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HomeMy WebLinkAbout2020-08-14 Standardization Committee Minutes1511,02 COUNTY OF HAWAII STANDARDIZATION COMMITTEE Friday, August 14, 2020 County Building Finance Conference Room 25 Aupuni Street, Suite 2103 Hilo, Hawaii CALL TO ORDER The video conference meeting was called to order by Chairperson Deanna Sako at 9:07 a.m. ATTENDANCE There was a quorum with the following committee members and staff in attendance: Deanna Sako, Director of Finance Joseph Kamelamela, Corporation Counsel David Yamamoto, Director of Public Works Lee Lord, Accountant III of Office of the Prosecuting Attorney Reid Sewake, Business Manager of Parks & Recreation Also present: Steven Hunt, Deputy Director of Finance Diane Nakagawa, Purchasing Agent of Finance Darwin Okinaka, Assistant Fire Chief of Fire Crystallene Pacheco, Private Secretary of Finance INTRODUCTION Those present at the meeting were introduced by Ms. Sako. MINUTES OF MAY 8, 2020 MEETING Mr. Lord moved to approve the minutes of the May 8, 2020 meeting. Mr. Kamelamela seconded. Motion carried. STATEMENTS FROM THE PUBLIC (AGENDA ITEMS ONLY) There were no written statements from the public. NEW BUSINESS Agenda Item 1: Remove FLIR K50 Series Thermal Imaging Camera from the Standardization list for the Hawai'i Fire Department. Ms. Sako — Items you have in front of you are just one communication but in two pieces. Mr. Lord made a motion to approve the items and it was seconded by Mr. Kamelamela. Ms. Sako — clarifying with Chief Okinaka that Fire Department is trying to remove the specific model number and just standardize the brand. Chief Okinaka — Yes, that's correct. Ms. Sako — Any other questions? None. Agenda Item 2: Standardize the purchase of FLIR Brand Thermal Imaging Cameras for the Hawai'i Fire Department. Chief Okinaka — The department initially started using the FLIR series K50 in 2015 just to have a standardized equipment to use for the whole department. Everyone's familiar with this specific equipment and the training's easy since we only have one type of equipment. Chief Okinaka — Now, 5 years later, the FLIR series K50 is obsolete. We want to stick with same brand and use another model close the series we are currently using; the K55 series. Anytime for whatever reason we need to make changes down the road, we can do that. Would like want to maintain the same familiarization of his specific brand. Mr. Sewake — Are there other competitors out there and what are the benefits of this particular brand over them? Chief Okinaka — There are other competitors but we've found when we started using this well-known brand, it's ideal for firefighting use, it's a one -hand use therefore ergonomically easy, and the cost was significantly less than others. We like the durability, the features are simple, comes with 3 buttons, and it's also off of military grade. It's used on drones and all aspects of use for thermal imaging, not only for firefighting. FLIR has proven to be a good and durable brand. Ms. Sako — You want to standardize this specific brand so you can ensure that every time you go out for bid, you get the same model? Chief Okinaka — Yes, we don't want end up with different brands. We've used different brands before. If there's personnel working from another station and need to use the equipment, they would have to get training and familiarize them self with it. We want one brand for the entire department due to personnel working at various fire stations, being called to fire scenes and due to the type of environment we work in. Ms. Nakagawa — If you look at all the cameras you would buy under this brand, would they have significant variations from each other? Chief Okinaka — There might be. The only reason we would go outside of this particular or similar model would be for our specialty field stations such as our Hazmat and Rescue stations. If we needed to go outside of this model are we able to? With standardization, do we have to use only FLIR? Ms. Nakagawa — Is it for one specific type of use or the brand you're asking to standardize be for multiple uses which means using multiple products under the FLIR brand? Chief Okinaka — The majority of purchases would be for this specific firefighting use. We could even use this type of camera for search and rescue; it's just that the distance or range that can be captured with that particular model would vary. We could, in the future be looking for models for different uses. Right now, we're just looking to use it mainly for firefighting which is the K series model. Mr. Hunt — What's the expected life of these? I see the K55's run about $6,000 and how many do you have throughout the Fire department. Chief Okinaka — We've had the FLIR K50 series since 2015 and we haven't had any issues with those yet. I would say upwards of 10 years if not, longer. We also purchased more of the same type of thermal imaging cameras over the years through the Sayre Foundation. Mr. Hunt — You're staggering the purchases of the cameras and not purchasing them all at the same time? Chief Okinaka — Yes, that's correct. We purchased S initially, last year we purchased 6 more, we're hoping to get a couple more this year, we did get one this year through the Sayre Foundation. We need to get 6 more cameras. As funds become available, we'll purchase accordingly. Ms. Sako — Are there more questions? None. The committee voted and motion was carried. ANNOUNCEMENTS None. ADJOURNMENT There was no further business. Mr. Sewake made a motion to adjourn the meeting and it was seconded by Mr. Hunt. The meeting adjourned at 9:19 a.m. Respectfully submitted, i ft 1 t Crystallene Pacheco