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Home My WebLink About2021-01-11 Public Access, Open Space, and Natural Resources Preservation Commission Minutes - Approved MINUTES To view entire virtual live recorded public meeting #1, go to: https://www.youtube.com/watch?v=G7JgXV0XkgE&t=52s I.CALL TO ORDER: On January 11, 2021, the regular session, virtual meeting of the Public Access, Open Space, and Natural Resources Preservation Commission (PONC) was called to order at 9:03 a.m. by CHR. FRANK. The CHR. read an opening statement concerning public testimonies and the reason for virtual meetings due to the Mayor's Proclamation regarding COVID- 19, gathering restrictions, and the need to maintain social distancing. Present:Dr. Wayne Frank, CHAIR. (CHR.) Ms. Koohan Paik Mander, Member Ms. Shellie Bee Allen Naungayan, Member Mr. Rick Warshauer, Member Mr. Justin Lee, Member Mr. Kekaulike Tomich, Member Ms. Susan Wells Fischer, Member Support Staff:Ms. Maxine Cutler, Commission Secretary Mr. Hamana Ventura, Property Manager Department of Finance Mr. John Mukai, Deputy Corporation Counsel Absent:Ms. Alex Kelepolo, Vice Chair Vacant, District 5 II.WRITTEN/PUBLIC TESTIMONIES FROM THE PUBLIC: (Comm. 21-001): Motion to accept and file Communications from the public. (Motion passed) Comm. 21-001, Letter from the Office of the Mayor, dated Dec. 30, 2020, Nomination of Lisa Anne Kamuela Meheula to serve as the District 8, PONC Commissioner. PONC MINUTES JAN. 11, 2021 County of Hawai’i is an Equal Opportunity Employer and Provider. 1 Motion: MS. PAIK MANDERmoved to accept and file Comm. 21-001. The motion was seconded by MR. LEE. There being no discussion, CHR. FRANK called for a verbal or raising of hands vote. All members present voted aye, motion passed. III.MINUTES: Minutes of November 16, 2020 regular meeting. Motion to approve minutes (Motion passed) Motion: MS. NAUNGAYAN moved to approve and file the November 16, 2020 regular meeting minutes. The motion was seconded by MR. WARSHAUER. MS. NAUNGAYAN said there were minor grammar errors sent to secretary to correct. The corrected version was sent to everyone before this meeting. CHR. FRANK called for a verbal or raising of hands vote. All members present voted aye; motion passed. IV.DEPARTMENT OF FINANCE REPORT: (none) Property Manager Hamana Ventura had no new information to report and addressed any questions from the commission. V.DEPUTY CORPORATION COUNSEL REPORT: (none) MR. John Mukai had no new information to report and addressed any questions from the commission. VI.CHAIRMAN’S REPORT: Chair Frank to delivered comments and/or information related to matters of concern to the Commission. CHR. FRANK suggested that the commission form ad hoc committee to research topics that might need further research and report back to the rest of the commission in order to make our meetings more effective. VII.UNFINISHED BUSINESS: (none) There being no unfinished business, CHR. FRANK, directed the commission to the next item on the agenda. VIII.NEW BUSINESS: 1.Review and discuss procedures to post past site visit reports and process for posting on a public website. (Motion failed) CHR. FRANK clarified the legislative process according to Hawaii Revised Statues 92.2-5(b) and its relationship to posting old or past site visit reports. He presented a visual model (flow chart) of this process to the commission and opened for discussion. After discussion, CHR. FRANK called for a motion. Motion: MS. NAUNGAYAN moved to accept this flow chart representation as an Ad Hoc Site Visit process pursuant to HRS 92.2-5(b). The motion was seconded by MR. LEE. A discussion ensued with concerns to COVID 19 affecting traveling/gathering restrictions, personal vs. ad hoc visits, how to conduct our site visit reports according to HRS and County Rules. There being no further discussion. CHR. FRANK called for a verbal or raising of hands vote. The vote was 4-3 against; motion failed. CHR. FRANK asked members to serve on an Ad Hoc Site Visit Committee to report on the guidelines of posting site visit reports, make adjustments to HRS 92.2-5(b), and to PONC MINUTES JAN. 11, 2021 County of Hawai’i is an Equal Opportunity Employer and Provider. 2 determine how the commission can make those changes or amendments to current policies, and to give a report at the March 8, 2021, meeting. Members are: MS. PAIK MANDER, MR. WARSHAUER, and MS. WELLS-FISHER. 2.Form an “Annual Report to the Mayor Ad Hoc Committee,” select members, scope of purpose, and reporting deadline. Members of the Ad Hoc Committee for the Annual Report to the Mayor are: CHR. FRANK, MR. LEE, and MS. NAUNGAYAN. They are to review the current annual report, work on the 2021 report, and give a report for the July meeting. 3.Discuss and review the PONC Charter amendments which were passed as a result of the November 2020 general ballot. Commission discussed and reviewed Charter Amendments #6 and #10 that were passed by the voters in November 2020, General Elections. VIII.ANNOUNCEMENTS 1.The next virtual meeting has been scheduled for March 8, 2021, from 9:00 a.m. to 3:00 p.m. 2.The agenda items for the next meeting are: a.Review and discuss any 2021 Suggestion Forms received by February 26, 2021.(New Business) b.Form Ad Hoc Site Visit Committee, select members, purpose, and report deadline for the 2021 Suggestion Forms. (New Business) c.Report from the Ad Hoc Committee Site Committee reporting and posting.(Old business) IX.ADJOURNMENT There being no further business at approx. 10:30 a.m. CHR. FRANK adjourns the meeting. Respectfully submitted by: Maxine Cutler Commission Secretary PONC MINUTES JAN. 11, 2021 County of Hawai’i is an Equal Opportunity Employer and Provider. 3