HomeMy WebLinkAbout2021-05-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
DATE: May 25, 2021
TIME: 10:00 a.m.
PLACE: Via web conferencing. Host location: 345 Kekuanao`a Street, 920, Hilo, Hawaii. The public may
view the meeting via live stream at Cht.lps.//www.facebook.com/HawaiiDWS
Written Testimony: Anyone wishing to provide testimony on an agenda item may also do so by
email to dws@hawaiidws.com, facsimile to (808) 961-8657, or by mail to the Department of Water
Supply at 345 Kekuanao`a Street, Hilo, HI 96720. Written testimony should be submitted no later
than 12 noon, Monday, May 24, 2021, to be acknowledged at the board meeting. All written
testimony, regardless of time of receipt, will be part of the permanent record.
Oral Testimony: Those that want to provide oral testimony during the meeting must email
dll s. (4)hawanidws.or , no later than 12 noon, Monday, May 24, 2021, with your name, phone
number, email address, and the agenda item you wish to testify on. You may be asked to register
and your testimony will be included via the web conference application.
1) CALL TO ORDER — 10:00 a.m. (Secretary will take roll call of Board Members in attendance)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the April 27, 2021, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
5) POWER COST CHARGE:
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to increase the Power Cost Charge from $1.71 to $1.85 per
thousand gallons as a result of this increase. Power cost charges over the past two years were as follows:
Effective
PCC
December 1, 2020
$1.71
August 1, 2020
$2.01
February 1, 2020
$1.90
October 1, 2019
$2.00
June 1, 2019
$1.96
February 1, 2019
$1.89
A Public Hearing will have been held prior to this Board meeting to accept public testimony on this
change.
RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost
Charge from $1.71 to $1.85, effective June 1, 2021.
Page 1 of 6 May 25, 2021, Water Board Agenda
6) SOUTH HILO:
A. JOB NO. 2020-1146, HILO OPERATIONS BASEYARD EMERGENCY
GENERATOR REPLACEMENT - REQUEST FOR TIME EXTENSION:
The contractor, Isemoto Contracting Company, Ltd., is requesting a contract time extension of
251 calendar days. The contractor was delayed due to time required to secure plan approvals and
building permits. These delays were beyond the control of the contractor.
Staff reviewed the request for contract time extension and found the requested time can be considered
justified. Note: There are additional costs associated with this time extension, but they are within the
existing project contingency.
1 st time extension — 251 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
251 calendar days to Isemoto Contracting Company, Ltd., for JOB NO. 2020-1146, HILO
OPERATIONS BASEYARD EMERGENCY GENERATOR REPLACEMENT. If approved, the
contract completion date will be revised from August 12, 2021, to April 20, 2022.
7) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following document for action by the Water Board. The water system has
been constructed in accordance with the Department's standards and is in acceptable condition for
dedication:
1. Bill of Sale
Transferor: Jay Jay Joo and Wonsook Alicia Chong
Subdivision No. 2018-001857
Tax Map Key: (3) 6-4-017:031
Facilities Charge: $72,690.00, Date Paid: 9/25/2020
Final Inspection Date: 8/14/2020
Water System Cost: $173,440.00
RECOMMENDATION: It is recommended that the Water Board accept this document subject to the
approval of the Corporation Counsel and that either the Chairperson or the Vice -Chairperson be
authorized to sign the document.
B. DEPARTMENT OF WATER SUPPLY PROPOSED TABLE OF ORGANIZATION:
The Department recognizes the need to revise and update its current table of organization to align with
current needs and future goals. As such, the Department proposes the following revision:
1) ADD WATER OPERATIONS SUPERINTENDENT — OPERATIONS DIVISION:
The Department proposes to amend its Table of Organization (TO), Position Organization Chart,
to add a Water Operations Superintendent position in the Operations Division. The proposed
Water Operations Superintendent would report directly to the Chief of Operations, and the
Superintendent would supervise the daily activities of the Field, Plant, and Building Maintenance
sections in Districts I (Hilo), II (Waimea), TIT (Kona), and N (Ka`u).
Page 2 of 6 May 25, 2021, Water Board Agenda
This proposed position will help the Department achieve its Strategic Vision and daily Mission of
providing an adequate and continuous supply of safe drinking water. This position will provide a
career progression opportunity within the Operations Division.
RECOMMENDATION: It is recommended that the Water Board approve the proposed revision to
the Table of Organization.
C. WATER HAULING BID NO. 2021-01, PRICE AGREEMENT TO PROVIDE WATER
HAULING SERVICES TO VARIOUS LOCATIONS ISLANDWIDE (ON AN AS -NEEDED
BASIS) FOR THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 6, 2021, at 1:30 p.m., and the following are the bid results:
1. Carnor Sumida dba ACR Water Hauling, Inc.
3,750- and 5,000 -gallon water hauling trucks (price for all districts):
Regular Hours $103.28/hour
Overtime Hours $117.48/hour
RECOMMENDATION: It is recommended that the Board approve the price agreement for WATER
HAULING BID NO. 2021-01, PRICE AGREEMENT TO PROVIDE WATER HAULING
SERVICES TO VARIOUS LOCATIONS ISLANDWIDE (ON AN AS -NEEDED BASIS) FOR THE
DEPARTMENT OF WATER SUPPLY, to Carnor Sumida dba ACR Water Hauling, Inc., at the
prices listed above, and that either the Chairperson or the Vice -Chairperson be authorized to sign the
contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The
price agreement shall be from July 1, 2021, to June 30, 2023.
D. MATERIAL BID NO. 2021-02, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 6, 2021, at 2:30 p.m., and the following are the bid results:
Page 3 of 6 May 25, 2021, Water Board Agenda
WHC Ltd.
Grace
Jas. W.
Puna Rock
dba West
Yamada &
Pacific
Glover
Company
Hawaii
Sons, Inc.
LLC
Ltd.
Limited
Concrete
DISTRICT L•
IA.
3/4 -inch Base Course
No Bid
$19.69
$17.25
Non-
$23.60
Cost per ton
Responsive
1B.
11/2 -Inch Base Course
No Bid
$18.60
$16.25
"
$23.05
Cost per ton
1C.
No. 3F Rock
No Bid
$31.72
$20.15
$28.30
Cost per ton
1D.
#4 Sand (Cost per ton)
No Bid
$42.65
$39.50
$55.50
IE.
Mortar Sand - ASTM
No Bid
$67.81
No Bid
No Bid
C144 (Cost per ton)
1F.
Cold Mix -
ASTM D4215-87
No Bid
No Bid
No Bid
$149.80
(Cost per ton)
1G.
Blended Material 60% #4
Sand and 40% No. 3F
No Bid
$53.60
$24.60
No Bid
Rock Cost per ton
1H.
Hot Mix - County Mix
No Bid
$142.00
No Bid
"
$137.35
IV Cost per ton
Page 3 of 6 May 25, 2021, Water Board Agenda
RECOMMENDATION: It is recommended that the Board approve the contract for MATERIAL BID
NO. 2021-02, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO
THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the amounts shown above,
and that either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject
to review as to form and legality of the contract(s) by Corporation Counsel. The price agreement shall
be from July 1, 2021, to June 30, 2022.
District I - Parts 1 A, 1 B, 1 C, 1 D, and 1 G to Puna Rock Company, Limited
- Part IE to Jas. W. Glover, Ltd.
- Parts 1F and 1H to Yamada & Sons, Inc.
District III - Parts 3F and 3G to Grace Pacific, LLC
For Parts 2A, 213, 2C, 21), 2E, 2F, 2G, 3A, 313, 3C, 3D, and 3E, where no bids were received, staff
will seek alternative procurement per Hawaii Administrative Rules §3-122-35 to secure pricing in the
best interests of the Department.
Page 4 of 6 May 25, 2021, Water Board Agenda
WHC Ltd.
Grace
Jas. W.
Puna Rock
dba West
Yamada &
Pacific,
Glover,
Company
Hawaii
Sons, Inc.
LLC
Ltd.
Limited
Concrete
DISTRICT II:
2A.
3/4 -Inch Base Course
Non-
Cost per ton
No Bid
No Bid
No Bid
Responsive
No Bid
2B.
11/2 -inch Base Course
No Bid
No Bid
No Bid
No Bid
(Cost per ton)
2C.
No. 3F Rock
No Bid
No Bid
No Bid
No Bid
(Cost per ton)
2D.
94 Sand (Cost per ton)
No Bid
No Bid
No Bid
"
No Bid
2E.
Mortar Sand - ASTM
No Bid
No Bid
No Bid
"
No Bid
C144 Cost per ton
2F.
Cold Mix - ASTM
No Bid
No Bid
No Bid
"
No Bid
D4215-87 (Cost per ton)
2G.
Blended Material 60% #4
Sand and 40% No. 3F
No Bid
No Bid
No Bid
No Bid
Rock (Cost per ton)
DISTRICT III:
3A.
3/4 -Inch Base Course
Non-
No Bid
No Bid
No Bid
No Bid
Cost per ton
Responsive
3B.
11/2 -Inch Base Course
No Bid
No Bid
No Bid
"
No Bid
Cost per ton
3C.
No. 3F Rock
No Bid
No Bid
No Bid
"
No Bid
Cost per ton
31).
#4 Sand (Cost per ton)
No Bid
No Bid
No Bid
"
No Bid
3E.
Mortar Sand - ASTM
No Bid
No Bid
No Bid
No Bid
C144 (Cost per ton)
3F.
Cold Mix - ASTM
$157.55
No Bid
No Bid
No Bid
D4215-87 (Cost per ton)
3G.
Blended Material 60% #4
Sand and 40% No. 3F
$163.55
No Bid
No Bid
No Bid
Rock Cost per ton)
RECOMMENDATION: It is recommended that the Board approve the contract for MATERIAL BID
NO. 2021-02, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO
THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the amounts shown above,
and that either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject
to review as to form and legality of the contract(s) by Corporation Counsel. The price agreement shall
be from July 1, 2021, to June 30, 2022.
District I - Parts 1 A, 1 B, 1 C, 1 D, and 1 G to Puna Rock Company, Limited
- Part IE to Jas. W. Glover, Ltd.
- Parts 1F and 1H to Yamada & Sons, Inc.
District III - Parts 3F and 3G to Grace Pacific, LLC
For Parts 2A, 213, 2C, 21), 2E, 2F, 2G, 3A, 313, 3C, 3D, and 3E, where no bids were received, staff
will seek alternative procurement per Hawaii Administrative Rules §3-122-35 to secure pricing in the
best interests of the Department.
Page 4 of 6 May 25, 2021, Water Board Agenda
E. RESOLUTION NO. 2021-01, APPROVING RECEIPT AND EXPENDITURE OF MONIES
FOR THE DEPARTMENT OF WATER SUPPLY CAPITAL IMPROVEMENT PROJECTS
FUNDED BY THE DRINKING WATER STATE REVOLVING FUND (DWSRF); AND
AUTHORIZING THE MANAGER -CHIEF ENGINEER OR DEPUTY TO REDUCE,
REPLACE, AND ALLOCATE UP TO $25,000,000.00 IN MONIES FOR SAID PROJECTS, IN
THE FORM OF A LOAN AGREEMENT OR GRANT BETWEEN THE STATE OF HAWAII
AND DEPARTMENT OF WATER SUPPLY, COUNTY OF HAWAII:
DWS is submitting a loan application to fund Capital Improvement Projects with the Drinking Water
State Revolving Funds (DWSRF). One of the prerequisites for the loan is a Resolution approved by
the Water Board. This Resolution authorizes the Manager -Chief Engineer or the Deputy to execute
loans and/or grants with the State Department of Health for up to $25,000,000.00.
RECOMMENDATION: It is recommended that the Water Board adopt DRINKING WATER
STATE REVOLVING FUND RESOLUTION NO. 2021-01, subject to the approval of Corporation
Counsel.
F. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
G. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
H. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. COVID-19 Update
3. Department General Information Presentation
4. Department of Water Supply Energy Report
5. Retiree of the Department of Water Supply
1. EXECUTIVE SESSION REGARDING CIVIL NO. 3CCV-20-0000132:
The Board anticipates convening an executive meeting, closed to the public, for the purpose of
consulting with the board's attorney on questions and issues pertaining to the board's powers,
duties, privileges, immunities and liabilities relative to Civil No. 3CCV-20-0000132, as authorized by
Hawaii Revised Statutes ("HRS"), Sections 92-4 and 92-5(a)(4). A two-thirds vote of the members
present, pursuant to HRS Section 92-4, is necessary to hold an executive meeting, provided that the
affirmative vote constitutes a majority of the board.
J. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
Page 5 of 6 May 25, 2021, Water Board Agenda
8) ANNOUNCEMENTS:
Next Meeting: - June 22, 2021, 10:00 a.m., via Web Conferencing
9) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in
this meeting (i.e. sign language, interpreter, large print), please contact the Board
Secretary, at 961-8050 as soon as possible, but no later than five days before the
scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County
Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six-month period for the purpose
of attempting to influence legislative or administrative action by communicating or urging
others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii
County Code} Registration forms and expenditure report documents are available at the
Office of the County Clerk -Council, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 6 of 6 May 25, 2021, Water Board Agenda