WIOA-17-ABDWP-H The accompanying notes are an integral part of this schedule. 327,726 $ 24,877 $ 359,686 301,923 326.800 387,934 1 422,171 400,146 7.498 3,886 365,215 291,775 289,333 178,242 417,471 282.880 192 831 461.122 366,943 353,926 19,002 416,431 276,518 6,004 2 653 218,352 177 324 1044,689 • 836 042 $ 1,371,489 $ 836.042 County of Hawaii, State of Hawai'i SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal Grantor!Pass•Through GrantorWragram or Cluster Title Federal Pass -Through Federal Total Provided CFDA Entity Identifying Program Federal Through to Number Grant Number Number Award Amount Expenditures Subreclpients DEPARTMENT OF TRANSPORTATION Federal Highway Administration Passed Uuough the State Department of 7ransportatrm Highway Planning and Construction: 20,205 Bridge Inspection/Appraisals BR•NBIS(55) 13003 $ 160 000 5 25 345 S Bridge InspectionlAppraisals BR-NBIS(87) 16002 160 800 101 619 Mamalahoa Hwy Widening, Mena Road NH -019-1(044) 12032 2].285500 644 772 Alii Drive ROW RS -0187(1) 00014 3127,200 85 RS -0187(4) 10010 6,564.594 85 Hakalau Bridge North Abutment 5TP-0100(073) 17025 1588.104 423 464 AN Drive Culvert Replacement STP -0186(1) 97029 462 885 13 228 Kaininani Drive Roadway Imp, Mamalahoa they to Ahiahi St STP -0198(1) 11007 9434,330 1498 Kaiminani Drive Roadway imp, Ahiahi St to Ane Keohokalole liwy STP -0198(2) 13034 15126147 3,846 Kamehameha Avenue Resurfacing. Wailoa Bridge to Ponohawai 61. STP -1910(1) 05003 12 842.182 1481 Puainako Street Extension, Kamohana St to Country Club Rd STP -2000(4) 00030 26 886000 564 Waianuenue Ave Imp, Rainbow Dr to Akolea Rd STP -2720(001) 13019 1 t1,3 •7140 Kawailani Street Improvements, Iwalarai to Pohakulani Street STP -2160(2) 99021 21 469,625 6,352.354 Marlon° St Improv, Lanikaulato Kekuanaoa STP -2770(004) 11043 5589,416 111,071 Subtotal CFDA 20.205 7,672,272 Federal Transit Administration Passed through the State Department of Transportaton: Federal Transit Capital Investment Grants 20.500 HI -2016-004 14fA 1,119,817 5 392,638 ;— The accompanying notes are an integral part of this schedule. County of Hawai'i, State of Hawai'I SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal GrantorlPass•Through Grantor!Program or Cluster Tide Federal CFDA Number Grant Number DEPARTMENT OF TRANSPORTATION (Continued) National Highway Traffic Safety Administration Passed through Bre Slate Department al Transportation. Highway Safety Cluster Stale and Community Highway Safety Speed Enforcement Traffic Investigation Program Distracted Driving Subtotal CFDA20.600 National Priority Safety Programs Data Grant Seathet Enforcement Roadblock Program Subtotal CFDA 20.616 Total Highway Safety Cluster 20600 20.616 18X9204020 16X9204020 18X9204020 69A37518300004020 18X9204020 18X9204020 18X9204050H117 18X920405C 16X920405C 16X9204058 69A37518300004058 1$X920405D 18X9204050 Pass -Through Federal Total Provided Entity Identifying Program Federal Through to Number Award Amount Expenditures Subreclplents SC17.061014H-02) 5 SC 18.06(01-H-021 PT17-01(024-1-011 PT18-01(02.H-01 t D017 -18(02-H-01 i OD16.10(02-H-01. AL16-02(03-S-01) TR17-03(114-H-01) TR18-03(04-H-01) 0P174:15(01 -H-02) 0P18435(01 -H-02) AL17-02(0I4102) AL18-02(0144-02) The accompanying notes are an integral part of this schedule. 103,068 $ 49,586 5 171,036 111,296 53,250 10,004 80,750 24700 57,430 15.435 57430 31,655 242.676 135,596 5,762 135,680 122,883 14,610 1,697 78,843 20,179 78,869 30446 52.655 10,076 65,220 21,323 212,366 $ 455 042 $ County of Hawaii, State of Hawai'i SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal Pass•Through Federal Total Provided CFDA Entity Identifying Program Federal Through to Federal GrantanPass•Through GrantoriProgram or Cluster rig. Number Grant Number Number Award Amount Expenditures Subrecipients DEPARTMENT OF TRANSPORTATION (Continued) Alcohol Open Container Requirements 20,607 Roadblock Program 1809205464 AL17-02(01•H-02) $ 153305 $ 41 193 $ Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 Prosecutor's Training 69A37518300004020 AL18-02(01-H-02) 124296 12281 Total Department of Transportation 8633,426 DEPARTMENT OF HEALTH ANO HUMAN SERVICES Administration for Community Living Passed tfvolgh the State Executive Office on Aging: 1\iC Special Programs for the Aging - Title 111, Pad D - Disease Prevention and Health Promotion Services 93 043 3D-4-2:16 HA2016NO3 15 735 3 019 uster Special Programs for 8m Aging • Title III Part 8 - Grants for Supportive Sery ces and Senior Centers 93.044 3/342016 HA2016NO3 492,169 55,281 361-4-2317 HA2016NO3 457,773 398,672 Subtotal CFDA 93.044 453,953 Special Programs for the Ag og • 7r0e + . }ar. C. Nutrition Services 93 045 3C' -0.2017 HA2016NO3 280 706 104 083 3C1-4-2018 HA2016NO3 364,862 193.:30 3C2-4-2016 HA20161403 204,394 18,484 3C2.4.2017 HA2016NO3 122,733 64,497 3C2-4-2018 HA2016NO3 220,911 101273 Subtotal CFDA 93.045 $ 481,467 $ The accompanying notes are an integral part of this schedule. County of Hawaii, State of Hawaii SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal Pass -Through Federal Toldt Provided CFDA Entity Identifying Program Federal Through to Federal GrantodPass Through GrantorfProgram or Cluster Title Number Grant Number Number Award Amount Expenditures Subreciplents DEPARTMENT OF HEALTH AND HUMAN SERVICES (Contlnuedj Nutrition Services Incentive Program 93053 NIA NSIP17 5 89114 $ 89.114 $ Total Aging Cluster 1,024,534 National Family Caregiver Support, TUU III, Part E 93.052 3E-4-2015 HA2015NO3 115,636 35,545 3E-4-2016 HA2016NO3 133,637 133637 3E-4-2017 HA2016NO3 133,468 9,739 Subtotal CFDA 93.052 178.921 Substance Abuse and Mental Health Services Administration Passed Through the Stale Department of Health: rte} SubstanceAtw:e and Mental Health Servr_es Projects..r Rr7ional and National Significance 93.243 SP020167 ASO LOG NO 16.162 110,000 25,409 SP020167 ASO LOG NO. 16-162 125,000 72,325 Subtotal CFDA 93.243 97,734 Centers for Disease Control and Prevention Passed through the State Department of Heath State and Local Public Health Actions to Prevent Obesity Diabetes. Heart 93 757 6NU58DP005502 02-02 NIA 24,500 20 401 Disease and Stroke (PPHF) NU580P005502.04-00 N/A g 700 6.156 26.557 Subtotal CFDA 93.757 Total Department of Health and Human Services $ 1.330.765 5 The accompanying notes are an integral part of this schedule. County of Hawaii, State of Hawaii SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) Fiscal Year Ended June 30, 2018 Federal Grantor/Pass•Through GrantarfProgram or Cluster Tie Federal CFDA Number Grant Number Pass. hrough Entity Identifying Number CORPORATION FOR NATIONAL AND COMMUNITY SERVICE Retired and Senior Volunteer Program Total Corporation fa National and Community Servke DEPARTMENT OF HOMELAND SECURITY Federal Emergency Management Agency (FEMA) Passed through the Slate Department of Defense; Disaster Grants • Public Assistance (Presidentially Declared Disasters) Kliolo Earthquake Assistance to Firefighters Grant Homeland Security Grant Program Total Department of Homeland Securlty OFFICE OF NATIONAL DRUG CONTROL POLICY Hawaii Impact Subtotal CFOA 7.000 Total Office of National Drug Control Polley TOTAL EXPENDITURES OF FEDERAL AWARDS 94.002 16SRPHt002 97.036 FEMA -1664 -0R -H1 97.044 EMW2015•F0-02101 97.067 EMW2015•SS-00003 C+?v r.16H10004A G17HI0004A G16H10004A `Audited as a major federal program for the fiscal year ended June 30, 2018. Federal Total Provided Program Federal Through to Award Amount Expenditures Subradpients N/A 5 208,262 $ 65913 S— 65,913 — WA N/A N/A NIA N/A N/A The accompanying notes are an integral part of this schedule. 6,629 030 21,780 1369,493 120,137 760,000 649,784 225585 252,527 170 600 791.701 31,857 152.417 10,682 194,956 194956 $ 39,075,030 $ 3944344 County of Hawai'i, State of Hawaii NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Fiscal Year Ended June 30, 2018 NOTE A - BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activities of the County of Hawaii and its discretely presented component unit, the Department of Water Supply, under programs of the federal government for the fiscal year ended June 30, 2018. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the County of Hawai'i , it is not intended to, and does not present the financial position, changes in financial position, or cash flows of the County of Hawai'i. NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles in Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, or the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. NOTE C - INDIRECT COST RATE The County of Hawai'i has elected not to use the 10 -percent de minimis indirect cost rate allowed under the Uniform Guidance. 23 PART III SCHEDULE OF FINDINGS AND QUESTIONED COSTS 24 County of Hawaii, State of Hawaii SCHEDULE OF FINDINGS AND QUESTIONED COSTS Fiscal Year Ended June 30, 2018 SECTION I - SUMMARY OF AUDITOR'S RESULTS Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP: Internal control over financial reporting: Material weakness(es) identified? Significant deficiency(ies) identified? Noncompliance material to financial statements noted? Federal Awards Internal control over major federal programs: Material weakness(es) identified? Significant deficiency(ies) identified? Type of auditor's report issued on compliance for major federal programs: Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? Identification of major federal programs: CFDA Number 14.871 17.258/17.259/17.278 Dollar threshold used to distinguish between Type A and Type B programs: Auditee qualified as a low-risk auditee? SECTION II - FINANCIAL STATEMENT FINDINGS No matters were reported. Unmodified yes yes yes L. no no none reported yes yes Unmodified ✓ no ✓..._ none reported yes I no Name of Federal Program or Cluster Section 8 Housing Choice Vouchers WIOA Cluster $1,172,251 _✓ yes SECTION 111 - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. 25 no PART IV SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS (Provided by the County of Hawaii) 26 County of Hawai'i, State of Hawai'i STATUS REPORT Fiscal Year Ended June 30, 2018 No prior audit findings which apply under the current criteria of the Uniform Guidance were noted. 27 Appendix B: PHA Certifications of Compliance with PHA Plans and Related Regulations Certifications of Compliance with PHA, Plans and Related Regulations (Standard, Troubled, HCV -Only, and High Performer PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 02/29/2016 PHA Certifications of Compliance with the PHA Plan and Related Regulations including Required Civil Rights Certifications Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the X 5 -Year and/or X Annual PHA Plan for the PHA fiscal year beginning 2020 , hereinafter referred to as" the Plan", of which this document is apart and make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Pian contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions. 7. For PHA Plans that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner (as specified in PIH Notice 2010-25); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 1 I. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. Page 1 oft form HUD -50077 -ST -HCV -HP (12/2014) 12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 13. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 14. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 15. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 16. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 17. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 18. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. AlI required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at (east at the primary business office of the PHA. 22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the Declaration of Trust(s). Hawaii County Housing Agency H1002 PHA Name X _ Annual PHA Plan for Fiscal Year 20 20 X 5 -Year PHA Plan for Fiscal Years 20 20 - 20 24 PHA Number/HA Code 1 hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements Conviction may result in criminal and/or civil penalties (18 U S.0 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Signature Title Chair, Hawaii County Housing Agency Date t24 Page 2 of 2 form HUD -50077 -ST -HCV -HP (I2/2014) Appendix C: Civil Rights Certification Civil Rights Certification (Qualified PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0226 Expires 02/29/2016 Civil Rights Certification Annual Certification and Board Resolution Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official, l approve the submission of the 5 -Year PHA Plan for the PHA of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the public housing program of the agency and implementation thereof The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those program, addressing those impediments in a reasonable fashion in view of the resources available and working with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions. Hawaii County Housing Agency HI002 PHA Name PHA Number/HA Code I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and or civil nenaltics (18 U.S.0 1001, 1010. 1012.31 U.S.C. 3729.3802) Name of Authorized Official Duane T. Hosaka Signature 404-, Title Date Housing Administrator APR 01 2020 Previous version is obsolete Page I of 1 form HUD -50077 -CR (2/2013) Appendix D: Resident Advisory Board (RAB) Comments and Narrative Resident Advisory Board Meeting DRAFT FY 2020 PHA annual and 5 -year plan February 25, 2020 9:00 am -10:00 am Members Present: Malia Angay, Goldine Mehau, Serina Riveira, Deedra Ferreira, Michelle Marcos, Palani Emeliano, Crown Light, Lillian Kekaualua, Richard Spencer, Akalina Spencer, Deanine Cabatbat, Vernon Reiger, Paula Reiger, Dorothy Sheline, Jon Wakefield, Mario Makuakane, Angeline Krygier, Jessie Haa, Jacqueline Parker, Jenney Hardman, Wailani Gonsalves, Abigail Taleng, Hizson Tripp, Casarah Silva Exline, and Anthony Exline Staff Present: Desiree Moore, Kori Koike Smith, Kim Pacheco, and Arianne Alonzo Guest Speakers -Tanya Grebe, PhD-OHCD Grants Management, WIOA Denise Pacheco, American Job Center Hawaii Meeting Agenda I. Overview of PHA plans and purpose II. Recent purposed changes to waitlist preferences III. FSS action plan update and revisions IV. American Job Center Hawaii V. HireNet Tools for Job Seekers/Resume Writing Summary of Presentation 1. Introductions of staff and guest speakers 2. Summarized the purpose and importance of the RAB 3. Reviewed the background of the PHA annual and 5 -year plans 4. Reviewed purposed waitlist preference changes 5. Discussed the FSS action plan update 6. Tanya Grube, Phd spoke about the American Job Center and passed out brochures about services provided 7. Denise Pacheco discussed her role in assisting the American Job Center, resume writing, and HireNet tools. Comments by RAB members 1. A participant stated that after she signed up for HireNet she was receiving frequent "spam mailings" 6595skaks 2. A participant stated that she was having difficulty finding employment via the American Job Center/HireNet PHA Narrative The RAB meeting was effective in updating participants of goals, objectives, and progress of the PHA, upcoming changes to the waitlist preference and the FSS action plan. All members of the RAB were given copies of the PHA 5 -year and annual plans to take home. We encouraged RAB members to review the plans and provide public comment via sec8infoPhawaiicountv.gov or to attend the public hearing scheduled for March 23, 2020 at 9:00 am. This meeting also provided members of the RAB with additional resources on the American Job Center, HireNet, and resume writing. G595skaks RESIDENTIAL ADVISORY BOARD- OHCD PHA 5 -YEAR `& ANNUAL PLAN FY 2021 Project: Facilitator: • PHA 5 -year and Annual plan review • FSS updates Kori Koike Smith, Desiree Moore, Kim Pacheco, and Ari Alonzo Meeting Date: February 25, 2020 at 9 00a Place/Room: OHCD conference room Date: Name: (Please Print) S nature: Phone: Email: 9 2 & .1 ' *s- kiv-k_ WNW .22s4 % 600, z Mehat4 rIAS 1 ) .)-1;1 Oa ii\ 0 14 11011111110111 212 Z WtC''ti-C-(4 it.. -d -el). s (JCtJ Ist10 i' imeficto _ I . wimew J D sbuL a, 1-,y11A- 6-1,___yA NOIRINWS .. as •ao 'Ep- NAME ve..svo1,4%. k.414-1,64, i- uAwe : ., .l_ 1.2C 20 ---RLY(AZ0?-Ar AliAInc'e..\- ./� , 213,5120 I Vern 01 b rt��.(A D A5 a ilnY A`! zI 2.578 • GA)tat- lee??EZ h 0 6/6649 =IMF 1130 t440,0 iV111414-eto, . i, 4 A , 4 , MEM i(). 12 + Ie kkail 4k,J' AM a\d i 6 i N0 v , & Pgo%* e -'.`tc-4. 2/2424y � ��Yci al VILATtl A+1 -s AiWi AIM& RESIDENTIAL ADVISORY BOARD- OHCD PHA 5 -YEAR & ANNUAL PLAN FY 2021 Project• • PHA 5 -year and Annual plan review • • FSS updates r_ Facilitator: Kori Koike Smith, Desiree Moore, Kim Pacheco, and Ari Alonzo Date: Us - 2115/20 Meeting Date: February 25, 2020 at 9.00am Place/Room: OHCD conference room Name: (Please Print) Signature: .b1\9 Tel e 1xrt.-t r cciscuah vti Iu Phone: Email: L n Appendix E: Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan (All PHAs) U. S Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 2/29/2016 Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan Duane T. Hosaka ff s Name the Housing Administrator Official's Title certify that the 5 -Year PHA Plan and/or Annual PHA Plan of the Hawaii County Housing Agency PHA Name is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of Impediments (AI) to Fair Housing Choice of the pursuant to 24 CFR Part 91. County of Hawaii Local Jurisdiction Nang Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State Consolidated Plan and the AI. The FY beginning 2020 Annual Plan is consistent with the County of Hawaii's Consolidated Plan. The Hawaii County Housing Agency and the Office of Housing and Community Development work in conjunction to address affordable housing needs using the Office of Housing and Community Development as a resource for HUD related housing programs. 1 hereby certify Ilett all the information staled herein, as well as any information provided in the accompaniment herewith, is true and accurate Warning: HUD will prosecute false claims and statements. Conviction may result in criminal andfor civil penalties. (18 U S C 1001. 1010, 1012, 31 U S.0 3729, 3802) Name of Authorized Official Duane T. Hosaka Tile Housing Administrator Signature Date APR 01 2020 Page 1 of 1 form HUD -50077 -SL (12/2014) Appendix F: Public Hearing Narrative PUBLIC NOTICE COUNTY OF HAWAI' I 5- YEAR AND ANNUAL. PHA PLAN for FISCAL YEAR 2020 HOUSING CHOICE VOUCHER PROGRAM Notice is hereby given that the Office of Housing and Community Development, Existing Housing Division pursuant to 42 USC § 1437c-1(1)(5) through 24 CFR § 903.23(e) will hold a public hearing on the County's proposed Public Housing Agency (PHA) 5 -year Plan and Annual Plan for the fiscal year beginning July 1, 2020. The public hearing will be held on: 9:00 AM, Monday. March 23. 2020 Office of Housing and Community Development 1990 Kino' ole Street, Suite 104, Hilo -and by video conference - Office of Housing & Community Development West Hawai' i Civic Center 74-5044 Ane Keohokalole Highway Building B., 2nd Floor Kailua - Kona, HI 96740 The public hearing will be conducted for the purpose of furnishing citizens with information on the status of the mission, goals and objectives of the 5 -year PHA plan that serve the need of low-income and very low-income families during the next year. The PHA Annual Plan provides details about the agency's immediate operations, program participants, programs and services and strategy for handling operational concerns, participant concerns, programs and services for the upcoming fiscal year. All interested persons are invited to attend and to state their views on the proposed plans either orally or in writing. Written testimonies prior to the hearing would be appreciated. The OHCD will consider any comments and views expressed by citizens on the proposed PHA Plans and may modify the Plans if it deems appropriate. Public Comment Period The proposed 5 -year PHA Plan and Annual Plan will be available for public review and comment from February 7, 2020 through March 23, 2020, at the Office of Housing and Community Development, Monday through Friday, 7:45 a.m. to 4:30 p.m, except holidays. The OHCD office locations are: I P. Hilo: 1990 Kino' ole Street, Suite 102 Kona: West Hawai' i Civic Center, 74-5044 Ane Keohokalole Highway, Bldg B., 2nd Floor The Plans will also be available on-line at htto://www.Hawaiicauntv.gov/office-of- housinr'/ Citizens who wish to comment on the proposed plans may submit their comments in writing or by fax (959-9308) or by email (sec8info@hawaiicounty.gov) to the OHCD by 4PM, March 23, 2020, in order for them to be considered. Citizens may also testify at the hearing on the above dates. Accommodations for persons with special needs and interpreters for non-English speaking citizens will be available at all public hearings and sessions upon written request 10 business days prior to the meeting date. (HTH1263206 2/7/20) Duly submitted by Duane THosaka Housing Administrator January 27, 2020 Public Hearing PHA FY 2020 Annual Plan and PHA 5 -year plan The public hearing for the Draft PHA FY 2020 Annual Plan and the Draft PHA 5 -year plan FY 2020-2025 was held on March 23, 2020 at 9:03 am. The public hearing notice was published in the Hawaii Tribune Herald and West Hawaii Today on February 7, 2020, Friday. The written comment period ended at 4:30 pm on Friday, March 23, 2020. The Office of Housing and Community Development received two (2) written comments during this period (see attached). The presiding officer was Kari Koike Smith, Housing Specialist V. The public hearing was called to order at 9:03 am. As there were no oral challenges to the draft plans and no oral written testimony given, the public hearing as officially adjourned at 9:18 am. 6613skaks Public Hearing Regarding PHA 5 -year and Annual Plan for FY 2020 March 23, 2020 — 9:00 am — Hilo & Kona (by video conference) Good Morning. It is now 9:03 am. My name is Kori Koike Smith and beside me is Garrett Uejo. We represent the County of Hawaii, Office of Housing and Community Development, Existing Housing Division. The public hearing is being held in Hilo and in Kona by video conference. In Hilo at 1992 Kino'ole Street, Suite 104, and in Kailua-Kona at the West Hawai'i Civic Center, Building B, 2nd Floor. The purpose of this public hearing is to take public testimony on the proposed PHA Annual Pian for the Fiscal Year 2020 and the PHA 5 -year Plan for Fiscal Years 2020-2025. The OHCD also proposes significant changes, these changes include: • Replacing and repealing the FSS action plan • Modifying the OHCD Administrative Plan, Chapter 4 regarding local waitlist preferences 1 now declare this hearing open. We will now begin taking testimony. There is no one here to present public testimony. The time is now 9:05 am. l will recess the public hearing for ten (10) minutes. During this recess, I will not take public testimony. ******************************************************************************************* It is now 9:18 am and there is no one here to provide testimony for the proposed PHA 5 -year and Annual Plan for fiscal year beginning July 1, 2020. I declare the hearing to be closed. 6613ska ks DRAFT FY 2020 PHA Annual Plan and 5 -year Plan Emailed Comments Comment #1: "Essentially the 1st tier would be a waiting list that was always open and that people could register for at any time. It would require people to re -register yearly or they would be taken off of the waiting list, but since the waitlist itself is not managed by time of sign- up, even if someone misses their date, it would not really matte much. The 2nd tier would be what you are using now, except, when it opened up to take more, it would take people from the 1st tier in a lottery fashion. Benefits of a system like this include all people interested can apply for the wait list right away. The reapplication process ensures the list stays current. Servers will not be overloaded at times of reopening the tier 2 wait list. Helps keep the system less random, for who gets on and who doesn't (right place right time thing). ' Comment #2: "March 23, 2020 To: Duane Hosaka Housing Administrator Office of Housing and Community Development 1990 Kino'ole Street, Suite 102, Hilo, Hawai'i 96720 From: Sharon L. Hirota Executive Assistant to Mayor Harry Kim Re: Public Comment — 5 -Year and Annual PHA Plan for Fiscal Year 2020 Housing Choice Voucher Program Thank you very much for providing an opportunity to submit public comment on the 5Year and Annual PHA Plan for Fiscal Year 2020. 5 -Year PHA Plan (Streamline Version) 1. The Office of Housing and Community Development should apply for all Housing Choice Vouchers that become available. Special focus should be made on vouchers that specifically provide preference for the elderly, non -elderly and disabled, veteran's, homeless, victims of domestic violence, foster youth, family unification and trafficking. 2. Continue to find opportunities to connecting with existing homeownership programs to increase the number of individuals who become first time homeowners. 6613skaks Annual PHA Plan 1. Local Preferences [24 CFR 982.207; HCV p. 4-16] In reference to the proposed changes to the Administrative Rules as it relates to the Preference for its Waiting List: a. Preference should be to individuals experiencing homelessness as defined by the US Department of Housing and Urban Development. b. The PHA should work directly with in partnership with the local, Continuum of Care, Community Alliance Partners and its existing federally mandated Coordinated Entry System in the selection of eligible applicants. c. Allocation of voucher resources should be allocated to eligible and document ready, as defined by program rules, with no more than 25% of the allocation to assist individuals and families eligible for Permanent Supportive Housing, no more than 50% for those eligible for Rapid Rehousing and no more than 25% for those eligible or existing from Transitional Housing. d. Case management and supportive services will be determined based on criteria as set by PSH, RRH and TR funder requirements. Case Management and supportive is highly recommended but not a requirement for continued participation in the Section 8 program. e. Families existing from the HOME funded Tenant Based Rental Assistance program should be eligible for a preference consideration." 6613skaks