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HomeMy WebLinkAboutOctober 28 2020 Meeting Minutes County of Hawai‘i OFFICE OF AGING Mayor’s Committee on People with Disabilities Minutes October 28, 2020 Aging and Disability Resource Center, 1055 Kino‘ole Street, Suite 101, Hilo, Hawai‘i 96720-3872 Phone (808) 961-8600 ⬥ Fax (808) 961-8603 ⬥ Email: hcoa@hawaiiantel.net West Hawai‘i Civic Center, 74-5044 Ane Keohokālole Highway, Kailua-Kona, Hawaiʻi 96740 Phone (808) 323-4390 ⬥ Fax (808) 323-4398 Hawai`i County is an equal opportunity provider and employer. An Area Agency on Aging William H. Farr Executive on Aging Harry Kim Mayor Call to Order: Michelle Hiraishi (Chair) called the meeting to start at 10:09 a.m. Members Present: Susan Shirachi (Secretary/Treasurer), Linda Gonzales, Byron Yogi Members Excused: Pamela Punihaole (Vice Chair) Members Unexcused: None County Staff: Angelic Malia Hall (Deputy Corporation Counsel), Christina Raine (Office of Aging Administrative Assistant), Charline Blanco (Office of Aging Committee Clerk) Guests Present: None Topic/Agenda Item Discussion Action 1. Welcome and introductions. Roll call conducted, members acknowledged their presence. Quorum met. 2 Approval of the August 19,2020 Meeting Minutes Motion made to approve minutes by Member Shirachi, and Member Yogi seconded. Motion passed (4 ayes, 0 nays). 3. Public Testimony on Agenda Items. 4. Old Business Annual Report to the Mayor, review and approve. No public testimony. Chair Hirashi unable to have a draft for this meeting but will have draft of letter to Mayor Kim on November 18, 2020. 2 5. New Business Mayor’s Committee on People with Disability Proposed By-Law revisions. Housing subcommittee report The Executive Committee submitted the proposed version to the Committee as a whole. Motion passed (4 ayes, 0 nays). County Attorney Hall concurred with the proposed changes suggested by Committee attorney Yoshimoto (clarifying language to Article VI, Article VII) Motion to approve made by Member Shirachi, and the second by Member Yogi. Motion passed (4 ayes, 0 nays). Chair will be updating the bylaws with the approved revisions effective October 28, 2020. Minutes will remain as formatted until the new committee is appointed by the Mayor. The committee Secretary will be able to assist the committee clerk with formatting of the document. Committee Administrative Assistant will be providing a timeline and deadline rubric for the new committee members. The agenda is required 6 days prior to the meeting date, and the meeting minutes must be posted 40 days post meeting. Housing options for low-income and affordable housing was shared by Member Shirachi. Digital copies of information that is currently available in Honolulu and in Hawaii island. Honolulu was explored as possible models for consideration for Hawaii county. The largest housing resources for persons with housing insecurities living in Hawaii county are through Hope Services. 3 Budget Report (item moved out of order) The beginning balance was $2912.00. As of end of the first quarter, the remaining balance is $2566.01. For future meetings, the budget report will be as a standing agenda item. Clarification about the use of the committee funds to conduct committee needs survey. The concern of getting surveys out to the community members who are most impacted by the issue (e.g., volcano, lava, etc.). The costs affiliated with this survey can be as flyers for distribution. Administrative staff reminded the members of the process and guidelines for County funding requests that are related to the purpose of the committee. Such approval processes may include additional County department approval. In the past, there were efforts on awareness and committee existence at local events that targeted communities of persons with disabilities. Chair Hiraishi supported the concept with the shared understanding that the event is planned and vetted through the committee. Member Yogi mentioned that he was approached by a community person to the possibility of funding by the committee to support their community event as a collaborative effort. Although funding may not be possible, the committee can be supportive, but it would be based on a case-by- case basis. The matter would also need to be reviewed by the Committee’s Deputy Corporation Counsel. For funding discussion purposes, the item should be disclosed for public awareness. The committee agreed to 4 formalize the process if there should be future requests by the members. Member Shirachi will draft amendments to the by-laws for next meeting consideration. 7. Announcements Member Yogi provided flyer and information for a caregiver’s support as a musical/respite event. The event is called Caregivers’ Delight on November 7, 2020 from 1 to 3 pm via Zoom. Special musical numbers will be provided by vocalists by international singers from the U.S., Germany, and Philippines. Chair Hiraishi will be distributing the Disability and Communication Access Board’s warning reminders for reserved/handicapped parking violators. Further discussion and notices will be occurring at the November 18, 2020 committee meeting. A copy of ACT 087 will be shared with Office of Aging staff, and a summary of the latest changes were shared by staff with members. County Attorney Hall reviewed the County coverage depending on duties and action taken by the member in regard to the distribution of the warning notices. Members were reminded by Chair Hiraishi of the role and the precautions of members in the sharing the notices to the public. 8. Vox Populi (Voice of the People) This agenda item is for public discussions that are not included on the posted agenda. No member of the public present. 5 9. Next Meeting November 18, 2020, 10 am to 12 pm at the Aging and Disability Resource Center, Hilo, HI 96720 Members who are not able to attend the meeting should notify the Committee Clerk and as a cc to the Chair. Chair Hiraishi reminded members that if they wish to be considered for membership in the Mayor’s Committee, the members need to reapply to the Mayor’s office. Mayor Kim’s term of office ends on December 7, 2020 at 12 noon. 10. Adjournment Member Shirachi made a motion to adjourn, Member Yogi seconded the motion. Motion passed (3 ayes, 0 nays). The meeting adjourned at 11:25 am.