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HomeMy WebLinkAbout2021-07-15 DRAFT Joint Planning Commission Minutes JOINT MEETING OF THE LEEWARD AND WINDWARD PLANNING COMMISSIONS COUNTY OF HAWAII DRAFT MINUTES JULY 15, 2021 The Leeward and Windward Planning Commissions met in joint session at 9:35 a.m., with Windward Planning Commission Chairman John Replogle presiding. Based on the Governor's Twenty-First Proclamation Related to the COVID-19 Emergency dated June 7, 2021, this meeting was held online, with live stream video for the public to observe the meeting. LEEWARD COMMISSIONERS PRESENT: Michael Vitousek, Shani Armbruster, Barbara DeFranco, Mark Van Pernis, and Faith"Faye" Yates WINDWARD COMMISSIONERS PRESENT: John Replogle, Gilbert Aguinaldo, Dean Au, Joseph Clarkson, Michelle Galimba, Dennis Lin, and Thomas Raffipiy ABSENT AND EXCUSED: Clement"CJ" Kanuha III(Leeward) ALSO PRESENT: Dalilah Schlueter, Esq. (Counsel for the Leeward Planning Commission), Malia Hall, Esq. (Counsel for the Windward Planning Commission), Jean Campbell, Esq. (Counsel for the Planning Department), Zendo Kern (Planning Director), Jeffrey Darrow (Deputy Planning Director), Maija Jackson (Planning Program Manager), Christian Kay (Planner), Tracie-Lee Camero (Planner), and Noriko Sauer(Leeward Planning Commission Secretary) A quorum was present. Ms. Jackson stated that the first order of business was to select the chairperson for this joint meeting according to Planning Commission Rule 1-5(f), which shall be either Leeward Chairman Michael Vitousek or Windward Chairman John Replogle. Chairman Vitousek nominated Chairman Replogle to be the chairperson of the joint meeting. Commissioner Aguinaldo seconded the nomination. A voice vote was taken, and the nomination of Chairman Replogle was passed with no objection. Chairman Replogle called the meeting to order at 9:37 a.m. He described the public accessibility to this meeting and the protocol for the participants to follow. He called the roll of the commissioners and staff. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS At 9:41 a.m. Chairman Replogle opened the floor for public testimony. Ms. Cory Harden provided testimony regarding New Business item 1. The testimony ended at 9:47 a.m. [SEE TESTIMONY TRANSCRIPT EXHIBIT AJ 1 It was moved by Commissioner Raffipiy and seconded by Commissioner Vitousek that public testimony be closed. There being no discussion on the motion, a voice vote was taken, and the motion carried with no objection. NEW BUSINESS 1. In preparation for Energov launch, review and action on proposed amendments to Planning Commission Rules related to intake procedures and processing of applications submitted to the Planning Commissions for recommendation or final decision and non- substantive housekeeping rule changes. The Commissions took up this item at 9:47 a.m. Action: It was moved by Commissioner Au and seconded by Commissioner DeFranco that the Commissions approve the amendments to the Planning Commission Rules related to intake procedures and processes of applications, based on the planning director's recommendation, as well as the removal of the word "original"throughout the Rules and instead refer to that particular document as stated by Deputy Planning Director Darrow and the change to Rule 4-30 as stated by Deputy Corporation Counsel Campbell. A roll call vote was taken, and the motion carried with ten ayes (Au, DeFranco, Aguinaldo, Galimba, Lin, Raffipiy, Armbruster, Vitousek, Yates, and Replogle), one no (Clarkson), one abstention (Van Pernis), and one absent and excused (Kanuha). This item ended at 11:03 a.m. [SEE HEARING TRANSCRIPT EXHIBIT BJ 2. Discussion of Planning Commissioners' suggestions for future amendments to the Planning Commission Rules of Practice and Procedure. Ms. Jackson stated that there were a few potential amendments to the Rules that the Planning Department was working on to bring before the Commissions, specifically, to the Special Management Area and Shoreline Setback Variance rules, as well as a new provision regarding conflict of interest for the commissioners based on the Board of Appeals Rules. She asked the commissioners to send their amendment suggestions to her or their respective commission secretary so that staff could incorporate them for another joint meeting. ADJOURNMENT It was moved by Commissioner Clarkson and seconded by Commissioner Vitousek that the meeting be adjourned. A voice vote was taken, and the motion carried with no objection. Chairman Replogle adjourned the meeting at 11:04 a.m. 2 Joint Planning Commission Meeting July 15,2021,Meeting Minutes(DRAFT) Respectfully submitted, Noriko Sauer, Secretary Leeward Planning Commission Respectfully submitted, Melissa Dacayanan-Salvador, Secretary Windward Planning Commission ATTEST: John Replogle, Chairman Joint Planning Commission Meeting 3 Joint Planning Commission Meeting July 15,2021,Meeting Minutes(DRAFT)