HomeMy WebLinkAbout2020-07-28 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
DATE: July 28, 2020
TIME: 10:00 a.m.
PLACE: Via web conferencing. Host location: 345 Kekuana6`a Street, 420, Hilo, Hawaii. The
public may view the meeting via live stream at htti)s://www.facebook.com/HawailDWS
Written Testimony: Anyone wishing to provide testimony on an agenda item may also do so
by email to dws&)hawaiidws.orY, facsimile to (808) 961-8657, or by mail to the Department
of Water Supply at 345 Kekuana6`a Street, Hilo, HI 96720. Written testimony should be
submitted no later than 12 noon, Monday, July 27, 2020, to be acknowledged at the board
meeting. All written testimony, regardless of time of receipt, will be part of the permanent
record.
Oral Testimony: Those that want to provide oral testimony during the meeting, must email
dws&)hawaiidws.orY no later than 12 noon, Monday, July 27, 2020, with your name, phone
number, email address, and the agenda item you wish to testify on. You may be asked to
register and your testimony will be included and recorded via the web conference application.
1) CALL TO ORDER —10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES —Minutes of the June 23, 2020, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
5) WATER RATE STUDY:
Update on the status of the five-year water rate study from Ms. Ann Hajnosz of Harris & Associates.
6) POWER COST CHARGE:
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to increase the Power Cost Charge from $1.90 to $2.01 per
thousand gallons as a result of this increase. Power cost charges over the past two years were as follows:
February 1, 2020 $1.90
October 1, 2019
$2.00
June 1, 2019
$1.96
February 1, 2019
$1.89
August 1, 2018
$1.94
April 1, 2018
$1.88
A Public Hearing will have been held prior to this Board meeting to accept public testimony on this change.
RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost
Charge from $1.90 to $2.01, effective August 1, 2020.
Page 1 of 5 July 28, 2020, Water Board Agenda
7) SOUTH KONA:
A. JOB NO. 2019-1114, KE`EI C DEEPWELL AND BOOSTERS A & B REPAIR —
REQUEST FOR TIME EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract time extension of
62 calendar days. The contractor encountered issues with the existing booster suction cans
requiring a change to the project scope of work.
Staff reviewed the request for the contract time extension and the accompanying supporting
documentation and finds only 52 calendar days justified. Note: There are additional costs
associated with this time extension, but they are within the existing contract contingency and
subject to force account.
Ist time extension —121 calendar days (due to fabrication & testing of booster pumps) approved
at the February 25, 2020, Water Board Meeting
2nd time extension — 30 calendar days (due to fabrication & testing of booster pumps) approved at
the April 28, 2020, Water Board Meeting
3rd time extension — 52 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
52 calendar days to Beylik Drilling & Pump Service, Inc., for JOB NO. 2019-1114, KE`EI C
DEEPWELL AND BOOSTERS A & B REPAIR. If approved, the contract completion date will
be revised from May 30, 2020, to July 21, 2020.
8) MISCELLANEOUS:
A. MATERIAL BID NO. 2020-11, FURNISHING AND DELIVERING FIRE HYDRANTS,
VALVES, AUTOMATIC CONTROL VALVES, LEGACY LEAK NOISE DATA
LOGGERS, AND REMOTE PRESSURE MONITORING SYSTEM FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
Bids were opened on July 16, 2020, at 2:00 p.m. (bid results attached).
The contract period for all Parts is five months, from August 1, 2020, to December 31, 2020. All
Parts are established price agreements for materials on an "As -Needed Basis."
RECOMMENDATION: It is recommended that the Board award the contract to the following
bidders for MATERIAL BID NO. 2020-11, FURNISHING AND DELIVERING FIRE
HYDRANTS, VALVES, AUTOMATIC CONTROL VALVES, LEGACY LEAK NOISE DATA
LOGGERS AND REMOTE PRESSURE MONITORING SYSTEM FOR THE DEPARTMENT
OF WATER SUPPLY STOCK, on an as -needed basis, as listed below, and that either the
Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject to review as to
form and legality of the contract(s) by Corporation Counsel. The contract period shall be from
August 1, 2020, to December 31, 2020.
Section Description
Bidder Amount
No.
1 FIRE HYDRANTS
Pacific Pie Co., Inc. $105,370.30
5 BALL METER VALVES
Pacific Pie Co., Inc. $68,000.00
Page 2 of 5 July 28, 2020, Water Board Agenda
Section
Description
Bidder
Amount
No.
6
GATE VALVES — 3" AND LARGER,
pacific Pipe Co., Inc.
$39,916.00
125 POUND CLASS
7
GATE VALVES — 3" AND LARGER,
pacific Pipe Co., Inc.
$61,000.00
250 POUND CLASS
8
AUTOMATIC CONTROL VALVES
Pacific Pie Co., Inc.
$1,451,615.11
9
LEGACY LEAK NOISE DATA
Carlson Sales Hawaii, LLC
$4,554.97
LOGGER & PARTS
For the following Sections: Section 3 — Mueller Fire Hydrant Parts; Section 4 — Mueller Fire
Hydrant Extension Kits; and Section 10 — Remote Pressure Monitoring System, no bids were
received.
For Section 2 - Tamper Resistant Fire Hydrants, this Section was cancelled per Hawaii
Administrative Rules, Section 3-122-96, in the best interests of the public.
For the Sections where no bids were received or were cancelled, staff shall obtain quotations in
the best interests of the Department.
B. RESOLUTION NO. 2020-02, APPROVING RECEIPT AND EXPENDITURE OF
MONIES FOR THE DEPARTMENT OF WATER SUPPLY CAPITAL IMPROVEMENT
PROJECTS FUNDED BY THE DRINKING WATER STATE REVOLVING FUND
(DWSRF); AND AUTHORIZING THE MANAGER -CHIEF ENGINEER OR DEPUTY
TO REDUCE, REPLACE, AND ALLOCATE UP TO $7,000,000.00 IN MONIES FOR
SAID PROJECTS, IN THE FORM OF A LOAN AGREEMENT OR GRANT BETWEEN
THE STATE OF HAWAII AND DEPARTMENT OF WATER SUPPLY, COUNTY OF
HAWAI`L•
DWS is submitting a loan application to fund Capital Improvement Projects with the Drinking
Water State Revolving Funds (DWSRF). One of the prerequisites for the loan is a Resolution
approved by the Water Board. This Resolution authorizes the Manager -Chief Engineer or the
Deputy to execute loans and/or grants with the State Department of Health for up to $7,000,000.00.
RECOMMENDATION: It is recommended that the Water Board adopt DRINKING WATER
STATE REVOLVING FUND RESOLUTION NO. 2020-02, subject to the approval of
Corporation Counsel.
C. JOB NO. 2018-1093, SOLAR PHOTOVOLTAIC ENERGY GENERATION SYSTEM
AT FIVE (5) DEPARTMENT OF WATER SUPPLY LOCATIONS - POWER PURCHASE
AGREEMENT - REQUEST FOR TIME EXTENSION:
The contractor, EnRG Hawaii Solutions, LLC, is requesting a contract time extension of 15
calendar days. Associated with the initial stay-at-home order, the State of Hawaii had a
mandatory 14 -day self -quarantine for inter -island travel in effect through June 15th, which caused
delays to the project work schedule since the contractor is located on Oahu. These delays were
beyond the control of the contractor.
Staff reviewed the request for the contract time extension and the accompanying supporting
documentation and finds the 15 calendar days justified.
Ist time extension — 68 calendar days (approved at the June 23, 2020, Water Board meeting)
2nd time extension —15 calendar days
Page 3 of 5 July 28, 2020, Water Board Agenda
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
15 calendar days to EnRG Hawaii Solutions, LLC, for JOB NO. 2018-1093, SOLAR
PHOTOVOLTAIC ENERGY GENERATION SYSTEM AT FIVE (5) DEPARTMENT OF
WATER SUPPLY LOCATIONS —POWER PURCHASE AGREEMENT. If approved, the
contract completion date will be revised from September 8, 2021, to September 23, 2021.
D. JOB NO. 2018-1093, SOLAR PHOTOVOLTAIC ENERGY GENERATION SYSTEM AT
FIVE (5) DEPARTMENT OF WATER SUPPLY LOCATIONS - CONSTRUCTION OF
ROOF COATINGS AT FIVE (5) DEPARTMENT OF WATER SUPPLY LOCATIONS -
REQUEST FOR TIME EXTENSION:
The contractor, Greenpath Technologies, Inc., is requesting a contract time extension of 15
calendar days. Associated with the initial stay-at-home order, the State of Hawaii had a
mandatory 14 -day self -quarantine for inter -island travel in effect through June 15th, which caused
delays to the project work schedule since the contractor is located on Oahu. These delays were
beyond the control of the contractor.
Staff reviewed the request for the contract time extension and the accompanying supporting
documentation and finds the 15 calendar days justified.
I't time extension — 68 calendar days (approved at the June 23, 2020, Water Board meeting)
2nd time extension —15 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
15 calendar days to Greenpath Technologies, Inc., for JOB NO. 2018-1093, SOLAR
PHOTOVOLTAIC ENERGY GENERATION SYSTEM AT FIVE (5) DEPARTMENT OF
WATER SUPPLY LOCATIONS — CONSTRUCTION OF ROOF COATINGS AT FIVE (5)
DEPARTMENT OF WATER SUPPLY LOCATIONS. If approved, the contract completion date
will be revised from September 8, 2021, to September 23, 2021.
E. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
G. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. COVID-19 Update
3. Employee of the Quarter (second quarter of 2020)
4. Retirees of the Department of Water Supply
H. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
Page 4 of 5 July 28, 2020, Water Board Agenda
9) ANNOUNCEMENTS:
1. Next Regular Meetine:
August 25, 2020, 10:00 a.m. (originally scheduled to take place at West Hawaii Civic Center; to
be changed to web conferencing).
2. Followine Meetine:
September 22, 2020, at 10:00 a.m.
10) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code}
A lobbyist means "any individual engaged for pay or other consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate
with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration
forms and expenditure report documents are available at the Office of the County Clerk -Council,
Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 5 of 5 July 28, 2020, Water Board Agenda