HomeMy WebLinkAboutElectronic Processing & Information Center Application GuidesElectronic r sero Information r
Application Guidelines
A guide to electronic submittal & review
Ned Erickson, a ire Examining Ma ire a it
Architect
JL,fly 27, 2021
Version 1.4
• •••. • . • •are=
The following guidelines are broken down for use of the various users anticipated
navigating the system.
1. Overview for the general public, homeowners, real estate agents, etc. including
flowchart for the process of review;
2. User guide for builders and design professionals;
Drawings and applications are provided by
the owner, contractor, architect/engineer,
or designated representative as the
"Applicant".
Building Division Clerks review each
application for completeness prior to
acceptance. Checklists are available for
what information should be included.
Once the application is accepted; drawings
found complete; and plan review payment
is received, then the review process is
"opened" for review by the various
departments and divisions as determined
by the scope of work.
The application information and reviews
will be available for applicants to track
online and address once the comments
are completed.
uuu
ALL 0..1.[1ER REVUE lNG
AON01S
PASS
Versbo.n 1
Hawaii County is an Equal Opportunity Provider and Employer. 2
Building Professionals, including contractors, architects, engineers, drafting, and design
professionals are encouraged to download and use "Bluebeam" for exporting CAD drawings into a
PDF format with the sheet naming conventions used by the County of Hawaii. Scanned images can
also be used to upload individual sheets to the online system (EPIC) but vector PDF images are
preferred. Provide a graphic scale and avoid "scale to fit" pages. Each drawing scale should be
labelled. Reports and other documents must be submitted as a separate PDF for each type
(calculations, IECC compliance, ADA compliance, Special inspection forms, specifications, reports,
studies, etc.).
pphcai on
All applications are now exclusively online. Clerks and kiosk computers will also be available at our
offices in East and West Hawaii to apply online with help.
Prior to creating an application, it is advisable to have all the required documents in digital form
including ADA & Energy compliance statements, Special Inspection forms (if required), Structural
Calculations, Hawaiian Homelands Use Letter & DCAB approvals, DBEDTSolar Hot Water Variances,
etc. Drawings should be ready to upload and labelled per the county naming conventions.
Drawing sets of up to 25 pages should be "bundled", or combined, and saved together as one single
.pdf document but each sheet must be a separate file. This will allow revisions or corrections to be
done easily with the online system. Drawing sets over 25 pages should be broken down into
disciplines (Architectural, Civil, MEP, etc.) as long as each bundled set of PDF's does not exceed 25
pages. Ensure pages do not require rotation and display at the correct landscape orientation.
Applications should provide a thorough scope of work and indicate the use and construction type
of each structure including specific rooms by name, bath or restrooms, seating (if any) and other
specifics such as air conditioning, water supply, and wastewater disposal method.
D Ira w � Ire g Re q u i Ire m e Ire 'i:
Construction drawings should be on "D" size paper (24"x36") rotated to read upright and stamped
and signed digitally by the architect or engineer of record. The State of Hawaii Statute 444 requires
that each drawing or cover of any document or report also include a two-part statement. Refer to
the rules & procedures of the Hawaii Department of Commerce and Consumer Affairs PVL branch.
The Title Sheet must provide an area 6" square on the bottom lower right corner adjacent to the
title block for reviewer stamps and signatures. A 3" square area on the upper right is also required
on each drawing for digital "reviewed" stamp. All drawings should only be in black and white. The
Building Division does not require "wet" stamps on building permit submittals.
Versuoo.n 1.4
Hawaii County is an Equal Opportunity Provider and Employer. 3
Each drawing and document sheets must be named per the Hawaii County conventional naming
system and file name to match. (See attached Naming Convention Sheet.)
TradkI ng IRev�ews
• Electronic plan review comments may be •
tracked online following completion of
each agency review.
• Comments, if any, will be provided in an
email summary by the Building Clerks
following completion of all agency
reviews.
Irlrl Irlrl e n -t S
Following receipt of the plan review
comments, the EPIC software becomes open
to upload additional information or replace
sheets as appropriate. Bear in mind that
digital review "stamps" by agencies are like
actual "wet" stamps and replacement of
sheets that include these "pinned" reviewed
stamps will require re -review by that agency.
Once the comments have been addressed and each item check by the applicant as addressed and
shall be noted where the changes were made i.e. what page or detail was modified or document
added. Responses that are clearly addressed will greatly speed the approval process.
P e wf l is IIssuance
If an application has no comments, or no additional comment, the Building Clerks will email a
summary of instructions to finalize the application process.
The applicant will generally be asked to provide a Project Declaration Form that identifies the
Contractor/Sub-Contractors (e.g. Plumbing and Electrical), as well as pay the balance of the permit
fee. Once the permit fee is acknowledged as paid, the permit will be issued, and a confirmation
email sent to the applicant.
• Additions and or alterations of a project
under construction are not considered
"Revisions". Many small changes
throughout the course of construction
may be addressed by a "Revision". This
may be done at any time or following a
request by an inspector.
• A "Revision" package should be provided
in a similar manner to a new application
and include a copy of the approved
permitted drawing along with the
proposed work shown. This should
include a site plan, floor plan, and any
As with normal electronic applications,
revisions are submitted online and routed
to the agencies need to review the
changes. When completed, the applicant
will be notified and available for issuance.
Versuoo.n 1
Hawaii County is an Equal Opportunity Provider and Employer. 4
additional plans or details that clarify the
change(s).
File Sheet Naming 04,,,,,,
Conventions
When preparing to upload your drawings / plan pages to the EPIC system, please follow
the file naming structure shown below:
A
Architectural Drawings
A01, A02, A03, A04, A05, etc.
C
Civil Engineering & Site Work
C01, CO2, CO3, C04, C05, etc.
D
Demolition Drawings
D01, D02, D03, D04, Do5, etc.
E
Electrical Drawings
E01, E02, E03, E04, E05, etc.
F
Fire (Fire Protection) Drawings
F01, F02, F03, F04, F05, etc.
H
Hazardous Materials
H01, H02, H03, H04, etc.
I
Interiors (Interior Design)
101, 102, 103, 104, 105, etc.
K
Kitchen Plans
1<01,1<02,1<03, K04, K05, etc.
L
Landscape Plans
L01, L02, L03, L04, L05, etc.
M
Mechanical Plans
M01, M02, M03, M04, M05, etc.
P
Plumbing Drawings
P01, P021 P03, PO4, P05, etc.
S
Structural Drawings
S01, S02, S03, SO4, S05, etc.
T
Title Sheet, Site Plan
T01, T02, T03, T04, T05, etc.
Important: All file names will begin with a letter(s) designation followed by two numbers. Example:
Architectural drawings would be designated as A01 through A99. The use of a hyphen "-" is
acceptable on drawings but not to be used in the file name where a single period "." may be used
as a subset of drawing types e.g. T01.1 or A02.2 and NOT T-1.1.
Versbo.n
Hawaii County is an Equal Opportunity Provider and Employer. 5
The applicant's cover sheet must always start with the Letter "T" (Title sheet) followed by the sheet
number "0" (zero).
Remember: Each sheet of your plans and each sheet of your supporting documents will be a
separate file and must be named in accordance with the naming standard above. When drawings
are sent back to the applicant for corrections, corrected drawings MUST retain the same name as
when first submitted.
Versuor.n 1
Hawaii County is an Equal Opportunity Provider and Employer.
Changemarks 06 Plan Examiners
Instead of writing plan review comments directly on your plans, comments will be placed on the
plans as one or more "changemarks". A changemarks, often associated with a clouded area, is a
plan callout created by County's review staff to quickly identify a portion of the plans that may
need to be revised.
Versuor.n 1
Hawaii County is an Equal Opportunity Provider and Employer. 7
Title Sheet 07 Examples
i
N
V N_.
N
W
Q
2
f�
LU
.. .... ....... . .�, 2
/ 3
I � I
I I
o
i i w
I I J
/ \
1
Ver sbo.n
Hawaii County is an Equal Opportunity Provider and Employer. 8
Versbn 1A
Hawai'i County is an Equal Opportunity Provider and Employer
r
v
Versbn 1A
Hawai'i County is an Equal Opportunity Provider and Employer