HomeMy WebLinkAbout2021 PHA Annual Plan FinalPHA Annual Plan for FY 2021-2022
County of Hawaii
Office of Housing and Community Development
1990 Kino`ole Street, Suite 102 - Hilo, Hawaii 96720 - (808) 961-8379 - Fax (808) 961-8685
Existing Housing: (808) 959-4642 - Fax (808) 959-9308
Kona: (808) 323-4300 - Fax (808) 323-4301
EQUAL HOUSING
OPPORTUNITY
Table of Contents
Introductions ......................................................................... 1
FY July 1, 2021- June 30, 2022 Annual PHA Plan .........................2
Appendix A: Audit of Federal Financial Assistance Programs
Appendix B: Civil Rights Certification
Appendix C: Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan
Appendix D: Certifications of Compliance with PHA Plans and Related
Regulations
Appendix E: Resident Advisory Board (RAB) Comments/Narrative
Appendix F: Waitlist Preference
Appendix G: Public Comments
Introductions
The Public Housing Authority (PHA) Plan process was established by the United States
Housing Act of 1937 (42 U.S.C. 1437 et seq), Section 5A. Section 511 of the Quality
Housing and Work Responsibility Act of 1998 (QHWRA), Pub. L. 105-276, created the
requirement for submission of 5 -Year and Annual PHA Plans by all PHA's administering
the Public Housing and/or Housing Choice Voucher (HCV) programs. The PHA Plan is
a guide to PHA policies, programs, operations, and strategies for meeting local housing
needs and goals. There are two parts to the PHA Plan: the 5 -Year Plan, which each
PHA submits to the U.S. Department of Housing and Urban Development (HUD) once
every 5th PHA fiscal year and the Annual Plan, which is submitted to HUD every year by
non-qualified agencies.
The Fiscal Year 2021 Annual PHA Plan includes the Agency's mission and the
Agency's long-range goals and objectives for achieving its mission over a five-year
period.
The PHA policies, rules and requirements concerning the PHA's operations, programs
and services are included in the PHA Plan. The Plan also includes statements of
compliance with Civil Rights Rules and Regulations and Fair Housing Rules.
The proposed Annual Plan will be presented to the Resident Advisory Board (RAB) via
email and individual meetings for recommendations and comments.
The public commenting period is from February 5, 2021 to March 22, 2021. The
finalized Annual Plan is then submitted to HUD by April 16, 2021.
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan Office of Public and Indian Housing Expires 02/29/2016
(HCV Only PHAs)
Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning
the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and
objectives for serving the needs of low- income, very low- income, and extremely low- income families
Applicability. Form HUD -50075 -HCV is to be completed annually by HCV -Only PHAs. PHAs that meet the definition of a Standard PHA,
Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual
PHA Plan forms are available for each of these types of PHAs.
Definitions.
(1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a
high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP)
assessments if administering both programs, or PHAS if only administering public housing.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, that owns or manages less than 250 public
housing units and any number of vouchers where the total combined units exceeds 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP
assessment, and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and
that was designated as a standard performer in the most recent PHAS and SEMAP assessments.
(5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled.
Page I of form HUD -50075 -HCV (12/2014)
0k
a
A.1
PHA Name: HAWAII COUNTY HOUSING AGENCY PHA Code:
_HI002
PHA Plan for Fiscal Year Beginning: 07/2021
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above)
Number of Housing Choice Vouchers (HCV s) : 200
PHA Plan Submission Type: ® Annual Submission ❑Revised Annual Submission
Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing
and proposed PMA Plan are available for inspection by the public. Additionally, the PMA must provide information on how the public utay
reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly
encouraged to post complete PHA Plans on their official website.
1990 Kino`ole Street, Suite 102 75-5044 Ane Keohokalole Hwy, Bldg B, 2"d Floor
llilo, Ilawal`i 96720 Kailua Kona, Ilawai`i 96740
❑ PHA Consortia: Check box if submitting a joint Plan and complete table below
Participating PHAs
PHA Code
Program(s) in the Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
Lead HA:
Page I of form HUD -50075 -HCV (12/2014)
sa +v9T
6 � "�
�k �
t � � y■,� Q yy 4 � J4'� ;y';y, AKK m'1"?ry' yti * ,4 ➢+ Y Y" W� � Xv5 U 'n � � J
�M�$�iR! �'f �f! ��� SE"S'[ "A Y'P" � lv✓ 4 ?*�mN'fl r� 5 1 2' 111& e'h $ dk A h Y
.I r
B.1
Revision of PHA Plan Elements.
(a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission'?
Y N
❑ ® Housing Needs and Strategy for Addressing Housing Needs.
® ❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
❑ ® Financial Resources.
❑ ® Rent Determination.
❑ ® Operation and Management.
❑ ® Informal Review and Hearing Procedures.
❑ ® Homeownership Programs.
❑ ® Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements,
❑ ® Substantial Deviation.
® ❑ Significant Amendment/Modification.
(b) If the PHA answered yes for any element, describe the revisions for each element(s):
• The OHCD's waitlist selection preferences were updated- please refer for Appendix F
B.2
New Activities
(a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year?
Y N
® ❑ Project Based Vouchers
The OHCD is currently utilizing approximately 16 percent (including proposed) of its PBV set asides. The PHA estimates that in 2021, based on
availability offending, it may Project -Base 75-120 vouchers. This follows the Annual PHA plan to adopt strategies and options to maintain the
maximum program size of the HCV Program and well as to maximize utilization of available vouchers and funding allocations. The PHA will work
with community agencies and service providers to leverage resources and provide available services.
B.3
Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N N/A
110
(b) If yes, please describe:
County of Hawaii Single Audit of Financial Assistance Programs Fiscal Year Ended June 30, 2019- See Appendix A
BA
Civil Rights Certification
Forin HUD -50077, PHA Certifications of Compliance with the P11A Plans and Related Regulations, must be submitted by the PHA as an electronic
attachment to the PHA Plan.
Please see Appendix B
B.5
Certification by State or Local Officials.
Fonn HUD 50077 -SL, Certification by State or Local Officials ofPHA Plans Consistency with the Consolidated Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan.
Please see Appendix C
Page 2 of 7 form HUD -50075 -HCV (12/20 t 4)
B.6 I Progress Report.
Provide a description of the PHA's progress in meeting its Mission and Goals described in its 5 -Year PHA Plan.
A. Expand the supply of assisted housing
1. Apply for additional Section 8 program vouchers should they become available
The OHCD applied for additional funding opportunities made available by the U.S. Department of Housing and Urban
Development (HUD) during this present fiscalyear. On December 1, 2020, the County of Hawaii received notification from HUD
that it received 75 additional mainstream vouchers. The OHCD was also awarded 15 Foster Youth to Independence (FYI)
vouchers and will continue to work with child welfare service providers to request additional vouchers as the need arises. In
addition to the vouchers noted above, the OHCD requested additional HUD-VASHvouchers. The County continues to work with
Veterans Affairs to develop and implement processes to lease these unit vouchers.
Adopt strategies and options that maintain the maximum program size of the Housing Choice Voucher (HCV) Program
The OHCD continued to maintain lease -up percentages at or above 97% of HAP budget to maintain budget levels and continued
monitoring offunding by utilizing HUD's Two -Year Tool along with the PHA software system to forecast leasing and spending
outcomes. The OHCD will also employ data collected from a 2019 rent study to monitor payment standards in relation to the rent
burden of'the participants.
Explore ways to expand service delivery to all housing markets on Hawaii island
The OHCD utilized approximately 77percent of its Project Base Voucher (PBV) set asides. The 011CD estimates that in 2021,
based on availability of funding, it may Project -Base additional vouchers set aside for homeless, veterans, provision of supportive
services to persons with a disability or elderly, and a poverty rate of 20 percent or less. The OHCD collaborated with community
agencies and service providers to maximize resources and provide available services. The OHCD will also continue to explore
innovative solutions and practices to ensure an ongoing supply of affordable housing.
B. Improve the quality and efficiency of assisted housing
Obtain, improve, and maintain a score equaling a "high performer" status on the Section Eight Management Assessment Program
(SEMAP).
HUD allowed SEMAP waivers due to the Covid-19 pandemic, the OHCD has not officially submitted ongoing SEMAP scores to
HUD but continued to provide ongoing internal file assessment. As of December 31, 2020, the OHCD internal SEMAP score was
81%. Internal audit of files will continue with supervisors and housing specialists. Staff goal setting and evaluations are ongoing.
2. Maximize the utilization of available vouchers
For CY 2020, the OHCD utilized 97% of its UMA's (Unit Months Available). The OHCD continues to utilize HUD's guidance on
improving success rates, keeping abreast of ncwrl ' issued guidance, using the provided utilization and monitoring tools, and
implementing the various methods regulatorily allowable.
Explore new and existing ways to fund, coordinate and link supportive services to housing.
The OHCD continued to collaborate with community partners to secure and link program participants to the services available
that promote setf-sufficiency.
The OHCD adopted a Moving Up strategy, a linear model to transition persons experiencing homelessness to permanent
affordable housing. By partnering with Community Alliance Partners (CAP), the local CoC through a Homeless Assistance MOU,
we provide a coordinated system far delivering opportunities for affordable housing and supportive services through the
Coordinated Entry System. The 01fCD implemented a local limited preference for this targeted population of 100 vouchers per
fiscal year.
Review and updated the OHCD administrative plan as needed
The OHCD continues to review and update the HCV administrative rules to ensure that policies are in compliance with HUD
regulations and also conforms to the need of the OHCD and the population served. For example, the OHCD has revised waitlist
preferences with collaboration from the local continuum of care and other providers that have vested interest in reducing
homelessness on Hawaii island.
C. Increase Housing Choice
I . Continue to administer and promote the Homeownership Option Program (HOP)
The OHCD continued to promote the HOP to all eligible program applicants and participants. The HOP coordinator provided
phone informationals when needed to interested participants. Furthermore, the OHCD continued to connect program participants
with local Self-help Programs, The OHCD is also exploring the adoption and implementation of a down payment assistance
program utilizing IfOMEfunds to fill eligibility gaps. 77te OHCD has also had discussions with HUD-VASH coordinators to
explore VA home loans combined with Homeownership as an alternative far permanent housing.
Page 3 of 7 form HUD -50075 -HCV (12/2014)
Develop and promote working partnerships with landlords around Hawaii island to encourage participation with the Housing
Choice Voucher (HCV) Program
Although this year has been a challenging year to connect with others on a larger scale, the OHCD continued to participate in the
Fair Housing Workshops, Landlords Summits, Inter -Faith Coalition Events and other similar type of events to promote the benefits
of participating with the Housing Choice Voucher program. The OHCD maintains its current landlord partnerships by keeping
lines of communication open, keeping them informed of any policy changes, improving efficiency through streamlined processes,
and providing a high level of standards and professionalism through customer service. The OHCD also implements continuing
education and guidance on regulations and provides the status of our organization through regular housing specialist workshops.
The OHCD anticipates exploring the additional role of existing staff to serve as an owner/agent liaison to outreach and recruit.
Research and explore for additional funding sources for landlord incentive programs
During this fiscal year, the OHCD utilized CARES Actfunds to design and implement an Emergency Landlord Incentive pilot
program to increase landlord participation. Gift cards to local hardware stores will be distributed to qualified new or returning
landlords. Additionally, in order to increase housing stabilityfor our participants, incentives are provided for initial lease terms.
The OHCD is currently researching and redesigning its residential rehabilitation loan program to include owners who lease to
low income households. More than half of the occupied units across our rental programs are over 25 years old and maybe in
need of repairs. By expanding CDBGfunds to include rental rehabilitation, we seek to continue the supply ofdecent, safe, and
sanitary housing.
Promote Self -Sufficiency
Increase the number of families enrolled in the Family Self -Sufficiency (FSS) Program by promoting program participation at new
admission, annual re -exams and by displaying visual displays in interviewing cubicles and the lobby area.
Increase the number offamilies enrolled in the Family Self -Sufficiency (FSS) program (as of February 3, 2021).
Current Participant Households: 70
Total Individual Participants:
Households by Income Level:
30% or {
31% to 50%
51% to 80%
81% to 100%
Total Escrow Dollars Paid CY 2019
304 Current 70 and Former 234
25
12
15
18
$36,991.00
the Ot1C'D will continue its efjorts to provide monthly and individual injormational meetings in Last and West Hawai'i.
These meetings provide eligible individuals the necessary information about the benefits of the FSS and HOP Programs.
Enrollment activities will include efforts to educate PHA staff to increase promotion and referrals during appointments and
at orientation presentations.
2. Increase and promote an areness of the American Job Ccntcr to new and currnt participants
HCV and FSS participants are continually encouraged to seek assistance from the American Job Center. 77ie OHCD continues to
work with stafffrom the American Job Center to search for additional opportunities to connect participants to new and expanding
employment options.
E. Seek partnerships that will further the goal of affordable housing opportunities
1. Continue to maintain partnerships with comniunity, Federal, and State agencies
The OHCD has fostered open communication with other housing agencies within the State of Hawai `i to share best practices with
similar challenges. This partnership with other PHA's not only strengthens our network but also provides innovative ways to
improve the delivery of'services to the communities that we serve.
Participate in the Community Alliance Program (CAP) regularly, in an effort to end homelessness
The OHCD has made regular efforts to participate and collaborate with the Community Alliance Partnership (CAP). The OHCD
has executed an MOU that preferences homeless applicants to be referred to the HCV waitlist directivfrom CAP for HCV
eligibility. Thi's preference was also written into the new HCV administrative rules which became effective July], 2020,
F. Ensure equal opportunity and affirmatively further fair housing
1. Ensure access and suitable living conditions for families utilizing federally assisted housing regardless of race, color, religion,
national origin, sex, familial status, sexual orientation, gender identity, marital status, disability, and HIV infection.
T7ie Existing housing and Community Development staff'attended two virtual trainings in May and .tune oj'2020, which was hosted
by the Legal Aid Society of Hawaii and HUD. The OHCD also hosted two training sessions in October of 2020 for Homeless
service providers to explore best practices in shelters, as well as the transition to permanent housing.
In-person Fair Housing train ings came to a halt in March of 2020 due to the Covid-19 pandemic. The OHCD is looking forward
to hosting a virtual seminar iii April 2021, in commemoration of'Fiair housing mond/.
Page 4 of7 form HUD -50075 -HCV (12/2014)
Instructions for Preparation of Form HUD -50075 -HCV
Annual PHA Plan for HCV Only PHAs
A. PHA Information. All PHAs must complete this section. (24 CFR 5903.23(4)(e))
A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs),
PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed
PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR § 943.128(4))
B. Annual Plan. All PHAs must complete this section. (24 CFRy )03, 1(gA3))
B.1 Revision of PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes"
box. If an element has not been revised, mark "no."
❑ Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income
families who reside in the PHA's jurisdiction and other families who are on the Section 8 tenant -based waiting list. The statement must identify the
housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income), (ii) elderly families and families with
disabilities, and (iii) households of various races and ethnic groups residing in the jurisdiction or on the waiting list based on infornation provided by the
applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues
of affordability, supply, quality, accessibility, size of units, and location. (24 CFR �903.7(a)(1) and 24 CFR §903.7(a)(2)(i)). Provide a description of
the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. 24 CFR §903.7(a)(2)(ii)
Page 5 of 7 form HUD -50075 -HCV (12/2014)
2. Continue to improve the dissemination of Fair Housing information to new and existing participants
the OHCD continues to update the Fair Housing website with new information and refers participants to the OHCD's fair
housing specialist when needed
3. Schedule and encourage annual fair housing trainings and/or webinars for staff
Due to Covid-19 and restrictions on large gatherings, the OHCD has minimized trainings. OHCD staff are encouraged to attend
webinars on fair housing and are provided updated information on fair housing regulations.
G. Improve the housing delivery system
1. Continue to provide online fillable forms, waitlist information, applications to various voucher and project -based voucher
programs, and landlord and tenant informational documents pertaining to subsidized housing.
The OHCD has implemented an online portal for participants (Assistance Connect) which allows the OHCD and active
participants to use this portal to complete basic housing transactions. The OHCD also encourages all applications for subsidized
housing to be completed and submitted online via the County of Hawaii website.
2. Support the professional growth of the OHCD staff by providing adequate training opportunities
The OHCD provides regular meetings for housing specialists to encourage new and innovative ways to improve workflow and
work production. Although outside trainings have been limited this fiscal year, the OHCD has continued to encourage webinars
as well as online HUD provided information.
3. Provide the utility allowance annually
The calendar year 2021 utility allowance was updated on February 1, 2021. The utility schedule for single family and multifamily
homes increased. The OHCD will complete the revision process on an annual basis as required by HUD.
B.7
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) provide comments to the PHA Plan?
Yes, Due to Covid-19 Restrictions the OHCD has met individually with interested RAB participants to go over the PHA annual plan and
changes to waitlist preferences.
(a) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their
analysis of the RAB recommendations and the decisions made on these recommendations.
Please see Appendix E for RAB comments/narrative
Instructions for Preparation of Form HUD -50075 -HCV
Annual PHA Plan for HCV Only PHAs
A. PHA Information. All PHAs must complete this section. (24 CFR 5903.23(4)(e))
A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs),
PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed
PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR § 943.128(4))
B. Annual Plan. All PHAs must complete this section. (24 CFRy )03, 1(gA3))
B.1 Revision of PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes"
box. If an element has not been revised, mark "no."
❑ Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income
families who reside in the PHA's jurisdiction and other families who are on the Section 8 tenant -based waiting list. The statement must identify the
housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income), (ii) elderly families and families with
disabilities, and (iii) households of various races and ethnic groups residing in the jurisdiction or on the waiting list based on infornation provided by the
applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues
of affordability, supply, quality, accessibility, size of units, and location. (24 CFR �903.7(a)(1) and 24 CFR §903.7(a)(2)(i)). Provide a description of
the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. 24 CFR §903.7(a)(2)(ii)
Page 5 of 7 form HUD -50075 -HCV (12/2014)
❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA's policies that govern resident
or tenant eligibility, selection and admission including admission preferences for HCV. (24 CI _R� 9037(b))
❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA
HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant -based
assistance. The statement also should include the non -Federal sources of funds supporting each Federal program, and state the planned use for the
resources. (2a._C'FR9Q3,,7)
❑ Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant -based assistance,
discretionary minimum tenant rents, and payment standard policies. (24 CFR $903.7(d))
❑ Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered
by the PHA. (2 -C`[-;R_�993l A7)(3)(4)).
❑ Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its
applicants. (24 CFR �903.7(f))
❑ Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the
agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR �90� 3.7(k))
❑ Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA
programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the
PHA's partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided
or offered as a result of the PHA's partnerships with other entities, and activities under section 3 of the Housing and Community Development Act of
1968 and under requirements for the Family Self -Sufficiency Program and others. Include the program's size (including required and actual size of the
FSS program) and means of allocating assistance to households. (24 CFR �903.7(1)(i)) Describe how the PHA will comply with the requirements of
section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24 CFR ,�903.7(1)(iii)).
❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5 -Year Plan. (24 CFR a901.!Lr)(2)Oi )
❑ Significant Amendment/Modification. PHA must provide its criteria for determining a "Significant Amendment or Modification" to its 5 -Year and
Annual Plan. Should the PHA fail to define `significant amendment/modification', HUD will consider the following to be `significant amendments or
modifications': a) changes to rent or admissions policies or organization of the waiting list; or b) any change with regard to homeownership programs.
See guidance on HUD's website at Notice PIH 1999--51.(24,f FR 9Q3; LiJ 2)( i))
It any boxes are marked `yes , describe the revision(s) to those clement(s) in the space provided.
B.2 New Activity. If the PHA intends to undertake new activity using Housing Choice Vouchers (HCVs) for new Project -Based Vouchers (PBVs) in the
current Fiscal Year, mark "yes" for this element, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake
this activity, mark "no." (2.,C FR L983.,57(b)(I) and Section 8(13)(C) of the United States Housing Act of 1937.
❑ Project -Based Vouchers (PSV). Describe any plans to use HCVs for new project -based vouchers. If using PBVs, provide the projected number of
project -based units and general locations, and describe how project -basing would be consistent with the PHA Plan.
B.3 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark "yes" and describe those
findings in the space provided. (24 CFRX903.11�(�, 24 CFR -§903,7(w)
B.4 Civil Rights Certification. Form HUD -50077, PHA Certifications of Compliance with the PHA Plans and Related Regulation, must be submitted by the
PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be
considered in compliance with the AFFH Certification if: it can document that it examines its programs and proposed programs to identify any
impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works
with the local jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the annual plan is
consistent with any applicable Consolidated Plan for its jurisdiction. (24,CFK�3,7(o))
B.5 Certification by State or Local Officials. Form HUD -50077 -SL, Certification h ' v State or Local Officials of PH4 Plans Consistency with the
Consolidated Plan, including the manner in which the applicable plan contents are consistent with the Consolidated Plans, must be submitted by the PHA
as an electronic attachment to the PHA Plan. (24 CFR 6903.15)
B.6 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in
meeting the mission and goals described in the 5 -Year PHA Plan. (24 CFR �903.11(c)(3), 24 CFR 003.7(r)(1))
B.7 Resident Advisory Board (RAB) comments. If the RAB provided comments to the annual plan, mark "yes," submit the comments as an attachment to
the Plan and describe the analysis of the comments and the PHA's decision made on these recormuendations. (24 CFR 5903_13(c), 24,CFR X903.19)
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937,
as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and
requirements concerning the FHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of
low- income, very low- income, and extremely low- income families.
Public reporting burden for this information collection is estimated W average 4.5 hour- per response, including the time for reviewing instructions, searching existing data
sources, gathering and oral ntainingthe data needed, and completing and reviewi rig the collection of information. HUD may not collect this information, and respondents
are not required to complete this form, unless it displays a currently valid OMB Control Number.
Page 6 of form HUD -50075 -HCV (12/2014)
Privacy Act Notice, The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12,
U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to
obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
Page 7 of 7 form HUD -50075 -HCV (12/2014)
Appendix A:
Audit of Federal Financial Assistance Programs
COUNTY OF HAWAII
STATE OF HAWAII
SINGLE AUDIT OF FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Fiscal Year Ended June 30, 2019
1 -1
bg
N&KCPAs, Inc.
AMERICAN SAVINGS BANK TOWER 11001 BISHOP STREET, SUITE 1700 1 HONOLULU, HAWAII 96813-3696
T (808) 524-2255 IF (808) 523-2090 1 nkcpa.com
-1�
kil VF
;
N&K CPAs, Inc.
April 29,2020
To the Chair and Members of the County Council
County of Hawai'i
AMERICAN SAVINGS BANK TOWER
1001 BISHOP STREET, SUITE 1700
HONOLULU, HAWAII 96813-3696
T (808) 524-2255 F (808) 523-2090
We have completed our financial audit of the basic financial statements and other
supplementary information of the County of Hawaii, State of Hawaii (the County), as of and
for the fiscal year ended June 30, 2019. Our report containing our opinions on those basic
financial statements is included in the County's Comprehensive Annual Financial Report.
We submit herein our reports on the County's internal control over financial reporting and
on compliance and other matters, compliance for each major federal program and internal
control over compliance, and schedule of expenditures of federal awards required by the
Uniform Guidance.
OBJECTIVES OF THE AUDITS
The primary purpose of our audits was to form opinions on the fairness of the presentation
of the County's basic financial statements as of and for the fiscal year ended June 30, 2019,
and to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federai
Awards (Uniform Guidance), which establishes audit requirements for state and local
governments that receive federal financial assistance. More specifically, the objectives of the
audits were as follows:
To provide a basis for an opinion on the fairness of the presentation of the
County's basic financial statements.
2. To report on internal control over financial reporting and compliance with
provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a direct and material effect on the
determination of financial statement amounts in accordance with Government
Auditing Standards.
3. To report on internal control over compliance related to each major federal
program and an opinion on compliance with federal statutes, regulations, and
the terms and conditions of federal awards that could have a direct and
material effect on each major federal program in accordance with the Single
Audit Act Amendments of 1996 and the Uniform Guidance.
2
N&K CPAs, Inc.
SCOPE OF THE AUDIT
Our audit was performed in accordance with auditing standards generally accepted in the
United States of America as prescribed by the American Institute of Certified Public
Accountants; Government Auditing Standards, issued by the Comptroller General of the
United States; and the audit requirements of the Uniform Guidance. The scope of our audits
included an examination of the transactions and accounting records of the County for the
fiscal year ended June 30, 2019.
ORGANIZATION OF THE REPORT
This report is presented in four parts as follows:
• Part I - Our report on internal control over financial reporting and on
compliance and other matters.
• Part 11 - Our report on compliance for each major federal program; report
on internal control over compliance; and report on schedule of
expenditures of federal awards required by the Uniform
Guidance.
• Part III - The schedule of findings and questioned costs.
• Part IV - The summary schedule of prior audit findings.
We wish to express our sincere appreciation for the excellent cooperation and assistance
extended by the staff of the County.
Sincerely,
Alt 'e C'Mr,
N&K CPAs, INC.
3
COUNTY OF HAWAII, STATE OF HAWAII
TABLE OF CONTENTS
PART I REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS
Independent Auditor's Report on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with Government
Auditing Standards 6-7
PART 11 REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL
PROGRAM; REPORT ON INTERNAL CONTROL OVER
COMPLIANCE; AND REPORT ON SCHEDULE OF EXPENDITURES
OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE
Independent Auditor's Report on Compliance for Each Major Federal
Prnnrnm• P-nnnrf nn 1nforn,.!:i1 (.nnfrn1 nwar i4nH Pnnr)rt nn
Schedule of Expenditures of Federal Awards Required by the Uniform
Guidance 9-11
Schedule of Expenditures of Federal Awards
12-22
Notes to Schedule of Expenditures of Federal Awards 23
PART III SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Schedule of Findings and Questioned Costs
PART IV SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Status Report
F11
25-26
28
REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS
N&K CPAs, Inc.
AMERICAN SAVINGS BANK TOWER
1001 BISHOP STREET, SUITE 1700
HONOLULU, HAWAII 96813-3696
T (808) 524-2255 F (808) 523-2090
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Chair and Members of the County Council
County of Hawai'i
We have audited, in accordance with the auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards issued by the Comptroller General of the United States,
the financial statements of the governmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund
information of the County of Hawaii, State of Hawaii (the County), as of and for the fiscal
year ended June 30, 2019, and the related notes to the financial statements, which
collectively comprise the County's basic financial statements, and have issued our report
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the
County's internal control over financial reporting (internal control) to determine the audit
procedures that are appropriate in the circumstances for the purpose of expressing our
opinions on the financial statements, but not for the purpose of expressing an opinion on
the effectiveness of the County's internal control. Accordingly, we do not express an
opinion on the effectiveness of the County's internal control.
A deficiency in internal control exists when the design or operation of a control does not
allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, misstatements on a timely basis. A materiai
weakness is a deficiency, or a combination of deficiencies, in internal control, such that
there is a reasonable possibility that a material misstatement of the entity's financial
statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those
charged with governance.
N&K CPAs, Inc.
Our consideration of internal control was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal
control that might be material weaknesses or significant deficiencies. Given these
limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. However, material weaknesses may exist that have
not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's financial
statements are free from material misstatement, we performed tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance or other matters
that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control
"I' I,# V- :44�, o,;,� :i. i U` i
PART 11
REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT
ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
I
P
N&K CPAs, Inc.
AMERICAN SAVINGS BANK TOWER
1001 BISHOP STREET, SUITE 1700
HONOLULU, HAWAII 96813-3696
T (808) 524-2255 F (808) 523-2090
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR
FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE;
AND REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
To the Chair and Members of the County Council
County of Hawaii
Report on Compliance for Each Major Federal Program
We have audited the County of Hawaii, State of HawaiTs (the County) compliance with
the types of compliance requirements described in the OMB Compliance Supplement that
could have a direct and material effect on each of the County's major federal programs
for the fiscal year ended June 30, 2019. The County's major federal programs are
identified in the summary of auditor's results section of the accompanying schedule of
findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with federal statutes, regulations, and the
terms and conditions of its federal awards applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the County's major
federal programs based on our audit of the types of compliance requirements referred to
above. We conducted our audit of compliance in accordance with auditing standards
generally accepted in the United States of America; the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States,- and the audit requirements of Title 2 U.S. Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform
Guidance require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to
above that could have a direct and material effect on a major federal program occurred.
An audit includes examining, on a test basis, evidence about the County's compliance
with those requirements and performing such other procedures as we considered
necessary in the circumstances.
1
N&K CPAs, Inc.
We believe that our audit provides a reasonable basis for our opinion on compliance for
each major federal program. However, our audit does not provide a legal determination
of the County's compliance.
Opinion on Each Major Federal Program
In our opinion, the County complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its
major federal programs for the fiscal year ended June 30, 2019.
Report on Internal Control over Compliance
Management of the County is responsible for establishing and maintaining effective
internal control over compliance with the types of compliance requirements referred to
above. In planning and performing our audit of compliance, we considered the County's
internal control over compliance with the types of requirements that could have a direct
and material effect on each major federal program to determine the auditing procedures
that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major federal program and to test and report on internal control over
compliance in accordance with the Uniform Guidance, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the County's internal
control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a
control over compliance does not allow management or employees, in the normal course
of performing their assigned functions, to prevent, or detect and correct, noncompliance
with a type of compliance requirement of a federal program on a timely basis. A material
weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control over compliance, such that there is a reasonable possibility
that material noncompliance with a type of compliance requirement of a federal program
will not be prevented, or detected and corrected, on a timely basis. A significant deficiency
in internal control over compliance is a deficiency, or a combination of deficiencies, in
internal control over compliance with a type of compliance requirement of a federal
program that is less severe than a material weakness in internal control over compliance,
yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose
described in the first paragraph of this section and was not designed to identify all
deficiencies in internal control over compliance that might be material weaknesses or
significant deficiencies. We did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
10
N&K CPAs, Inc.
' -- ANTS-�-
4�1
The purpose of this report on internal control over compliance is solely to describe the scope
of our testing of internal control over compliance and the results of that testing based on the
requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other
purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform
Guidance
We have audited the financial, statements of the governmental activities, the business -
type activities, the discretely presented component unit, each major fund, and the
aggregate remaining fund information of the County as of and for the fiscal year ended
June 30, 2019, and the related notes to the financial statements, which collectively
comprise the County's basic financial statements. We issued our report thereon dated
December 30, 2019, which contained unmodified opinions on those financial statements.
Our audit was conducted for the purpose of forming opinions on the financial statements
that collectively comprise the County's basic financial statements. The accompanying
schedule of expenditures of federal awards is presented for purposes of additional
analysis as required by the Uniform Guidance and is not a required part of the basic
financial statements. Such information is the responsibility of management and was
derived from and relates directly to the underlying accounting and other records used to
prepare the basic financial statements. The information has been subjected to the
auditing procedures applied in the audit of the basic financial statements and certain
additional procedures, including comparing and reconciling such information directly to
the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves. and other additional
procedures in accordance with auditing standards generally accepted in the United States
of America. In our opinion, the schedule of expenditures of federal awards is fairly stated
in all material respects in relation to the basic financial statements as a whole.
/r �' k-,, el,4-f,
Honolulu, Hawaii
April 29, 2020
11
12
Lo
E
j CL
40
El
m
P:
cu
cmn E
0 co
0
d)
cn0
a.
U)
LO
R
;!�!
00
P..: C`
O
OLO
h
E)
CO
N00
LO
co
O00
cn
=0
Q0
E
E
<
r--:- Cd
LO
g
LOd
N
o
79 7E
LL a.
cn
w
C? 09
E.0
z
r- rl_
R ��
<
3;
Z
=c
a.
LLJ
LU
a 04
3: w
4-
0 U -
UO
N
pi is
EO
Ln
m
4.1
W
Z
2! z
CD
�
CR
U)
0
u)
0
C2
<
<
z
z
mv
wz
0X>-`
X
< t
Z5 0 -0
-
U-)
Lq
UJ
U.
I u. E
U- C-) =
z
F
6
-
C5
-
-
-
14
UO'U.
LLj
D
.2
41.
W
z
X
E
0
c
Q)
n
LU
C/)
-2
L
E
N
CO
(D
0
0
co
f
LP
0
's
N
<
CL
1
CL
0
o
tJ
o40
J-.
E 4
ma
0)
uj
'1Z
E
<D
E
E
it
WE
<
U)
Im.
o
a.
<
0
U-
- R
0
M
E
:=
0
U.
0)
-1
-M�
- -
6)
12
a)
U-
.2
>
<
m
no
0
i4 -
-
E
E
C/)
a
>
'!
C)
-
0,
o
10
=U)
z
LU
C/)
e4
U)
U'
ca
E
O
cu m
CL
0
r_
0
LU
2
CI-
r
LL-
0
0
U-
0
U-
<
0
0
ui
.
z
Ww
0
a.
Oc
Li
12
Lo
E
j CL
40
El
m
P:
cu
cmn E
0 co
0
d)
cn0
13
O 42
§
§
;:
�
i
I
I
I
i
I
I
I
i
3
0
U)
691
891,
_0
cl)
c1l
NO
oo
c)
m
'Lo
04
cD
V
Co
Lo
U-
N
D7
co
tf>
co
E
E
(oc14
m,
Lr�
Lo
c\T
r–
cls
�o
—
cl)
cd
— cl)
m
'S
O
CV�
c"T
GD
LL a. cc
cl
1p w
r m
E
Irz
=
z
z
z
z
2!
z
z
z
z
z
z
z
z
z
z
z
CL
LU
C14
0
4) W 4)
a
j3
WCV
Lo
u
N
R
N
o
V) LL
EL
r_
0
4
C)
LI)
E
2
m
C?
E
f2
0
E
c,2
C?
cr2
E
(2
C9
L2
E
2
LL-
g
cD
0
>
LL
g
(3
0
>
E
0
2
2
3: m
4- D
0 1.-
(D
-8 E
clj
m
cli
oo
z
LL z
W
o aLL
L) X.
W
79
LL
N
0
j7 -
w
0
D
in
z
a
co
E
Fz
W
E
ul
a_
2
cm
0
W -J
CL
0
E
0-
>
Cli
as
LLzs
C-)
C-)
<
Li
IL
0
>
a--)
3:
-
N
u-
CL
E
.—
g
0
0
:e
7e-
a
=
L�j ,=
cn
i
�
u)
>
o
clo
RLU
WO
E
CC
tu
E
E
0
2
0-
(-.)
u
=
=
M o
h3
u)
<
0
V
CL
10
a-
0
13
O
LL (D
W
p
Z
W
0 X LL. U.
w
U-
0
w
-j
D
a
W
to
all
C",
0
00
LO
C",
(D
3
0 r_
LL 4)
CL
cri
CN
ul
E 0
<
M1
M
cli
O
Ocli
78
LL
CD
CN
IM
U)
C?
C?
00
ur
LI F
r-
C/)
00
C/)
LL
Li -
co
co
LL
w
U-
CD
CN
c:l
w;n
OR
CR
C)
-8 U-
LL
N
IC!
Al
0
00
m
—0
LU
ZZ
E
co
0c
-J
%
1�
C)
—
0-
M
cc
0-
—0
0-
4
0
7!-7
rr
tM
p
v
a
C
c
QE'
M
.0
Cg-
0-
C)
LL
c
co
cc
M
4)
LU
Q.
Lu
8
0LL
LL
?
0Eg
2
Tuj
to
ll�
w.
.2
0
>
0
co
�o
21
R
11
C
M
LL
0
E
U-
0
U-
c)
a
Z
ui
E
'CS>,
>
2
E
M
ui
0
r
0
cn
6-
CL
IL
0
iTL
(L
0
all
0
wLU
M
0
all
d
.Yd
Q
U_
N
_ N
y_�C3
M
yw
y W
WLi
L
V O
LLI
F
= Z v
U X ii
W
LL
O
w
J
D
LU
U
{n
_N
F.•• 3
N
OC!
C
LL 0G.
W
G
i E
$ o a
'O
LL CL N
Q
Cb
4 OLL LL LL
Z!Y Nol
n
m
O
NL�
m
Ll LL
+CMCNO
M
5A�
C7 Ui
O
ON
M
O
b4
N
p
.M-- CO
N
O
c07 Ln
L
O
N
4 OLL LL LL
Z!Y Nol
n
m
m
Ll LL
Li-
La
a
5A�
O
O
ON
O
15
m
m
O
O
E
N
c
s
o
o
a
co
�^
C
a�
>
a3
ami
—�° E
�
E
n
Q
a>
mID
cm"
c
a
U
a
u
Q
�"i
f}
N
N
N
U
O
Q
E
a5
in ani
y
-�
O
z
U
u.
O
a
_
_p
E
OO
O
.QC
O
co
Z
U)
U)
co
o
wz
h
8
a
d
r
U
Q -N
2
Q
EL
m
O
>
Q
M
Q
15
16
6
78
3
0
00
Ci
C'4
m
OD
co
m
LL. CL
tn'
A
co
LO
CIA
O:i
0
-
CD
Cllj
COV
LO
C5
C)
cl"�
Ct6
l6�
E
m
2
U -
to
0
in
0
c .0
t ` E
m
C:?
CN
<
z
z
z
z
z
0- r
ui
tU oM
wo
2
as
W
.0
E
:3
<
M
LL
U.
0
0
0
O
CV
ca
LL
00
C14
U-
0 0-
X
W
LL
0
W
D
cl
8
w
a -
(D
co
(D
0
U
E
0
(D(81
E
U-
8
Q
13
m
E
x
CD
.0
CU
:3
2
0
75
ns
C/)
m
U)
0
,C,.
vi
2,
L
E
co
a.
p
co
0
0
U-
C,
g
W
CL
1
m
U-
VV
ID
U)
Z
a
cr
<
U-
I--
w
CL
0
0
Ci-
16
6
O
U_
N
J N
M
W W
;a W
N W n
U
Olo
cn
W au
a/ L
OF}�
0
Z
w u9
VXif
W
LL
O
W
J
D
a
W
U
U)
78 a
.. �i
O O
d L a
H �
N
_ R
� N �
O
~ U- CL
W
u
C
O
E O
R E
0 Q
U. d m
Q
L c
:42,
t4) E
~ � O
W �
E
z
en
coLO QD
Cl)
C -i
< Q
O O
U U
a a
W LU
U7 cA
U U
Cb Cb
r
aLr) LO
c�
LO
ti ti
o
It
M MLO
S S S
a a a
0 0 0
c25 Q CGS
O O O
3: 3: 3:
Lo Lo LO
r- 00
N N C`J
E
00
i
0
i E
1 Q
rn�
a
s LL1
N
i g
LO
vim'
M
ai
N
m
C6
M
M
i Cn
S
69
CSO
h.
I
Oh-CV
CD'
CO
CO
1l-
M
ON
�
CO
N
M
N
m
N
�
O
S S S
a a a
0 0 0
c25 Q CGS
O O O
3: 3: 3:
Lo Lo LO
r- 00
N N C`J
E
i
0
i E
1 Q
s LL1
N
i g
LO
1 �
N
?
E
0 0
U
U-
U,
a
N 5
U Q
i Cn
S
17
'S 'S
Ln LO
M DC7
ti N
� N N
S S S
a a a
0 0 0
C11 ice- CEJ
00 O
3: 3: 3:
LI?U? LI?CD � OD
ti ti rz
� N
U
75E
O
cp 0 li
N N CD
v o
a
U Q U
" m
0 0 0
r � a
ci O c O
.Y1
O
J
O
O
cli
45
M
Cl) UW
-
-LL
0
UJ
D
0
AD Z
zw
0
X
w
U-
0
w
w
78 —0 ami
0 Z
N
clIj
0 78 c
LL
X
LLJ
Lcl
�O
E
2 E
g
g
g
gL
Lo
Im
cll�
So
.6-
-8
cD
cN
(m
m
CIS
cli
cd
clj
(d
LL. 0-
Im
0 w
E
O~
Mc,
C>
Lo
CD
a)
"
c>
r-
�3
m
§
m
?�
-
,
or
Cl
o,>
a
w
E
Z
C)
w
elf
f-
p:
f-
ED
m
2-1
U)
co
U)
co
cf)
u)
U)
U)
w
2
m
C)
E
N
c�,
LL 0 0
c14
C5
cN
m
0
a
0
1
<
—0
0
to
m
cu
cu
is
&5
FE
8
0
co
E
m
_f=
m
m
a_
iE
<
a
cS.
,t8
"P:
a-)
<
m
—0
'cu
-a
Q2
C
<
0
.c
0
u
Z
aT,
8
2
Q
q,
'�6
-m
t5
Lq
CL
x
(n
M
0)
a)
a)
M
a)
<
m
v
E
C/)
cr-
c.
0
OE
CE:l
CO
co
cN
�2
LL
S
cl)
LL
CT
c
ir
mc
0
=.
ca
-
c"
E
o
-E
cu
U)
o
0
-Fo
E
'o
-
C)
o
I.-
LL.
co
a)
C5
E
8
m
c
cu
m
o
0
S
U)
m
,
Z
-0
2
-@
9
LU
m
0
LL
u -
(D
LL-
IV
AI
O O d
(Af
N
O�'�
.~—
O
a~—
�0.p7
M
00
M
�
~
CL
X
w
�
O
O�
ham-mU'
CV
N
CS7
tNf�
OQ
O
O
CRN
C�U
R R E
c-
O
O
tc3
O
P-
CV
CO
ui
M
V
V'
Gb
f--
O
V
O
LO
�A'
CO
"i
CO
U- a 3
C
a�
L C
Q
4
Q
Q
C7
4
_
Q
O
Q
C]
Q
Q
Q
O
O
C1
N
N
=
'8
O
O
O
O
O
O
O
M
Fy�
CO
QO
O
N
O
cQQh
CMqS
Q�Q
4
QNQ
�NCJJ
iY
..-Q
N j+"'
ri w
c"ra
CCiJl
Uc'?
d—,0�.7
a
s
O'soC�1
¢
Cb
OS
Cb
a
o
CY7
a
0
o
0
W
d
aS
d
ucm�
m
LO
0
U'
0
3
X
IN
LL
N .�
R
W
X
CO
M
M
X
o0
X
O
N
X
O
LO
X
X
M
Lf�
M
O
O
00
Cn
00
Qi
O 'a
Q
GQ
Q
p
Kt
^Q
o
Q
W
OFA
m 0 E
co
co
oN
� Z U
� 1L1 N
X ii
U
w
L
O
w
o
�
o
E
�
=
R
U
o
o
Ci
4
O
C
o
C7
L
o
'p
Qco
to
N
S
S
U
o
H
p
Z
S
a
E
c
p
v7o
Q3
a
�$Sll�1
ca
R
. C
<
d
0
caT
a
F-'
c
o
w
>
c
U
`o
w
cy
L
0
wF
N
p
(/)
U
'6
OO
O
L
c6
O
(gyp
cu
iD
0
Vi
tL
L
C/)i^
W
-�
S
co
n0
Z
g
o
CL
LL
Qlet
a
Z
w
0
d
♦U_��
VJ
-ate
Q N
= J
,-90
0 COW
�Li
U-
0 0 L3
tC UJ
Li..
z,'1
W
VX LL
w
LL
0
w
J
7
0
w
U
to
N
R
- N
LL Q
LU
C
CI
m E
d p} 4
LL a R
Q
Cil
,C C
L y �
r v �
N > Z
H r
R '
CL c
w
a5
a
E
G
LL EI IR
LL V z o
N
rfl
(D
(D
N
O
C
}(U
m
(D
O
(D
�
N
o
N
LD
N
(D
aD
m
(IS
Q
a a
(C7
1-
rn u
R U
Z m
o d
f`
cool
H
A..
(D
0- N
a .�
M
h-
O
M
(D
I'-tD
M
ob
V`M
C] F
Y
CO
N
o
N
LL =3
E
M
m
cn
D1
h.
O
(D
s
u
d
4.()
M
Ow
a
LU
M
oo
.-
r
"N
cq
.-
C
6 O
ul
^~J
N
(kn
E n
i c m
a
m
v.
(D
tom-
M
IDm
cq
I G O
O
R
o
w
O O
,
r 10_�
i o
CL
U
a
w
cn
(3
O
fn
Q
U)
' c �
•E a
.Q
Ge,
N
4
h
(~D
r
cr
ll*
cq
N
V3
N
N
O
O
co
M
M
M
M
M
M
M
M
S
O
O
O
O
O
4
O
O
O
z
z
Z
Z
z
z
z
z
Z
0
0
(D
(o
c2
(D
(D
(D
(D
(D
(D
N
N
O
O
O
Cl
O
O
O
O
O
O
co
O
m
N
S
N
S
N
S
N
S
N
2
N
S
N
2
N
S
N
S
2
2
(D
aD
rn
m
rn
oo
m
(`tD
(vD
4
O
C)
cl
0
0
OC)
ll�O
O
N
N
N
N
N
N
N
"�.
�t
-Tit
t
"T
I
I
07
cn
O
O
m
m
m
N
N
�
M
M
M
M
M
M
m
m
M
co
U
O
C
}(U
m
m
�
c
o
c
O
�
0 U
L
c -0
�c
Q
a a
as
U O
rn u
R U
Z m
o d
I s~ CL
tOi
H
A..
i
0- N
a .�
a
Q
o
R e
m
N c
z
Q d
x
p
U
C] F
Y
rY a
I— E
zs
o
o u
r
LL =3
E
O
ct
m
cn
u
C
Z c
w
j c
s
u
d
c a
0
a
LU
c
u
p
C
O
rn
q7
m
c
o
�
c
m
I s~ CL
tOi
A..
C
U
O
j c
E
o
c a
6 O
n1
67
p L'
E n
i c m
a
m
u
n to
IDm
I G O
O
R
o
w
O O
,
r 10_�
i o
CL
U
a
w
cn
(3
O
(n
Q
U)
' c �
•E a
.Q
20
O
m
3r
O
04
-J
4-96
0 V)
W.
UJ
U.
u
>4 Q
C z
W
0 CLXE
w
U.
0
w
-i
D
a
w
Z:
L)
21
0
cf)
"0
C,3,
-2h•0�
C6
(Ti
cS,
-Lc�
6
c",j
cl)
m
O NN
LL d)
CL
cj
�2
0
CN
E
C6c)
C15
Cl)
cri
u�
L6
clj
cD C:5
oi
06
cd
2 72
U- CL cc
tm
cN
0
c M
Cl)
c:)
m
cD
Z:
d
0
(D EF
z
0
(D
z
<
q
4u
CL
0
0
E
r-
co
N
No
,1-
w
17
w
CL
cl-
co
Of
Of
cn
co
R2
c/)
CO
U)
Cr
Oo
Lo
M
LnLo
LA -
LL
m
cy)
o
0
E
40
a
LU
0
w
2
co
N
>
w
E
E
0
E
czn
E
>
m
E
w
U)
0
m
co
Lu
a_
a)
S
c
1=
ui
0
0
. 19
z
'N":
'9
04
c-,
Cl)
m
I&
E
a 0
TD
(s
c,
c
E
0z
0
m
<
0
0
coo
5
a,
LL
-0
LL
0
E
<
>
u-
0
u)
LL
2
:g
18
-
E
o
Z
LL
75
2
o
c
=
0
u
0
M
=3
co
0
-8
a
M
0
0
-
Z
cu
o
$r78
=
m
0
—
cL
E
0
-?
LU
M
ui
2
—
0
:3
U)
M
w
0
21
O
04
—J
4-96
0 0
Lm
V LL
LU
)
U.
o 4)
tn
LLJ
D (D
0
Z
LLI
0 aX . iTL
w
LL
0
W
w
m
L)
to
—0
78
0
0
F -
(D
O 5i
LA- CL
Ul
E 0
2 E
0
LL.
E
0
a)
VI).
m
z z z
n0� w cr-
0 0
RM L('7 7 A § "
L2
cl)
z 21- z z
a g
z z
co
1�0
C,)
PI-
(D
t--:
c5
al
r
M"
C6
to
a g
z z
co
22
1�0
C,)
PI-
(D
U,
U-
CL
0
Lam? 6
LU
E
s
Z
'tLi
LU
0-
0
'7ft
0
M
<
UJ
ui
L�j
ce
CI.
zLSC
UriUJ
LL
0
LLJ
nO)
LOL
5
M
h3
E
C)
U-
C)
V)
UJ
=N
0)
2
LLI
C,
U)
0
m
3
0
OD
CL
li
0
U-
CD
0
0
0
_0
~
LLL
0
E
ui
U)
(n
c
U-
0
z
z
-a
0
w
LU
C)
W
fL
78 cl-
F-
<
LL-
<
a.
ui
I--
0
0
LU
I.-
22
County of Hawai'i, State of Hawai'i
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Fiscal Year Ended June 30, 2019
NOTE A - BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards (the Schedule) includes the
federal award activities of the County of Hawai'i and its discretely presented component unit,
the Department of Water Supply, under programs of the federal government for the fiscal year
ended June 30, 2019. The information in this Schedule is presented in accordance with the
requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform
Guidance). Because the Schedule presents only a selected portion of the operations of the
County of Hawai'i , it is not intended to, and does not present the financial position, changes
in financial position, or cash flows of the County of Hawai'i.
NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures reported on the Schedule are reported on the cash basis of accounting. Such
expenditures are recognized following, as applicable, either the cost principles in Office of
Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal
Governments, or the cost principles contained in the Uniform Guidance, wherein certain types
of expenditures are not allowable or are limited as to reimbursement.
iVV'T- 1,- - V, -OGT RATE
The County of Hawai'i has elected not to use the 10 -percent de minimis indirect cost rate
allowed under the Uniform Guidance.
23
PART III
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
24
County of Hawaii, State of Hawaii
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Fiscal Year Ended June 30, 2019
SECTION I - SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of report the auditor issued on whether the
financial statements audited were prepared in
accordance with GAAP:
Internal control over financial reporting:
Material weakness(es) identified?
Significant deficiency(ies) identified?
Noncompliance material to financial statements
noted?
Federal Awards
Internal control over major federal programs:
Material weakness(es) identified?
Significant deficiency(ies) identified?
Type of auditor's report issued on compliance
for major federal programs:
", ;,116'1 lyz, 6'a�ivac' , icl C11 fc� I t�quil t�'
/xIiy duuft i Ul I I U ti t I U LU
be reported in accordance with 2 CFR
200.516(a)?
Identification of major federal programs:
CFDA Number
14.871/14.879
20.205
97.036
Dollar threshold used to distinguish between Type A
and Type B programs:
Auditee qualified as a low-risk auditee?
SECTION 11 - FINANCIAL STATEMENT FINDINGS
No matters were reported.
25
Unmodified
yes V no
yes V none reported
yes -' no
yes V no
yes V none reported
Unmodified
yes V no
Name of Federal Program or Cluster_
Housing Voucher Cluster
Highway Planning and Construction
Formula Grants for Rural Areas and
Tribal Transit Program
Disaster Grants - Public Assistance
(Presidentially Declared Disasters)
$1,480,622
,/ yes no
County of Hawaii, State of Hawaii
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued)
Fiscal Year Ended June 30, 2019
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
26
PART IV
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
(Provided by the County of Hawaii)
27
County of Hawaii, State of Hawaii
STATUS REPORT
Fiscal Year Ended June 30, 2019
No prior audit findings which apply under the current criteria of the Uniform Guidance were noted,
W.,
Appendix B:
Civil Rights Certification
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
(Qualified PHAs) OMB Approval No. 2577-0226
Expires 02/29/2016
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (FHA) listed below, as its Chairman or other
authorized PHA official, I approve the submission of the 5 -Year PHA Plan for the PHA of which this document is a part, and make the
following certification and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the public housing program of the agency and implementation thereof.,
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964,.the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of
the Americans with Disabilities Act of 1990, and will affirmatively further fair housing by examining their
programs or proposed programs, identifying any impediments to fair housing choice within those program,
addressing those impediments in a reasonable fashion in view of the resources available and working with local
jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require
the PHA's involvement and by maintaining records reflecting these analyses and actions.
_Hawaii County Housing Agency _HI002
PHA Name PHA Number/HA Code
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties (18 U.S.C. 1001 1010 1012, 31 U.S.C. 3729 3802)
Name of Authorized Official
Susan K.
Signature
Title
Housing Administrator
Date Y 11174
Previous version is obsolete Page I of 1 firm HUD -50077 -CR (2/2013)
Appendix C:
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(All PHA s)
U. S Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 2/29/2016
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
1, Susan K. Kunz _Housing Administrator
Official's Name Of
cial's Title
certify that the 5 -Year PHA Plan and/or Annual PHA Plan of the
Hawaii County Housing
PHA Name
is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of
Impediments (Al) to Fair Housing Choice of the
County of Hawaii
Local Jurisdiction Name
pursuant to 24 CFR Part 91.
Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State
Consolidated Plan and the Al.
The FY beginning 2021 annual plan is consistent with the County of Hawaii's Consolidated Plan.
The Hawaii County Housing Agency and the Office of Housing and Community Development
work in conjunction to address affordable housing needs using the Office of Housing and
Community Development as a resource for HUD related housing programs.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 101 2; 31 U.S.0 3729, 3802)
Name of Authorized Official
Susan K. Kunz
Signature
Title
Housing Administrator
Date Ll 11 124
Page 1 of 1 form HUD -50077 -SL (12/2014)
Appendix D:
Certifications of Compliance with PHA Plans and Related Regulations
Certifications of Compliance with U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans and Related Regulations OMB No. 2577-0226
(Standard, Troubled, HCV -Only, and Expires 02/29/2016
Hieh Performer PHAs)
PHA Certifications of Compliance with the PHA Plan and Related Regulations including
Required Civil Rights Certifications
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioners, 1 approve the submission of the -5 -Year andlor X Annual PHA
Plan for the PHA fiscal year beginning 2021, hereinafter referred to as " the Plan ", of which this document is a part and make the
following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the Plan and implementation thereof.-
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions
to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the
RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
5. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with. Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifying any
impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of
the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively
further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions.
7. For PHA 'Plans that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2010-25);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair
housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(c)(1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
11. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
Page 1 of 2 form HUD -50077 -ST -HCV -HP (12/2014)
12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
13. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
14. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
15. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
16. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
17. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
18, The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the
Declaration of Trust(s).
Hawaii County Housing Agency H1002
PHA Name PHA Number/HA Code
X Annual PHA Plan for Fiscal Year 2021
5 -Year PHA Plan for Fiscal Years 20 -20
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802).
Name of Authorized Official
11MM
Ashleykiewicz
v Chair, Hawaii County Housing Agency
Signature( Date it V 24
Page 2 of 2 form HUD -50077 -ST -HCV -HP (12/2014)
Appendix E:
Resident Advisory Board (RAB) Comments/Narrative
RESIDENT ADVISORY BOARD MEETING
STREAMLINED ANNUAL PLAN
For July 1, 2021- June 30, 2022
Public Comment Period and Hearing
February 5, 2021 through March 22, 2021
All comments must be submitted in writing
For: Resident Advisory Board (RAB)
Review amended PHA Plan and provide comment on or before 4 pm on
March 22, 2021. All comments will be taken into consideration and the
Plan may be amended prior to approval from the Hawaii County Housing
Agency and submit to the U.S. Department of Housing and Urban
Development.
Contact Information:
Desiree Moore or Kori Koike Smith at 959-4642 or by email at
sec8info(a)-Hawai'icounty.gov
Resident Advisory Board Individual Meetings
DRAFT FY 2021 PHA annual plan
March 10, 2021 and March 11, 2021
Due to restrictions on group gatherings members of the RAB were met with individually.
Members Present: March 10, 2021- Zachere Camere-Andrade
March 11, 2021- Givana Mmnche and Gareth Bossy
Staff Present: Kori Koike Smith and Kim Pacheco
Meeting Agenda
I. Overview of PHA plans and purpose
11. Recent purposed changes to waitlist preferences
Ill. FSS program updates
Summary of Presentation
1. Summarized the purpose and importance of the RAB
2. Reviewed the background of the PHA annual plan
3. Reviewed purposed waitlist preference changes
4. Discussed the FSS program updates
Comments by RAB members
No comments were given during these meetings.
PHA Narrative
The RAB meeting was effective in updating participants of goals, objectives, and progress of the
PHA. All members of the RAB were given copies of the PHA annual plans to take home. We
encouraged RAB members to review the plans and provide public comment via
sec8info@hawaiicounty.gov by March 22, 2021.
RESIDENTIAL ADVISOF
i 0 PHA 5 annual plan review
Project: 1 ® HCV administrative rules updates
1
Facilitator: Kori Koike Smith
1
Meeting Date:
March
2021
Place/Room: OHCD Existing Housing
Appendix F:
Waitlist preference
PART III: SELECTION FOR HCV ASSISTANCE
4 -IIIA. OVERVIEW
As vouchers become available, families on the waiting list must be selected for assistance in
accordance with the policies described in this part.
The order in which families are selected from the waiting list depends on the selection method
chosen by the PHA and is impacted in part by any selection preferences for which the family
qualifies. The availability of targeted funding also may affect the order in which families are
selected from the waiting list.
The PHA must maintain a clear record of all information required to verify that the family is
selected from the waiting list according to the PHA's selection policies [24 CFR 982.204(b) and
982.207(e)].
4-III.B. SELECTION AND HCV FUNDING SOURCES
Special Admissions 124 CFR 982.2031
HUD may award funding for specifically -named families living in specified types of units (e.g.,
a family that is displaced by demolition of public housing; a non -purchasing family residing in a
HOPE 1 or 2 projects). In these cases, the PHA may admit such families whether or not they are
on the waiting list, and, if they are on the waiting list, without considering the family's position
on the waiting list. These families are considered non -waiting list selections. The PHA must
maintain records showing that such families were admitted with special program funding.
Targeted Funding [24 CFR 982.204(e)]
HUD may award a PHA funding for a specified category of families on the waiting list. The
PHA must use this funding only to assist the families within the specified category. In order to
assist families within a targeted funding category, the PHA may skip families that do not qualify
within the targeted funding category. Within this category of families, the order in which such
families are assisted is determined according to the policies provided in Section 4-III.C.
PHA Policy
The PHA administers the following types of targeted funding:
Mainstream Vouchers for Persons with Disabilities
Veterans Affairs Supportive Housing Vouchers (HUD-VASH)
Foster Youth to Independence Initiative (FYI)
Regular HCV Funding
Regular HCV funding may be used to assist any eligible family on the waiting list. Families are
selected from the waiting list according to the policies provided in Section 4-III.C.
Copyright 2020 Nan McKay & Associates, Inc. Page 4-13 Adminplan 7/1/2021
Unlimited copies may be made for internal use.
4-III.C. SELECTION METHOD
PHAs must describe the method for selecting applicant families from the waiting list, including
the system of admission preferences that the PHA will use [24 CFR 982.202(d)].
Local Preferences [24 CFR 982.207; HCV p. 4-161
PHAs are permitted to establish local preferences, and to give priority to serving families that
meet those criteria. HUD specifically authorizes and places restrictions on certain types of local
preferences. HUD also permits the PHA to establish other local preferences, at its discretion.
Any local preferences established must be consistent with the PHA plan and the consolidated
plan, and must be based on local housing needs and priorities that can be documented by
generally accepted data sources.
PHA Policy
The PHA will use the following local preferences to select families from the Housing
Choice Voucher tenant -based waiting list:
Non -Targeted Housing Choice Voucher Preferences
These preferences will be limited to 30% of the OHCD's total projected attrition for the
calendar year. The number of allocated non -targeted funding vouchers will vary
depending on the PHA's budgeted authority and the rate at which participants exit the
program. This projection will be reviewed annually in the month of September.
• A Family preference. Applicant families with two or more persons, or a single
person applicant that is 62 years of age or older, or a single person applicant with
a disability, qualify for this preference.
• A HCV Homeownership Option Program (HOP) preference. Applicant families
who meets all Family Eligibility criteria for participation in the HCV HOP
program (Section 15-VII.B) qualify for this preference. Participants in good
standing in any OHCD administered rental assistance program, qualify for this
preference. New admission to the HOP program from other OHCD programs is
limited to five (5) families per calendar year. The families will be selected based
on the order (date and time) in which their completed application is received by
OHCD under all available positions are filled.
"Moving up" Preferences
These preferences will be limited to 70% of the OHCD's total projected attrition for the
calendar year, as reviewed and determined in September will be allocated to serving the
following individuals/families:
A Homeless Preference for Admission. Contingent upon funding, this preference
is available to homeless families that are referred and certified by an approved
PHA third party, including but not limited to Community Alliance Partners
(CAP), the local Continuum of Care; the Department of Education; and Steadfast
Pacific. Formerly homeless families includes those who are ready to move into
housing without attached supportive services and/or have successfully
Copyright 2020 Nan McKay & Associates, Inc. Page 4-14 Adminplan 7/1/2021
Unlimited copies may be made for internal use.
participated in and are transitioning out of Shelter Plus Care/Supportive Housing
Programs/Supported Housing Programs/Rapid Re-Housing/OHCD administered
HOME TBRA program or other federal, state or local programs are included as a
priority group in this preference.
Should HUD make available vouchers for Homeless applicants and the OHCD be
awarded these targeted vouchers, the Homeless preference and referral system
from approved third party partners will be suspended
o A Foster Youth Initiative (FYI) conversion preference. Contingent upon funding,
OHCD may expand the FYI program by converting certain families who were
assisted by a targeted FYI voucher, to the Housing Choice Voucher (HCV)
program. The families selected for this conversion must have successfully
maintained housing in compliance with the OHCD Family Obligations, with their
supportive service plans and demonstrated stability in their assisted tenancy for a
consecutive 3 -year period. FYI program participants who agree to sign an HCV
Family Self -Sufficiency (FSS) Contract of Participation (Form HUD -52650) or
enrolled in the Workforce Innovation and Opportunity Act (WIOA) Program will
have priority. The conversion of FYI assisted families to the HCV program is
limited to 15 or an amount to be determined per calendar year at the discretion of
the Housing Administrator or his/her designee.
• A HUD-VASH conversion preference. Contingent upon funding, OHCD may
expand the HUD-VASH program by converting certain families who were
assisted by a targeted HUD-VASH voucher, to the Housing Choice Voucher
(HCV) program. The families selected for this conversion must be identified and
referred by VASH as being discharged or exiting case management services and
in compliance with OHCD Family Obligations. This conversion preference of
HUD VASH assisted families to the HCV program is limited to three (3) or an
amount to be determined per calendar year at the discretion of the Housing
Administrator or his/her designee.
Once the preference has been verified, the family will complete the full application,
sign the Consent for Release of Information forms, and provide the required documents.
An applicant will not be granted any Local preference for the waiting lists if any member
of the family is subject to a Denial of Assistance (See Chapter 3-111).
The PHA may elect to open the waiting list or continue to accept applications from these
applicants with preferences or funding criteria that require a specific category of family, while
closing the waiting list to others.
All other applicants will be processed by lottery and will be placed on the waitlist after all above
preferences.
(Q) Copyright 2020 Nan McKay & Associates, Inc. Page 4-15 Adminplan 7/1/2021
Unlimited copies may be made for internal use.
Appendix G:
Public Comments
PUBLIC NOTICE
COUNTY OF HAWAII
ANNUAL PHA PLAN for FISCAL YEAR 2021
HOUSING CHOICE VOUCHER PROGRAM
Notice is hereby given that the Office of Housing and Community Development,
Existing Housing Division pursuant to 42 USC § 1437c -1(i)(5) through 24 CFR §
903.23(e) will hold a public commenting period on the County's proposed Public
Housing Agency (PHA) Annual Plan for the fiscal year beginning July 1, 2021. Due
to Covid-19 government restrictions the OHCD will not be holding a public hearing.
The public commenting period will be conducted for the purpose of furnishing
citizens with information on the agency's immediate operations, program
participants, programs and services and strategy for handling operational concerns,
participant concerns, programs and services for the upcoming fiscal year.
All interested persons are invited to state their views on the proposed plan in
writing. The OHCD will consider any comments and views expressed by citizens on
the proposed PHA Plan and may modify the Plan if it deems appropriate.
Public Comment Period
The proposed PHA Annual Plan will be available for public review and comment
from February 5, 2021 through March 22, 2021, at the Office of Housing and
Community Development, Monday through Friday, 7:45 a.m. to 4:30 p.m. except
holidays. The OHCD office locations are:
Hilo: 1990 Kmo'ole Street, Suite 102
Kona: West Hawai' i Civic Center, 74-5044 Ane Keohokalole Highway,
Bldg B., 2nd Floor
The Plans will also be available on-line at:
http://www.Hawaiicounty.goy/ofrice-of-hoysinF-F/
Citizens who wish to comment on the proposed PHA Annual Plan may submit their
comments in writing by mail to 1990 Kino'ole Street, Suite 102, Hilo, HI 96720, by
email to sec8info@hawaiicounty.gov or by fax (808) 959-9308. Consideration of
written comments must be submitted on before 4:00 p.m. on March 22, 2021.
Duly submitted by Susan K. Kunz
Housing Administrator
January 28, 2021
(HTH1313656 2/5/21)
Public Commenting Period
PHA FY 2021 Annual Plan
The public commenting period for the Draft PHA FY 2021 Annual Plan closed on March
22, 2021 at 4:00 pm. The Office of Housing and Community Development (OHCD)
received one (1) comment from Paul Normann, Chair of the Community Alliance
Partners (see attached).
Koike Smith, Kori
From: Hirota, Sharon L
Sent: Monday, March 22, 2021 2:50 PM
To: OHCD Section 8 Info
Cc: Paul Normann; Brandee Menino; Kristen Alice; Kaikea Blakemore; Toni Symons; Itrn54
@hotmail.com; Shirley David; Heidi Teraoka
Subject: Public Comment - 2021 - 2022 PHA Plan, Administrative Rules, Chapter 4
Attachments: CAP Recommendations for PHA Plan - Admin Rules 2021 2022.pdf
Follow Up Flag: Fallow up
Flag Status: Flagged
Existing Housing Division,
On behalf of Paul Normann, Chair of the Community Alliance Partners, l am submitting the CAPS comments to
the draft PHA Plan for 2021-2022.
"The Executive Committee of the Community Alliance Partners (CAP), the local Continuum of Care, has met and
reviewed Chapter 4 of the proposed PHA plan. The bulk of the suggested edits can be found on pages 4-14 and
4-15. These suggested edits are intended to help align the PHA with the homeless Coordinated Entry System
(CES) and identified needs in the community. It is the member's hope that these suggested edits and changes
will help us reduce homelessness and ensure that the most vulnerable in our community have stable housing."
We appreciate the opportunity to provide our comments and look forward to continued collaboration in
ensuring our community members have access to appropriate housing opportunities.
Should you have questions or need further clarification, please reach out to Paul at
paule neighborhoodplace.org.
Sharon L- Nirota
Office of Housing and Community Development
1990 Kino'ole Street, Suite 102 1 Hilo 196720
Email: sharonl.hirota@hawaiicounty.gov
Phone: 808 961-8379
PHA Plan
Public Comment due by 4pm, March 22, 2021
The Community Alliance Partners appreciates the opportunity to submit its comments to the draft
PHA Annual Plan for FY 2021 — 2022. The proposed recommendations below are made on behalf of
the CAP membership and are intended to help align the PHA Plan and Administrative Rules with the
required Continuum of Care Coordinated Entry System and identified needs in the community.
It is the membership's hope that the suggested edits and changes will help in reducing homelessness
on our island and ensuring that our most vulnerable in our community are connected to stable housing
opportunities.
Administrative Rules for the Housing Choice Voucher Program
Chapter 4 — Applications, Waiting List and Tenant Selection.
Section 4 — III.C. Selection Method
Local Preference
PHA Policy
Non -Targeted Housing Choice Voucher Preference
To align with current Homeless Programs and the Coordinated Entry System policy, the CAP
recommends that the applicant families be provided preference in the following order:
• An applicant family with at least one minor child 5 years of age and younger.
• An applicant family with at least one minor child.
• A single person applicant who is pregnant or 62 years of age and older or is a person with a
disability.
• An application family with two or more persons.
Holo i mua Preference
Change title to read Holo I Mua Preference
To align with current definitions and policies, modify the homeless preference for admission to read
as follow:
A Homeless Preference for Admission, Contingent upon, nding, this preference is available to
homeless families that are referred and confirmed to meet federal definition of homelessness by the
Community Alliance Partners, the local Continuum of Care.
This broader definition will eliminate the reference to existing and non -existing federal and state
funded homeless programs.
Foster Youth Initiative (FYI) conversion preference. For consistency purposes, the CAP
recommends the preference to be provided in the following order:
FYI participant with a minor dependent child.
FYI participant who is enrolled in the FSS program and has a signed Contract of
Participation.
FYI participant connected with and actively participating in a defined WIOA program,