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HomeMy WebLinkAbout02/09/21 PD BACKGROUND REPORTBDP WAmendSPP09-084jma.02-09-21 COUNTY OF HAWAII PLANNING DEPARTMENT BACKGROUND REPORT COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS, BUILDING DIVISION AMENDMENT TO SPECIAL PERMIT (SPP 09-84) The COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS, BUILDING DIVISION (FORMERLY COUNTY OF HAWAII FIRE DEPARTMENT) is requesting an amendment to Condition No. 5 (time to complete construction) and project scope reduction and modification of Special Permit No. 09-000084, which was issued in 2009 to allow the construction and operation of a fire administrative support complex, fire and police dispatch center and related uses on 5.35 acres of land situated within the State Land Use Agricultural District. The property is located at 540 Kupuna Place, fronting Mohouli Street between Komohana Street and Kukuau Street, directly west of the Mohouli Senior Housing Project, Waiakea, South Hilo, Hawai`i,TMK: 2-4-001:176 and 178. REQUEST 1.Proposed development: The applicant is requesting a five-year time extension to comply with Condition No. 5 (time to complete construction)of Special Permit No. 09-000084. The original project included a Fire Administration Support Complex FASC)to serve as the main, centralized base of operations for the County of Hawaii, including a Fire Administration Building, Emergency Dispatch Building, Fire Preparation Building, Fire Preparation&Training Building, Museum, Dormitory, Training Area, Warehouse, Fire Station, Radio Tower for Emergency Dispatch Use, Site Infrastructure Utilities, Paved Parking Area and Paved Access Roadway within a 50-foot-wide right-of- way on eastern boundary of the site. In addition to the request for a time extension, the applicant has proposed downsizing the project to include: Emergency Dispatch Building, which will house the personnel and equipment that provide for the receiving and dispatching of emergency calls to all fire and police units throughout the island and would be available 24 hours a day, 7 days a week. This facility will be used jointly by Fire Department and the Police Department. Site infrastructure utilities, a mechanical enclosure, an emergency generator, a fuel tank, paved parking area(64 stalls) and paved access roadway within a 50- foot-wide right-of-way on the eastern boundary of the site. A 90 to 125-foot microwave radio tower is being considered to accommodate radio and emergency dispatch requirements. A radio line-of-site study will be done prior to construction to determine whether the tower is required. Construction of a 1,000-square-foot dormitory. The proposed project will cost approximately$32 million to construct and is expected to commence in June of 2021 and last approximately 19 months. The project is wholly funded by the County of Hawai'i. Planning Dept. Exhibit 1 —Application for Amendment to Special Permit No. 09- 000084, dated December 11, 2020) 2.Reason for the Request: The County of Hawai`i delayed construction of the proposed facility due to unavoidable fiscal and operational constraints, necessitating a focus on higher priorities on the Capital Improvement Projects (CIP) list. The County did not request a time extension during the eleven years since the permit was issued. Nevertheless, according to the applicant, the project remained an important goal for the County to optimize critical operations of the Fire and Police Departments. In October 2019, the Department of Public Works (DPW), on behalf of various County agencies, began active planning on the Fire Administration Support Complex. In July 2020, after several months ofdesign and preparation, and in consideration that the COVID-19 situation would be of long duration and would affect the County's budget for the foreseeable future, County officials decided upon reducing the project to its most critical component, the Fire and Police Dispatch Center, including a radio communications tower, a mechanical enclosure, an emergency generator, a fuel tank, parking and space for a 1,000-square-foot future dormitory. Aside from planning and design work,no permits were obtained and no construction has occurred on the subject parcel since September 21, 2009. 3.Landowner: State of Hawai`i, Executive Order 4223 and 4271. OTHER INFORMATION 4. Subdivision No. 08-000713 Revised: On May 2, 2008, Final Subdivision Approval was approved, which subdivided the 5.003-acre fire station lot and the 0.354-acre road lot 2- from the approximately 30-acre parcel identified as TMK 2-4-001:168. 5. Chapter 343, HRS: A Final Environmental Assessment was issued by the Department of Public Works on June 10,2009 and a Finding of No Significant Impact(FONSI) declaration was published in the June 23, 2009 bulletin of the Office of Environmental Quality Control. STATE AND COUNTY PLANS 6.State Land Use District: Agricultural. 7.General Plan LUPAG Map: Medium Density Urban. 8.County Zoning: Agricultural-1 acre(A-la). 9.Special Management Area: The subject property is not within the Special Management Area and is located approximately 1 mile from the nearest coastline. DESCRIPTION OF PROPERTY AND SURROUNDING AREA 10. Subject Property: The project site is undeveloped and overgrown with shrub vegetation including ohia trees and dense undergrowth. 11. Surrounding Zoning/Land Uses: Surrounding properties are zoned A-1 a, RS-10 and RM-4. The southern boundary of the property borders Mohouli Street. Adjacent to the property to the east is a 6.3-acre parcel that has been developed with the Mohouli Senior Housing Project. Further south across Mohouli Street is a 267-acre undeveloped property zoned A-1 a owned by the State of Hawaii. Properties to the west, northwest, north and northeast are zoned A-1 a and RS-7.5 and consist of single-family dwellings, which are part of the Sunrise Ridge Estates Subdivision. Properties to the east across Komohana Street and along Mohouli Street are zoned RS-10 and consist of single-family dwellings. 12. U.S. Soil Survey: Lava flows, pahoehoe (rLW). 13. Land Study Bureau Soil Rating: "D"or"Poor". 14. ALISH Map: Unclassified. 15. Flood Zone: Zone "X", areas determined by FEMA to be outside the 500-year flood plain. 16. Flora and Fauna Resources: A Vertebrate Faunal Survey was conducted by Philip L. Bruner in February 2009. The only birds and mammals encountered during the survey were alien species. No migratory shorebirds or seabirds were observed nor expected on 3- the project site, however, the Newell's Shearwater and Hawaiian Petrel might be observed flying over the site as they move between their mountain nesting areas and the sea. Char&Associates conducted the flora survey in May 2000 and May 2001 of the USDA research center near the project site. The survey found large tracts ofnatural growth that consisted primarily of ohia lehua,uluhe ferns, strawberry guava, and melastoma. The undeveloped site also had guava, hala, gunpowder tree,melochia, and king palms. The ohia trees on the project site appeared to be 15 to 30 feet tall, and the flora listed above are most likely present on the project site. 17. Archaeological/Historical Resources: An Archaeological Assessment Report was conducted by Glenn G. Escott, M.A. in November 2008. The AAR summarized that no archaeological, historic or cultural sites,properties, resources or features are located the project parcel. The entire parcel is completely covered by pahoehoe from the 1880 to 1881 flow. Any traditional cultural resources constructed prior to the flow are no longer visible. In letters dated February 28, 2009 and July 27, 2009, DLNR-SHPD concurred with the survey conclusion that no historic properties were found within the proposed project area. 18. Cultural Resources: A Cultural Impact Assessment(CIA) was conducted by M&E Pacific, Inc. to assess the cultural practices, values and characteristics associated with the project area, prospective informants knowledgeable with the history, use and culture of the area were interviewed. A total of 10 people referred by the Office of Hawaiian Affairs (OHA) in Hilo as being cultural resource contacts were asked to be interviewed. None of these individuals had any knowledge of cultural,historical, archaeological, visual, or native, threatened, or endangered floral or faunal resources at or near the project site. There were no concerns regarding the project that were identified by the informants. 19. Public Access: There is no designated public access to the mountains or the shoreline that traverses the property. 20. Traffic: A Traffic Impact Assessment Report(TIAR)was completed for the project in February 2008, prepared by M&E Pacific, Inc. The report concluded that the original proposal, including a County of Hawaii Fire Administration Support Complex was 4- forecast to generate a relatively small number of trips during the morning and afternoon commuter peak hours. This additional traffic in itself would not require mitigating measures. Given that the project scope has been significantly reduced, the current proposal would generate fewer vehicle trips and have less of an impact on traffic in the surrounding area. PUBLIC SERVICES AND FACILITIES 21. Access: Access to the project site will be from Mohouli Street, which is a County owned and maintained road that is a 22-foot wide paved road with 8-foot wide paved shoulders within an 80-foot wide right-of-way. TMK: 2-4-001:178 is an unpaved road lot associated with the project that will be used for access. 22. Water: County water is available from an existing 12-inch waterline within Kupuna Place (TMK 2-4-001:178) fronting the subject parcel. 23. Wastewater: The applicant will connect to the County sewer system, which is available along Kahikini Street in the adjacent subdivision to the north. 24. Essential Utilities: Telephone and electrical services are available to the site. AGENCIES' COMMENTS 25. Department of Land and Natural Resources—Engineering and Land Divisions: Planning Department Exhibit 2—February 11, 2021 Letter) 26. Department of Water Supply: (Planning Department Exhibit 3—February 8, 2021 Letter) 27. Fire Department: (Planning Department Exhibit 4—February 23,2021 Letter) AGENCIES -NO COMMENTS OR CONCERNS 28. Police Department, Department of Environmental Management, Department of Public Works—Engineering Division AGENCIES - NO RESPONSE 29. Department of Public Works-Building Division, Department of Health, Office of Planning, Department of Agriculture, Civil Defense Agency, US Fish and Wildlife Service. PUBLIC COMMENTS 30. The Planning Department has received no public testimony as of the date of this writing. 5- ft h II U.Roth et4T D: OSteven Iloilo Rodenburst. P.E. mr Lee E. lord thunteopt fl:r. C uunfg ofel4ttftitti`i DEPARTMENT OF PUBLIC WORKS r 202 Aupuni Center I,;tf;11 lla>: iJcl_ll l"rr101I'auehi Street,Suite 7 ll do,I hotai 96720-4224 80819614321 -Fax(808)961-8630 public_aorks4Chawaiicounty-gov December 11, 2020 I Iawai`i County Windward Planning Commission 101 Pau'ahi Street, Suite 3 Hilo III 96720 Amendment to Special Permit No. 09-000084 Applicant: Department of Public Works-Building Division Original Request: Fire Administration Support Complex/Fire, Police Dispatch Center Subject: Time Extension Amendment & Project Reduction and Modification Tax Map Key: (3) 2-4-001: 176 & 178 South Hilo, Hawaii Dear Planning Commission Members: Please find enclosed for your review and processing a request to the Windward Planning Commission to reduce/modify the subject project and to provide a time extension for completion of the project. Special Permit No. 09-000084 was granted by the Windward Planning Commission at its public hearing on September 4, 2009. We have attached I original and 20 copies of the request, which includes as Exhibit 6 a list of surrounding properly owners within the required distance ofthe subject properties. Should you have any questions, please feel free to contact Jimmy Imanaka at 961-8371, email James.lmanakaThawaiicounty.gov, or our consultant, Ron Terry, of Geometrician Associates at 808) 969-7090 and merry©hawaii,rr.com. Thank you very much for your attention to this matter. S. Ikaika Rodenhurst, Director Public Works ianning Dept. Cc: Deputy Fire Chief Robert Perrcira, Fire Department Exhibit 1MajorAndrewBuran, Police Department Ron Terry, Geometrician Associates 128510CountyofIlawariisanEqualOpportunityProviderandEmployer. TIME EXTENSION REQUEST-SPECIAL PERMIT NO. 09-000084 FIRE ADMINISTRATIVE SUPPORT COMPLEX/ FIRE POLICE AND DISPATCH CENTER 1111 0,SOUTH HILO DISTRICT, HAWAII TAX MAP KEY: (3)2-4-001: 176 & 178 L NATURE OF REQUEST In late 2007, the County of Hawaii began planning for a Fire Administration Support Complex see Exhibit 1. Map and Photo; Exhibit 2, 2009 and 2020 Site Plans). The complex was meant to serve as the main, centralized base of operations for the County of Hawaii Fire Department for the area. The first phase of the proposed complex was to include a Fire Administration Building and a Dispatch Center to be used by both the Fire Department and the Police Department, as welt as site infrastructure utilities,parking and roads. Future phases were to include a Fire Preparation and Training Building. Fire Station, and Museum, along with parking. a radio communications tower, open and covered training areas, dormitory, courtyard, and warehouse. A Finding of No Significant Impact (FONSD and Final EA was issued by DPW on lune 10, 2009 FONSI (see Exhibit 3. 2009 FONSI). The Fire Department applied for and received a Special Permit(see Exhibit 4, SPP 09-000084). from the Windward Planning Commission on September 21, 2009. to construct and operate the Fire Administration Support Complex. Condition 5 stated that"Construction of the initial phase of the fire administration support complex and related improvements, which includes the Fire Administration Building, Emergency Dispatch Building,site infrastructure utilities, paved parking area (106 stalls), paved access roadway within a 50-foot right-of-way on the eastern boundary, and radio tower(if needed), shall be completed within five (5) years from the effective date of this permit." Various reasons including unavoidable fiscal and operational constraints caused the County to delay construction of the facility and concentrate on higher priorities on its Capital Improvement Projects (CIP) list. The County did not request an extension o1'the pemiit during the last II years. Nevertheless, the project remained an important goal for the County officials in order to optimize the critical operations of the Fire and Police Departments to serve the residents of the Hawaii County. As such. the Applicant is requesting approval to 1) downsize the project to include only the Fire and Police Dispatch Center component, with related accessory improvements (as discussed in Ill. below), and 2) be granted a five (5) year time extension from the effective date of this amendment to complete the project. with the possibility of an administrative extension. A status report on the satisfaction of conditions is included as Exhibit 5. Exhibit 6 contains a List of surrounding property owners within five hundred(500) feet of the subject properties. II. PROJECT LOCATION The 5.0-acre property on which the facility would be built is TMK (3) 2-4-001:176, which is State property at 540 Kupuna Place. It fronts Mohouli Street between Komohana Street and Kukuau Streets, directly west of the Mohouli Senior Housing Project. This property was transferred via Executive Order (ED) 4223 fur Public Safety and Related Purposes to the County of I lawai'i (see Exhibit I). It contains partially disturbed native 'ohi'a forest on the 1881 lava flow. The adjacent parcel to he used for access. TN/IK (3) 2-4-001:178, is under 130 4224 to the County for access to a Senior Ilousluc project. has ahead) been cleared. and is called Kupuna Place. III. PROPOSED DEVELOPMENT AND STATUS In October 2019, DPW, on behalf of various County agencies,once again began active planning on the Fire Administration Support Complex. It modified the plan to include one new component, an Emergency Operations Center for the Hawaii County Civil Defense Agency. Aside from the Fire Department Administration Building and Fire and Police Dispatch Center, most other elements of the 2009 Site Plan were not included. Because of the inclusion of a substantial new element, a new Draft EA was begun in early 2020. In July 2020, after several months of design and preparation, and in consideration that the Covid- 19 situation would be of long duration and would affect the County's budget for the foreseeable future, County officials concluded that the project needed to be reduced to its one most critical component, the Fire and Police Dispatch Center, which, as in all previous versions, included a radio communications tower, a mechanical enclosure, an emergency generator, a fuel tank, parking, and space for a 1,000-sf future dorm. The current (2020) Site Plan is included within Exhibit 3. Aside from planning and design work, no permits were obtained and no construction was conducted between September 21, 2009 and the present. IV. CRITERIA FOR EXTENSION AND JUSTIFICATIONS FOR REQUEST There are four(4) standard criteria for considering time extension requests of the Special Permit, which states that an initial extension of time for the performance of conditions may be granted by the Planning Director upon the circumstances listed below. These criteria and a discussion of the applicability of this request follow. A. I'on-perfm-mance is the result of conditions that could not have beenforeseen or are beyond the control of the applicants, successors, or assigns and that are not the result of their fault or negligence. Various reasons unavoidable including fiscal and operational constraints caused the County to delay construction of the facility and concentrate on higher priorities on its Capital Improvement Projects(CIP) list that could optimally benefit County operations. It is acknowledged that the Applicant did not request an extension of the permit during the last I I years. Nevertheless,the project remained an important goal for the County officials in order to optimize the critical operations of the Fire and Police Departments to serve the residents of the Hawaii County. B. Granting of the lune extension would not he Contrail-I° the General Plan or Zoning( ode. General Plan Most relevant to the proposed project arc the following Goal and Policies, and Courses of action of particular chapters of the General Plan: PUBLIC FACILITIES-PROTECTIVE SERVICES 10.1.2 GOAL (GENERAL PUBLIC FACILITIES) a) Encourage the provision of public facilities that effectively service community and visitor needs and seek ways of improving public service through better and more functional facilities in keeping with the environmental and aesthetic concerns of the community. 10.1.3 POLICIES (GENERAL PUBLIC FACILITIES) a)Continue to seek ways of improving public service through the coordination of service and maximizing the use of personnel and facilities. c) Develop short and long-range capital improvement programs and operating budgets for public facilities and services. 10.1.4 STANDARDS (GENERAL PUBLIC FACILITIES) a)Continue to seek ways of improving public service through the coordination of service and maximizing the use of personnel and facilities. c) Develop short and long-range capital improvement programs and operating budgets for public facilities and services. 10.3.3 POLICIES (PROTECTIVE SERVICES) a) Development of police and fire facilities should entail joint use structures whenever feasible. b) The establishment of a fire/police facility shall consider site size and locations that permit quick and efficient vehicular access. 10.3.4.2.2 COURSES OF ACTION, SOUTH HILO (PROTECTIVE SERVICES) a). Expansion of Police, Fire, and emergency medical facilities should be considered in accordance with district needs. Discussion: The Proposed Action is completely consistent with the Public Facilities goals, policies, standards and courses of action, in that it provides effective and functional public facilities in accordance with district needs that have been developed through agency coordination and careful formulation of long-range capital improvement programs. The Proposed Action would coordinate fire and police dispatch services in one, easily accessible location that maximizes use of personnel and facilities. HISTORIC SITES 6.2 GOALS a) Protect, restore. and enhance the sites, buildings, and objects of significant historical and cultural importance to Hawaii. b) Appropriate access to significant historic sites, buildings, and objects of public interest should be made available. Discussion: The Proposed Action has involved appropriate archaeological survey, approved by the State I listorie Preservation Division, to determine the presence and significance of historic sites, of which there are none. Therelbre the action satisfies relevant goals, policies, and courses of action for historic sites in Hawaii County. NATURAL BEAUTY 7.2 GOALS a) Protect, preserve and enhance the quality of areas endowed with natural beauty, including the quality of coastal scenic resources. b) Protect scenic vistas and view planes from becoming obstructed. c) Maximize opportunities for present and future generations to appreciate and enjoy natural and scenic beauty. 7.3 POLICIES a) Increase public pedestrian access opportunities to scenic places and vistas. d) Access easement to public or private lands that have natural or scenic value shall be provided or acquired for the public. i) Do not allow incompatible construction in areas of natural beauty. Discussion: The Proposed Action does not involve scenic areas or vantages and would not be inconsistent with the natural beauty of the Hilo area. Therefore the action is consistent with relevant goals.policies, and courses of action of the Natural Beauty section of the Hawaii County General Plan. NATURAL RESOURCES 8.2 GOALS a) Protect and conserve the natural resources from undue exploitation, encroachment and damage. b) Provide opportunities for recreational, economic, and educational needs without despoiling or endangering natural resources. c) Protect and promote the prudent use of Hawaii's unique, fragile, and significant environmental and natural resources. e) Protect and effectively manage Hawaii's open space, watersheds, shoreline, and natural areas. 8.3 POLICIES b) Encourage a program of collection and dissemination of basic data concerning natural resources. h) Encourage public and private agencies to manage the natural resources in a manner that avoids or minimizes adverse effects on the environment and depletion of energy and natural resources to the fullest extent. i) Encourage an overall conservation ethic in the use of Hawaii's resources by protecting, preserving, and conserving the critical and significant natural resources of the County of Hawaii. u) Ensure that activities authorized or funded by the County do not damage important natural resources. Discussion: Although the Proposed Action would involve the loss of partially invaded native ohi'a forest, the loss of roughly five acres is miniscule in comparison to the thousands of acres of identical 'ohi'a Forest mauka of Hilo on the 1881 lava flow, all of v.hich have near certain guarantees of protection because of its classification in the Conservation District. The Proposed Action is thus not inconsistent with the goals, standards and policies of the Natural Resources chapter of the I lawai'i County General Plan. Sincegranting or the permit in 2009. there have no significant policy changes that would ailed this area and or project The project would still be consistent with the pertinent goals, policies, and standards of the General Plan document. The Ilawai'i County General Plan Land Use Pattern Allocation Guide(LUPAG) is the map component of the General Plan and provides a graphic representation of the Plan's goals, policies, and standards as well as of the physical relationship between land uses. It also establishes the basic urban and non-urban form for areas within the planned public and cultural facilities, public utilities and safety features, and transportation corridors. The project site is classified as Medium Density Urban. Use of the project site for the proposed public safety Facilities is consistent with this designation. 2. Zoning Code The project site is zoned Agriculture A-la (minimum lot size one acre). The proposed public safety facilities are permitted in this zone only with a Special Permit. With this permit, which was granted on September 21, 2009, the project is not inconsistent with the Chapter 25 (Zoning) of the Hawaii County Code. C. Granting of the tine extension would not he contrary to the original reasons for the granting ofthe permit. The criteria for approving a Special Permit are based on Rule 6-6 in the Planning Commission Rules. Rule 6-6 states that the Planning Commission shall not approve a Special Permit unless it is found that the proposed use(a) is an unusual and reasonable use of land situated within the Agricultural or Rural District, whichever the case may be; and(b) the proposed use would promote the effectiveness and objectives of Chapter 205, Hawaii Revised Statutes, as amended. Special Permit NO. 09-000084 included in its text the reasons for granting the permit. The discussion below briefly summarizes why no aspect of a time extension would be contrary to these original reasons. The proposed use was found by the Planning Commission to be unusual in that it is not agricultural in nature, but is a reasonable use within the Agricultural District because it will enhance public safety in this arca of South !filo. It was found that the proposed use will not adversely affect the preservation and agricultural use of the County's prime agricultural lands This remains the case in 2020. The Planning Commission found that the project would not adversely affect surrounding properties. The closest properties that have the potential to be affected by the proposed use are located to the east at the Mohouli Senior Housing project (zoned RM-4) and to the north at the Sunrise Ridge Estates Subdivision(zoned A-1 a and RS-10),which consists of single-family dwellings. Farther away are properties to the east across Komohana Street and along Mohouli Street that arc single-family dwellings on lands zoned RS-10. Since the Special Permit was granted. the Mohouli Senior I lousing project was built, with fid! knowledge of the proposed Fire Department Administration Complex. At the time of the Special Permit, there was concern about potential ad'erse noise impacts to surrounding properties due to intermittent noise from the open training area :Mil emergency vehicle sirens at the Fire Station responding to Incidents_ The Fire Station and open training area components of the project have been removed. Nevertheless, the Applicant will agree to retain the planned landscaping along the boundaries oldie property to mitigate any potential adverse noise or visual impacts to adjacent properties. These requirements should further minimize the possibility of adverse impacts to the surrounding area. The project as currently proposed in 2020 greatly reduces the potential for impacts. The Planning Commission found that the proposed use would not unreasonably burden public agencies to provide roads and streets, sewers, water, drainage, school improvements, and police and fire protection. Access to the project site will be from Mohouli Street, which is County owned and maintained, with a 22-foot pavement width with 8-foot paved shoulders within an 80- foot right-of-way. County water is available to the site via a 12-inch waterline in Mohouli Street. The Applicant will connect the County sewer system, which is available along Kahikini Street in the adjacent subdivision to the north.Telephone and electrical services are available to support the proposed use. Based upon the above information, the proposed use was found to not unreasonably burden public agencies to provide infrastructure and services to the site. This remains the case in 2020. The Planning Commission found that unusual conditions, trends, and needs have arisen since district boundaries and regulations were established. The fire administration support complex was envisioned and designed to meet the growing public safety needs of the Hilo community as a result of rapid population growth, particularly in the mauka areas of Hilo. ft was found that this would eliminate the existing inefficiencies from having separate facilities, and would provide a centralized access point to provide better service. This remains the case and is even more valid in 2020. The Planning Commission found that the land upon which the proposed use was sought was unsuited for the uses permitted within the district. Soils for the project site are classified as "D" or"Poor" by the Land Study Bureau's Overall Master Productivity Rating and classified as existing urban development by the Department of Agriculture's ALISH Map. Additionally. the U.S. Soil Survey identifies the soil type for the project as Lava flows, pahoehoe (rLW). The entire parcel is completely covered by pahoehoe from the 1881 flow. Based on the above information, it was determined that the land upon which the proposed use is sought is unsuited for the uses permitted within the district. This remains true in 2020. The Planning Commission found that the proposed use would not substantially alter or change the essential character of the land and the present use.The character and use of the project site in both 2009 and 2020 is undeveloped and forested. The land has not been used for agriculture in the past. The essential character of the land will not be substantially altered because the facility will be visually buffered by the existing vegetation and heavy landscaping between the project site and the residential lots to the north.The facility will be located in an area projected for medium density types of uses, which may include village and neighborhood commercial uses, or single-family and multiple-family residential uses. Public uses,structures and buildings are permitted uses in any county zoning district. but require a Special Permit within the State Land Use Agricultural District. The Planning Commission found that the request was not contrary to the goalspolicies. objectit es and actions of the General Plan. This remains true in 2020 as discussed in detail in Section IV. above. The Planning Commission found that the proposed use was not contrary to the objectives sought to be accomplished by Chapter 205A, Hawaii Revised Statutes, relating to the coastal zone management program.The subject property is located over onc mile from the nearest shoreline and therefore will not cause beach erosion or affect marine resources, coastal ecosystems, and coastal recreational opportunities, nor will the property be affected by coastal hazards. Additionally, there is no designated public access to the mountain areas over the property. Therefore, the proposed use was Pound not contrary to the objectives of Chapter 205A. I lawai`i Revised Statutes.This remains true in 2020. The Planning Commission found that the project would not have a significant adverse impact to traditional and customary Hawaiian Rights. Specifically, in the context of the Hawaii State Supreme Court's `PASH" and"Ka Pa'akai 0 Ka 'Aina" decisions,there would be no impact to native Hawaiian gathering and fishing rights;valued cultural,historical, and natural resources; or associated traditional and customary practices. No historic sites were found on the project site, no rare plants are present, and all rare, threatened or endangered fauna can be protected by design and construction timing measures. The proposed action would not affect traditional Hawaiian rights and no action is necessary to protect these rights. The Applicant will also be required to notify the DLNR-SIIPD should any unidentified sites or remains be encountered, and proceed only upon an archaeological clearance from the DLNR-SIIPD. Thus, it is believed that the project would have no adverse impact relative to the cultural and historical resources of the area. This remains true in 2020. D. The time extension grunted shall hgler a period not to exceed the period originally granted b, per/nrnrance. The Applicant acknowledges this criterion. This page intentionally left blank! Time Extension Request - Special Permit No. 09-000084 Fire Administrative Support Complex/ Fire Police And Dispatch Center Exhibit I Location 1'Ia 1 and Pro'ect Site Photos 4e i 5. '6} a` • Subject gr r :- .. N :ip Propertie- Base Map © Google Earth North '' 1113- 1 e 1. fi y moi• .+r:r1.r Vn'.. . 7 4..I * i Yf.Ips ,r +• r ,' jr v r- V., /'7*. y this page intentionally left blank] Time Extension Request - Special Permit No. 09-000084 Fire Administrative Support Complex/ Fire Police And Dispatch Center Exhibit 2 2009 and 2020 Site Plans this page intentionally left blanks cwx54a.nNoo.nnen FINAL FNVIRONMEN IAl.ASSESSMENT 55'495 N w Af i e I MI ." ll 3 5. 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NUWant P Rynai 1 VOF kq Warren H. W.tee 1 fi r rp Dani,.. 1.. . 1 William'r.'rakaha li Ilew.,eug'Dirrelm Wuuulq o1 {6tlwai` i DEPARTMENT OF PUBLIC WORKS Aupnni Center 101 Female Slsct,Snits 7 Ilda,Hassock 96720.4224 8081961-8]21 Fax(808)961-8610 wuteeo hawaii hi us June 10, 2009 Katherine Poona Kealoha, Director Office of Environmental Quality Control 235 South Beretania Street, Suite 702 Honolulu 111 96813 Re: Final Environmental Assessment(FEA)and Finding of No Significant impact(FONSI) for County of Hawaii, Building Division, Department of Public Works Fire:h(ministrnlian Support Complex TMK(3)2-4-001:176& 178 (previously parcel 168 [portion[) Hilo, Island of Ilawai`i, Hawaii Dear Ms. Kealoha, The County of Hawai`i, Department of Public Works,Building Division has reviewed the comments received during the 30-day public comment period that began on March 8,2008.The agency has determined that this project will not have significant environmental effects and issues this Finding of No Significant Impact(EONS!). Please publish this notice in the Tuesday. June 23,2009,OEQC Environmental Notice. We have enclosed a completed OEQC Publication Form, four(4)copies of the Final Environmental Assessment. Should there be any questions, pl4se call Mr. David Yamamoto, County of Hawaii Project Engineer,at(808)961-8466,or email him at dyainainoto@co.hawaii.M.us. wan I. W. Lee, Director J Enclosures: (!)Completed OEQC Publication Form 2) Four(4)Copies of the Final FA cc:M&E Pacific, Inc.(now AECOM Pacific, Inc.) 13u ilding Division County of tlawai't is an Equal Opportunity'hostiles and Employer. Lime Extension Request - Special Permit No. 09-000084 Fire Administrative Support Complex/ Fire Police And Dispatch Center Exhibit 4 September 21. 2009 Special Permit Approval This page intentionally left blank] 1 County of Hawai`i PLANNING COMMISSION Aupnni Je,ner • I0I I`auahr S:e<:.Sw:e 3 • Ulla,f;m+rz:'i ;6120 Mono(SOS)961 F288 • Fax(808)961-9112 September 21, 2009 Mr. Darryl Oliveira, Fire Chief County of Hawai'i Fire Department 25 Aupuni Street,Suite 103 Hilo,H1 96720 Dear Mr. Oliveira: Special Permit Application(SPP 09-000084) Applicant: County of Hawai`i Fire Department Request: To Allow a Fire Administrative Support Complex and Related Uses Within the State Land Use Agricultural District Tax Map Key: 2-4-1:176 and 178 file Windward Planning Commission at its duly held public hearing on September 4, 2009, voted to approve the above-referenced application to allow the establishment of a fire administrative support complex, which includes an administration building, emergency dispatch building; microwave tower, and future fire station, preparation and training building, covered training area, warehouse,dormitory, museum and related uses on 5.357 acres of land situated within the State Land Use Agricultural District. The property is located along the north side of Mohouli Street, approximately 1,050 feet west of the Mohouli Street-Komohana Street intersection, Waiakea, South Hilo,Flawai`i. Approval of this request is based on the following: The applicant proposes to construct and operate a Fire Administration Support Complex (FASC) to serve as the main, centralized base of operations for the County of Hawai i for this area. The FASC will be conducted in several phases. The initial phase will include the following: Fire Administration Building Emergency Dispatch Building, Site infrastructure utilities Paved parking area(106 stalls) Paved access roadway within a 50-foot wide right-of-way on the eastern boundary ofthe site. Hawaii Couny is an Equal Oppormnily Provider and Employer Mr. Darryl Oliveira, Fire Chief County of ftavrai'i Fire Department Page 2 Additionally, a radio tower is being considered to accommodate radio and emergency dispatch requirements. The initial phase will cost approximately$14.6 million to construct and is expected to commence in late 2009 and last approximately 18 months. Ile future phases will include the following: Fire Preparation &Training Building, Parking Training area Court yard area Museum Dormitory Warehouse. Fire station. The reason for the request is that inherent coordination and operational difficulties have arisen due to the dispersed nature of the administrative facilities. The Hawai'i Fire Department proposes to consolidate its facilities by developing a Fire Administration Support Complex (FASC), which would help to eliminate the existing inefficiencies from having separate facilities, and would provide a centralized access point for the public. The Emergency Dispatch Building will be used jointly by the Fire Department and the Police Department. The criteria for approving a Special Permit are based on Rule 6-6 in the Planning Commission Rules. Rule 6-6 states that the Planning Commission shall not approve a Special Permit unless it is found that the proposed use(a) is an unusual and reasonable use of land situated within the Agricultural or Rural District, whichever the case may be; and (b) the proposed use would promote the effectiveness and objectives of Chapter 205, Hawai'i Revised Statutes, as amended. The proposed use is an unusual and reasonable use of land situated within the State Land Use Agricultural District and would promote the effectiveness and objectives of Chapter 205,Hawaii Revised Statutes(FIRS), as amended. The State Land Use Law and Regulations are intended to preserve, protect and encourage the development of lands in the State for those uses to which they are best suited in the interest of the public health and welfare of the people of the State of Hawai`i. In the case of the Agricultural District, the intent is to preserve or keep lands of high agricultural potential in agricultural use. In recognizing that lands within the agricultural districts Mr. Dan-yl Oliveira, Fire Chief County of Flawai`i Fire Department Page 3 might no-be best suited for agricultural activities and yet classified as such, and in recognition that certain types of uses might not he strictly agricultural in nature, yet rcasoaah lr-in such districts, the legislanre has provided for the Special Pennit process io allow certain unusual and reasonable uses within the Agricultural District. The proposed use is unusual in that it is not agricultural in nature, but is a reasonable use within the Agricultural District because it will enhance public safety in this area of South Hilo. In addition to the above listed criteria, the Planning Commission shall also consider the Following criteria listed under Section 6-3(b)(5)(A) through (CO of its rules of practice and procedure: A) Such use shall not be contrary to the objectives sought to be accomplished by the Land Use Law and Regulations. The proposed use is considered an unusual and reasonable use of the agricultural land that will not adversely affect the preservation and agricultural use of the County's prime agricultural lands. B) The desired use would not adversely affect surrounding properties. The closest properties that have the potential to be affected by the proposed use are located to the west, northwest, north and northeast on land zoned A-1 a and RS-10, which consists of single-family dwellings that are part of the Sunrise Ridge Estates Subdivision. Additionally,properties to the east across Komohana Street and along Mohouli Street consist of single-family dwellings on lands zoned RS-10. The closest dwellings are located on the adjacent properties to the north. Potential adverse noise impacts to surrounding properties will include intermittent noise from the open training area and emergency vehicle sirens that will be responding to emergencies from the fire station. The applicant is proposing to coordinate with the neighboring residential community to implement specific hours of training and curfew for the open training activity. As a condition of approval,the applicant will be required to install landscaping along the boundaries of the property to mitigate any potential adverse noise or visual impacts to adjacent properties. These requirements should further minimize the possibility of adverse impacts to the surrounding area. C) The proposed use shall not unreasonably burden public agencies to provide roads and streets,sewers,water,drainage,school improvements, and police and fire protection. Access to the project site will be from Mohouli Street, which is County owned and maintained, with a 22-foot pavement width with 8-foot paved shoulders within an 80-foot right-of-way. In the future when the fire station is constructed, traffic along Mohouli Street will be temporarily interrupted when emergency vehicles leave the project driveway. The applicant will install signage and flashing lights Mr. Daryl Oli vein, Fire Chief County of Hawai`i Fire Department Page 4 to address the potential traffic hazard along Mohouli Street. The flashing lights will be activated during emergency espouses to provide a warning to motorists on Mohoul: Street that emergency vehicles are departing from the fire station and to proceed with caution. A condition of approval will be added to require the applicant to install signage and two flashing light signals in each direction along Mohouli Street when the fire station is constructed. County water is available to the site via a 12-inch waterline in Mohouli Street. The applicant will connect the County sewer system,which is available along Kahikini Street in the adjacent subdivision to the north. Telephone and electrical services are available to support the proposed use. Based upon the above information,the proposed use will not unreasonably burden public agencies to provide infrastructure and services to the site. D) Unusual conditions, trends, and needs have arisen since district boundaries and regulations were established. In the 1960's and 1970's, the State's agricultural district boundaries and regulations were established and subsequently amended pursuant to FIRS Chapter 205. The State Land Use Commission was created in 1961, and interim regulations and temporary district boundaries became effective in 1962. Subsequently, the regulations and Lund Use District Boundaries became effective in August of 1964. The project site and surrounding areas are designated for agricultural uses by both State and County land use laws. However, through the issuance of a Special Permit, various"non-agricultural"services and uses may and have been established. The establishment of a fire administration support complex would meet the growing public safety needs of the Hilo community as a result of rapid population growth. This would eliminate the existing inefficiencies from having separate facilities, and would provide a centralized access point to provide better service. K) The laud upon which the proposed use is sought is unsuited for the uses permitted within the district. Soils for the project site are classified as"D" or Poor"by the Land Study Bureau's Overall Master Productivity Rating and classified as existing urban development by the Department of Agriculture's ALISH Map. Additionally, the U.S. Soil Survey identifies the soil type for the project as Lava flows, pahoehoe(rLW). The entire parcel is completely-covered by pehoehoe from the 1880 to 1881 flow. Based on the above information, it has been determined that the land upon which the proposed use is sought is unsuited for the uses permitted within the district. Mr. Darryl Oliveira, Fire Chief County of Hawn',`i Fire Department l'age 5 fF) The use will not substantially alter or change the essential character of the laud and the present use. The current character and present use oldie project site is undeveloped and forested. The land has not been used for agriculture in the past.The essential character of the land will not be substantially altered because the facility will be will be visually buffered by the existing vegetation and heavy landscaping between the project site and the residential lots to the north. The facility will be located in an area projected for medium density types of uses, which may include village and neighborhood commercial uses, or single-family and multiple-family residential uses. Public uses, structures and buildings are permitted uses in any county zoning district,but require a Special Permit within the State Land Use Agricultural District. G) The request will not be contrary to the goals,policies,objectives and actions of the General Plan. The Land Use Pattern Allocation Guide (LUPAG) Map component of the General Plan is a representation of the document's goals and policies to guide the coordinated growth and development of the County. It reflects a graphic depiction of the physical relationship among the various land uses. The LUPAG Map establishes the basic urban and non-urban form for areas within the County. The property is designated Medium Density Urban, which is defined as village and neighborhood commercial and single family and multiple family residential and related functions multiple family residential-- up to 35 units per acre). The proposed use will enhance public safety in this area of South Hilo and is consistent with the LUPAG designation. The proposed request is consistent with the following policies of the Public Facilities Element of the General Plan: Continue to seek ways of improving public service through the coordination of service and maximizing the use of personnel and facilities. Coordinate with appropriate State agencies for the provision of public facilities to serve the needs of the community. Development of police and fire facilities should entail joint use structures whenever feasible. Additionally, the proposed request is consistent with the following course of action for South Hilo under the Public Facilities-Protective Services Element: Expansion of Police, Fire, and emergency medical facilities should be considered in accordance with district needs. Mr. Darryl Oliveira, Fire Chief County of FIawai'i Fire Department Page 6 Based on this information, the proposed use will not be contrary to the goals, policies, objectives and actions of the General Pian. The proposed use is not contrary to the objectives sought to be accomplished by Chapter 205A, Hawaii Revised Statutes, relating to the coastal zone management program. The subject property is located over one mile from the nearest shoreline and therefore will not cause beach erosion or affect marine resources,coastal ecosystems, and coastal recreational opportunities. Nor will the property be affected by coastal hazards. Additionally,there is no designated public access to the mountain areas over the property. Therefore,the proposed use is not contrary to the objectives of Chapter 205A, Hawaii Revised Statutes. The proposed request will not have a significant adverse impact to traditional and customary Hawaiian Rights. In view of the Hawaii State Supreme Court's"PASH"and "Ka Pa'akai 0 Ka'Aim?"decisions, the issue relative to native Hawaiian gathering and fishing rights must be addressed in terms of the cultural, historical,and natural resources and the associated traditional and customary practices of the site: Investigation of valued resources: Several professional surveys/studies were completed of the project site including an Archaeological Assessment Report conducted by Glenn G. Escott, M.A. in November 2008, a Vertebrate Faunal Survey conducted by Philip L. Bruner in February 2009, and a Cultural Impact Assessment(CIA) by M&E Pacific, Inc. Several flora and fauna surveys conducted recently for undeveloped agriculturally zoned sites near the project site were also referred to for,the investigation of floral and fauna resources. The valuable cultural h istorical, and natural resources found in the special permit arca: No historic sites were found on the project site. The Fish and Wildlife Service FWS) raised concerns that the night-flying birds, especially those protected by the Migratory Bird Treaty Act, may become disoriented from the bright lights of the proposed site lighting elements, which may cause them to land in an arca where they are vulnerable to vehicle collisions and non-native predators. Additionally,the FWS is concerned that the migrating birds may collide with the light poles while in flight. To protect the migratory birds that may be flying in the area, the applicant has proposed the following protective measures: Have all lighting associated with the proposed facilities to be shielded downward so that bulbs are not visible at bulb height from the sides. Install lights to be mounted on the shortest poles possible. Mr-Danyl Oh Volta, Fire Chief County of I lav;a i`i Fire Department Page ? I hint the poles to tint extend above Ole height of surrounding vegetation of approximately 30 fact. Specify in the design thin bulbs with the lowest possible wattage by used with lighting elements. A condition of approval will be added incorpOrating these protective measures to minimize any possible adverse affects to the night flying migratory birds in the area. Possible adverse effect or impairment of valued resources: The Archaeological Assessment Report summarized that no archaeological,historic or cultural sites, properties, resources or features are located the project parcel. The entire parcel is completely covered by pahoehoe from the 1880 to 1881 flow. Additionally,there were 10 individuals interviewed for the Cultural Impact Assessment to assess the cultural practices, values and characteristics associated with the project area. None of these individuals had any knowledge of cultural, historical, archaeological,visual,or native, threatened, or endangered floral or faunal resources at or near the project site. The project occurs in an area not known to be inhabited or used by Hawaiians. There were no concerns regarding the project that were identified by the informants. The property does not abut the shoreline, therefore Hawaiian gathering and fishing rights is not an issue. hi letters dated February 28,2009 and July 27, 2009, DLNR-SHPD concurred with the survey conclusion that no historic properties were found within the proposed project area. Feasible actions to p tect native Hawaiian tights: To the extent to which traditional and customary native Hawaiian rights are exercised, the proposed action will not affect traditional Hawaiian rights and no action is necessary to protect these rights. The applicant will also be required to notify the DLNR-SHPD should any unidentified sites or remains be encountered, and proceed only upon an archaeological clearance from the DI,NR-SHPD. Thus, it is believed that the project would have no adverse impact relative to the cultural and historical resources of the area. Based on the above considerations,the approval of the request to establish a fire administration support complex and related improvements would support the objectives sought to be accomplished by the Land Use Law and Regulations. Approval of this request is subject to the following conditions. 1. The applicant, its successors or assigns shall be responsible for complying with all of the stated conditions of approval. 2. Prior to the issuance of a water commitment by the Department of Water Supply, the applicant shall submit the anticipated maximum daily water usage calculations as recommended by a registered engineer, and a water commitment deposit in Mr. Darryl Oliveira, Fire Chief County of Iiawai'i Fire Department Page accordance with the"Water Commitment Guidelines Policy" to the Depanmem of Water Supply within t80 days from the effective dale of this permit. 3. The applicant shall install a reduced pressure type backflow prevention assembly within five feet of the meter on private property, which must be inspected and approved by the Department of Water Supply. 4. The applicant shall make a concerted effort to work with the public, the designers, the builders and the architects to address the concerns raised by the public prior to submitting plans for Plan Approval. 5. Construction of the initial phase of the fire administration support complex and related improvements, which includes the Fire Administration Building, Emergency Dispatch Building, site infrastructure utilities,paved parking area (106 stalls),paved access roadway within a 50-foot right-of-way on the eastern boundary, and radio tower(if needed),shall be completed within five(5)years from the effective date of this permit. Prior to construction, the applicant shall secure Final Plan Approval for the proposed development from the Planning Director in accordance with Chapter 25,2-70, Chapter 25 (Zoning Code), Haivai'i County Code. Plans shall identify all existing and/or proposed structures,paved driveway access and paved parking stalls associated with the proposed development. Landscaping shall also be indicated on the plans for the purpose of mitigating any adverse noise or visual impacts to adjacent properties in accordance with the requirements of Planning Department's Rule No. 17 Landscaping Requirements). Heavy landscaping shall be provided between the project site and the abutting residential lots to the north. Additionally, the radio tower and antenna plans shall be stamped by a stmctural engineer. 6. The applicant shall paint the tower and antennas, including future co-location antennas, a color that will best blend the tower and antennas with its immediate surroundings. 7. Co-location or any expansion on the tower and antennae shall be allowed within the parameters of the building height and envelope as represented. 8. Prior to issuance of a Certificate of Occupancy of the future fire station, the applicant shall install signage and two flashing light signals along Mohouli Street in each direction, to alert drivers ofemergemcy vehicles exiting the project driveway. jr. Darryl Oliveira, File Chief County of llawani Fire Department Page 9 9. Access shall be limited le the road lot identified as TMK: 2-4-001:178 for tic proposed development. 10. The applicant shall install streetlights and traffic control devices as may be required by the Department of Public Works-Traffic Division. The applicant shall be responsible for the design, purchase, and installation of such devices. 11. All development-generated runoff shall be disposed of on site and shall not be directed toward any adjacent properties. A drainage study shall be prepared and the recommended drainage system shall be constructed meeting with the approval of the Department of Public Works. 12. All earthwork and grading shall conform to Chapter 10, Erosion and Sediment Control of the Hawai'i County Code. 13. Sewer lines shall be connected to the County's sewer system meeting with the approval of the Department of Environmental Management prior to the issuance of a Certificate of Occupancy. 14. A Solid Waste Management Plan shall be submitted for review and approval to the Department of Environmental Management, prior to the receipt of Final Plan Approval. IS. The applicant shall design all lighting associated with the proposed development to be shielded downward. The applicant shall mount the lights on the shortest poles possible, and that the poles do not extend above the height of surrounding vegetation. The applicant shall utilize bulbs with the lowest wattage possible to he used with the lighting elements. 16. Should any remains of historic sites,such as rock walls, terraces, platforms, marine shell concentrations or human burials be encountered,work in the immediate area shall cease and the Department of Land and Natural Resources - State Historic Preservation Division(DLNR-SFIPD) shall he immediately notified. Subsequent work shall proceed upon an archaeological clearance frons DLNR-HPD when it finds that sufficient mitigative measures have been taken. 17. The applicant shall comply with all applicable County, State and Federal laws, rules,regulations and requirements, including the Federal Aviation Administration and Federal Communications Commission. Mr. Darryl Oliveira, Fire Chief County of Flawai'i Fire Department Page IC I S An annual progress report shall be submitted to the Planning Director prior to the anniversary date of enactment of this permit. The report shall include, but not be limited to,the status of the development and to what extent the conditions of approval are being complied with. This condition shall remain in effect until all of the conditions of approval have been complied with and the Planning Director acknowledges that further reports are not required. 19. An initial extension of time for the performance of conditions maybe wanted by the Planning Director upon the following circumstances: A. Non-performance is the result of conditions that could not have been foreseen or arc beyond the control of the applicants, successors, or assigns and that are not the result of their fault or negligence. B. Granting of the time extension would not be contrary to the General Plan or Zoning Code. C.Granting of the time extension would not he contrary to the original reasons for the granting of the permit. D. The time extension granted shall be for a period not to exceed the period originally granted for performance (i.e., a condition to be performed within one year may be extended for up to one additional year). E. If the applicant should require an additional extension of time, the Planning Department shall submit the applicant's request to the Planning Commission for appropriate action. Should any of these conditions not be met or substantially complied with in a timely manner, the Planning Director may initiate procedures to revoke this permit. This approval does not, however,sanction the specific plans submitted with the application as they may he subject to change given specific code and regulatory requirements of the affected agencies. Mr. Darryl Olivera, Fire Chief County of Ftawai`i Fire Department Page I I Should you hal C any questions, pease contact Norman Hayashi of the Planning Departmen! at 961-8238. Sincerely, Rell Woodward, Chairman Windward Planning Commission Lcaunhy firespp09-00008apC cc: Mr. Michael NishimuraiM&E Pacific William Brilhante, Esq., Deputy Corporation Counsel Department of Public Works Department of Water Supply County Real Property Tax Division State Land Use Commission Department of Land &Natural Resources-HPD DOT-Highways, Honolulu Mr. Gilbert Ballade This page intentionally left blank Time Extension Request - Special Permit No. 09-000084 Fire Administrative Support Complex/ Fire Police And Dispatch Center Exhibit 5 Status Report on Satisfaction of Conditions This page intentionally left Hank) STATUS REPORT OF CONDITIONS The Fire Admin Support Complex was granted a Special Permit subject to a number of conditions (Exhibit 4)_ The pertinent conditions and their status are listed below: l he imp/wow, us ruccessua or etssigns stunt he respnnoble /ur complying with till of the orated conditions ofapprov,d. The Applicant acknowledges that it is responsible for complying with the conditions. 2 Prior to the issuance of'a water commitment by the Department of!l ater.Supply, the applicant chat .stthnril the anticipated maximum daily water usage calculations as recommended bra registered engineer. and a water commitment deposit in accordance with the "Water Commitment Guidelines Policy"to the Department of Water Supply within 180 days)Fon,the effective date al this permit. Civil plans were submitted to DWS with water usage calculations from Katayama Associates for review and comment/approval on October 12, 2020. 3 The applicant shall install a reduced pressure ape hackflaw prevention assembly within five feel of the meter on private property. which must he inspected and approved by the Department of Irate/.Supply. Backflow preventors are shown on the civil plans that are currently being reviewed by DWS. 1. The applicant.shall make a concerted enoyl Io wank with the public. the designers, the builders and the architects to address the concerns raised by the public prior to submitting plans lar Plan Approval. The principal concerns raised by the public related to noise generated from the Fire Station and the proximity unite radio communications tower to existing and future residences of Kukuau Street. The Fire Station has been removed from the plans. The radio communications tower has been relocated from the middle of the lot much closer to the Mohouli Street frontage and in front of the Dispatch ('enter, which should satisfy concerns. J. Consnvci ion of the initial phase tf thefire administration support complex and r'elaled improvements. which includes the Fire Administration Building. Emergency Dispatch Building. sae infrastructure utilities. paved parking area (106 stalls), paved access rate/war within a 50- hut,right-af-way on the eastern hounthpy, anti radio tower(ifneeded), shall be completed within five (S) t rams(ram the effective date ofthis permit. Prior to construction, the applicant shall.secure Final Plan Approval for the proposed development frnn,the Planning Director in accordance with Chapter 25-2-70, Chapter 25 (Zoning Code). Marta'1 County Code. Plans shall identify all existing ander proposed structures, paved driveway access and paved parking.stalls associated with the proposed development Landscaping shall also he indicated an the plans for the purpose of mitigating any adverse noise or visual impacts to adjacent properties in accordance with the requirements ofPlanning Department's Rule No. 17 (Landscaping Requirements)- Heavy landscaping shall be prodded between the project site and the abutting rendrntial for to the north .1c/lilianallr. the radio tower and antenna plans shall he stamped hi a structural engineer. This lune I xtension Request responds to the requirement to complete the initial phase within fise (5) scars. The Applicant acknowledges all additional terms of this condition and will comply with them at the appropriate time. 6. The applicant shall paint the tower cord antennas, includingfuture co-location antennas, a color that will best blend the lower and antennas with its intmediale.surroundings, The Applicant acknowledges this condition and will comply with it at the appropriate time. 7. Ch-location or any expansion on the tower and antennae shall he allowed within the parameters of the building height and envelope as represented. The Applicant acknowledges this condition. M. Prior to issuance of a Certificate of Occupancy ofthe futhre.fire station, the applicant shall install signage and two flashing light signals along Alohouli Street in each direction, to alert drivers of emergency vehicles exiling the project driveway.. The Fire Station has been removed from the plans.. 9. Access shall he limited to the road lot identified as TMK: 2-4-001 :178 for the proposed development. The Applicant acknowledges this condition. 10. The applicant shall install streetlights and traffic control devices as truly he required by the Department of Public Works-Traffic Division. the applicant shall he responsiblefor the design. purchase. and installation of such devices. The Applicant acknowledges this condition and DPW continues to monitor traffic levels in the area. 11. All development-generated runoff he disposed ofon site and shall not he directed tmrard any adjacent proper-ties.A drainage study shall be prepared and the recommended drainage,syctetn shall he constructed meeting with the approval ofthe Department of Public Works. The Applicant acknowledges this condition and will comply with it at the appropriate time. 12. All earthwork and grading shall conform to Chapter 10. Erosion and Sediment Control of the liawai'i County Code. The Applicant acknowledges this eondiiion and will comply with it at the appropriate time. f 3. Seuer IOWA shall he evrmecleel m the ('umurk sen er.stavem meelinp willr the uppim al ol7he Deportment or Tirvi ronrmerrad Uun.(genrenl prior m dee issaonce if a ( derttliealc ii Heetganrn The Applicant acknowledges this condition and will comply with it at the appropriate time. IT. A Solid Waste ,t!inagement Plan sshall be.sethmitted Jor review and approval to the Department of.Environnrental Management. prior to the receipt q(Final Plan Approval. The Applicant acknowledges this condition and will comply with it at the appropriate time. 15. The applicant shall design all lighting associated with the proposed development to he shielded downward. The applicantshall mount the lights on the shortest poles possible, and that the poles do not extend(shove the height'ofsta-rounding vegetation. The applicant shall utilise bulbs with the lowest wattage pas-sihie to be used with the lighting elements. The Applicant acknowledges this condition and will comply with it at the appropriate time. Should urn eclairs ofhistoric sites. such as rock walls, terraces, plaifarms. marine shell concervrclinas or human burials. he encountered, work in the immediate area aha!l cease and the Department of Lund and Natural Resources State Historic Preservation Division (DLVR-SIIPD) shall be inuneeliotet,notified Suhsegttenl work shall proceed upon all archaeological clearance from DLAR-IIPD when it finds that.sufficient mitigative liwasure.s have been taken. The Applicant acknowledges this condition and will comply with it at the appropriate time. 1-. The applistrnl shcrll comply with all applicable (.ounit. .Stale tout Federal laud, rales, regrdaians and requirements, including the FederalAviation A dntini sleet ion and Federal C'omanrmll'aliont COmnttssion. The Applicant acknowledges this condition and will comply with it at the appropriate time. IS An annual progress report shall he suhmined to the Planning Director prior to the anniversary(hue of enactment of this permit, The report shall include, hal not he limited to. the slants oldie development cud to what extent the conditions of approval are being complied with. This condition shall remain in effect tmtil all ofthe conditions of approval have been complied uith and the P/caning Director acknowledges that Tv/her reports are not required The Applicant acknowledges that is has not complied with this condition and pledges to provide annual reports in the future. I9. An initial extension oftime jar the performance of conditions may be grunted by the Planning Director upon the fallowing circumstances. M1ini-peryivnwnce i,. the result of conch-nom Au could not hart been/ teseen or are hepund the nnanl°laic applicants uctrssoes, or assigns and that are nal the result of their fault or negligence. B. (droning of the time extension would not he ()rainier ao the tieneral Plan or Zoning Cade_ irarrtlng Of she rime extension mould not he cmuram.ly the original reason fur the granting of the permit. D. The time c v!ettsion,granted shall he tar a period not to exceed the period originally grunted for pod()runtime (i.e_ a condition to he perrimed within ane year ma; he extended_fit up to one additional year). E. Ifthe applicant should require an additional extension airtime. the Planning Department.shall submit the applicants request to the Planning Commission for appropriate action. Should am ofthese conditions not be met or substantially complied with in a timely nrartrler NeePlanningDirectormayinitiateprocedurestorevokethispermit. This approval does not, however, sanction the specific plans submitted with the application as they may he subject to change given apeci/ic code and regrdaory requirements of the affected agencies. This condition relates to criteria for an administrative time extension, which the applicant did not pursue. Time Extension Request - Special Permit No. 09-000084 Fire Administrative Support Complex/ Fire Police And Dispatch Center Exhibit 6 List of Parcels. Owners and Owner Addresses within Required Notification Distance* When the subject property is located within the Slate Land Use Agricultural District, notice shall be served to owners and lessees of record of all lots within five hundred feet( 500)of the perimeter boundary of the subject property. Except that if the surrounding properties are located within either the State Land Use Urban or Rural District,notice shall be served to owners and lessees of record of all lots within three hundred feet(300')or the perimeter boundary of the subject property. Parcel ID-240690410000 SH APIRO, KOBERC IIII MURASIII it.CH AS SIIIZUO K K PO BOX 11435 PO BOX 4547 1111X)I II %721 6435 I I I LO III 96720 0547 Parcel ID-240011700000 Parcel II)-'_406904'_0000 Address-54(1 KCPUNA PLACI, Addre4s-779 KAKIAC SCREE? homer-SJ.A IE:()F HAWAII MUR.V IIR/ILt II LS SIII7U(1KK I la'aii State DINR PO BOX 4547 P-O Box 621 1114(111f 96720 0547 Ilonalu ler 1119689 Parcel ID -240730010000 Parcel ID-240011780000 FUJIOKA,CRAIG KEN Owner-STATE OF IIAWAII 803 KUKUAU ST 1111,0 III 96720 6054 Parcel ID-240011220000 Owner-STATE OF HAWAII Parcel ID-240730020000 JULIAN,CATHERINE CARLOS Parcel ID-240011860000 15-3267 IIOOPILI ST COUNTY OF IIAWAII MOIIOULI SENIOR PHASE 2 PAI10A III 9677%7710 L.LLP Parcel ID-240730030000 Parcel ID -240011770000 MARTINS, DAVID R/DEMETRA L TR Owner- STATE OF IIAWAII MOIIOULI SENIOR 815 KUKUAU ST PHASE I LLLP COUNTY OF HAWAII I1I LO III 96720 6054 Parcel ID-240011850000 Parcel ID- 240690450000 Owner-COUNTY OF IIAWAII EVERT.NATHAN JAMES TTEE IIAWAII ISLAND COMM DEVELOPMENT CORP 771 KUKUAU ST 100 Pauahi S14 204.I lilo, III 96720 1111.0 I I 196720 6006 Parcel ID-240011680000 Parcel ID-240690460000 Alt Id-240011680000 HAIKU/TO,TIIUY NGUYEN TTEE Owner-STATE OF IIAWAII COLN FY OF I I.AWAII G0 FUJIMOTO.JASON R, PERMITTED TRANSFERS IIAWAII ISLAND COMMUNITY DEVELOPMENT TR CORP PO BOX 9015 KAILUA KONA III%745 9015 Parcel ID-240730040001) OKUDA,CHAD TATSUO 817 KUKUAU ST I I I LO III 96720 6054 Parcel ID-240730050000 PARK. MYONG N 625 KUKUAU ST I I I LO 111 96720 6054 Parcel ID-240730060000 GOODWIN,JAMES YUN LUN 681 I I INANO ST 11110 III 96720 4429 Parcel IF)-240730070000 WANGSUG.AL NING TRST SUGAI, BRIAN T TRST 101 AUPUNI STSTE 238 1111.0 III 96720 4261 Parcel ID-240690430000 DAVID 1.,IGE COSTATEOFHAWAIIPLANNINGFc DEP:ARI.\IENIOELANI)AND NATUR.-AI.RESOURCES PEP LB 7021 LAND ORJSION RECD BY FBA' OSI OFFICE BOX 611 IIONOLULC.HAWAII 96809 February 11, 2021 County of Hawaii Planning Department Attn: Ms. Jessica Andrews via email: planninq(a)hawaiicounty.gov 101 Pauahi Street, Suite 3 Hilo, Hawaii 96720 Dear Ms.Andrews: SUBJECT: Special Permit No.SPP 09-000084—Request for Amendment to Condition No. 5 and Project Reduction and Modification for the Proposed Fire Administrative Support Complex located at South Hilo, Island of Hawaii; TMK: (3)2-4-001: 176& 178 Thank you for the opportunity to review and comment on the subject matter. The Land Division of the Department of Land and Natural Resources(DLNR) distributed or made available a copy of your request pertaining to the subject matter to DLNR's Divisions for their review and comments. At this time, enclosed are comments from the (a) Engineering Division and (b Land Division-Hawaii District on the subject matter. Should you have any questions, please feel free to contact Darlene Nakamura at (808) 587-0417 or email: darlene.k,nakamura(olhawaii.gov. Thank you. Sincerely, Russell Tsuji Russell Y. Tsuji Land Administrator Enclosures cc: Central Files Planning Dept. Exhibit 2- 198669866 DAVID Y.mE STATE OF HAWAII DEPAR1 N!ENT I)1 LAND ANI)NAI LURAL RISOCH(ES IACD DIVISION FOSI OtFICP:HON 62I HONOLULL HAWAII 960Y January 19, 2021 FROM: MEMORANDUM T9: DLNR Agencies: Div. of Aquatic Resources Div. of Boating & Ocean Recreation X Engineering Division (DLNR.ENGR(a)hawaii.gov) X Div.of Forestry& Wildlife(rubvrosa.t.terrago(alhawaii.gov) Div. of State Parks X Commission on Water Resource Management (DLNR.CWRMehawaii.gov) Office of Conservation & Coastal Lands X Land Division — Hawaii District (gordon.c.heit(g hawaii.gov) TO: FROM:Russell Y. Tsuji, Land Administrator Rus-5e11 Tsuji SUBJECT: Special Permit No. SPP 09-000084—Request for Amendment to Condition No. 5 and Project Reduction and Modification for the Proposed Fire Administrative Support Complex LOCATION: South Hilo, Island of Hawaii; TMK: (3)24-001: 176 & 178 APPLICANT:County of Hawaii, Planning Department on behalf of the Department of Public Works, Building Division Transmitted for your review and comment is information on the above-referenced subject matter. Please submit comments by February 11, 2021. If no response is received by the above date, we will assume your agency has no comments. Should you have any questions about this request, please contact Darlene Nakamura at darlene.k.nakamura@hawaii.gov. Thank you. We have no objections. We have no comments. A/) Comment3,are.attached. Signed: f%/ VC/ 7 Print Name: Carty S. Chang, Chief Engineer Date. Feb 3,2021 Attachments cc: Central Files DEPARTMENT OF LAND AND NATURAL, RESOURCES ENGINEERING DIVISION LD/Russell Y. Tsuji RefSpecial Permit No. SPP 09-000084—Request for Amendment to Condition No. S and Project Reduction and Modification for the Proposed Fire Administrative Support Complex Location: South Hilo, Island of Hawaii TMK(s): (3)2-4-001: 176 & 178 Applicant: County of Hawaii, Planning Department on behalf of Department of Public Works, Building Division COMMENTS The rules and regulations of the National Flood Insurance Program(NFIP),Title 44 of the Code of Federal Regulations (44CFR), are in effect when development falls within a Special Flood Hazard Area(high risk areas).State projects are required to comply with 44CFR regulations as stipulated in Section 60.12. Be advised that 44CFR reflects the minimum standards as set forth by the NFIP. Local community flood ordinances may stipulate higher standards that can be more restrictive and would take precedence over the minimum NFIP standards. The owner of the project property and/or their representative is responsible to research the Flood Hazard Zone designation for the project. Flood Hazard Zones are designated on FEMAcs Flood Insurance Rate Maps (FIRM), which can be viewed on our Flood Hazard Assessment Tool (FHAT) (http://gis.hawaiinfip.org/FHAT). If there are questions regarding the local flood ordinances, please contact the applicable County NFIP coordinating agency below: o Oahu: City and County of Honolulu, Department of Planning and Permitting 808) 768-8098. o Hawaii Island: County of Hawaii, Department of Public Works(808) 961-8327. o Maui/Molokai/Lanai County of Maui, Department of Planning (808) 270-7253. o Kauai: County of Kauai, Department of Public Works (SOS) 241-4896. Signed: FY CARTY S.CHANG, CHIEF ENGINEER Date: Feb 3,2021 WWII)E IGE w s e STATE OF IIA1t All ni..nioAIEN I(IU-I.AP)Ain]:A1 FRA!.RESOURCES LAND I)IYISION POS 1 UI IICE:IATA 521 FONOLOW.I I,I IAWAII 95399 January 19, 2021 MEMORANDUM TO: DLNR Agencies: Div. of Aquatic Resources Div. of Boating & Ocean Recreation X Engineering Division (DLNR.ENGR(Whawaii.gov) X Div. of Forestry&Wildlife (rubyrosa.t.terrago(a)hawaii.gov) Div. of State Parks X Commission on Water Resource Management(DLNR.CWRM(Ehawaii.gov) Office of Conservation & Coastal Lands X Land Division— Hawaii District(gordon.c.heit(g)hawaii.gov) FROM: Russell Y. Tsuji, Land AdministratorR(255617 TS4jr SUBJECT: Special Permit No. SPP 09-000084— Request for Amendment to Condition No. 5 and Project Reduction and Modification for the Proposed Fire Administrative Support Complex LOCATION: South Hilo, Island of Hawaii; TMK: (3)2-4-001: 176 & 178 APPLICANT:County of Hawaii, Planning Department on behalf of the Department of Public Works, Building Division Transmitted for your review and comment is information on the above-referenced subject matter. Please submit comments by February 11, 2021. If no response is received by the above date, we will assume your agency has no comments. Should you have any questions about this request, please contact Darlene Nakamura at darlene.k.nakamura hawaii.gov. Thank you. 1/We have no objections. We have no comments. Comments are attached. G Signed: Pdnt Name:To.Pixj!/C //LE-"%— Date:Date: V—e 2/ Attachments cc: Central Files f,•,,, r.. DEPARTMENT OF WATER SUPPLY • COUNTY OF HAWAII 345 KEKUANAO'A STREET, SUITE 20 • HILO, HAWAII 96720 TELEPHONE(808)961-8050 • FAX (808)961-8657 February S. 2021 COH PLANNING DEF TO: Mr.Zendo Kern,Director FEB 9 2021 PH2:: Planning Department REC'D HAND DELIUERE FROM: Keith K. Okamoto, Manager-Chief Engineer SUBJECT: Special Permit Application (SPP 09-000084) Applicant- County of Hawaii, Department of Public Works, Building Division Request-Amendment to Condition No. 5 and Project Reduction and Modification Tax Map Key 2-4-001:176 and 178 We have reviewed the subject request and have the following comments and conditions. We have reviewed water demand calculations, prepared by Katayama & Associates, showing the estimated water demand for the proposed Fire and Police Dispatch Center and find them acceptable. Based on the water demand calculations, the estimated average daily usage is 1320 gallons per day GPD), and a peak flow at 63 gallons per minute(GPM). A 1'/:-inch meter should be adequate to support that demand for the proposed building. Please note that additional water demand wilt he subject to the prevailing water availability of the area, which is subject to change, depending on the water situation. Water is available from an existing 12-inch waterline within Kupuna Place(TMK 2-4-001:178). fronting the subject parcel. Based on the meter size, the water commitment deposit due is $750.00. Remittance of the deposit is requested as soon as possible so that a water commitment may be formally effected. 'Pie commitment will he in writing with specific dates and conditions stated. Upon receipt of the water commitment deposit, we will provide our requirements for water service, applicable facilities charges due,and other conditions for final approval. Should there be any questions, please contact Mr. Ryan Quitoriano of our Water Resources and Planning Branch al 961-8070, extension 256_ SincerelyIyours. IYV PIA Keith K. Okamoto, P.E. iaflfling Dept.Manager-Chief Engineer RQ:dig Exhibit_ copy - County of Hawaii, Public Works, Building Division 1 ; 9773 Water, Our f14ost Precious Resource. . . 7(a WaiA Kane. . The Department of Water Supply is an Equal opportunity provider and employer. Mitchell D. Roth d'? '"'3,''. Robert R.K. Perreira Mayor Acting Fire Chief Lee E. Lord fr Managing Director Fd_- Countp of 3amat`t HAWAII FIRE DEPARTMENT 25 Aupuni Street•Suite 2501•Milo,Hawui i 96720 808)932-2900•Fax(908)932-2928 February 23, 2021 Windward Planning Commission Aupuni Center 101 Pauahi Street, Suite 3 Hilo, HI 96720 RE: Application for an Amendment to Condition No. 5 (Time to Complete Construction) and Reduction/Modification of Project Scope of Special Permit No. 09-000084 Dear Windward Planning Commission Members: The Hawaii Fire Department supports this application for an amendment to Condition No. 5 (time to complete construction) and reduction/modification of project scope of Special Permit No. 09-000084, because of its benefit to public safety. The planning and development process for the proposed joint dispatch center continues to be a priority for the Hawaii Fire Department. This project was started well over a decade and was initially envisioned to be a Fire Administration support complex in addition to a joint Fire and Police dispatch center. While plans for a Fire Administration support complex have been temporarily tabled, the critical importance of the joint Fire and Police dispatch center cannot be understated. As planned, this dispatch center will meet the needs of the county for generations to come. The current Fire and Police communication centers are located in separate locations, are significantly undersized, and severely antiquated. Additionally, both agencies must share a backup dispatch center with only four positions. With the construction of the new joint dispatch center, both agencies will be given the appropriate space for current needs as well as room for growth as calls for 911-service increase. Should you have any questions, please contact Assistant Chief Ian Smith of the Support Services Division at ian.smith(a)hawaiicounty.gov or(808) 932-2907. Sincerely. Idnning Dept.aw? Robert R. K. Perreira xhiblt Acting Fire Chief RRKP:cf Hawaii County is an Equal Opportunity Provider and Employer.