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HomeMy WebLinkAboutCommunication No. 2020-04- Staff Presentation r Comm. No. 2020-04 4 H ;5m ;5 ua P � �� y •'�'1`�rI '� it Acti6on o mittee .: A- Meetingr 12. 1520 ,� WHY ARE WE HERE? aiiCountyCode, Section 16-4 The purpose of the CDP action committee is to be a proactive, community-based steward of the plan's implementation and update. Planner Kuleana • • - : • . - . • . • • Serve as bridges between • . • • - - • • Community and Planning � ' : • . • • - Department; • ' • • � Coordinate plan & program development and facilitate implementation. Review land use applications & environmental assessments relative to General Plan & CDPs; Understanding our Spheres oInfluence Out of your Control: Rare situation when AC would Coordinate w/ directly coordinate with other Depts. other Depts. Letter to Some Influence: Use for Director GP/CDP Amendment Recs & PONC Recs. CiP Some Influence: Once a Priorities year budget process & only ne aspect of CoH priority- ss. • • • • - - successful implementation r . • • - AWIL A.C. Subcommittees vs. Member-Community Liaison: Types, Purposes, Limits of Organizations Types of Organization 1,,,;urpose AC Representation Community Sunshine Law Applicability il� 1 Representation I 1 lod Investigatory + Defined by AC At least 2 AC members Defined by AC 0 Investigatory Subcommittee meetings Subcommittee of the with clear but less than quorum (4) NOT subject to Sunshine Law Action Committee purpose and 0 Agendized on minimum of 3 AC possible deadline meetings- scope, recommendations, or end date decision Any other Subcommittee of Defined by AC No limitation on number Defined by AC 0 Any other Subcommittee meetings the Action Committee with clear of AC members ARE subject to Sunshine Law- notice, (e.g., formed to do its work purpose agenda, open meetings, testimony, on an ongoing basis, minutes. whether constant or 0 NOT subject to 3 meeting rule, but sporadic, such as a should always be clear on agenda "standing committee." especially when decisions are expected to be made. Community Partner Group Defined by Up to 2 AC Defined by 0 These groups are not government- (Independent community community group representatives community group affiliated, and ARE NOT subject to group, but CDP aware & Sunshine Law. supportive) 0 Reports or communications are not subject to 3 meeting rule, but should always be clear on agenda especially when decisions are expected to be made. Role of the Chair and Vice-Chair The Chair is the Presiding Officer o f the Committee and the Vice Chair is the Presiding Officer in the absence of the Chair. Duties r " the Chair include but are not limited to : ■ Work with the Planning Department to create/finalize the agenda; Facilitate Action Committee meetings; ■ Maintain order and proper decorum based on Robert's Rules of Order; Call for votes as needed and announce the results; ■ Be familiar with all rules of order; F Represent the Action Committee as directed by the Action Committee or designate a representative from the membership of the Action Committee. Overview of the GP Update Framing of the General Plan Planning process Formulated on the basis of sound rationale, data, analyses Input from State and County agencies and the general public. Structure • Objectives • Policies • Implementation Actions Audience • Planning Director • Planning Commissions • County Council • County Departments 2021 Update Council General Plan Review Process Plannin Comm. Trends and Forecasts � � � now Director Community Development Plans Recommendation Trend Scenario Alternate Scenarios Preferred Scenario Implementation Strategies .E Models and Indicators 0 c a� U Ln �• �• • •• �• •� 2005 Update PRINCIPAL ACTION COMMITTEE ROLES & RESPONSIBILITIES ROLES AC RESPONSIBILITIES Leaders: proactive, community-based Members ' Learn about the steward of CDP implementation General Plan, current trends, and planning Liaison: Build partnerships with � options governmental and community-based • Help share out organizations to implement the CDP opportunities for Advocates: Guide and advocate community input implementation of CDP • Provide your valuable Make Budget Recommendations: CIP input and operating AC Input Throughout the Process Draft GP Public review AC meetings introduced process network approach to AC presentations community-based actions 7/05/19 letter from Director Initiated GP Update and collaboration introducing revamp of CDP Initial input from ACs opportunities Planning Program 2016 2018 2020 2015 2017 2019 Public and tech workshops Kilauea Eruption Recovery Preparation of with AC members Process Starts Recommended Draft GP COVID 19 Pandemic Opportunity to Pivot with lessons learned from Kilauea Recovery and COVI D 19 Pandemic August 2019 Draft Outreach Five different modes of outreach 3840 total comments received- summary of themes Extended the timeline of the General Plan comprehensive review: Public comment: High volume and diversity of public input Synchronization with other Planning: Significant effort is being made to synchronize the General Plan with Kilauea Recovery planning as well as the update to the Multi-Hazard Mitigation Plan COVI D_�q: Staff capacity has taken a major hit since March due to the high number of staff on Administrative Leave and the transition to remote work. Draft Refinement Objectives ationale Alignment • Clear authority • Orient • Need for • hand Use and purpose in document to clearer maps and plan implementors rationale infrastructure • CDP 3 . 0 • County alignment departments needed • Other users • Scenario • Use of � planning r measurable indicators Phase 4: Use Public Input to Prepare Recommended Plan (Winter 2019- Winter zozo) Phase 5: Public Review of Recommended Plan (--Winter202O- 2021 ) Timeline Phase 6: Planning Commissions Review (--Spring/Summer 2021 ) Phase 7: Council Review & Action (starting Fall 2021 ) Next Steps and Role of AC ■ AC Review Draft GP implementation section ■ Public Review of Recommended Plan The C2CLS focuses on improving the interface between the community and its local government featuring: • information sharing, • education/awareness raising, • collaborative problem solving, • and action to advance community resilience initiatives. The C2CLS will support Community and County partnerships with access to critical information/data, connections to technical experts and resource partners, and network building opportunities to advance district level and island-wide resilience. r l � Action Committee Meeting Follow n 5 / 1 S s - F: Share • Slide Deck ate,: /* Link to General Plan Work d Updated Contact Sheet r p r Liaison Subcommittee Sheet Draft minutes from this meeting ,. [Sunshine within 4o days] f r J ;; i} Mahalo!