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HomeMy WebLinkAboutDraft Electronic Plan Review 3.6.2020 Electronic Plan Review An outline of guides for review and comment By: Neil Erickson, Plans Examining Manager Kelly Wilson, Architect II Date: March 6, 2020 Draft: Version 1 Guidelines 01 The following guidelines are broken down for use of the various users anticipated navigating the system. 1. Overview for the general public, homeowners, real estate agents, etc. including flowchart for the process of review; 2. User guide for builders and designers; 3. Procedures for clerks, plans examiner, and inspectors. Overview 02 Submittals Drawings and applications are provided by the owner, contractor, architect/engineer APPLICATION REVIEW or designated representative as the “Applicant”. FAIL PASS Building Division Clerks review each PLANNING DEPARTMENT application for completeness prior to REVIEW acceptance. Checklists are available for what information should be included. Once the application is accepted; drawings PASS FAIL found complete; and plan review payment is received, then the review process is ALL OTHER REVIEWING “opened” for review by the various AGENCIES departments and divisions as determined by the scope of work. PASS The application information and reviews will be available for applicants to track ISSUE PERMIT online and address once the comments are completed. Version 1 2 User Guide 03 Continued Builders and Designer Guide Building Professionals, including contractors, architects, engineers, drafting and design professionals are encouraged to download and use “Bluebeam” for exporting CAD drawings into a PDF format with the sheet naming conventions used by the County of Hawaii. Scanned images can also be used to upload individual sheets to the online system (EnerGov) but vector PDF images are preferred. Application All applications will now be accepted online from anywhere. Clerks and kiosk computers will also be available at our offices in East and West Hawai’i to apply online with help. Prior to creating an application, it is advisable to have all the required documents in digital form including ADA & Energy compliance statements, Special Inspection forms (if required), Structural Calculations, Hawaiian Homelands & DCAB approvals, DBEDT Solar Hot Water Variances, etc. Drawings should be ready to upload and labelled per the county naming conventions. Drawings may be bundled but each sheet should be a separate file so revisions or corrections can be done easily with the online system. Applications should provide a thorough scope of work and indicate the use and construction type of each structure including specific rooms by name, bath or restrooms, seating (if any) and other specifics such as air conditioning, water supply, and wastewater disposal method. Drawing Requirements Construction drawings should be on “D” size paper (24”x36”) and stamped signed digitally by the architect or engineer of record. The State of Hawaii Statute 444 requires that each drawing or cover of any document or report also include a two-part statement. Refer to the rules & procedures of the Hawaii Department of Commerce and Consumer Affairs PVL branch. Each sheet should provide an area 6” square on the bottom lower right corner adjacent to the title block for stamps and signatures. A 3” square area on the upper right is also required for digital “reviewed” stamp. Each drawing and document sheets should be named per the Hawaii County conventional naming system and file name to match. (Naming Convention Sheet available separately.) Version 1 3 Tracking Reviews  Electronic plan review comments may  Following receipt of the plan review be tracked online following comments, the EnerGov software completion of each agency review. becomes open to upload additional information or replace sheets as  Comments, if any, will be provided in appropriate. Bear in mind that digital an email summary by the Building review “stamps” by agencies are Clerks following completion of all similar to actual “wet” stamps and agency reviews. replacement of sheets that include these “pinned” reviewed stamps will require re-review by that agency. Comments Once the comments have been addressed and each item check by the applicant as addressed, it should be noted where the changes were made i.e. what page or detail was modified or document added. Responses that are clearly addressed will greatly speed the approval process. Permit Issuance If an application has no comments, or no additional comment, the Building Clerks will email a summary of instructions to finalize the application process. The applicant will generally be asked to print a set of drawings and calculations, attachments, or other forms, that include the digital stamps along with the paper application as well as pay the balance of the permit fee. Once the permit fee is acknowledged as paid, the “Job Site” copy is to be “wet” signed by the Architect or Engineers (if required) and application signed by the owner and applicant. These will be presented to the Building Clerical staff for verification of completeness and the permits issued. Version 1 4 Inspections  Inspection requests must be called  Inspection requests must be done by when ready. Allow up to 2 business the licensed contractor and will be days for a building inspector to call (if accepted via the online portal requested) or acknowledge the (EnerGov), telephone, or fax. request.  Work not ready will require a fee for  Required inspections are dependent an additional inspection. of the type of construction but  All inspection results will be available generally no less than three visits will on the EnerGov system for the be required by the Plumbing, contacts listed on the application. Electrical, and Building Inspectors:  Non-Residential projects will also o Foundation inspections require a Certificate of Occupancy o Framing inspections (C/O). Coordinate this request with o Final inspections the area inspector. Revisions  Additions and or alterations of a  Examples of “Revisions” vs. “Permit” project under construction are not can be summarized simply as any considered “Revisions”. Many small change or modification that should be changes throughout the course of reviewed for possible fire, life safety, construction may be addressed by a or structural issues. A new permit will “Revision”. This may be done at any be required when additional area is time or following a request by an proposed; change of use; or added inspector. items that were not provided in the original plans e.g. Garage doors,  A “Revision” package should be laundry, pool or spa, retaining walls, provided in a similar manner to a new solar hot water heater, or lanai application and include a copy of the enclosure. approved permitted drawing along with the proposed work shown. This  As with normal electronic applications, should include a site plan, floor plan, revisions are submitted online and and any additional plans or details routed to the agencies need to review that clarify the change(s). the changes. When completed, the applicant will be notified and available for issuance by printing and submitting the signed plans to the Building Division for processing. Version 1 5 Certificate of Occupancy New construction and “Change of Use” permits will require a Certificate of Occupancy (C/O) with the exception of one & two-family homes or townhouses.  Request the C/O application from the  When all agencies have signed the building inspector prior to the application and returned to the completion of the project. Building Inspector, a Certificate of Occupancy will be issued to the  The C/O application will indicate the applicant. owner, tenant (if applicable), project type, construction & occupancy along  In the event that minor items remain with permit numbers and mailing to be completed then the applicant addresses and project location. may request a Temporary Certificate of Occupancy (TCO) with a reasonable  The application will also be available timeframe for completion. This may online and may be completed by the be up to six months. applicant for physical signatures by the required agencies. Verify the accuracy with the Building Inspector prior to requesting signatures. Version 1 6 Procedures 04 Building Clerks  Verify the ownership and tax map key are correct on the application.  Verify that the architect or engineer(s) have a valid license in Hawaii.  The stamp and two-part statement are noted on each drawing and cover of any report or document attached.  Attached drawings should be examined to verify that the file name and drawing name, or document, are the same. They should also appear to be as described (floor plan is the floor plan). (Where projects are small and plans contain many drawings on a single page, then the name should simply be the page name / number).  Reviewing agencies will be the same for electronic review as done previously with physical plans. When verified as a complete application, a “session” will be opened for those reviewers in Bluebeam. Plans Examiners  Plans in review should already be verified by the Building Clerks for ownership and tmk.  The application should identify the proposed or existing use and construction type. Verify that this matches the permit history.  Plan review should also identify whether structural, fire, electrical, or plumbing review is required.  Verify the allowable and proposed use, construction type, height, area, and any fire protection required.  Note whether adjacent buildings or tenants are to be considered separate structures or as part of the proposed work. Note if fire protection (occupancy or area separation) are required.  Note areas that require natural light and/or ventilation or artificial / mechanical solutions are adequate.  Determine special conditions based on occupancy.  Verify Occupant Load and required exits.  Confirm ADA and IECC compliance.  Identify any Special Inspections.  Note areas where additional information or clarifications are required either as a note or marks on the digital plan.  Comments by each agency will be by specific color.  Make recommendations for approval, approval with exceptions noted, or return to applicant for corrections. Version 1 7 File Sheet Naming Conventions When preparing to upload your drawings / plan pages to the EnerGov system, please follow the file naming structure shown below: A Architectural Drawings A01, A02, A03, A04, A05, etc. C Civil Engineering & Site Work C01, C02, C03, C04, C05, etc. D Demolition Drawings D01, D02, D03, D04, Do5, etc. E Electrical Drawings E01, E02, E03, E04, E05, etc. F Fire (Fire Protection) Drawings F01, F02, F03, F04, F05, etc. H Hazardous Materials H01, H02, H03, H04, etc. I Interiors (Interior Design) I01, I02, I03, I04, I05, etc. K Kitchen Plans K01,K02,K03, K04, K05, etc. L Landscape Plans L01, L02, L03, L04, L05, etc. M Mechanical Plans M01, M02, M03, M04, M05, etc. P Plumbing Drawings P01, P02, P03, P04, P05, etc. S Structural Drawings S01, S02, S03, S04, S05, etc. T Title Sheet, Site Plan T01, T02, T03, T04, T05, etc. Important: All file names will begin with a letter(s) designation followed by two numbers. Example: Architectural drawings would be designated as A01 through A99. Exception: the applicant’s cover sheet must always start with the number 0 (zero) followed by the letters cs (cover sheet) and then a number: 0cs1, 0cs2, etc. (Using the number “0” (zero) will ensure that your cover sheet(s) will always be, alphabetically, on the top of the list in the electronic plan review Documents Folder. Remember: Each sheet of your plans and each sheet of your supporting documents will be a separate file and must be named in accordance with the naming standard above. When drawings are sent back to the applicant for corrections, corrected drawings MUST retain the same name as when first submitted. Version 1 8 Changemarks Instead of writing plan review comments directly on your plans, comments will be placed on the plans as one or more “changemarks”. A changemarks, often associated with a clouded area, is a plan callout created by County’s review staff to quickly identify a portion of the plans that may need to be revised. All changemarks comments will be shown in the column on the right side of the screen. A markup can have one or more “changemarks”. The description of each agency's changemarks will be numbered, starting from 1, with the corresponding text below. Markup Reviewer Markup Color Name Planning Department PLN Green Public Works – Engineering ENG Light Orange State Health Department – Sanitation DOH Yellow State Health Department - Wastwater SWW Turquoise County Wastewater WW Brown Fire Department FIRE Red PW Plumbing PLMG Purple PW Electrical ELEC Gray PW Structural STRUC Light Blue PW Building BLDG Blue Version 1 9