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TABLE OF CONTENTS
2021 HTF Proposal c/5-8-20
2021
COUNTY OF HAWAI I
HOUSING TRUST FUND PROGRAM PROPOSAL PACKET
TABLE OF CONTENTS
INTRODUCTION................................................... 1
I.GENERAL INFORMATION FOR APPLICANTS ........................ 5
A. ELIGIBILITY OF THE APPLICANTS ................... 5
B. FORMS OF ASSISTANCE ............................. 5
C. ELIGIBLE COSTS .................................. 5
D. PROHIBITED ACTIVITIES ........................... 6
E. ELIGIBLE ACTIVITIES ............................. 7
II.RENTAL HOUSING ACTIVITIES ................................. 8
A. HTF INVESTMENT .................................. 8
B. INCOME LIMITS ................................... 8
C. OCCUPANCY REQUIREMENTS ......................... 10
D. PROPERTY STANDARDS ............................. 11
E. INITIAL AFFORDABILITY .......................... 13
F. PERIOD OF AFFORDABILITY ........................ 13
G. TARGETING OF HTF FUNDS ......................... 13
H. OTHER REQUIREMENTS ............................. 13
III.THE COUNTY SELECTION SYSTEM ............................ 19
A. THRESHOLD FACTORS .............................. 19
1. MARKET ASSESSMENT .............................. 19
2. SITE CONTROL ................................... 19
3. CAPITAL NEEDS ASSESSMENT ....................... 20
4. REHABILITATION STANDARDS ....................... 20
5. PROJECT PRO FORMA FEASIBILITY .................. 20
6. PHASE I ENVIRONMENTAL SITE ASSESSMENT .......... 21
7. DEVELOPER FEE .................................. 21
8. ELIGIBLE COST .................................. 21
9. FORMS OF ASSISTANCE ............................ 22
10.ELIGIBLE ENTITIES .............................. 22
11.ELIGIBLE ACTIVITY .............................. 22
12.PROJECT SCHEDULE ............................... 22
13.CONSISTENCY WITH THE COUNTY CONSOLIDATED PLAN .. 22
14.RELOCATION PLAN ................................ 24
15.SITE SELECTION ................................. 24
16.PROJECT FUNDING ................................ 24
2021 HTF Proposal c/5-8-20
B. PRIORITY FACTORS ............................... 24
PROJECT EVALUATION ............................. 25
APPLICANT EVALUATION ........................... 27
RATING CRITERIA ................................ 28
C. FINAL SELECTION ................................ 32
IV.PROPOSAL REQUIREMENTS .................................... 33
A. GENERAL
B. SUBMISSION DATES ............................... 33
C. PROPOSAL REQUIREMENTS .......................... 33
D. PROPOSAL SCHEDULE .............................. 33
V. APPENDIX
A. HTF REGULATIONS - Part 93
B. HTF PROPOSAL FORM
EXHIBIT 1 – PROJECT INFORMATION .................... P-4
EXHIBIT 2 - EXTENT AND SERIOUSNESS OF THE
IDENTIFIED NEED ....................... P-13
EXHIBIT 3 - CONSOLIDATED PLAN PRIORITIES .......... P-14
EXHIBIT 4 – NEED FOR HTF FUNDS .................... P-15
EXHIBIT 5 – RESULTS TO BE ACHIEVED ................ P-16
EXHIBIT 6 – BUDGET AND FUNDING .................... P-18
EXHIBIT 7 – PROJECT SCHEDULE ...................... P-23
EXHIBIT 8 – SITE SELECTION STANDARDS INFORMATION .. P-24
EXHIBIT 9 – ENVIRONMENTAL CONSIDERATIONS .......... P-27
EXHIBIT 10 – ADDITIONAL ACTIONS .................... P-29
EXHIBIT 11 – COMPLIANCE WITH FEDERAL OVERLAY
STATUTES .............................. P-30
EXHIBIT 12 – PROJECT MANAGEMENT .................... P-31
EXHIBIT 13 – PAST PERFORMANCE ...................... P-32
EXHIBIT 14 – DISPLACEMENT/RELOCATION/ACQUISITION ... P-33
EXHIBIT 15 – APPLICANT INFORMATION ................. P-35
EXHIBIT 16 - CERTIFICATION OF AUTHORIZING
OFFICIAL/RESOLUTION ................... P-36
INTRODUCTION
2021 HTF Proposal 1 c/5-8-20
INTRODUCTION
The purpose of this Housing Trust Fund Proposal Packet is to
provide information and guidance to the applicant who is
considering applying for the U.S. Department of Housing and
Urban Development’s (HUD) Housing Trust Fund Program, through
the County of Hawai i Office of Housing and Community
Development (OHCD).
The Housing Trust Fund Program (HTF) is a new affordable housing
production program that was established under Title 1 of the
Housing and Recovery Act of 2008, Section 1131 (Public Law 110-
289) and is administered by HUD. The regulations which govern
the HTF are contained in 24 CFR Part 93, Housing Trust Fund.
The following is a brief outline of the Housing Trust Fund
Program’s purposes:
To provide grants to State governments to increase and preserve
the supply of decent, safe and sanitary affordable housing for
primarily extremely low-income (30% AMI) households;
The Hawai i Housing Finance and Development Corporation (HHFDC)
is the designated HTF Grantee for the State of Hawai i. As a
Grantee, HHFDC’s HTF Allocation Plan has received conditional
approval from HUD to allow HHFDC to allocate its HTF funds to
the counties (Sub-Grantees) for rental activities. HHFDC’s
Allocation Plan requires HTF projects to be selected and awarded
through an application issued by the counties.
For Program Year (PY) 2021, HHFDC is estimating that the state
will receive the minimum HTF allocation of $3 million. Based on
the retention of administrative funds by HHFDC and counties, and
the Allocation Plan split (50/50) of the HTF funds between the
City and County of Honolulu and the designated neighbor island
counties, Hawai i County is anticipating the availability of
$1,350,000.00 (with the possibility of additional funding
(amount unknown)) in PY 2021 HTF funding. HHFDC must commit the
HTF funds within 24 months of HUD’s 2021 execution of the HTF
grant agreement.
The OHCD is seeking eligible project proposals from qualified
organizations to develop and support affordable rental housing.
Qualified entities are asked to submit one proposal form for
each project and activity being proposed.
In order to receive federal funding all applicants will be
required to have a Dun and Bradstreet Data Universal Numbering
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System (DUNS) number and be actively registered with current
information in the Central Contractor Registration (CCR) prior
to applying for CDBG, HOME and HTF funding. The applicant will
have to submit proof that they have a DUNS number and are
actively registered in the CCR system with their project
proposal packet.
In order to rate and rank the project, the OHCD has developed
the County Selection System. The system is intended to ensure
that the projects are eligible for funds and can be implemented
in a timely manner as well as to avoid the problems and mistakes
the OHCD has experienced with past projects.
The OHCD will recommend, for Hawai i County Housing Agency
approval, the projects to be included in its 2021 Action Plan of
the County’s Consolidated Plan. For the purpose of preparing
its recommendation, all decisions as to timeliness, eligibility,
adequacy of the proposal, ranking and rating will be made by the
OHCD.
Please read all the enclosed program materials before you
prepare the proposal. In order to be considered for HTF funds,
all eligible applicants will be required to submit a complete
proposal that satisfies the threshold factors established by
HUD/HHFDC and the County before the OHCD will rank and rate the
proposal. However, since the demand for grants far exceed the
available funds, the County Selection System is designed to
ensure that the projects are fairly and equitably reviewed and
rated.
This selection system establishes a specific range of points for
various elements of the project; the OHCD will rate and rank the
projects accordingly. To be evaluated fairly, the applicant
must provide appropriate, quantifiable information in a manner
that will enable the OHCD to score the project on each rating
element. This proposal packet has been prepared to assist the
applicant by explaining the review system and providing
information and guidance on how to prepare the proposal.
The proposal packet provides the following information:
Explanation of HTF Program requirements.
Explanation of how, need, benefit and performance judgments
and the selection system assessments will be made.
2021 HTF Proposal 3 c/5-8-20
Description of the documentation applicants must submit to
substantiate the data, qualifications and other necessary
requirements.
Description of the review and rating process that will be
used.
Additional Federal regulations applicable to applicants
receiving HTF funding.
IMPORTANT NOTICE:
The time frames established in the proposal process are firm.
At the close of the proposal submittal period, no further
information will be accepted by the OHCD, although clarification
of information will be allowed, or additional information may be
requested as required to comply with the County’s Consolidated
Plan. It is, therefore, important that your proposal is
complete, factual, and contains the required supporting data.
If the proposal is incomplete, the OHCD will not review the
proposal.
All original bounded (PLEASE NO SPIRAL BINDING) project
proposal and two (2) copies must be received no later than 4:30
p.m., November 9, 2020, at the:
Hilo Office of Housing and Community Development
1990 Kino ole Street, Suite 102
Hilo, Hawai i 96720
Phone No. (808)961-8379
or
Kona Office of Housing and Community Development
West Hawai i Civic Center
74-5044 Ane Keohokalole Highway
Kailua-Kona, Hawai i 96740
Phone No. (808)323-4305
Proposals submitted after the date and time stamp deadline or
insufficient copies of the proposal will not be accepted and
therefore not rated for funding.
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After a proposal is approved for funding, an HTF contract will
be prepared. This contract is the legal document that governs
the administration of the project and includes, but is not
limited to:
The amount of HTF funds to be provided;
A detailed budget for the use of HTF funds;
A detailed project statement, including activity
description; area of services; project schedule; project
revisions; and records and reports;
The general and special terms and conditions associated
with the award; and
A specified contract termination date.
The HTF policy precludes the disbursement of any funds until the
environmental assessment is completed, and the contract is fully
executed.
The OHCD will monitor all expenditures and activities associated
with each funded project. This includes site visits and desk
monitoring. All participants are required to report on the
status of their progress monthly. Through these reports, the
OHCD ensures that the money is spent within the regulations.
In addition, effective July 1996, all applicants selected for
HTF funding are required to obtain a tax clearance certificate
from the State Department of Taxation and the Internal Revenue
Service (IRS) prior to entering into an agreement with the
County of Hawai i and prior to submitting the final payment
request.
GENERAL INFORMATION FOR
APPLICANTS
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I.GENERAL INFORMATION FOR APPLICANTS
A.ELIGIBILITY OF THE APPLICANTS
In general, an organization, agency, or other entity
(including a public housing agency, or a for-profit
entity or a nonprofit entity (as defined by HUD, see
Appendix A), are eligible to utilize HTF funds. An
eligible applicant must:
1.Make assurances to the County that it will comply
with the requirements of the HTF program;
2.Demonstrate the ability and financial capacity to
undertake, comply and manage the eligible activity;
3.Demonstrate its familiarity with the requirements of
other Federal, State, or local housing programs that
may be used in conjunction with HTF funds to ensure
compliance with all applicable requirements and
regulations of such programs; and
4.Have demonstrated experience and capacity to conduct
an eligible HTF activity as evidenced by its ability
to own, construct, or rehabilitate, and manage an
affordable multifamily rental housing development.
B.FORMS OF ASSISTANCE (93.200b)
Eligible activities may be supported with the
following forms of HTF assistance:
Equity Investments;
Interest bearing loans or advances;
Non-interest-bearing loans or advances;
Interest subsidies;
Deferred payment loans;
Grants; or
Other forms of assistance approved by HUD.
C.ELIGIBLE COSTS (93.201 and 93.202)
The applicant should consult the federal regulations
Sections 93.201 for the entire list of the eligible
costs.
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The major categories for the eligible costs are:
Development hard costs (new construction;
rehabilitation);
Real Property Acquisition;
Related soft costs;
Operating cost assistance for rental housing;
Relocation Assistance;
Financing Costs;
Site Improvements;
Demolition;
Reasonable administrative and planning costs.
D.PROHIBITED ACTIVITIES (93.204)
The applicant should consult the federal regulations
(Sections 93.204) for the entire list of ineligible
costs.
HTF funds may not be used to:
Provide assistance to a project previously
assisted with HTF funds during the period of
affordability or for renewal of operating cost
assistance of an operating cost reserve;
Pay for the acquisition of property owned by the
grantee (state and county);
Pay delinquent taxes, fees, or charges on
properties to be assisted with HTF funds;
Pay for political activities, advocacy, lobbying
(whether directly or through other parties),
counseling services (except for housing
counseling), travel expenses (other than those
eligible under 93.202(b)), or preparing or
providing advice on tax returns;
Pay for administrative, outreach, or other costs
to manage and operate the grantee of HTF funds,
except those administrative costs listed in
93.202;
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Pay for any cost that is not eligible under
93.201 and 93.202.
E.ELIGIBLE ACTIVITIES (93.200)
HTF funds may be used to provide incentives to develop
and support the following:
1.RENTAL HOUSING – new construction,
reconstruction, or rehabilitation of non-luxury
rental housing with suitable amenities, including
real property acquisition, site improvements,
conversion, demolition, and other expenses,
including financing costs, relocation expenses of
any displaced persons, families, businesses, or
organizations;
2.LAND ACQUISITION – with respect to a particular
housing project intended to provide affordable
rental housing;
3.PURCHASE AND/OR REHABILITATION OF MANUFACTURED
HOUSING – HTF funds may be used to purchase
and/or rehabilitate a manufactured housing unit
and purchase the land upon which a manufactured
housing unit is located.
HTF-assisted housing must be permanent housing.
The following is a brief explanation of the
requirements of the HTF activities. The eligibility
requirements and other rules are listed to give the
applicant a general idea of the requirements. For the
specific requirements and regulations, the applicant
should consult Appendix A.
RENTAL HOUSING ACTIVITIES
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II.RENTAL HOUSING ACTIVITIES
A.HTF INVESTMENT
1.MAXIMUM (93.300) – The following is the maximum
HTF investment per HTF assisted unit (2020)
0 bedroom - $183,934
1 bedroom - $257,508
2 bedrooms - $331,082
3 bedrooms - $441,443
4+ bedrooms - $551,803
B.INCOME LIMITS – The chart below indicates the income
limits for extremely low income households.
FAMILY INCOME LIMITS
(As of 07/01/2020 – Amended Annually)
Household Extremely Low
Size Income (30%)
1 Person $17,500
2 Persons 20,000
3 Persons 24,980
4 Persons 30,130
5 Persons 35,280
6 Persons 40,430
7 Persons 45,580
8+Persons 50,730
2020 Hawai i County Median Income: $75,200
1.INCOME DETERMINATION (§93.151)
The HTF-assisted units in a rental housing
project must be occupied by households who are
eligible families in accordance with the income
targeting requirements in §93.250.
a)For families who are tenants in HTF-assisted
housing, the applicant must initially
determine annual income using the following
method:
i)Examine at least 2 months of source
documents evidencing annual income;
2021 HTF Proposal 9 c/5-8-20
b)For subsequent income determinations during
the period of affordability, the applicant
must determine income using one of the
following methods:
i) Examine at least 2 months of source
documents evidencing annual income;
ii)Obtain from the family a written
statement of the amount of the family’s
annual income and family size, along
with a certification that the
information is complete and accurate.
The certification must state that the
family will provide source
documentation upon request; and
iii)Obtain a written statement from the
administrator of a government program
under which the family receives
benefits, and which examines, each
year, the annual income of the family.
c)When determining whether a family is income
eligible, one of the following two
definitions of annual income must be used:
i)Annual income as defined at 24 CFR
5.609; or
ii)Adjusted gross income as defined for
purposes of reporting under Internal
Revenue Service (IRS) Form 1040 series
for individual Federal annual income
tax purposes.
d)The applicant must calculate the gross
amount of income anticipated by all adults
in the household during the twelve (12)
months following the effective date of the
income determination. Annual income shall
include income from all family members.
The income of each tenant must be determined
initially in accordance with §93.151. In
addition, in each year during the period of
affordability, the applicant must re-examine
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each tenant’s annual income in accordance
with one of the options in §93.151(d).
C.OCCUPANCY REQUIREMENTS (93.302)
The HTF-assisted units in a rental housing project
must be occupied only by households who are eligible
as extremely low-income families and must meet the
requirements of 93.250 to qualify as affordable
housing.
1.RENT LIMITATION (93.302(b)(1). – The HTF rent
plus utilities of an extremely low-income tenant
shall not exceed the greater of 30 percent of the
federal poverty line or 30 percent of the income
of a family whose annual income equals 30 percent
of the median income for the area, as determined
by HUD. HUD will publish the HTF rent limits on
an annual basis.
HTF RENTS LIMITS (07/01/20 – Amended Annually)
UNIT TYPE RENT LIMIT
Efficiency $ 437
1 Bedroom 468
2 Bedroom 624
3 Bedroom 817
4 Bedroom 1,010
5 Bedroom 1,203
6 Bedroom 1,395
If the HTF-assisted unit receives Federal or
State project-based rental subsidy, and the
tenant pays, as a contribution toward rent, not
more than 30 percent of the tenant’s adjusted
income, the maximum rent is the rent allowable
under the Federal or State project-based rental
subsidy program as described in section 93.302
(b)(2)
2.INITIAL RENT SCHEDULE AND UTILITY ALLOWANCE
(93.302(c)(2) – The County must annually review
and approve rents proposed by the owner for HTF
units. For all units for which the tenant is
paying utilities, the grantee must ensure that
the rents do not exceed the maximum rent minus
the monthly allowances for utilities.
2021 HTF Proposal 11 c/5-8-20
3.OVER-INCOME TENANTS (93.302(f)
HTF-assisted units continue to qualify as
affordable housing despite a temporary
noncompliance caused by increases in the incomes
of existing tenants if actions satisfactory to
HUD are being taken to ensure that all vacancies
are filled in accordance with this section until
noncompliance is corrected.
D.PROPERTY STANDARDS (93.301)
1.New Construction Projects (93.301(a)
Housing that is newly constructed with HTF funds
must meet all applicable State and local codes,
ordinances, and zoning requirements. HTF-
assisted new construction projects must meet
State or local residential and building codes, as
applicable or, in the absence of a State or local
building code, the International Residential Code
or International Building Code (as applicable to
the type of housing) of the International Code
Council. The housing must meet the applicable
requirements upon project completion.
All new construction projects must also meet the
requirements described in paragraphs (a)(2)(i)
through (v) of section 93.301.
2. Rehabilitation Projects (93.301(b)
All rehabilitation projects using HTF funds must
meet all applicable State and local codes,
ordinances and zoning requirements or in the
absence of State of local building code, the
International Existing Building Code of the
International Code Council, and all other
requirements of paragraph 93.301(b).
3. Acquisition of standard housing (93.301(c)
Existing housing that is acquired with HTF
assistance for rental housing, and that was newly
constructed or rehabilitated less than 12 months
before the date of commitment of HTF funds, must
meet the property standards of paragraph (a) or
(b) of this section, as applicable for new
construction and rehabilitation projects.
2021 HTF Proposal 12 c/5-8-20
4. Manufactured Housing (93.301(d)
Construction of all manufactured housing must
meet the Manufactured Home Construction and
Safety Standards established in 24 CFR part 3280.
These standards pre-empt State and local codes
covering the same aspects of performance for such
housing. Applicants using HTF assistance to
install manufactured housing units must comply
with applicable State and local laws or codes.
In the absence of such laws or codes, the
installation must comply the manufacturer’s
written instructions for installation of the
manufactured units. All newly constructed or
rehabilitated manufactured housing must comply
with section (d) of this paragraph.
5. Environmental Provisions 93.301(f)
All projects using HTF funds must comply with the
environmental provisions set forth in section
93.301.
6. All other HTF-assisted housing must meet all
applicable state and local housing quality
standards and code requirements;
7. All HTF-assisted housing must meet the
accessibility requirements at 24 CFR part 8,
which implements Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794), and
Titles II and III of the Americans with
Disabilities Act (42 U.S.C. 12131-12189)
implemented at 28 CFR Parts 35 and 36, as
applicable. “Covered multi-family dwellings”, as
defined at 24 CFR 100.201, must also meet the
design and construction requirements at 24 CFR
100.205, which implements the Fair Housing Act
(42 U.S.C. 3601-3619);
8. An owner of rental housing assisted with HTF
funds must maintain the housing in compliance
with all applicable State and local housing
quality standards and code requirements through
the period of affordability as stated in
paragraph (e) of this section.
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E.INITIAL AFFORDABILITY – See C. Occupancy Requirements
F.PERIOD OF AFFORDABILITY (93.302(d)
The HTF-assisted units must meet the affordability
requirements for not less than 30 years, beginning
after project completion. The affordability
requirements apply without regard to the term of any
mortgage or the transfer of ownership. They must be
imposed by deed restrictions, covenants running with
the land, an agreement restricting the use of the
property, or other mechanisms approved by HUD, except
that the affordability restrictions may terminate upon
foreclosure or transfer in lieu of foreclosure.
G.TARGETING OF HTF FUNDS (93.250)
Not less than 100% of the units assisted with
HTF funds are occupied by the extremely low
income families or families with incomes at or
below the poverty line (whichever is greater).
H.OTHER REQUIREMENTS
1.LEASE REQUIREMENTS (93.303)
a)LEASE TERMS (93.303(a) – There must be a
written lease between the tenant and the
owner of rental housing assisted with HTF
funds that is for a period not less than one
year.
b)PROHIBITED LEASE TERMS (93.303b) – The lease
may NOT contain any of the following
provisions:
Agreement to be sued
Treatment of property
Excusing owner from responsibility
Waiver of notice
Waiver of legal proceeding
Waiver of a jury trial
Waiver of right to appeal court decision
Tenant chargeable with cost of legal
actions regardless of outcome
c)TERMINATION OF TENANCY (93.303(c))
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An owner may not terminate the tenancy or
refuse to renew the lease of a tenant of
rental housing assisted with HTF funds
except for serious or repeated violation
of the terms and conditions of the lease;
for violation of applicable federal,
state, or local law; or for other good
cause. To terminate or refuse to renew
tenancy, the owner must serve written
notice upon the tenant specifying the
grounds for the action and providing a
specific period for vacating that is
consistent with State or local law.
d)TENANT SELECTION (93.303(d))
An owner of rental housing assisted with HTF
funds must adopt written tenant selection
policies and criteria that:
1)Limit the housing to income-eligible
families;
2)Are reasonably related to program
eligibility and the applicants’ ability
to perform the obligations of the
lease;
3)Give reasonable consideration to the
housing needs of families that would
have a Federal preference under Section
6(c)(4)(A) of the 1937 Act;
4)Provide for the selection of tenants
from a written waiting list in the
chronological order of their
application, insofar as is practicable;
and
5)Give prompt written notification to any
rejected applicant of the grounds for
any rejection.
6)Do not exclude an applicant with a
voucher under the Section 8 Tenant
Based Assistance: Housing Choice
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Voucher program (24 CFR part 982) or an
applicant participating in a HOME
tenant-based rental assistance program
(24 CFR part 92) because of the status
of the prospective tenant as a holder
of such voucher or comparable HOME
tenant-based assistance document.
2. FIXED AND FLOATING HTF UNITS (93.302g) – In a
project containing HTF-assisted and other units,
the County may designate fixed or floating HTF
units. This designation must be made at the time
of project commitment. Fixed units remain the
same throughout the period of affordability.
Floating units are changed to maintain conformity
with the requirements of this section during the
period of affordability so that the total number
of housing units meeting the requirements of this
section remains the same, and each substituted
unit is comparable in terms of size, features,
and number of bedrooms to the originally
designated HTF-assisted unit.
3. SITE AND NEIGHBORHOOD STANDARDS (93.150) - New
construction of rental housing must follow 24 CFR
Part 983.57(e)(2). The proposed sites for new
construction must meet the following site and
neighborhood standards:
a)The site must be adequate in size, exposure,
and contour to accommodate the number and
type of units proposed, and adequate
utilities and street must be available to
service the site;
b)The site must be suitable from the
standpoint of facilitating and furthering
full compliance with the applicable
provisions of Title VI of the Civil Rights
Act of 1964, the Fair Housing Act, Executive
Order 11063, and implementing HUD
regulations;
c)The site must not be located in an area of
minority concentration, except as permitted
under paragraph (b)(3) of this section, and
must not be located in a racially mixed area
2021 HTF Proposal 16 c/5-8-20
if the project will cause a significant
increase in the proportion of minority to
non-minority residents in the area; (See
Appendix I – 983.6(b)(3) for a list of
exceptions);
d)The site must promote greater choice of
housing opportunities and avoid undue
concentration of assisted persons in areas
containing a high proportion of low-income
persons;
e)The neighborhood must not be one which is
seriously detrimental to family life or in
which substandard dwellings or other
undesirable conditions predominate, unless
there is actively in progress a concerted
program to remedy the undesirable
conditions;
f) The housing must be accessible to social,
recreational, educational, commercial, and
health facilities and services, and other
municipal facilities and services that are
at least equivalent to those typically found
in neighborhoods consisting largely of
unassisted, standard housing of similar
market rents;
g) Except for new construction housing designed
for elderly persons, travel time and cost
via public transportation or private
automobile, from the neighborhood to places
of employment providing a range of jobs for
lower-income workers, must not be excessive.
4. SPECIAL CONDITION PROJECT SIGN
All construction projects in excess of $50,000,
which are undertaken using HTF Program funds,
shall have a project sign (minimum 4’ x 4’)
located prominently at the project site. The
sign must be installed prior to construction and
shall be maintained for the duration of the
construction project.
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4.RECORDKEEPING (93.407) – All projects are subject
to the recordkeeping requirements of 93.407.
5.OTHER FEDERAL REQUIREMENTS (93.350) – To comply
with 24 CFR 93, Subpart H, applicants shall
comply with all applicable federal regulations.
a)Nondiscrimination; Affirmative Marketing
The federal requirements in 24 CFR part 5,
Subpart A, are applicable to participants of
the HTF project. The requirements of this
subpart include: nondiscrimination and equal
opportunity, disclosure requirements,
debarred, suspended, or ineligible
contractors; and drug free workplace.
b)Lead-Based Paint
Housing assisted with HTF funds is required to
be lead safe and subject to the Lead Safe
Housing Regulation at 24 CFR part 35, subparts
A, B, J, K and R.
c)Displacement, Relocation and Acquisition
To the extent feasible, displaced residential
tenants must be provided a reasonable
opportunity to lease and occupy a suitable,
decent, safe, sanitary, and affordable
dwelling in the building/complex upon
completion of the project. Applicants shall
take all reasonable steps to minimize
displacement.
d)Funding Accountability and Transparency Act
The HTF grant to recipients shall be
considered a Federal award for purposes of the
Federal Funding Accountability and
Transparency Act of 2006 (31 U.S.C. 6101
note).
e)Eminent Domain
HTF funds cannot be used in conjunction with
property taken by eminent domain, unless
2021 HTF Proposal 18 c/5-8-20
eminent domain is employed for a public use,
except that, public use shall not be construed
to include economic development that primarily
benefits any private entity.
f)Conflict of Interest
No persons who exercise or have exercised any
functions or responsibilities with respect to
activities assisted with HTF funds, or who are
in a position to participate in a decision-
making process, or gain inside information
with regard to these activities, may obtain a
financial interest or financial benefit from a
HTF-assisted activity, or have a financial
interest in any contract, subcontract, or
agreement with respect to the HTF-assisted
activity or the proceeds from such activity,
either for themselves, or those with whom they
have business or immediate family ties during
their tenure or for one year thereafter.
Immediate family ties include the spouse,
parent, brother, sister, grandparent,
grandchild, and in-laws of a covered person.
The conflict of interest provisions apply to
any person who is an employee, agent,
consultant, officer, or elected official or
appointed official of the grantee (State) or
sub-grantee (County).
g)VAWA Requirements
The Violence Against Women Act (VAWA)
requirements set forth in 24 CFR part 5,
subpart L, apply to all rental housing with
HTF funds.
THE HTF PROJECT
SELECTION SYSTEM
2021 HTF Proposal 19 c/5-8-20
III.THE COUNTY SELECTION SYSTEM
The County Selection system is designated to help select
those projects having the greatest need and which most
effectively addresses that need.
In order to be considered for funding, the project must
meet certain minimum requirements established by HUD,
HHFDC, and the OHCD. These are identified as “Threshold
Factors.” If all the threshold factors are met, the
project will be rated on the basis of “Priority Factors,”
including the Consolidated Plan priorities, extent and
seriousness of the identified need, the need for HTF funds,
the results to be achieved, budget and funding, project
schedule, site selection information, environmental
concerns, the applicant’s capabilities, past performance in
grant management, project management, and ability to meet
and comply with federal overlay statutes.
A.THRESHOLD FACTORS
A proposal must meet certain minimum requirements
before the OHCD will begin to rate the project. If
your proposal does not address or meet these threshold
factors, the OHCD will not rank and rate your project
proposal. The threshold requirements are listed
below:
1.MARKET ASSESSMENT
A market assessment of the housing needs of
extremely low-income individuals to be served by
the project must be submitted as a part of the
application. The assessment should review the
neighborhood and other relevant market data to
determine that there is a current demand for the
type and number of housing units being developed.
2.SITE CONTROL
Evidence of site control shall be submitted with
the application for HTF funds. Site control
shall be substantiated by providing evidence in
the form of an executed lease or sale option
agreement, fee simple deed, executed land lease,
or any other documentation acceptable to the
County.
2021 HTF Proposal 20 c/5-8-20
3.CAPITAL NEEDS ASSESSMENT (FOR PROJECTS ACQUIRING
AN EXISTING PROPERTY)
A capital needs assessment shall be completed by
a competent third party who can render an opinion
of a property’s current physical condition and
confirm that the proposed rehabilitation will
have a useful life that exceed the HTF
affordability period. The capital needs
assessment shall also identify any work that must
be completed immediately to address health and
safety issues, violation of Federal and State
law, violation of local code, or any work
necessary to ensure that the building can
continue to operate as affordable housing.
4.REHABILITATION STANDARDS
For projects intending to preserve rental housing
through rehabilitation, HTF applicants must use
County rehabilitation standards for health and
safety, and for replacement of major systems
including structural support, roofing,
weatherproofing (e.g. windows, doors, siding),
plumbing, electrical; and HVAC. For multifamily
housing projects with 26 or more total units, the
useful life of systems must be determined through
a capital needs assessment.
5.PROJECT PRO FORMA FEASIBILITY
a.Debt Service Ratio (DSR) for Projects with Hard
Debt:
The Project is required to evidence a DSR of no
less than 1.15 x on all hard debt service
requirements for the first 15 years.
b.Debt Service Ratio for Projects without Hard
Debt:
The Project is required to evidence a positive
Net Operating Income (NOI) throughout the 30
year pro forma period.
2021 HTF Proposal 21 c/5-8-20
c.Hard Debt Service Requirement:
The Applicant is required to support all hard
debt service loans and terms with executed
lenders’ commitment letters, letters of
interest, or term sheets.
d.Underwriting Criteria and Requirements:
1.Annual income inflation rate of 2% for
the first 15 years and annual expense
inflation rate of 3% for first 15 years,
or term of the first mortgage, whichever
is greater.
2.Annual Income inflation rate of 2% and
annual expense inflation rate of 2% for
the remaining terms of affordability.
3.Vacancy rate of no less than 5%.
4.Annual Replacement Reserve of no less
than $300 per unit per year.
6.PHASE I ENVIRONMENTAL SITE ASSESSMENT
All proposed multifamily (more than four housing
units) HTF projects require a Phase I
Environmental Site Assessment. For
acquisition/rehabilitation projects, the Phase 1
Environmental Site Assessment should address lead
based paint and asbestos.
7.DEVELOPER FEE
For new construction, the maximum developer fee
is 15% of the total development cost or
$3,750,000 (whichever is less). For
acquisition/rehabilitation, the maximum developer
fee is 10% of the acquisition costs and 15% of
the rehabilitation costs, or $3,750,000
(whichever is less).
8.ELIGIBLE COST
The project cost must be eligible with respect to
24 CFR 93.200 – 93.202.
2021 HTF Proposal 22 c/5-8-20
9.FORMS OF ASSISTANCE
The forms of assistance must be eligible with
respect to 24 CFR 93.200(b).
10.ELIGIBLE ENTITIES
The entity carrying out the HTF activity must be
eligible.
11.ELIGIBLE ACTIVITY
The activity must be eligible.
12.PROJECT SCHEDULE
In order to comply with and meet HTF Program
requirements, all activities funded with HTF
funds shall be expended and completed within an
eighteen (18) month period. This period is
anticipated to begin from November 1, 2021 and
ends on April 30, 2024.
13.CONSISTENCY WITH THE COUNTY CONSOLIDATED PLAN
The Consolidated Plan contains the County of
Hawai i’s priorities and objectives for HUD
Programs. As such, all projects must show that
they are consistent with the Consolidated Plan’s
priorities and objectives in order to be
considered by the OHCD for HTF funds.
Projects requesting HTF funding will need to
address at least one of the priorities and
objectives stated in the County's five-year 2020-
2024 Consolidated Plan for utilizing HUD’s CDBG,
HOME and HTF Program funds.
The County’s Consolidated Plan’s priorities will
be used to allocate HTF funds in accordance with
project eligibility requirements and program
rules. Higher points will be awarded to project
proposals that address high priority activities.
The following are the County’s CP Priorities:
2021 HTF Proposal 23 c/5-8-20
HIGH PRIORITIES:
Housing: Housing for households earning less
than 80% of median income [i.e. rental,
homeownership, special needs, homeless and
activities which will produce new housing (i.e.
water, streets, environmental activities,
planning, etc.)]
Public Health and Safety: Activities that
protect the health and safety of the residents
in Hawai i County. (i.e. fire, police,
environment, etc.)
Federal Mandates: Activities to meet legal
obligations or federal mandates. (i.e. ADA)
Public Facilities - Child care, youth, and/or
senior centers; facilities for the disabled;
homeless facilities; health facilities;
neighborhood facilities; and/or parks &
recreation facilities.
MEDIUM PRIORITIES:
Infrastructure (other than housing related) -
Water/sewer/street improvements; solid waste
disposal; and/or flood drainage improvements.
Public Services - Senior, disabled, youth,
childcare, transportation, substance abuse,
employment, health, lead hazards, crime, etc.
Economic Development – Activities which create
jobs for low and moderate income persons.
LOW PRIORITIES:
Public Facilities - Parking facilities and non-
residential historic preservation.
Infrastructure – Sidewalks.
2021 HTF Proposal 24 c/5-8-20
14.RELOCATION PLAN
If individuals or businesses will be relocated in
order to carry out the proposed project, it is
required that the applicant describe why
displacement is necessary and submit a relocation
plan that complies with 24 CFR 570.606, Uniform
Relocation Act (URA), as contained in Appendix G,
and the County of Hawai i’s Relocation Plan. If
there is no approved relocation/displacement
plan, the proposed project will not be rated and
ranked.
15.SITE SELECTION
In order to implement the project in a timely
manner, it is vital that the project site be
identified and controlled by the applicant.
Projects requiring changes in zoning and/or if it
involves site acquisition with HTF funds, the
applicant must submit a timeline identifying the
steps and their process to comply with the
Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended.
16.PROJECT FUNDING
Applicants will need to state and identify
whether there are other sources of funds (i.e.,
County, State, private donations, etc.).
Documentation to verify that these funds are
secured and committed are required to be
submitted.
B.PRIORITY FACTORS
The HTF program is moving towards a performance based
funding. Based on community input and current data,
the County established its high, medium and low
priorities for the HTF program. Applicants should
clearly describe how its proposed project will comply
and ultimately accomplish a priority(ies) of the
County’s 2020-2024 Consolidated Plan. Higher points
will be awarded to projects that address high priority
activities. The proposal will be evaluated and
selected for assistance based upon the following
rating criteria:
2021 HTF Proposal 25 c/5-8-20
Project Evaluation: Maximum Points
1. Extent and Seriousness of the 100
Identified Need
2. Need for HTF Funds 100
3. Consolidated Plan Priorities 100
4. Results to be Achieved 100
5. Budget and Funding 100
6. Site Selection Standards Information 100
7. Environmental Considerations 100
8. Additional Actions Needed 50
9. Compliance w/ Federal Overlays 50
10. Project Management 100
11. Past Performance _____100
TOTAL POSSIBLE POINTS 1,000
PROJECT EVALUATION
The project evaluation element, which represents a
significant portion of the total number of points each
project can receive, is intended to ensure that the best
projects are considered for funding. Eleven components
have been identified and will be considered in the rating
of this element. These components are:
1.EXTENT AND SERIOUSNESS OF THE IDENTIFIED NEED:
Applicants should clearly describe the extent and the
seriousness of the identified needs.
2.NEED FOR HTF FUNDS:
Applicants should clearly describe why HTF funds are
needed for this project.
3.CONSOLIDATED PLAN PRIORITES:
Applicants will need to address at least one of the
priorities stated in the County’s five-year 2020-2024
Consolidated Plan in order to be considered by the
OHCD for HTF funds. Merits will be given to the
application for meeting the priority housing needs of
the county where the project is located, such as
accessibility to transit or employment centers,
housing that includes green building and sustainable
development features or housing that serves special
needs populations.
2021 HTF Proposal 26 c/5-8-20
4.RESULTS TO BE ACHIEVED:
Applicants should explain what will actually be
accomplished as a result of undertaking this project.
Applicants should describe how and to what extent the
proposed project will address the needs identified.
The kind of benefit which the proposal provides may
make a difference in judging and comparing the
adequacy of the proposal in meeting the identified
needs.
5.BUDGET AND FUNDING:
The project funding and budget elements are intended
to ensure that the proposed project can be completed
and that the program funds are effectively used and
secured. It is to the applicant’s benefit that their
project budget demonstrates that HTF funds will be
expended and completed prior to the eighteenth month
expenditure deadline. The scoring system is also
intended to encourage the use of resources and funds
over and above the HTF funds applied for in
undertaking a project.
6.SITE SELECTION STANDARDS INFORMATION:
Applicants proposing to acquire or lease land for
housing or any other eligible activity should address
the site selection standards and the efforts it will
take to meet them. See Exhibit 9 of the proposal for
the selection standards.
7. ENVIRONMENTAL CONSIDERATIONS:
A federal environmental review will be required for
all projects selected for funding. Consequently,
information relating to environmental concerns at the
selection stage can have a significant impact on the
proposal. The extent to which the applicant has
considered and acted upon potential environmental
concerns may be important. Some examples are
relocation activities from a flood plain, the effect
of increased traffic in a neighborhood resulting from
a funded activity, historic sites, hazardous material,
etc.
2021 HTF Proposal 27 c/5-8-20
8. ADDITIONAL ACTIONS NEEDED:
Evidence should be provided where necessary to
indicate that other resources or activities are needed
to ensure a complete project will be available. If
such support is not documented, or if the need is
evident but not addressed, the impact of the proposal
may be diminished.
APPLICANT EVALUATION
The applicant evaluation element is intended to ensure that
the applicant has the necessary qualifications and
expertise to carry out the proposed project. To be awarded
HTF funds, the applicant must have the capacity to
undertake, complete, and administer the project in
compliance with the HTF program rules in a timely and
efficient manner. In addition, applicants who have
received HTF funds in the past will be evaluated on the
basis of their past performance.
The components to be examined include:
9. COMPLIANCE WITH FEDERAL OVERLAY STATUTES:
Applicants are required to indicate whether their
activities will necessitate compliance with the
federal overlay statutes as described in Exhibit 11
and the applicant should describe its understanding
and procedures for complying with these federal
statutes.
10. PROJECT/PROGRAM MANAGEMENT CAPABILITIES:
The project management component is designed to
evaluate the applicant’s capacity to implement the
project. If an on-going program activity will result
from this project (i.e., construction of a building
for operation of rental housing project, etc.), the
program management section will be evaluated to
determine if the applicant has the capacity to
implement the program activity as well as the project.
2021 HTF Proposal 28 c/5-8-20
11. PAST PERFORMANCE:
The performance component involves an examination of
the applicant’s previous record in carrying out the
HTF project. Criteria to be examined include:
a.Applicant’s rate of progress in completing
activities.
b.Applicant’s rate of expenditure and obligation of
funds.
c.Applicant’s compliance with applicable laws and
regulations.
d.Applicant’s track record for responding to the
OHCD in a timely manner.
If the applicant has not received a Federal Grant in
the past, it will be rated solely on its Project
Management Capabilities to complete the project in the
eighteen-month time frame.
Points will be assigned for each component based on
the following criteria:
RATING CRITERIA
1.EXTENT AND SERIOUSNESS OF THE IDENTIFIED NEEDS
100 pts. Clear need is described which is major and
current and the need is more crucial than others.
75 pts. Need is clearly described and is serious.
50 pts. Need is described and is fairly serious. The
need does not appear to be as crucial as others
being considered in the selection process.
25 pts. Need is described but not major or pronounced.
0 pts. No clear need is described, or need is not major
or pronounced.
2. NEED FOR HTF ASSISTANCE
100 pts. Clear need for HTF funds is described and
the project cannot occur without the HTF award.
75 pts. Need for HTF funds is clearly described and is
serious.
50 pts. Need for HTF funds is described and is fairly
serious. The need does not appear to be as
crucial as others being considered in the
selection process.
2021 HTF Proposal 29 c/5-8-20
25 pts. Need for HTF funds is described but is not major
or pronounced.
0 pts. No clear need is described, or need is not major
pronounced.
3. RESULTS TO BE ACHIEVED
100 pts. The project would resolve the problem completely,
other actions needed to support the project have
been committed and are clearly stated in the
proposal.
75 pts. The project would have a major impact on the need
but would not completely resolve the problem.
50 pts. The project would have some impact on the need
but not as much as that of other projects.
25 pts. The project does not clearly address the need.
The project appears to be of general community
benefit and would only minimally serve low- and
very-low income persons.
0 pts. Only a small portion of the described need would
be addressed. The community has made no apparent
effort to solve the problem through local and
other sources.
4. CONSOLIDATED PLAN PRIORITIES
100 pts. The project will address a high priority and goal
of the Housing and Special Needs priorities
within the County’s Consolidated Plan.
75 pts. The project will address a medium priority and
goal of the Housing and Special Needs priorities
within the County’s Consolidated Plan.
50 pts. The project will address a low priority and goal
of the Housing and Special Needs priorities
within the County’s Consolidated Plan.
25 pts. The project meets the high, medium and/or low
priorities but will not accomplish the goal of
the Housing and Special Needs priorities within
the Consolidated Plan.
0 pts. The project does not address a priority and goal
of the Housing and Special Needs priorities
within the County’s Consolidated Plan.
5. BUDGET AND FUNDING
100 pts. The project costs are clearly documented and are
accurate.
2021 HTF Proposal 30 c/5-8-20
75 pts. The project costs appear to be accurate but not
well documented.
50 pts. The accuracy of the project costs is questionable
and not well documented.
25 pts. The project costs are inaccurate and are not
documented.
0 pts. The project costs were not submitted and not
documented.
6. SITE SELECTION STANDARDS INFORMATION
100 pts. There are no site selection problems identified.
75 pts. There may be some site selection problems;
however, they appear to be fully resolvable.
50 pts. The project appears to have some problems with
respect to site selection.
25 pts. The project appears to have a moderate amount of
problems with respect to site selection.
0 pts. The project appears to have extensive problems
with respect to site selection.
7. ENVIRONMENTAL CONCERNS
100 pts. An environmental review has been completed, and
there are no environmental problems.
75 pts. Environmental problems have been identified;
however, they appear to be fully resolvable.
50 pts. The project appears to have slight problems with
respect to environmental concerns.
25 pts. The project appears to have moderate problems
with respect to environmental concerns.
0 pts. The project appears to have extensive problems
with respect to environmental concerns.
8. ADDITIONAL ACTIONS NEEDED
50 pts. No further action is needed. The project fully
resolves the identified problem.
40 pts. Some additional action may be needed to fully
resolve the problem.
30 pts. Moderate action is still needed to resolve the
identified problem.
20 pts. Extensive action is still needed to fully resolve
the identified problem.
0 pts. The project does not address the identified
problem.
2021 HTF Proposal 31 c/5-8-20
9. COMPLIANCE WITH FEDERAL OVERLAY STATUTES
50 pts. There are no overlay statute problems.
40 pts. There may be overlay statute problems; however,
they appear reasonable and fully achievable.
30 pts. The project appears to have slight problems with
respect to overlay statutes compliance.
20 pts. The project appears to have moderate problems
with respect to overlay statutes compliance.
0 pts. The project appears to have extensive problems
with respect to overlay statutes compliance.
10. PROJECT MANAGEMENT
100 pts. The applicant clearly documents the necessary
qualifications and experience to carry out the
project. Staff has extensive training and
experience relative to their functions.
Applicant has excellent previous experience and
capacity for managing grant funds.
75 pts. The applicant appears to have the necessary
qualifications and experience to carry out the
project, but it is not well documented.
50 pts. The applicant appears to have most of the
necessary qualifications and experience to carry
out the project.
25 pts. The applicant appears to have some of the
necessary qualifications and experience to carry
out the project.
0 pts. The applicant does not appear to have the
necessary qualifications or experience.
11. PAST PERFORMANCE
100 pts. The applicant has implemented the project(s) on a
timely basis.
75 pts. The applicant had some problems in implementing
the project(s), but the problems were fully
resolvable.
50 pts. The applicant had problems in implementing the
project(s).
25 pts. The applicant had a moderate amount of problems
in implementing the project(s).
0 pts. The applicant had extensive problems in
implementing the project(s).
2021 HTF Proposal 32 c/5-8-20
C.FINAL SELECTION
RANKING
The points received on each of the elements will be
added and the projects ranked accordingly. A project
proposal must receive a minimum of 50% of the total
points to be considered for ranking. An interview
with each applicant may be conducted, to clarify any
information presented in the project proposal, prior
to the final recommendation to the Hawai i County
Housing Agency and the Hawai i County Council. The
OHCD will then recommend, for Hawai i County Housing
Agency/Council approval, the projects to be included
in the County’s Consolidated Plan to HUD/HHFDC, based
on the ranking system.
In cases of a tie in the number of points a project
receives, the following method will be used:
a)The proposal which has the higher “Extent and
Seriousness of the Identified Needs” evaluation
score will be selected;
b)If the projects meet the same higher “Extent and
Seriousness of the Identified Needs”, the
proposal which has the higher “Need for HTF
funds” evaluation score will be selected.
PROPOSAL REQUIREMENTS
2021 HTF Proposal 33 c/5-8-20
IV.PROPOSAL REQUIREMENTS
A.GENERAL
The information required in the proposal will be used
by the OHCD to make a recommendation for final funding
decisions. Appendix B contains a copy of the proposal
form.
NOTE: Please call Beryl Manliguis at 808-961-8379 if
you would like proposal form on CD (Word).
B.SUBMISSION DATES
Original project proposals and two (2) copies for the
2021 HTF Program funds should be bounded (no spiral)
to secure all documents and must be submitted to the
OHCD by November 09, 2020, no later than 4:30 p.m.
Proposals received after the date and time deadline,
faxed copies, and proposals not accompanied with the
appropriate two copies and incomplete proposals will
be rejected. Only data submitted by the deadline will
be considered in the selection process. The OHCD may
request additional data which will be required to be
submitted as promulgated by the HTF Program rules to
comply with the Consolidated Plan.
Additional data submitted after the proposal due date
and not requested by the OHCD will be returned.
C.PROPOSAL REQUIREMENTS
The proposal and its exhibits in Appendix B contain
specific instructions for completing each section.
Applicants should check and verify the proposal
requirements as contained in the instructions and
checklist form.
D.PROPOSAL SCHEDULE
The following is the tentative HTF application
schedule:
APPENDIX A
HTF REGULATIONS
APPENDIX B
HTF PROPOSAL FORM
2021 HTF Proposal 14747c/9-23-14
2021 CDBG/HOME/HTF ACTION PLAN SCHEDULE
DATE TASK
09/09/20 & Virtual Public hearings to hear the Housing &
Community Development Needs
09/11/20 and explain the CDBG/HOME/HTF proposal procedure and
Action Plan process.
09/14/20 CDBG/HOME/HTF project proposals available.
11/09/20 CDBG/HOME/HTF project proposals due to the OHCD.
11/12-12/04/21 OHCD to review, rank and select CDBG/HOME/HTF projects
for the County’s Action Plan to HUD.
12/07-01/15/21 OHCD to draft the County’s proposed 2021 Action Plan.
2/01/21 Public Notice appears in newspapers announcing the
availability of the proposed 2021 Action Plan for
public review and comment.
2/02/21 to Comment period for the County’s proposed Action Plan
3/03/21 (30 days required).
3/16/21 Deadline to submit documents for Finance Committee
meeting.
4/06/21 Finance Committee meeting to approve project funding.
4/13/21 Deadline to submit documents for Hawai i County
Council.
4/21/21 Council meeting to authorize Mayor to sign and submit
the County’s 2021 Action Plan to HUD.
5/07/21 Obtain Mayor’s signature.
5/09/21 Public Notice appears in newspapers summarizing the
final 2021 Action Plan.
5/13/21 Mail 2021 Action Plan to HUD.
5/15/21 2021 Action Plan due.
2021 HTF Proposal 14747c/9-23-14
INSTRUCTIONS/CHECKLIST
This checklist will aid the applicant in submitting all the
appropriate forms required for a complete project proposal.
Please complete the checklist by placing a check mark next
to each item and attach Exhibits 1 to 16 along with
required forms and documents as requested for each exhibit
in a bounded format.
Exhibits must be typewritten, or computer generated.
Narratives should be straightforward and limited to facts,
solutions to problems, and proposed plans of actions.
Limit these responses to no more than two (2) pages.
Narratives beyond two (2) pages will not be considered in
the evaluation/scoring. Please tab exhibits for ease of
locating information.
All proposals should be bound to secure your document and
labeled as original and copies. Incomplete proposals or
those presented in a different format may be rejected.
___ 1. Letter of transmittal
___ 2. Project Summary Proposal Form
Answer all questions. If a question does not
apply, mark it N/A (not applicable).
___ 3. Exhibit 1 – Project Information Sheet
___ Select proper activity form
___ Narrative
___ Minimum HTF Program Description Requirement
___ 4. Exhibit 2 – Extent and Seriousness of the
Identified Need
___ Narrative
___ 5. Exhibit 3 – Consolidated Plan Priorities
___ Narrative
___ 6. Exhibit 4 – Need for HTF funds
___ Narrative
___ 7. Exhibit 5 – Results to be Achieved
___ Forms
___ Narrative
2021 HTF Proposal 14747c/9-23-14
___ 8. Exhibit 6 – Budget and Funding
___ Forms
___ Narrative
___ Proforma (Rental Housing)
___ 9. Exhibit 7 – Project Schedule
___ Schedule
___ 10. Exhibit 8 – Site Selection Standards Information
___ Form
___ Narrative
___ 11. Exhibit 9 – Environmental Considerations
___ Narrative
___ 12. Exhibit 10 – Additional Actions
___ Narrative
___ 13. Exhibit 11 – Compliance with Federal Overlay
Statutes
___ Form
___ Narrative
___ 14. Exhibit 12 – Project Management
___ Narrative
___ Organizational Chart
___ 15. Exhibit 13 – Past Performance
___ Narrative
___ 16. Exhibit 14 – Displacement/Relocation/Acquisition
___ Narrative
___ Plan
___ 17. Exhibit 15 – Applicant Information
___ Documentation
___ Articles of Incorporation
___ By-Laws
___ IRS Exemption under Section 501(c)
___ List of Current Board of Directors
___ Duns and Bradstreet and Central Contractor
Registration Documentation
___ Board of Director composition
___ Most Current Financial and Program Audit
___ Procedures of Non-Discrimination
___ 18. Exhibit 16 – Certification/Resolution
2021 HTF Proposal 14747c/9-23-14
___ Form
___ Resolution Authorizing Filing and Submittal
___ 19. Submit the original proposal and two (2)
copies to:
Office of Housing and Community Development
1990 Kino‘ole Street, Suite 102
Hilo, Hawai i 96720
Deadline: November 09, 2020, 4:30 p.m.
2021 HTF Proposal P-1 15243c/9-25-17
PROPOSAL FORM FOR THE HTF PROGRAM
Office of Housing and Community Development (OHCD)
1990 Kino‘ole Street, Suite 102
Hilo, Hawai i 96720
Phone: 808-961-8379
GENERAL INFORMATION
PROJECT NAME: _____________________________________________
AMOUNT OF HTF FUNDS REQUESTED: $__________________________
Project Address: __________________________________________
City: __________________________ Zip Code: ________________
Census Tract: ___________________TMK: _____________________
Name of Applicant: ________________________________________
Mailing Address: __________________________________________
Phone Number: _____________________________________________
E-mail Address: ___________________________________________
Contact Person and Title: _________________________________
A.Eligible Costs: The following is a list of eligible
costs for the HTF Program. Please indicate the
appropriate eligible cost(s) that the HTF funds will
be used for.
___ Development Hard Costs (please check one of the
following:
___ New Construction
___ Rehabilitation
___ New Construction and Rehabilitation
___ Acquisition
Notes: Acquisition of vacant land or demolition
must be undertaken only with respect to a
particular housing project intended to provide
affordable rental housing and for which funds for
construction have been committed.
___ Related Soft Costs (please check all that apply):
___ Architect/Engineer/Professional Services
___ Financing Costs
___ Audits
___ Affirmative Marketing/Fair Housing
___ Initial Operating Deficit Reserve
___ Staff and Overhead Costs for the Project
___ Payment of Impact Fees Charged for all
Projects
2021 HTF Proposal P-2 15243c/9-25-17
___ Operating Cost Assistance for Rental Housing
___ Relocation/Displacement Assistance
___ Site Improvements
___ Demolition
___ Financing Costs
___ Reasonable Administrative and Planning Costs
B.Type of Funding Assistance Requested (Check One)
___ Equity Investment
___ Interest-bearing loans or advances
___ Non-interest bearing loans or advances
___ Interest Subsidies
___ Deferred Payment Loan
___ Grants
___ Other (HUD/HHFDC/OHCD Approved)
C.Type of Organization (Check One)
___ Public Agency
___ Private Non-Profit Organization
___ Developers
___ Owners
___ Private Organization
___ Other: (HUD Approved) __________________________
D.Project Schedule
Expected start date: ________________________
Expected completion date: ________________________
E.Consistency with the Consolidated Plan
The proposed project must address and comply with the
County’s priorities as contained in the County’s
current approved 2020-2024 Consolidated Plan (CP).
Briefly describe which priority your proposed project
complies with and how your project will address the
priority(ies).
The following are the County’s CP Priorities:
2021 HTF Proposal P-3 15243c/9-25-17
HIGH PRIORITIES:
Housing: Housing for households earning less than
80% of median income [i.e. rental, homeownership,
special needs, homeless and activities which will
produce new housing (i.e. water, streets,
environmental activities, planning, etc.)]
Public Health and Safety: Activities that protect
the health and safety of the residents in Hawai i
County. (i.e. fire, police, environment, etc.)
Federal Mandates: Activities to meet legal
obligations or federal mandates. (i.e. ADA)
MEDIUM PRIORITIES:
Public Facilities - Child care, youth, and/or senior
centers; facilities for the disabled; homeless
facilities; health facilities; neighborhood
facilities; and/or parks & recreation facilities.
Infrastructure (other than housing related) -
Water/sewer/street improvements; solid waste
disposal; and/or flood drainage improvements.
Public Services - Senior, disabled, youth,
childcare, transportation, substance abuse,
employment, health, lead hazards, crime, etc.
Economic Development – Activities which create jobs
for low and moderate income persons.
LOW PRIORITIES:
Public Facilities - Parking facilities and non-
residential historic preservation.
Infrastructure – Sidewalks.
F.EXHIBITS
Complete Exhibits 1 to 16, attach forms, documents,
maps, etc., as requested in the exhibit. Narratives
should be typed and not more than two pages long.
Please tab exhibits for ease of locating information.
2021 HTF Proposal P-4 15243c/9-25-17
EXHIBIT 1 – PROJECT INFORMATION
THRESHOLD FACTOR – REQUIRED TO BE ADDRESSED
Check the activity category that most appropriately
describes your proposed HTF activity. Complete the
appropriate project information sheet which is attached for
your use.
____ Rental - New Construction
____ Rental - Rehabilitation
____ Acquisition
On a separate sheet briefly describe the proposed project
and attach all appropriate information. Include
information necessary to provide a clear understanding of
the project. This section should include a map to show
location(s) of facility or service area; quantify the
activity (i.e., number of units to rehabilitate, number of
persons to be served). In addition, if the activity is
real property acquisition, construction, or rehabilitation,
explain what is being acquired, ownership of the property,
and specify the property improvements. Discuss whether the
project could be implemented at a lower level or smaller
scale without the HTF award.
Describe the site and/or the building proposed, including
property conditions, number of units and bedroom sizes, and
proposed use of project.
If other funds will be used, explain specifically what the
HTF funds will be used for.
For special needs housing projects, specify the special
need group to be served and describe in detail the services
that will be provided or coordinated for the property’s
residence and how client outreach will occur.
Specify the eligible families/tenants for the
project/program and the selection procedure.
2021 HTF Proposal P-5 15243c/9-25-17
Housing Trust Fund (HTF) Program
Minimum HTF Program Description Requirements
1.Description of the proposed project/program:
Completely describe the proposed project or program
(provide conceptual plans and maps showing location.)
Does the project/program involve the use of existing
property; is the property privately or publicly owned;
are the units standard or substandard, occupied or
vacant.
Describe the site and/or the building proposed,
including property conditions, number of units and
bedroom sizes, and proposed use of project.
Also address if site improvements or other amenities
are being proposed (please list).
A.Rental Housing (New Construction or Acquisition and/or
Rehabilitation):
Describe the project site and why it is
appropriate for the proposed housing, including
information on site selection, zoning and land-
use considerations, and required permits.
Describe the project design (new construction) or
the scope of work for rehabilitation and how the
needs of the target population have been
considered. Include the basis for cost estimates
related to site acquisition, development costs,
and construction costs.
Calculate the total per unit development cost and
the HTF investment per unit.
Illustrate that the HTF investment per unit does
not exceed the maximum allowable investment and
that the number of HTF-assisted units is based on
the level of HTF funds to be invested.
Describe the proposed rent structure and your
basis for determining that the proposed rents are
appropriate and affordable to the target
population.
Describe how the project will be managed and
include a management plan. If a management plan
has not yet been prepared, provide the outline
for such plan.
2021 HTF Proposal P-6 15243c/9-25-17
Include a pro forma operating statement projected
through the period of affordability.
Provide a proposed construction timetable and
indicate when HTF funds are expected to be fully
disbursed.
Provide evidence of site control for the project
(i.e., deed, lease, agreement of sale, option
agreement.)
Provide a Capital Needs Assessment (For projects
acquiring an existing property) completed by a
competent third party who can render an opinion
of a property’s current physical condition and
confirm that the proposed rehabilitation will
have a useful life that exceeds the HTF
affordability period. Identify any work that
must be completed to immediately address health
and safety issues, violation of Federal and State
law, violation of local code, or any work
necessary to ensure that the building can
continue to operate as affordable rental housing.
2.Indicate the total number of HTF-assisted and non-HTF
assisted units, or the number of families to be assisted
with HTF funds, whichever is applicable.
3.List all sources (including dollar amount) for the
construction and permanent financing. Include a
discussion as to whether the sources are conditional or
firm, and when and under what circumstances will they
become firm. Provide copies of commitment letters, if
available. Firm commitment letters will be required prior
to the execution of any agreements.
4.Specify the form of HTF invest (i.e., loan, grant,
deferred loan, etc.) and the specific terms.
5.Specify how the 30 year affordability period will be
enforced.
6.Specify the eligible families/tenants for the
project/program and your selection procedures.
7.Provide a discussion as to how the project/program is
consistent with the State’s Consolidated Plan.
8.Provide a proposed timeframe for the project/program.
2021 HTF Proposal P-7 15243c/9-25-17
9.Describe any relocation or displacement that will occur
as a result of the project/program and the proposed
relocation assistance to be provided. Please include the
estimated number of households/businesses to be
relocated, the availability of comparable replacement
units, the total costs of relocation, the method of
determining costs, and how and with what source these
activities will be funded. Provide a copy of your
Relocation Plan Policy.
2021 HTF Proposal P-8 15243c/9-25-17
PROJECT INFORMATION SHEET
RENTAL HOUSING
THRESHOLD FACTOR – REQUIRED TO BE ADDRESSED
Rental Housing Activities - there are many federal rules
that must be complied with. Please provide the information
and describe how the project will comply with the federal
rules and requirements.
1. What is the maximum HTF Investment (93.300) for the
units per bedroom size?
Total Cost/Unit HTF Investment/Unit
0 bedroom $_____________ $_________________
1 bedroom $_____________ $_________________
2 bedroom $_____________ $_________________
3 bedroom $_____________ $_________________
4+bedroom $_____________ $_________________
2. INCOME LIMITS (93.250) Explain the procedure that will
be used to determine the income of the beneficiaries
of the project. How often will the income be re-
examined?
3. OCCUPANCY REQUIREMENTS (93.302) AND TARGETING OF HTF
FUNDS (93.250):
a. Of the total units in the project, indicate the
number of HTF-assisted.
Total Number of units: _________
Total Number of HTF units: _________
Total Number of Non-assisted Units: _________
# of HTF
Units __%__ Required
Extremely-Low Income
(30% Median Income) ___ ___ Min. 100%
2021 HTF Proposal P-9 15243c/9-25-17
b. EXTREMELY LOW INCOME FAMILIES (93.302) – Indicate
and explain which rent structure will be used for
the project for extremely low income families:
___ whose rent does not exceed 30% of the annual
income of a family whose income equals 30%
of the median income for the area.
___ whose rent does not exceed 30% of the
family’s adjusted income. If the unit
receives federal or state project-based
rental subsidy and the family pays as a
contribution towards rent not more than 30%
of the family’s adjusted income, the maximum
rent is the rent allowable under the federal
or state project-based rental subsidy
program.
c. EXTREMELY LOW INCOME FAMILIES (93.302) – Explain
how the project will comply with the rent limits.
d. TEMPORARY NON-COMPLIANCE WITH OCCUPANCY
REQUIREMENTS – (93.302f) – Explain the procedures
that will be used for temporary non-compliance
with the occupancy requirement.
4. PROPERTY STANDARDS (93.301) – Indicate and
explain the property standards that will be used
for existing units, newly constructed units,
and/or substantially rehabilitated units. Units
built prior to 1978 must comply with the recently
implemented Lead-Based Paint requirements (24 CFR
Part 35), effective September 15, 1999. Please
describe your procedures for compliance.
5. REHABILITATION STANDARDS (93.301 b.1) - For
projects intending to preserve rental housing
through rehabilitation, provide your agencies
Rehabilitation Standards Policy as stated in this
section.
2021 HTF Proposal P-10 15243c/9-25-17
6. INITIAL AFFORDABILITY:
a.RENT LIMITS (93.302) – The HTF-assisted
units in a rental housing project must be
occupied by households who are eligible
families in accordance with 93.250.
The HTF rent plus utilities of an extremely
low income tenant shall not exceed the
greater of 30% of the federal poverty line
or 30% of the income of a family whose
annual income equals 30% of the median
income for the area as determined by HUD.
Indicate what the rents will be for your
project.
HTF RENTS LIMITS (07/01/20)
UNIT 30% RENT PROPOSED
TYPE LIMIT_ RENT
Efficiency $ 437 $______
1 Bedroom 468 $______
2 Bedroom 624 $______
3 Bedroom 817 $______
4 Bedroom 1,010 $______
5 Bedroom 1,203 $______
6 Bedroom 1,395 $______
b.RENT CHANGES – Explain the procedure that
will be used for any changes in rent.
1.PERIOD OF AFFORDABILITY (93.302d) – Explain how
the project will comply with the period of
affordability requirement. The rental units must
remain affordable without regard to the term of
any mortgage or the transfer of ownership,
pursuant to deed restrictions, covenants running
with the land, or other mechanisms approved by
HUD, for not less than 30 years, from the date of
entry of the project completion information into
HUD’S Integrated Disbursement Information Systems
(IDIS).
2021 HTF Proposal P-11 15243c/9-25-17
2.LEASE REQUIREMENTS (93.303):
a.LEASE TERMS – Explain the terms of the lease
between the owner and tenant. Please attach
a copy of the lease that will be used for
this project.
b.TERMINATION OF TENANCY (93.303c) – Explain
the policy that will be followed for
termination of tenancy. Explain notice
procedures.
3.TENANT SELECTION (93.303d) – An owner of rental
housing assisted with HTF funds must adopt
written tenant selection policies and criteria
that comply with the following. Please provide a
copy of the written tenant selection policy.
Are consistent with the purpose of providing
housing for extremely low-income families;
Are reasonably related to program eligibility
and the applicant’s ability to perform the
obligations of the lease;
Give reasonable consideration to the housing
needs of families that would have a preference
(federal selection preferences for admission to
public housing) of this title;
Provide for the selection of tenants from a
written waiting list in the chronological order
of their application, insofar as is
practicable; and
Give prompt written notification of any
rejected applicant of the grounds for any
rejection.
4.SITE AND NEIGHBORHOOD STANDARDS (93.150) – See
Appendix A – If this project is for the
construction of new rental housing, explain how
2021 HTF Proposal P-12 15243c/9-25-17
this project will comply with the site and
neighborhood standards of 93.150 and 24 CFR
983.57(e)(2).
2021 HTF Proposal P-13 15243c/9-25-17
EXHIBIT 2
EXTENT AND SERIOUSNESS OF THE IDENTIFIED NEED
(100 Maximum Points)
1.Identify and clearly describe the extent and the
seriousness of the need for your project. Explain why
this project is needed and how your project will help
address this need.
2.Describe the seriousness of the need and identify the
need of the community in specific, quantifiable and
measurable terms and submit a Market Assessment and
any necessary documentation based on recent available
data to support the stated need. Include the area or
location of the need.
2021 HTF Proposal P-14 15243c/9-25-17
EXHIBIT 3
CONSOLIDATED PLAN PRIORITIES
(100 Maximum Points)
1. Clearly describe how this proposed project will comply
and ultimately accomplish a priority(ies) of the
County’s 2020-2024 Consolidated Plan.
2021 HTF Proposal P-15 15243c/9-25-17
EXHIBIT 4 – NEED FOR HTF FUNDS
(100 Maximum Points)
1.Explain why HTF dollars are necessary for project
implementation and why the proposed activities cannot
occur without the HTF award. Fully describe the
activities which will address the need, including all
appropriate quantifiable information. Justify why the
activity was selected to address the need.
2.State the amount and sources of other funds being
requested for this activity. List unsuccessful
requests your organization has made for other
resources for this project, including sources, amount,
and, if known, reasons for rejection. Explain why no
other source of funds can replace HTF resources.
Discuss whether the project could be implemented at a
lower level or smaller scale without the HTF funds.
Describe known public and private projects that
address a similar need in your area and explain how
this project differs from each other.
2021 HTF Proposal P-16 15243c/9-25-17
EXHIBIT 5 – RESULTS TO BE ACHIEVED
(100 Maximum Points)
1.State your project’s overall goals and objectives.
Describe the results you expect to achieve, the number
and type of persons to benefit, and the nature of the
benefit. Explain how the proposed activities are
directly related to the problem and need described and
what the anticipated direct and indirect results of
the program will be. Include information on length of
commitment to the original target population, the
continued affordability of the assisted housing in
terms of monthly rent or mortgage costs, and other
program results that help illustrate the overall
benefit of the proposal.
2.Describe the people who will benefit from the proposed
project in terms of income, age, employment, status,
etc.
3.Please indicate the number of households that will
benefit from the activity.
TOTAL HTF
Family _____ _____
Elderly _____ _____
Persons with Disabilities _____ _____
Seriously Mentally Ill _____ _____
Dually-Diagnosed _____ _____
Persons with HIV/AIDS _____ _____
Veterans _____ _____
Other: ___________________ _____ _____
TOTALS _____ _____
4.Please indicate the number of households assisted.
TOTAL HTF
Renters _____ _____
5.Out of the total number of beneficiaries, indicate the
total number of female head-of-household beneficiaries
there are for the proposed project. (Submit
documentation to verify the statistics)
Female Head of Households _____
2021 HTF Proposal P-17 15243c/9-25-17
6.Out of the total number of beneficiaries, indicate the
total number of minority households who will benefit
from the proposed project: (Submit documentation to
verify the statistics)
_____White
_____Black/African American
_____Asian
_____American Indian/Alaskan Native
_____Native Hawaiian/Other Pacific Islander
_____American Indian/Alaskan Native & White
_____Asian & White
_____Black/African American & White
_____American Indian/Alaskan Native & Black/African Am
_____Other Multi-Racial
_____Asian/Pacific Islander
_____Hispanic
7.Please indicate the proportion of units for:
Mobility Impaired ___ No. of units
Hearing/Vision Impaired ___ No. of units
*Affected projects must have 5% or at least one,
whichever is greater, for mobility impaired and 2% but
not less than one for hearing/vision impaired.
8.Please indicate the anticipated amount of HTF
expenditures per HTF-assisted unit:
$_________________
9.Please indicate the total anticipated program income:
$_________________
10.Submit documentation to verify the above statistics.
(i.e., Census Data)
2021 HTF Proposal P-18 15243c/9-25-17
EXHIBIT 6 – BUDGET AND FUNDING
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
(100 Maximum Points)
1.State the amount of HTF funds being requested for the
activity.
2.Provide a detailed budget of the proposed project and
its activities in the prescribed format provided or a
comparable format.
3.Identify who did the estimates and what these
estimates were based on. Provide documentation to
support these estimates.
4.If other sources of funds will be used (i.e., County,
State, private donations, etc.), state the amount, the
source, the date of expected availability and
expiration, submit documentation to verify that these
funds are secured.
5.Specify what the HTF funds will be used for.
6.Explain your organization’s ability to access other
funds and the overall attempts to obtain additional
resources.
7.If you are requesting a loan, identify the repayment
source and describe and justify your proposed terms.
Also, explain the cost savings the HTF award would
create versus your organization securing a
conventional loan or other financing options
available. Explain your organization’s ability to
access other funds and the overall attempts to obtain
additional resources.
8.If your organization is requesting a grant, submit
justification on why your organization requires a
grant versus a loan. Please provide documentation and
explain the cost savings a grant will generate over a
conventional loan or other financing options currently
available.
2021 HTF Proposal P-19 15243c/9-25-17
9.If your project will generate project income, state
the projected amount and the expected date to receive
this program income. Under the HTF Program Rules,
program income is required to be returned to the
County.
10.For rental housing projects, a Pro Forma Operating
Budget through the applicable period of affordability
must be submitted with the budget. (i.e., for new
construction a pro forma for 30 years must be
submitted)
Be sure your submitted budget identifies specifically what
the HTF funds will be used for.
Type of Funding Assistance Requested (check one).
Grant: ____ Loan: ____ Other: ____
Note: If project is funded, letters of commitment from
all sources of funding must be submitted.
2021 HTF Proposal P-20 15243c/9-25-17
HTF INVESTMENT PARTNERSHIPS PROGRAM
BUDGET AND FUNDING
SOURCES OF FINANCING – ALL SOURCES/ALL ACTIVITIES
SOURCE/TYPE *COMMITTED *TENTATIVE TOTAL IF TENTATIVE
DATE EXPECTED
#HTF FUNDS $ $ $
#HTF FUNDS $ $ $
#HTF FUNDS $ $ $
#CDBG $ $ $
#HOME $ $ $
#OTHER FEDERAL $ $ $
$ $ $
STATE $ $ $
$ $ $
COUNTY $ $ $
$ $ $
$ $ $
PRIVATE ____________ $ $ $ _____________
____________ $ $ $ _____________
____________ $ $ $ _____________
____________ $ $ $ _____________
OTHER ____________ $ $ $ _____________
____________ $ $ $ _____________
____________ $ $ $ _____________
____________ $ $ $ _____________
____________ $ $ $ _____________
TOTALS $ $ $
* IF PROJECT IS FUNDED, LETTERS OF COMMITMENT MUST BE SUBMITTED. NO HTF
FUNDS WILL BE RELEASED WITHOUT PROOF OF COMMITMENT FROM ALL SOURCES.
* FEDERAL DOLLARS ARE SUBJECT TO EXCESSIVE LAYERING REGULATIONS.
2021 HTF Proposal P-21 15243c/9-25-17
ADMINISTRATIVE BUDGET – ALL ACTIVITIES
ITEMS TOTAL HTF $ OTHER $ SOURCE(S)
APPLICATION PREP/TECH ASSIST $ $ $ __________
SALARY/WAGES $ $ $ __________
POSITION $ $ $ __________
POSITION $ $ $ __________
POSITION $ $ $ __________
POSITION $ $ $ __________
POSITION $ $ $ __________
EMPLOYEE RELATED EXPENSES $ $ $ __________
@_____%
PROFESSIONAL SERVICES $ $ $ __________
SERVICE $ $ $ __________
SERVICE $ $ $ __________
SERVICE $ $ $ __________
TRAVEL $ $ $ __________
OFFICE SUPPLIES/EQUIPMENT $ $ $ __________
MARKETING (FAIR HOUSING) $ $ $ __________
OTHER (SPECIFY) $ $ $ __________
OTHER (SPECIFY) $ $ $ __________
OTHER (SPECIFY) $ $ $ __________
OTHER (SPECIFY) $ $ $ __________
OTHER (SPECIFY) $ $ $ __________
OTHER (SPECIFY) $ $ $ __________
TOTAL $ $ $ __________
*CARRY THIS AMOUNT TO “USES OF FINANCING AND HTF PROJECT BUDGET” LINE 13.
2021 HTF Proposal P-22 15243c/9-25-17
USES OF FINANCING AND HTF PROJECT BUDGET
ACTIVITY TOTAL HTF OTHER SOURCE (i.e., CDBG, CIP)
1 ACQUISITION
LAND
EXISTING STRUCTURES
2 SITE IMPROVEMENTS
ON-SITE
OFF-SITE -------
3 CONSTRUCTION/REHAB.
OTHER SITE WORK
4 CONSTRUCTION SUPERVISION
5 TENANT-BASED ASSISTANCE
6 FIRST-TIME HOMEBUYER
7 RELOCATION COSTS
8 PROJECT SOFT COSTS
ORIGINATION FEES
CREDIT REPORTS
TITLE REPORTS & UPDATES
RECORDATION FEES
PREP. & FILING OF LEGAL
APPRAISAL
ATTORNEY’S FEES
LOAN PROCESSING FEES
DEVELOPERS FEES
9 CONSTRUCTION-RELATED COSTS
ARCHITECTURAL FEES
ENGINEERING FEES
WORK WRITE-UPS/COST EST.
DEVELOPERS FEES
10 PROJECT AUDIT COSTS
11 AFFIRMATIVE MARKETING & FAIR HSG
12 OPERATIONS/SERVICES
13 ADMINISTRATION ------
14 TECHNICAL ASSISTANCE
15 ENVIRONMENTAL SURVEY
16 IMPACT FEES/TAP FEES
17 OTHER:
18 OTHER:
19 TOTALS
2021 HTF Proposal P-23 15243c/9-25-17
EXHIBIT 7 – PROJECT SCHEDULE
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
The applicant must be able to expend the HTF funds in a timely
manner. In order to comply with HTF requirements, all
activities funded with HTF funds shall be committed, completed
and expended within an eighteen (18) month period. The
applicant should anticipate receiving funding on or about
November 1, 2021. Project funds unencumbered may and will be
reprogrammed to other projects.
1.Please accurately describe what the HTF funds will be spent
on and the date you expect this expenditure to occur within
the eighteen-month period.
2.Please provide the OHCD with a schedule of the proposed
project’s monthly activities and drawdown of HTF funds.
Indicate the milestones (i.e., design, bid, construction,
zoning changes, acquisition process, etc.) and anticipated
start and completion dates of each milestone.
Example:
Start Completed Projected
Milestones Date_ __Date___ Expenditure
Environmental Review
Project Design
Bid/Advertisement
Site Work
Construction
2021 HTF Proposal P-24 15243c/9-25-17
EXHIBIT 8 – SITE SELECTION STANDARDS INFORMATION
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
(100 Maximum Points)
1.Are you in control of the project site, which means
having fee simple title to the property, an executed
lease agreement, executed option to purchase,
agreement executed DROA? If not, at what point are
you in obtaining site control and when do you
anticipate having site control?
Site Control Status
___ Own site – fee simple ___ Option to lease
___ Executed Ground Lease ___ Other (Describe)
___ Option to purchase
Attach evidence of site control (example: deed, lease,
agreement of sale, option agreement).
2.If acquiring property, what is the asking price and
what are the terms and conditions for purchase? The
applicant is required to disclose all relevant
information on the proposed property.
3.Are there any tax delinquencies?
Yes____ No____ Unknown____
4.Are there any mortgage delinquencies?
Yes____ No____ Unknown____
5.Are there any other liens/encumbrances on title?
Yes____ No____ Unknown____
6.Identify the present legal owner and the address of
the proposed project site and if any existing
facilities.
7.Please provide the following information regarding the
proposed project site:
Property Address:_____________________________________
City:__________________________ Zip Code:_____________
TMK:___________________________ Land Area:____________
Census Tract:__________________ Block Group:__________
Estimated Market Value:__________ Age of Facility:____
Assessed Value:________________ Current Zoning:_______
2021 HTF Proposal P-25 15243c/9-25-17
8.Overall, is the location suitable for residential use:
Suitable for rental? Yes____ No____
9.Is there a likely presence of:
Lead-based paint Yes____ No____ Unknown____
Asbestos Yes____ No____ Unknown____
10. Does the property meet HUD’s Housing Quality Standards
as is? Yes____ No____ Unknown____
11. If not, what is the estimated level of construction
required:
New Construction __________
Rehabilitation __________
Minor Repairs __________
12. If applicable, please indicate if any of the following
conditions apply to the infrastructure servicing the
project site by checking the appropriate category.
Yes No N/A
Road access to the site is adequate ___ ___ ___
Sewer capacity is adequate ___ ___ ___
Electrical service is adequate ___ ___ ___
Water service is adequate ___ ___ ___
13. If the project does not have the appropriate
infrastructure/utility services, describe and document
any actions being taken to resolve any potential
problems associated with the particular infrastructure
deficiency. Describe the improvements required and
the estimated costs. Address the off-site
improvements such as water, sewer, drainage, roads,
electrical, phone, cable, etc.
14. If the project site will be on leasehold property,
provide details on the steps taken or will be taken to
secure the project site. Please submit a copy of the
lease. If a lease is not available at this time,
describe the terms of the lease, the duration, etc.,
and what steps have been taken to secure a lease. The
applicant is required to disclose all relevant
information on the proposed property.
2021 HTF Proposal P-26 15243c/9-25-17
15. Attach location map(s) of the project site. The map
should identify the site, parks, schools and
competitive developments. Include schematics, and/or
preliminary drawings, if available.
16. Will you have to obtain changes to, or exemptions from
the following land use designations and code
requirements in order to carry out your project?
Indicate by checking “Yes” or “No” for each item.
Yes No Yes No
State Land Use __ __ Building Code __ __
District Boundary
General Plan __ __ Zoning Code __ __
Development Plan __ __ Housing Code __ __
Subdivision Code __ __ Other ________ __ __
Requirements
Will your project conform to the existing zoning for
the property?
If no, describe your plan of action for obtaining the
appropriate zoning or zoning exemptions. List the
variances and/or special use permits required.
17. If any answer to the above questions is “Yes,”
identify the kinds of changes which are required as
well as any actions taken toward obtaining the
necessary clearances.
18. Identify the benefits in the use of your proposed site
or disclose any potential problems associated with
your proposed site.
2021 HTF Proposal P-27 15243c/9-25-17
EXHIBIT 9 – ENVIRONMENTAL CONSIDERATIONS
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
(100 Maximum Points)
The extent to which an applicant has considered and acted
upon potential environmental concerns is important.
Therefore, please indicate the level of environmental
review that is required based on the type of activity
funded with HTF funds. Please indicate which of the
following environmental concerns are applicable to your
project by checking “Yes” or “No.” In addition, please
provide and submit information and documentation, if there
are any, on environmental concerns. Please explain if your
proposed project has a completed final Environmental
Assessment (EA) that complies with 24 CFR Part 58, and
whether any permits or clearances related to the
aforementioned environmental concerns have been obtained.
Projects having completed a state and federal environmental
assessment will rate higher in the selection process.
Please indicate the level of environmental review required
for your proposed project.
_____ Exempt Activity
_____ Categorically Excluded/Exempt Activity
_____ Categorically Excluded Activity
_____ Environmental Assessment (EA)
_____ Environmental Impact Statement (EIS)
Yes No
Was a Phase I Environmental Site Assessment ___ ___
completed for this project. (If yes, please provide
a copy of the Phase I Environmental Site Assessment)
The project will affect a property that is 50 years ___ ___
or older and therefore eligible or designated as a
historic site on the State or National Registers of
Historic Places.
The project site is located in a 100-year flood ___ ___
zone.
2021 HTF Proposal P-28 15243c/9-25-17
Yes No
The project site is located within a wetland ___ ___
which Requires consistency review from the
U.S. Dept. of Army Corp. of Engineers.
The project will require a major Shoreline ___ ___
Management Permit (SMA).
The project has received an SMA approval. ___ ___
The project will affect endangered species or ___ ___
their habitats.
The project has manmade hazards or nuisances ___ ___
Will your proposed project trigger compliance ___ ___
with Chapter 343 of the Hawai i Revised Statutes?
(Environmental Impact Statement)
Are there any known environmental issues with the site?
Airport Clear Zone ___ ___
Known Prior Industrial Use ___ ___
Other Known Environmental Concerns ___ ___
Are there any neighborhood factors which negatively
impact the site?
Crime, Drugs, other Safety Concerns ___ ___
Traffic, Noise, other environmental factors ___ ___
Incompatible Non-Residential uses nearby ___ ___
If any answer to the above questions is “Yes”:
Has a final Environmental Assessment (EA) been ___ ___
completed for the project? If “Yes,” please
submit a copy of the Environmental Assessment.
Have any of the permits or clearances related ___ ___
to the aforementioned environmental concerns
been obtained?
If “No,” identify any actions taken toward obtaining these
permits and/or clearances and the time anticipated to
complete such actions.
2021 HTF Proposal P-29 15243c/9-25-17
EXHIBIT 10 – ADDITIONAL ACTIONS
(50 Maximum Points)
If the project does not fully address the identified need,
describe further actions which may be appropriate or
necessary to resolve the problem. Supporting information
and documentation should be provided. Describe and provide
documentation, where necessary, to indicate what other
resources or activities are needed to ensure a complete
project/program will be available. If such support is not
documented, or if the need is evident but not addressed,
the impact of the proposal may be diminished. Discuss the
magnitude and duration of the problem and its impact on the
target population and the community-at-large. Give details
and documentation to show community outreach or support for
your project.
2021 HTF Proposal P-30 15243c/9-25-17
EXHIBIT 11 – COMPLIANCE WITH FEDERAL OVERLAY STATUTES
(50 Maximum Points)
Below is a list of federal overlay statutes that may apply
to your particular project. Please review the statutes and
if you check yes to any of the following, please describe
your procedures on a separate sheet of paper for complying
with the following federal rules. Please refer to Appendix
A for a description of the rules.
Please note: Should your project be selected for funding,
the OHCD will require the applicant to submit documentation
to ensure compliance. Failure to conform with the
applicable statutes will be grounds for non-compliance, and
any agreements to utilize the HTF funds may be terminated
and the County will recapture the HTF funds.
COMPLIANCE REQUIRED Yes No
1. Equal Employment Opportunity & Fair Housing ___ ___
-Discrimination on the basis of race, color, religion,
sex, sexual orientation, age, HIV infection, disability,
ancestry/national origin, familial status, marital
status, or disability is prohibited
2. Section 504 of the Rehabilitation Act ___ ___
-Accessibility requirements & reasonable accommodations
3. Section 3 - Training & Employment Opportunities ___ ___
for low-income residents
4. Affirmative Marketing ___ ___
5. Minority/Women’s Business Enterprise ___ ___
(Attachment I)
6. Environmental Review ___ ___
7. Displacement/Relocation/Acquisition ___ ___
8. Lead-Based Paint (Pre 1978 Units) ___ ___
9. Conflict of Interest ___ ___
10. Debarred and Suspension ___ ___
11. Flood Zones – Federal Funds not usually provided ___ ___
in FEMA designated flood areas
12. 2 CFR Part 200, Uniform Administrative ___ ___
Requirements and Cost Principals
13. 2 CFR Part 200, Subpart F, Audit ___ ___
Requirements for federal funds in excess of
$750,000
14. Drug Free Workplace ___ ___
15. Anti-lobbying provisions ___ ___
16. Violence Against Women Act (VAWA) ___ ___
2021 HTF Proposal P-31 15243c/9-25-17
EXHIBIT 12 – PROJECT MANAGEMENT
(100 Maximum Points)
1.Name of the agency or person who will manage,
coordinate, and implement the proposed project:
______________________________________________________
2. Address: _____________________________________________
_____________________________________________
3.Contact Person and staff primarily responsible to
oversee and implement the project:
______________________________________________________
4. Phone Number: ________________ Fax Number: ___________
5. Describe your organization’s management ability.
Describe the mission, management structure, and
staffing of your organization. Provide a detailed
description of your organization’s experience and
ability in implementing and managing projects.
Explain any past or current experience with federal or
state award or loan programs. Provide an
organizational chart showing the staffing and lines of
authority for the key personnel to be used in the
project. Give a brief job description of the overall
duties of the staff assigned to manage the program
during each phase, a description of related
experience, and how the management plan will be
structured. If staff has not been hired, provide a
job description for each vacant position. If a third
party will be involved in management, describe their
role.
6. Describe the accounting/record keeping system used by
your organization (i.e., manual, computer software,
etc.). Indicate whether it complies with applicable
OMB Circulars governing financial management and
audits.
2021 HTF Proposal P-32 15243c/9-25-17
EXHIBIT 13 – PAST PERFORMANCE
(100 Maximum Points)
Indicate if your organization received other HTF grants or
other Federal, State, local, or private financial
assistance in the past. If yes, briefly describe the
program or project(s) for the last five (5) years. If
there were no programs or project(s) within the last five
(5) years, briefly describe the last program or project(s)
funding received and include:
1.Project Title(s)
______________________________________________________
2.Project Amount(s)
______________________________________________________
3.Project Status
______________________________________________________
4.Project achievement and if there were any problems
encountered.
______________________________________________________
5.Explain any delays encountered and the reasons for the
delays.
______________________________________________________
6.Identify any audit finding(s) from your previous
audit(s) and explain the status of the finding(s).
Also, explain what your organization is doing to
eliminate or reconcile the finding(s).
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
2021 HTF Proposal P-33 15243c/9-25-17
EXHIBIT 14 – DISPLACEMENT/RELOCATION/ACQUISITION
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
1.If your project will entail permanent or temporary
displacement or relocation of families and businesses:
a.Your project will be required to comply and meet
the relocation requirements of the Uniform
Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended,
under 49 CFR Part 24, and as required under
Section 104(d) of the Housing and Community
Development Act of 1974, as amended. Please
contact the OHCD for a copy of these federal
regulations.
b.Please submit a copy of a draft or final
relocation plan that describes in detail, your
procedures to minimize involuntary relocation,
the availability of comparable replacement units
within the project area, and how and with what
resources these activities will be funded as
required under the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of
1970.
c.Submit a tentative notification schedule and the
types of notices that your organization plans on
utilizing for your project.
d.Should your project be selected for funding,
documentation indicating compliance with the
Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended,
will be required to be submitted.
2.If your project will involve the acquisition of real
property, and there are existing tenants, the property
is subject to the Uniform Relocation Act and the
requirements of 49 CFR part 24. Please contact the
OHCD for a copy of these federal regulations.
How many units are occupied? ____
How many existing residents are low income? ____
How many existing residents are very-low income? ____
How many residents will have to be relocated? ____
What is the current unit size(s)? ____
2021 HTF Proposal P-34 15243c/9-25-17
a.Explain the procedures that will be undertaken to
acquire the proposed project site and when the
acquisition process will begin and be completed.
b.Please submit documentation on the value of the
property to be acquired and explain how the value
was determined.
c.Should your project be selected for funding,
documentation indicating compliance with the
Uniform Relocation Assistance and its
requirements of 49 CFR Part 24 will be required
to be submitted.
2021 HTF Proposal P-35 15243c/9-25-17
EXHIBIT 15 – APPLICANT INFORMATION
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
In order to receive HTF funds, the applicant must be
eligible under HUD regulations. The following documents
must be attached to this exhibit:
___ Articles of Incorporation
___ By-Laws
___ IRS Exemption under Section 501(c)
___ List of Current Board of Directors and evidence
that the Board Members are volunteers
___ Board of Director composition
___ Most Current Financial and Program Audit
___ Procedures of non-discrimination
___ Duns and Bradstreet and Central Contractor
Registration Documentation
2021 HTF Proposal P-36 15243c/9-25-17
EXHIBIT 16
CERTIFICATION OF AUTHORIZING OFFICIAL/RESOLUTION
THRESHOLD FACTOR-REQUIRED TO BE ADDRESSED
1.To the best of my knowledge, the statements in this
proposal are true and correct.
2.I hereby authorize the Office of Housing and Community
Development to obtain further information and to
verify any statements made as it deems necessary.
3.The applicant will comply with and certify all HTF
Program regulations, policies, guidelines, and
requirements as set forth in this proposal.
4.The applicant certifies that they have read and will
comply with all aspects of Exhibit 11 (Compliance with
Federal Overlay Statutes), as applicable.
5.The applicant assures the County that it will provide
sufficient funds to cover any cost overrun to complete
the project and, where required by its by-laws, the
Board of Directors have duly passed a resolution
authorizing its authorized official to file this
proposal and provide further information to the
County.
6.I certify that I am authorized on behalf of
_____________________________ to submit this proposal,
(name of applicant)
to carry out the proposed project/activity pursuant to
its charter and by-laws and comply with the standards
for private non-profit entities established by HUD and
the County of Hawai i. (Please submit resolution
authorizing filing and submittal).
_________________________ ________________________
Signature Date
_________________________ ________________________
Typed Name Typed Title