HomeMy WebLinkAbout2021 PHA Annual Plan Amended FinalAmended PHA Annual Plan for FY 2021-2022
County of Hawaii
Office of Housing and Community Development
1990 Kino`olc Street, Suite 102 - Hilo, Hawaii 96720 - (808) 961-8379 - Fax (808) 961-8685
Existing Housing: (808) 959-4642 - Fax(808)959-9308
Kona: (808) 323-4300 - Fax (808) 323-4301
it
EQUAL HOUSING
OPPORTUNITY
Table of Contents
Introductions.........................................................................1
FY July 1, 2021- June 30, 2022 Amended Annual PHA Plan ........... 2
Appendix A: Audit of Federal Financial Assistance Programs
Appendix B: Civil Rights Certification
Appendix C: Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan
Appendix D: Certifications of Compliance with PHA Plans and Related
Regulations
Appendix E: Resident Advisory Board (RAB) Comments/Narrative
Appendix F: Waitlist Preference
Appendix G: Public Comments
Introductions
The Public Housing Authority (PHA) Plan process was established by the United States
Housing Act of 1937 (42 U.S.C. 1437 et seq), Section 5A. Section 511 of the Quality
Housing and Work Responsibility Act of 1998 (QHWRA), Pub. L. 105-276, created the
requirement for submission of 5 -Year and Annual PHA Plans by all PHA's administering
the Public Housing and/or Housing Choice Voucher (HCV) programs. The PHA Plan is
a guide to PHA policies, programs, operations, and strategies for meeting local housing
needs and goals. There are two parts to the PHA Plan: the 5 -Year Plan, which each
PHA submits to the U.S. Department of Housing and Urban Development (HUD) once
every 5th PHA fiscal year and the Annual Plan, which is submitted to HUD every year by
non-quaiified agencies.
The Fiscal Year 2021 amended Annual PHA Plan includes the Agency's mission and
the Agency's long-range goals and objectives for achieving its mission over a five-year
period. The amended PHA Plan includes significant amendments or modifications to
the HCV administrative rules.
The PHA policies, rules and requirements concerning the PHA's operations, programs
and services are included in the PHA Plan. The Plan also includes statements of
compliance with Civil Rights Rules and Regulations and Fair Housing Rules.
The proposed amended Annual Plan was presented to the Resident Advisory Board
(RAB) via email and individual meetings for recommendations and comments.
The public commenting period was from July 1, 2021 to August 2, 2021. The finalized
amended Annual Plan is reviewed by the Hawaii County Housing Agency (HCHA) on
September 7, 2021, then submitted to HUD.
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan Office of Public and Indian Housing Expires 02/29/2016
(HCV Only PHAS
Purpose. The 5 -Year and Annual PHA Plans provide a read} source for interested panics to locate basic PMA policies, rules, and requirements concerning
the PHA's operations, programs, and services, and informs HUD, families served b) the PHA, and rrwmbers of the public of the PI IA's mission, goals and
objectives for serving the needs of low- income, very low• income, and extremely law. income famdirs
Applicability. Form HUD -50075 -HCV is lobe completed annuail) by HCV -Only PHAS PHA s that meet the definition of a Standard PI (A.
Troubled PHA, High Performer PHA, Small PHA. or Qualified PHA do not need to submit this form. Where applicable, scpanatc Annual
PHA Plan forms are available for each of these types of PHAs.
Beltattioas.
(l) High-Perjarnier PHA — A PHA that owns or manages mon: than 550 combined public housing units and housing choice vouchers, and was designated as a
high performer on JgliL of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SMAP)
assessments if administering both programs, or PHAS if only administering public housing
(2) Snra[1 PHA - A PHA that is not designated as PHAS or SEMAP troubled. or at risk of being designated as troubled, that owns or manages less than 250 public
housing units and any number of vouchers %here the total combined units cxiveds 550
(3) Honing Choice Vanchor (HCP) Only PHA -A PHA that administers more than 550 HCVs. nus not designated as troubled to its most recent SEMAP
assessment, and docs not awn or manage public housing
(4) Standard PHA . A PHA that owns or manages 230 or more public housing units and any number of vouchers where the total combined units exceeds 550, and
that was designated as a standard performer in the mass recent PHAS and SEMAP assessments
(5) Trambled PHA -A PHA that achieves an overall PHAS or SEMAP score of less than 6o percent
(6) Qual(Jfed PHA -A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled
A.
23HA Information.
A.1
PIIA Name 11A«'r111 COU\'T%' 1101'SI\G AGENCI' 1111\ Cade 111002
PIIA Plan for Fiscal Ycar Beginning 07/01/2621
PIIA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above)
Number timousing Chace Vouchers (IICVs) 2065
PIIA Plan Submission Type: ❑ Annual Submission ®Revised Annual Submission
Availability of (nfarmitoon. In addition to the items listed in this form. PHAS must have the elements listed below readily available to the public
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all mfarmation relevant to 1he public hcarmg
and proposed PHA Plan are available for inspection by the public Additionally, the PFIA must provide information on how the public may
reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined
submissions. At a minimum, PHAS must post PHA Plans, including updates, at the main office or central office of the PHA. PHAS air strongly
encouraged w past complete PMA Plans on their official website
1990 Kina ole Street. Suite 102 75-504.1 Alit Keohokalole IIwy, Bldg B, 2" Floor
1111a, Ilawalll 96720 Knilus Kona, IlaNal'i.96740
El PIIA Consortia Check box if submittin t a iouil Plan and complete table below]
Participating PIIAs
PIIA Code
Program(s) In the Consartla
Programs) not In the
Consortia
No. of Units is Each Program
Lead HA'
l
Page I of7 form IIUD-50075-11C'(12r014)
EL
Annual Plan.
0.1
Reviaioo of PITA Plan Elements.
(a) Have the following PHA Plan elemcn s been revised by the PHA since tis lost Annual Plan submission"
Y N
❑ ® Housing Needs and Strategy for Addressing Housing Needs
® ❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
❑ ® Financial Resources.
R® Rent Determination.
Operation and Management.
❑ Informal Review and Hearing Procedures
❑ ® Homeownership Programs.
❑ ® Scif Suinciency Programs and Treatmcni of Incame Changes Resulting from Welfare program Requirements.
❑ ® Substantial D cvtnlion
® Significant AmendmentlModtfication
(b) If the PHA answ,ercd yes for any element, describe dw mvtsions for each clement($)
■ The OIICD updated the w•aldist selecllan preferences, applied the low-iucame limit of om In admission policies, clarified 110P
dawn payment language, re -Instated an option for tenant payment Installments far overpayment of IIAP. added a section an
special purpose vouchers, and a temporary policy an Emergency Iloasing Vouchers.
Please refer for Appendix F for Chapter J w•aiWit prererenee
B,2
New Activities
(a) Does the PHA intend to undertake any new wiviucs related m the Pollan ing in ilre PHA's current Fiscal Year'
Y N
® ❑ Project Based Vouchers
The OHCD is crirrently, utill=i,rg approsimmel}' l E percent finclndntg prtlaosedj of ifs PHI'sci asides The PHA estimates that 1n 3031, based an
attallabllnt) offunding 1t ntay Project -Base 75-120 vouchers This faamrs the .fnnual 11111 plan to adeyrt strategies and options ter maintain the
marutrnm program st:e of the 11171' Program and uellas ro manmi= wilr.ation of available iwuchcrs and ftmding allocations The P11d trill irork
trlrh cammunuyagencles and sertice providers ro leverage resaiircr:and protide mvrlable sen'lces.
B3
Most Recent Fiseal YearAudil.
(a) Were there any findings In the most recent FY Audit?
❑®❑A
(b) If yes, picric describe
County of i lanais Single Audit of Financial Assistance Programs Fiscal 1 cur Ended .tune 30.3019- See Appendix A
BA
Civil (lights Certilication
Form HUD -50077, PHA Cerlfradans of Canphatice trirh the PHA Plans and Related Regulations, must be submitted by the PHA as an dertronte
atlachmem to the PHA Plan.
Please see Appendix B
8.5
Certification by State or Local Oilicials,
Form HUD 50077-5L, Certif)cndan 6), State or Local Officials of PHA Plans Constsienc)- n ith the Consolidaird Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan
Please we Appendix C
Page 2 of7 form HUDAW75.1IC%* (1213414)
B.G Progress Report.
Provide a description of the PHA's pragress in mceling its Mission and Goals described in its S-Year PHA Plan
A. Expand the supply of assisted housing
1. Apply for oddilional Section 9 program vouchers should they become available
The OHCD applied for additionalfimdu►g opportitmBirs made mailable by the US. Deportment of Horising and Urban
Development (HUD) during this presentfiscal )rar. On December 1, d020 the Counq of iltnrah rccenred nariprutian frnm /It D
that it receivvd 73 additional rnakutream vouchers The OHCD oras also avrarded 15 Foster Youth to hidependence 1F11)
vouchers and trill continue to wark triih child a e6iiire service providers to request additional ranchers as the need arises /is
addition to the vaurhers noted abort, the OHCD requested additional HUD-t Z11 vouchers. The County continues to a ark a ah
I eteransAffairs to develop and implement processes to lease these unit tnurhers
2. Adopt strategies and options thal maintain the maximum program size orthe Housing Choice Voucher (HCV) Program
The OHCD continued to maintain lease-up percentages at or abmv 97'A. of HAP budget to maintain budget levels and continued
monitoring offimding by utilising HUD's Tito-)'ear Taal along a 11h lire PHA sofnrare s3atem rofors: cast leasing and spending
outcomes. The OHCD trill also employ data collected front a ?fila rent study to mnnilarmwient srandards to relation to the rent
burden of the participants,
3. Explore trays to expand service delivery to all housing markets on Hauai'l island
The OHCD utilixdapprarimately 77percem of ifs Prajcct Base Voucher (PB 17 set asides. The OIICD examores that in 2021.
based an atnilabillty of funding, it ma), Project -Base additional varichers set aside jar homeless. seierans, prort,wan of supporine
services iopersaru ivuh a disabiliq- or elderij, acid a poterly raft of 20 percertl or less The OHCD collaborated vt ith cnnimrrmn-
agencies and service providers to marinri_e resources and provide available sen•ices The OHCD trill also commue to explore
innovative sohillons and practices to ensure an ongoing supply of affordable housing
B. Improve the quality and of lcicncy ofamistcd housing
1. Obtain, improve, and maintain a score equaling a "high prrformci' status an the Section Eight Management Assessment Program
(SEMAP).
HUD alloyed SV IAP waivem due to the Cos'id-19 pandemic. the 011CU has not afficially submitted nnsmag S1:AMP sr. runs in
HUD but continued ro provide ongoing internal frk assessment As of December 31, 2020 fhe OIiCD miernalSEAIAP score seas
879th Internal andir offiles trill continue with supervlsars and horsing specialists. Staffgaal seeing and evahiations art. ongoing
2. Maximize the utaizalinn oravailable vouchers
For Cf' 2020. the OHCD utiAmd 97% of us UAIA s fUnli Alandu Avadable) 774 OHCD continues to utilizt HUD s guidance an
improving suttees rates, keeping abreast of ries !y issued guidance, !sing the provided utNiaation and monitoring tools, and
implementing the various melhadr regulatordy aBott able
3. Explore new and existing ways to fund, coordinate and link supportive services to housing.
The OHCD cartlinued to collaborate vrifh contmunigl partners to secure and link program participants to the services available
that promote self-stsclency-.
The OHCD adopted a Alaving Up strategy, a linear model to transition persons experiencing homelessness to permanent
i fftxifable horsing. By parinering with Cianmuniq- Alliance Parmers (CAP), the local CaC through a Hanriess Assistance AIOU
we provide a coordinated system jar delhcring opportunities for affordable horsing and supporthv services through the
Coordinated Entq, Syslem. The OHCD implemented a local handed preferencefor this targeted popidation ofloo vouchers per
fiscalyror.
4. Review and updated the OHCD adrni iii1rative plan as needed
71e OHCD continues to review and update the 110'adru(nlsrramr rriles to ensure that policies air in compliance frith HUD
regulations and also conforms to the need of the OHCD and the population senrd. For e-winple, the OHCD has revised i aidsi
preferences with collaboration from the local contimmum afrare and ather providers that have tvsfed interest in reducing
homelessness on Hawai'i island
C. Increase Housing Choice
I. Continue to administer and promote the Homeavincrship Option Program (HOP)
The OHCD continued to promote the HOP to all aligibk program applicanu and participants. The HOP coordinotar provided
phone igfarnrationals srhen needed to interesiedparlicipants Furthermore. the Ol1CD catifiutied is conami program partrcipanls
n•ith local Self-Help Programs. 77e OHCD is also exploring the adaption and intplementariart of a dornpa went assistance
program utilizing HOAIE funds to fill eiigibliit)- gaps The OHCD has also had discuufons +rich HUD-LASH coordinators ro
explore V.4 home loans combined u-irh Homemtnership as an alternative jor permanent housing.
Page 3of7 form HUD-5007."IC%l (122014)
2. Develop and promote working pe
Choice Voucher (HCV) Program
to encourage
,{!(hough this year has been a challenging year to connect meth others on a larger scale, the OHCD coniitrued to port icipate in the
Fair Hausing Workshops, Landlords Summits, inter -Faith Coalition Eivnis and other similar ppe of events to promote the henefus
of participating wile the Housing Choice 1 oucher program. 17m OIICD inabitains its current landlord pardterships by keeping
lines of communication open, keeping them lrlfarmed afany policy charnges, improving efficirmy through streamiinedproceases,
and providing a high level ofstandords and pmfesslonalism through customer service The OHCD also implements contlm(ng
education and guidance art regtdatias and provides the status of our organ--ation through regular housing specialist worksimps,
The OHCD anticipates exploring the additional rale of existng staff to sent as an awner'agent Nalson to anureach and recruit.
3. Research and c.%plore for additional funding sources for landlord inecntne pingmms
During this fiscal year, the OHCD rudked CARESAct jmds to design and implement an Emrtgency Landlord Incentive pilar
program to increase laidlard participariat. Gh cards to local hardware stores Of! be distributed is giialy7ed neer or returning
landlords. Additionally, in order to increase housing srabdiq- far oirrparricipanu, mrentims are provided for initial lease terms
The OHCD is currently researching and redesigning its residential relrabilitarion loan program to include owners who lease to
lair income households. Afore than half of the arer+pied unus across aur rental programs are over 25 years old and may he in
need of repairs. ✓ y expanding CDBG fonds to Include rental rehabilitation. use seek is continue the sirppl3, of decent, safe. and
sanitary horsing.
D Promote Self -Sufficiency
I. Increase the number of families cotollcd in the Family Self -Sufficiency (FSS) Program by promoting program participation at new
admission, annual m-oaoams and by displaying visual displays in intervic'Lsing cubicles and the lobby mea.
increase the number offamilks enrolled In the FomilySclf-SrOiciency iFSS) program Or of Febritivy J. 2021).
Current Participant Households.
70
Total hidmiduial Participants.
304 Current 70 and Former 234
Hoiseholds by meanie Level
30% or <
25
31%1050%
12
5195 (a awe
Is
81%to 101146
18
Total Escrow Dollars Paid CY2019
536,991.00
The OHCD trill continue Its efforts to provide monthly and indkMthial Igfonmational meetings in East and 11'est Ilmvai'i.
These meetings provide eligible individuals the necessary inlfarination about the benefits of the FSS and HOP Programs.
Enrollment activities mill include efforts to edncae PHA stuff in increase promsionn and referrals during appointments and
at arkniatinn presentations.
2. lncrcasc and promote awareness of the American yob Center to new and current part icipanis
HCI' and FSSparliclpanrs are continually encouraged to seek assistance front the . incrican Jab Center. The OHCD coninues to
it ark midi staff from the American Job Center to searchfor additional appartunities to contteer participants to neer and expanding
employment options
E. Seek partnerships that will further the goal of affordable housing opponunitics
I. Continue to maintain partnerships with community, Federal, and Slate agencies
The OHCD hasfastered open commtntication ,rich other housing agenciex wkhin the State of Hai al I to share best practices t0th
similar challenges. This partnership a ith other PNA's pat arrly suengthers orrr nenrark bur also provides imroiatrrr a uv s is
improve the delivery of services la the communities that tre sere.
2. Participate in the Community Alliance Program (CAE') regularly, in an effort to end liontelemcss
The OHCD has made regular efforts to parficipare and collaborate with the Community.11hinice Partnership (CAP). Tire OHCD
has executed an AIOU that pmfervirms homeless applicants to be referred is the HCl' naltlisl direcilyfrom CelP for HCl'
eligibility. This preference u -as also written iota the neve 110'admimisrratitrades which became effective Jul)-/. 2020.
F. Ensure equal opportunity and affirmatively further fair housing
i. Ensure access and suitable living conditions for families utilizing federally assisted housing regardless of race, color, religion,
national origin, sex, familial status, sexual orientation, gender identity, mantal status, disability, and HI V infection.
Tim Erlsting horsing and Cammunity Development stt ('attended two virtual trainings MA ko, and Jrme of 2020, which was hosted
by the Legal Aid Society of Havrail and HUD. The OHCD also haired ora training sessions on Ociober of 2!120 for llomelesr
service providers to explore best practices in shelrers, as Nell as the transition to permanent housing.
In•person Far !lousing iraimings came to a hall in A(urch *U020 due to the Covid• 19 purnlemic The OI1CD is lookiub frrrn urt!
to hosting a virtual seminar in April 2021, in commemoration of Fair Housing mash
Pa;c A a r 7 lana IIUD-$W7341CV 41 2094)
Instructions for Preparation of Form HUD -50075 -HCV
Annual PHA Plan for HCV Only PHAs
A. PIIA Information. All PHAs must complelc this section. (24 CER §903-231,1)10)
A.1 Include the full PIIA Name. PIIA Cade, PI IA Type, PIIA Fiscal Vcar Beginning (NIM YYYY), Number of litsuainp Choice % auchers (I K Vith
PIIA Plan Submission T)'pe, and the Availability or information, spceiFic location(s) of all mtormatiun relevant to die publu hearing and propuscd
PHA Plan-
PIIA Consortia Check box if submitting o jainl PHA Plan and complete the table IN Crit 6943 129141)
B. Annual Plan. All PHAs must complete this section. (2J CFR 6903.11 (c)(31)
B.1 Revision of PIIA Plan Elements. PHAs musl:
Identify specifically Hutch plan elements listed Maw that have been revised by the PHA To specify which elements have been revised. mark the "yes'
box. If an element has not been revised, mark -no.'
❑ 1loosing Needs and Stratep,)` for Addressing llousing Needs, Pmvidc a statcmcm addressing the housing needs of lou -income. t eq him-mctime
famiiics who reside In the PHA's jurisdiction and Other families who arc on the Sectilm g tenant -based ttmlmg I isi the slotemml must identify the
housing needs of (r) families wqh incomes below 3o percent of area median income (cxtrcmcl) low -Income), (it) elderly families and famdws tv Illi
disabilities, and ()li) households of various raccs and ethnic groups residing in the jurisdiction or on thew ailing list based on Information provided b) the
applicable Consolidated Plan, information provided by HELD, and odicr generally available data. The Identification of housing needs must address issues
of affordability, supply. quality, accessibility. size of units, and location. (2A -CFR 4903.7(a)! 1 t and 24 CFR 6903 7(aX2Hi)) Provide a description of
the PHA's strategy for addressing the housing nerds of families in die jurisdiction and an the waning list to the upcoming year 24 -CFE #903.71 ](Mil
Page s of 7 form I ILID-50075-I ICV (12/2014 )
2 Continue to improve the dissemination of Fan I lousing mformatwa to nc%v and existing participants
The OHCD continues to updare the Fair llaiatng urbsue It A nen iiiforwalian and refers participants to the G11CD'.r jwr
housing specialist u ken needed
3 Schedule and encourage annual fmr housing trainlngs and/or tcebinars for staff
Dole to Carid-19 and restrictions on large gatherings Ike OHCD has nunimced trainings. OHCD sta1Tore encouraged to attend
itebinars on fair !rousing and are pros ided updatrid information unfair housing regulations.
G Improve the housing delivery s)stcm
1 Continue to provide online fillable forms, tvaltlist Information, apphcauons IO various voucher and project -based voucher
programs, and landlord and tenant informational documents pertaining to subsidized housing.
The OHCD has implenrrnredan oidate portal for participants (dss►slance Corurecr) srkids allotrs the OIICD and acute
participants to rise rhis portal to complete basic housing transactions The ORCD also encaurages all applicarions jar subsidr_ed
housing to he completed and subnuted online ria the Counq-of flat+at t trehs7le.
2 Support the professional growth of the OHCD staff b)- providing adequate training opportunities
The OHCD provide: regular meeringrfor housing spectalists to encourage new and imunvnite +iwys to inimtr trorhliotr and
is ork production. Although outside trainings hmv been limited lhisJiscal jrar. the OHCD has continued is encmirage trehinars
as a ell as online HUD provided a formailon
3 Provide the uldit) allowance annually
The calendaryear24721ulihryallairanceuasis*tedonFebnrary 1. 2021 Meuldiq,schedulejorsinglejanrtlyand mulitjanittj
homes increased. The 0HCD trill complete the res istair pracem on an annual hasis as required by HUD.
6.7
Resident Advisory Board (RAB) Comments
(a) Did the RABIs) provide comments to the PHA Plan's
Yes, due to a lack of interest and The ongoing public health emergency the OI ICD cam bined the RA6 meeting with an FSS informational
meeting an July 1. 2021.
(a) [ryes, comments must he submdled by the PHA as an attachment Indic PHA Plan PitAs must also include a narrative describing thcu
anal)sis ofthe RAB recommendations and the decisions made an these mcommeadations.
Please see Appendix E for RAB commentslnarradve
Instructions for Preparation of Form HUD -50075 -HCV
Annual PHA Plan for HCV Only PHAs
A. PIIA Information. All PHAs must complelc this section. (24 CER §903-231,1)10)
A.1 Include the full PIIA Name. PIIA Cade, PI IA Type, PIIA Fiscal Vcar Beginning (NIM YYYY), Number of litsuainp Choice % auchers (I K Vith
PIIA Plan Submission T)'pe, and the Availability or information, spceiFic location(s) of all mtormatiun relevant to die publu hearing and propuscd
PHA Plan-
PIIA Consortia Check box if submitting o jainl PHA Plan and complete the table IN Crit 6943 129141)
B. Annual Plan. All PHAs must complete this section. (2J CFR 6903.11 (c)(31)
B.1 Revision of PIIA Plan Elements. PHAs musl:
Identify specifically Hutch plan elements listed Maw that have been revised by the PHA To specify which elements have been revised. mark the "yes'
box. If an element has not been revised, mark -no.'
❑ 1loosing Needs and Stratep,)` for Addressing llousing Needs, Pmvidc a statcmcm addressing the housing needs of lou -income. t eq him-mctime
famiiics who reside In the PHA's jurisdiction and Other families who arc on the Sectilm g tenant -based ttmlmg I isi the slotemml must identify the
housing needs of (r) families wqh incomes below 3o percent of area median income (cxtrcmcl) low -Income), (it) elderly families and famdws tv Illi
disabilities, and ()li) households of various raccs and ethnic groups residing in the jurisdiction or on thew ailing list based on Information provided b) the
applicable Consolidated Plan, information provided by HELD, and odicr generally available data. The Identification of housing needs must address issues
of affordability, supply. quality, accessibility. size of units, and location. (2A -CFR 4903.7(a)! 1 t and 24 CFR 6903 7(aX2Hi)) Provide a description of
the PHA's strategy for addressing the housing nerds of families in die jurisdiction and an the waning list to the upcoming year 24 -CFE #903.71 ](Mil
Page s of 7 form I ILID-50075-I ICV (12/2014 )
❑ Deeoncentration and Other Policies [hal Govern Eligibility, Selection, and Admissions. A statement of the PHA's politics that govern resident
or tenant eligibility, selection and admission int ludmg admission preferences for I ICV (24 CCR 4903.71h1)
0 Financial Resources. A statement of financial resaurcrs. includ•ng a listing b) general categories, of the PHA's anticipated rcsoumcs. such as PICA
HCV funding and other anticipated Federal resources available to the PHA. as well as tenant rants and other income available to support lenanbbescd
assistance The statement also should include the non-Fcdcral sources of funds supporting each Federal program, and state the planned use for the
resources (24 CFR 4223.71%:1)
❑ Rent Determination. A statement of the policies of she pHA governing rental contributions or familics receiving tenant-hascd assistance.
discretionary minimum tenant rents. and pa)mcm standard policies (24 CFR 49111 7(d1)
❑ Operation and AlanegemenL A statement that includes a description of PHA management organization, and a listing of ttc programs admimsicrcd
by die PHA. 124 CFR 6903.7(c1f3)(4))
❑ Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its
applicants 124 CFR 4903.701
❑ Homeownership Programs A statement describing any homica%ncrship programs including project number and unit count) adminislctcd b1 the
agency under section 8y of die 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR 44(13.711:1)
❑ SdrSurriciency Programs and Treatment or Income Changes Rcsulling from H elfare Program Rctimiremca[s. A dcscnpticm ofan) PHA
programs relating to services and amenities coordinated, promoted, or provided b) the PHA for assisted families, including those resulting from the
PHA's parinctslup with other entities, for the enhaacemcnt of the economic and social self-suiitncncy of assisted families, including programs provided
or aifemd as it result of the PHA's partrierships wish other entities, and activities under scction 3 of the I lousing and Community Development Act of
1968 and under requnrcmcnLs for the Family Self-Suffieicnc) Program and others Include the program's size (including required and actual sire al tlw
FSS program) and means of allocating assistance to households 124 CFR 6903.711)(1)) Describe how the PHA will comply with the requirements of
section 12(e) and (d) of the 1937 Act that relate to treatment of income changes resulting from +vel rare program requirements. (24 CER 6903,7411(111))
❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5 -Year Plan. a CEH 9 )
❑ Slgnliicani Amendmentl.%lodificatton PHA must provide its criteria for determining a "Signifirsm Amendmatt or Modification- to its 5-Ycor and
Annual Plat Should the PHA faii to define 'significant amendmenl(modrlicmron', HUD mill consider the following to be 'significant amendments or
modificatmns' a) changes to rent or admissions policies or organiceuon of the wanting list, or b) any change with regard to homeownership programs
See guidance on H1.D's websttc at `h 11+ ce pili Ig99-i1 (24 CFR 4903,71r)(311 ill)
Iran) bores are marked "yes", describe the rcvisron(s) to those clement(s) in the space pmvidcd
13.2 New Aetit ity. Irthc PHA intends to undertake new activity using Housing Choice Vaulhers (HCVs) for new Proleci-Hawd Vouchers (PBVs) in the
current Fiscal Year, mark ")es" for this element. and describe lite activities to be undertaken in the space provided If the PI IA does not plan lit undertake
this activity, mark "no." (Q4.CFR 4983.571h111) and Section 8113)(C) of [he United Stales Housing Act of 1937
❑ Projeel-Based Vouchers (PB1'). Describe any pians to use HCVs for new project -based vouchers. If using POVs. provide the projected numlxr eir
project -based units and general locations, and describe how project -basing would be canststent With the PHA Plan
B,3 Most Recent Fiscal Vear Audit. If the results of the most recent fiscal year audit for the PI IA included any findings. mark "yes" and describe &sc
findings in the space provided. (24 -CFR 4903.11 (c)(3), 24 CFR 6903.7(nl)
BA Civil Rights Certification. Form I IUD -50077, P11A Cersificasions r fComplrunre a ith the PIM Plans turd Relased Regulation, must be submitted b) die
PHA as an eiccimnic aawlimcm to the PHA Plan. This includes all certifications relating to Civil Rights and misted regulations A PHA will be
considered in compliance with the AFFH Certificalion if: it can document dist it examines its programs and proposed programs to idengh an)
impediments to fair housing choice within those programs. addresses those impediments in a reasonable fashion to vie% of the resources available. works
with the local jurisdiction to implement any orthe jurisdiaion's initiatives to affirmalivel) further fair housing, and assures that the annus) pian is
consistent with any applicable Consolidated Plan for its jurisdiction ('� 921M.Wn )
B.3 Certification by Slate or Local Officials. Form HUD -30477 -SL. Cenyocation by Stare or Loral Of/icia13 of PM.4 Plan Carrsl3tem-y u Irh the
Consolidated Plan, including the maturer in which the applicable plats contents are consistent with the Consolidated Plans, must be submitted by the PHA
as an electronic oltachmenl to the PHA Plan (24 CFR 6903.15]
BA Progress Report. For all Annual Plans fallowing submission of Ilse first Annual Plan, a PHA must include a brief statement of the PHA's progress in
meeting tie mission and goals described in tie 5 -Year PHA Plan. (24 CFR 4903.111c)(31, 24 CFR 5903.71r11111
B-7 Resident Advisor' Board (RAB) cam meals, If the RAB pmvidcd comments to the annual plan, mark •')•es: ' submit the comments as an auachmcnl to
the Plan and describe the analysis of the comments and the PHA's decision made on these rccommendaltons (24 CFR IiM.I Yc .24 CFR 003.14)
This Information collection Is authort:ed by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section SA to the US - Housing Act of 1937.
as amended, which introduced the Annual pHA Plan, The Annual PHA Plan provides a ready saarco for Interested parties In locate basic PHA policies, rues, and
requirements concerning the PHA's operations, programs, and servicrs, and informs HUD, families served by the PHA, and members of the public for serving the needs of
low- income. wry low- income, and extremely low- income families
Public reporting burden for this Information col' ection Is ostismated to average 4•5 hour per response, including the time far reviewing Instructions. searching existing data
scums, gathering and maintaining the data needed, and completing and reviewing the collection conformation HUD may not coilen this Information and respondents
are not required to complete this Form, union it displays a currently valid 0M0 Control dumber.
Page 6 of 7 lovas 111111 -50075 -HCV (12r2nl4)
Prdvaty Act Notice. The United States Department of Housing and U roan Development is authorized to solicit the information requested in this farm by virtue of Title 12.
U.S. Code. Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the tallertion of information ara required to
obtain a benefit or to retain a bcnent. The Information requested does not lend Itself to ronfirdentiallty
Page7oi7 farm IIL'D-50075-1IC%' (I2/2014)
Appendix A:
Audit of Federal Financial Assistance Programs
COUNTY OF HAWAII
STATE OF HAWAII
SINGLE AUDIT OF FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Fiscal Year Ended June 30, 2019
KF
;4� N&K CPAs, Inc.
A fOIJ�fTAl11 i��Q!•15r1t1A�!
AMERICAN SAVINGS BANK (OWER 11001 BISHOP STREET, SUITE 17001 HONOLULU, HAWAII 968133696
T (808) 524-2255 F (808) 523-2090 1 nkcpa.com
IRS W
Z W CPAs, Inc.
ACCOUNTANTS, CCPISU�TANTS
April 29, 2020
To the Chair and Members of the County Council
County of Hawai'i
AMERICAN SAVINGS BANK TOWER
10018 SHOP STREET, SUITE 1700
HONOLULU, HAWA 190813-3696
(808) 524-2255 F (808) 523-2090
We have completed our financial audit of the basic financial statements and other
supplementary information of the County of Hawai'i, State of Hawaii (the County), as of and
for the fiscal year ended June 30, 2019. Our report containing our opinions on those basic
financial statements is included in the County's Comprehensive Annual Financial Report.
We submit herein our reports on the County's internal control over financial reporting and
on compliance and other matters, compliance for each major federal program and internal
control over compliance, and schedule of expenditures of federal awards required by the
Uniform Guidance.
OBJECTIVES OF THE AUDITS
The primary purpose of our audits was to form opinions on the fairness of the presentation
of the County's basic financial statements as of and for the fiscal year ended June 30, 2019,
and to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements. Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), which establishes audit requirements for state and local
governments that receive federal financial assistance. More specifically, the objectives of the
audits were as follows:
1. To provide a basis for an opinion on the fairness of the presentation of the
County's basic financial statements.
2. To report on internal control over financial reporting and compliance with
provisions of laws, regulations, contracts. and grant agreements
noncompliance with which could have a direct and material effect on the
determination of financial statement amounts in accordance with Government
Auditing Standards.
3. To report on internal control over compliance related to each major federal
program and an opinion on compliance with federal statutes, regulations, and
the terms and conditions of federal awards that could have a direct and
material effect on each major federal program in accordance with the Single
Audit Act Amendments of 1996 and the Uniform Guidance.
2
N&K CPAs, Inc.
ACCCUT AN'T5 I COMULTANT5
SCOPE OF THE AUDIT
Our audit was performed in accordance with auditing standards generally accepted in the
United States of America as prescribed by the American Institute of Certified Public
Accountants; Government Auditing Standards, Issued by the Comptroller General of the
United States; and the audit requirements of the Uniform Guidance. The scope of our audits
included an examination of the transactions and accounting records of the County for the
fiscal year ended June 30, 2019.
ORGANIZATION OF THE REPORT
This report is presented in four parts as follows:
• Part I - Our report on internal control over financial reporting and on
compliance and other matters.
• Part II - Our report on compliance for each major federal program; report
on internal control over compliance; and report on schedule of
expenditures of federal awards required by the Uniform
Guidance.
• Part III - The schedule of findings and questioned costs.
• Part IV - The summary schedule of prior audit findings.
We wish to express our sincere appreciation for the excellent cooperation and assistance
extended by the staff of the County.
Sincerely,
IKO' xe elwr,1;e.
N&K CPAs, INC -
3
COUNTY OF HAWAI`l, STATE OF HAWAII!
TABLE OF CONTENTS
Page
PART l REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS
Independent Auditor's Report on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with Government
Audidng Standards 6-7
PART II REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL
PROGRAM; REPORT ON INTERNAL CONTROL OVER
COMPLIANCE; AND REPORT ON SCHEDULE OF EXPENDITURES
OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE
Independent Auditor's Report on Compliance for Each Major Federal
PrnnMM' P=nnrt nn Intarnol rnntrnl ftfor f e%mnlinnew and Pannrt nn
acheauie of Expenditures or k ederai Awards h6quired by the Uniform
Guidance g - 1 1
Schedule of Expenditures of Federal Awards
12-22
Notes to Schedule of Expenditures of Federal Awards 23
PART Ill SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Schedule of Findings and Questioned Costs
PART 1V SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Status Report
4
25-26
W.
PART!
REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS
NO
Z N&K CPAs, Inc.
ACCOUNTANTS ' CONSUI TAhNT5
AMERICAN SAVINGS BANK TOWER
1001 B SHOP STREET, SUITE 1700
HONOLULU, HAWA'196813-3696
T (808) 524.2255 F (808) 523-2090
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL, OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Chair and Members of the County Council
County of Hawaii
We have audited, in accordance with the auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards issued by the Comptroller General of the United States,
the financial statements of the govemmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund
information of the County of Hawaii, State of Hawaii (the County), as of and for the fiscal
year ended June 30, 2019, and the related notes to the financial statements, which
collectively comprise the County's basic financial statements, and have issued our report
MGI C.7.l11 VN►VVU4VCIIIVLi1 JV. LV IJ.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the
County's internal control over financial reporting (internal control) to determine the audit
procedures that are appropriate in the circumstances for the purpose of expressing our
opinions on the financial statements, but not for the purpose of expressing an opinion on
the effectiveness of the County's internal control. Accordingly, we do not express an
opinion on the effectiveness of the County's internal control.
A deficiency in internal control exists when the design or operation of a control does not
allow management or employees, in the normal course of performing their assigned
functions. to prevent, or detect and correct, misstatemew5 on a timely basis. A material
weakness is a deficiency, or a combination of deficiencies, in internal control, such that
there is a reasonable possibility that a material misstatement of the entity's financial
statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those
charged with governance.
11
N&K CPAs, Inc.
ACCOUNTANT 5 1 COP.SULTA ,-5
Our consideration of internal control was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal
control that might be material weaknesses or significant deficiencies. Given these
limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. However, material weaknesses may exist that have
not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's financial
statements are free from material misstatement, we performed tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance or other matters
that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control
1 1'- - 1N - /l- r11..1 t._V.. - - t -.lt .1
UIIU LUIIIF/11rJi114C UIIU UIG 6CQUIt.7 UI LIW& ttrOWIL4, C311U 11U1 µJ J.11U11tU%; Ula %JP4111U11 U11 Nl0
effectiveness of the entity's internal control or on compliance. This report is an integral
part of an audit perrormed In accordance with Government Auditing Standards in
considering the entity's internal control and compliance. Accordingly, this communication
is not suitable for any other purpose
%/0�. KC'�iQr, �nrc.
Honolulu, Hawaii
December 30, 2019
7
PART II
REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT
ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
a
r ikq Pr
r
�► N&K CPAs, Inc.
ACCOUNT AN TS!CONSUL'+ANT5
AMERICAN SAVNG5 BANK TOWER
1001 8 SHOP STREET, SUITE 1700
HONOLU_U. HAWAO 96813-3696
T (808) 524-2255 F (808) 523.2090
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR
FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE;
AND REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
To the Chair and Members of the County Council
County of Hawai'i
Report on Compliance for Each Major Federal Program
We have audited the County of Hawaii, State of HawaiTs (the County) compliance with
the types of compliance requirements described in the OMB Compliance Supplement that
could have a direct and material effect on each of the County's major federal programs
for the fiscal year ended June 30, 2019. The County's major federal programs are
identified in the summary of auditor's results section of the accompanying schedule of
findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with federal statutes, regulations, and the
terms and conditions of its federal awards applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the County's major
federal programs based on our audit of the types of compliance requirements referred to
above. We conducted our audit of compliance in accordance with auditing standards
generally accepted in the United States of America; the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States- and the audit requirements of Title 2 U.S. Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform
Guidance require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to
above that could have a direct and material effect on a major federal program occurred.
An audit includes examining, on a test basis, evidence about the County's compliance
with those requirements and performing such other procedures as we considered
necessary in the circumstances.
N
N&K CPAs, Inc.
ACCOUNTANTS I CON5ULTAN i S
We believe that our audit provides a reasonable basis for our opinion on compliance for
each major federal program. However, our audit does not provide a legal determination
of the County's compliance.
Opinion on Each Major Federal Program
In our opinion, the County complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its
major federal programs for the fiscal year ended June 30, 2019.
Report on Internal Control over Compliance
Management of the County is responsible for establishing and maintaining effective
internal control over compliance with the types of compliance requirements referred to
above. In planning and performing our audit of compliance, we considered the County's
internal control over compliance with the types of requirements that could have a direct
and material effect on each major federal program to determine the auditing procedures
that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major federal program and to test and report on internal control over
compliance in accordance with the Uniform Guidance, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the County's internal
controt o:cr ccm. pt;arcc.
A deficiency in internal control over compliance exists when the design or operation of a
control over compliance does not allow management or employees, in the normal course
of performing their assigned functions, to prevent, or detect and correct, noncompliance
with a type of compliance requirement of a federal program on a timely basis. A material
weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control aver compliance, such that there is a reasonable possibility
that material noncompliance with a type of compliance requirement of a federal program
will not be prevented, or detected and corrected, on a timely basis. A significant deficiency
in internal control over compliance is a deficiency, or a combination of deficiencies, in
internal control over compliance with a type of compliance requirement of a federal
program that is less severe than a material weakness in internal control over compliance,
yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose
described in the first paragraph of this section and was not designed to identify all
deficiencies in internal control over compliance that might be material weaknesses or
significant deficiencies. We did not identify any deficiencies in Internal control over
compliance that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
10
N&K CPAs, Inc.
ACCOUNT:M.T5 I CCNSULTAN a,
The purpose of this report on Internal control over compliance is solely to describe the scope
of our testing of internal control over compliance and the results of that testing based on the
requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other
purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform
Guidance
We have audited the financial statements of the governmental activities, the business -
type activities, the discretely presented component unit, each major fund, and the
aggregate remaining fund information of the County as of and for the fiscal year ended
June 30, 2019, and the related notes to the financial statements, which collectively
comprise the County's basic financial statements. We issued our report thereon dated
December 30, 2019, which contained unmodified opinions on those financial statements.
Our audit was conducted for the purpose of forming opinions on the financial statements
that collectively comprise the County's basic financial statements. The accompanying
schedule of expenditures of federal awards is presented for purposes of additional
analysis as required by the Uniform Guidance and is not a required part of the basic
financial statements. Such information is the responsibility of management and was
derived from and relates directly to the underlying accounting and other records used to
prepare the basic financial statements. The information has been subjected to the
ouditing Nbr ^dures app=...d in try .� . ...... A
wu �.� .u.... w �� uLlui► u+ uw uciiiC. .u�uiwiu. S.uu..�iwua CMU
additional procedures, including comparing and reconciling such information directly to
the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States
of America. In our opinion, the schedule of expenditures of federal awards is fairly stated
in all material respects in relation to the basic financial statements as a whole.
A/d ` Ie CM -r, .�Nc.
Honolulu, Hawaii
April 29, 2020
11
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County of Hawal'i, State of Hawaii
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Fiscal Year Ended June 30, 2019
NOTE A - BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards (the Schedule) includes the
federal award activities of the County of Hawaii and its discretely presented component unit,
the Department of Water Supply, under programs of the federal government for the fiscal year
ended June 30, 2019. The information in this Schedule is presented in accordance with the
requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform
Guidance). Because the Schedule presents only a selected portion of the operations of the
County of Hawaii , it is not intended to, and does not present the financial position, changes
In financial position, or cash flows of the County of Hawaii.
NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures reported on the Schedule are reported on the cash basis of accounting. Such
expenditures are recognized following, as applicable, either the cost principles in Office of
Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal
Governments, or the cost principles contained in the Uniform Guidance, wherein certain types
of expenditures are not allowable or are limited as to reimbursement.
W1Ilr 4.-1141fl RrZ•, 1.i's til R;- r
The County of Hawal'i has elected not to use the 10 -percent de minimis indirect cost rate
allowed under the Uniform Guidance.
3
PART III
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
24
County of Hawai'l, State of Hawaii
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Fiscal Year Ended .lune 30, 2019
SECTION I - SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of report the auditor issued on whether the
financial statements audited were prepared in
accordance with GAAP:
Unmodified
Internal control over financial reporting
Material weakness(es) identified?
_ yes
✓ no
Significant deficiency(ies) identified?
_ yes
✓ none reported
Noncompliance material to financial statements
noted?
yes
✓ no
Federal Awards
Internal control over major federal programs -
Material weakness(es) identified?
_ yes
✓ no
Significant deficiency(ies) identified?
yes
✓ none reported
Type of auditor's report issued on compliance
for major federal programs: Unmodified
nIW L111111 1111.nr1!�1, tt+r „rrtl 111.11 r11rf", 114"; -to
be reported in accordance with 2 CFR
200.516(a)? _ yes ✓ no
Identification of major federal programs-
CFDA Number
14.871114.079
20.205
20.509
97 03G
Dollar threshold used to distinguish between Type A
and Type B programs:
Auditee qualified as a low-risk auditee?
SECTION II - FINANCIAL STATEMENT FINDINGS
No matters were reported.
25
Name of Federal Proaram or Cluster
Housing Voucher Cluster
Highway Planning and Construction
Formula Grants for Rural Areas and
Tribal Transit Program
Disaster Grants - Public Assistance
(Presidentially Declared Disasters)
$1.480,622
yes _ no
County of Hawaii, State of Hawaii
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued)
Fiscal Year Ended June 30, 2019
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
26
PART IV
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
(Provided by the County of Hawai`i)
7
County of Hawaii, State of Hawaii
STATUS REPORT
Fiscal Year Ended June 30, 2019
No prior audit findings which apply under the current criteria of the Uniform Guidance were noted.
8
Appendix B:
Civil Rights Certification
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
(Qualified PHAs) OMB Approval No. 2577-0226
Expires 02/2912016
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorised PHA official. ! approve the submission of the 5 -Year PHA Plan for the PHA of which this document is a part. and make the
following certification and agreements iaith the Department of Housing and Urban Development (HUD) in connection with the
submission of the public housing program of the agency and implementation thereof-
The
hereof
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title I1 of
the Americans with Disabilities Act of 1990, and will affirmatively further fair housing by examining their
programs or proposed programs, identifying any impediments to fair housing choice within those program,
addressing those impediments in a reasonable fashion in view of the resources available and working with local
jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require
the PHA's involvement and by maintaining records reflecting these analyses and actions.
Hawaii County Housing Agency _ HICO2
PHA Name PHA Number/HA Code
I hereby ecnify that all the mfmmation stated herein, as well as on} inrormatron provided in the accompaniment herewith, a true and accurate. Warning. HUD will
'on may u1 in Ominal 'v' i I D. 1012 1 U.S.0 3729, 3SQ21
Name of Authorized Official
Susan K. Kunz
Signature
Title
Housing Administralor
Date 91-7 1 -A
Previous version is obsolete T Page I of 1 farm HUD -50077 -CR Qr-20131
Appendix C:
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(A11 PHA s)
U. S Department of Housing And Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 2/29/2016
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Susan K. Kunz , the Housing Administrator _
Oriclal 's Name Official's Titre
certify that the 5 -Year PHA Plan andior Annual PHA Plan of the
—_ Hawaii County Housing Agency
PHA Name
is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of
Impediments (Al) to Fair Housing Choice of the
County of Hawaii
Local Jurisdicsion Name
pursuant to 24 CFR Part 91.
Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State
Consolidated Plan and the Al.
The FY beginning 2021 amended annual plan is consistent with the County of Hawaii's
Consolidated Plan.
The Hawaii County Housing Agency and the Office of Housing and Community Development
work in conjunction to address affordable housing needs using the Office of Housing and
Community Development as a resource for HUD related housing programs.
I Verity certify that all Itis taramatian rtaied bcrem, as well a any mfotmuion prtmiled in the acctimpatiinient heieualh, is true and tctivatc tkarning: HUD will
prasccine Glu claims and statements Coavtuian may malt in cmmnW andtor citill penalties : I I U S C IOD I, 1010, 1012 31 U 5 C 3739.3803)
Susan K. Kunz
Housing Administrator
Dale
9 �-11 I-ZA
Page 1 of 1 fcrrn HUD-SO077-SL (12/2014)
Appendix D;
Certifications of Compliance with PWA Pians and Related Regulations
Certifications of Compliance with U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans and Related Regulations OMB No. 2577-0226
(Standard, Trotibled, HCV-Only, and Expires 02/29/2016
Hi !t Per ormer PHAs
PHA Certifications of Compliance with the PHA Plan and Related Regulations including
Required Civil Rights Certifications
Acting on behalf of the Board of Commissioners of fire Public Housing Agenc), (PHA) listed below, as its Chairman or other
authorised PHA official if there is no Board of Commissioners, 1 approve the submission of the, S --Year and/or X Annual PHA
Plan for the PHA fiscal pear beginning 1031, hereinafier referred to as" the Plan'; of which this document is apart and make the
following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission ofthe Plan and implementation thereof.
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions
to the policies and programs identified in the Plan before they were implemented, and considered the recommendations ofthe
RAB (24 CFR 903.13). The AHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
5. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifying any
impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of
the resources available and work with local jurisdictions to implement any of the jurlsdiction's initiatives to affirmatively
further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions.
7. For PHA Plans that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PIC IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2010-25);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair
housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(c)(1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
10. The PHA will comply with the requirements of section 3 or the Housing and Urban Development Act of 1968, Employment
Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
11. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
Page 1 of 2 form HUD -50077 -ST -HCV -HP (1212[140
12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
13. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to cant'
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
14. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
15. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
16. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
17. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
18. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the
Declaration of Trust(s).
Hawaii County Housing Agency
19:MMr, T,
X Amended Annual PHA Plan for Fiscal Year 2021-2022
5 -Year PHA Plan far Fiscal Years 20� - 20
I:I11101A
PHA Nutnber/HA Code
1 hencti) certify ilim all the inramation stand herein, as +vett m an) inramtalion provided in dic accompanuneni hcmwith, is true and accurate. Warning. HUD will
prosecute false claims and statements Conviction may resell in enmiaid and/or civil penalties (19 U S C 1001, 1010. 1 D12, 31 U S C. 3729, 3302).
Name of Authorized Official
Ashley Kie
Trtk
Chair_ Hawan Caunty Housing Agency
'�` R—� V V kL— I Date q I Tim 24
Page 2 of 2 form HUD -50077 -ST -HCV -HP (1212014)
Appendix E:
Resident Advisory Board (RAB) Comments/Narrative
RESIDENT ADVISORY BOARD MEETING
AMENDED ANNUAL PLAN
For July 1, 2021- June 30, 2022
Public Comment Period
June 18, 2021 — August 2, 2021
Public Hearing
9:00 am, Monday, August 2, 2021
OHCD Conference Room
Hilo at 1990 Kino'ole Street, Suite 104, or
Kona at West Hawai'i Civic Center, 74-5044 Ane Keohokalole Highway,
Building B. 2nd Floor
For: Resident Advisory Board (RAB)
Review amended PHA Plan and provide comment on or before 4 pm on
August 2, 2021. All comment will be taken into consideration and the Plan
may be amended prior to approval from the Hawal'i County Housing
Agency and submit to the U.S. Department of Housing and Urban
Development.
Contact Information:
Desiree Moore or Kori Koike Smith at 959-4642 or by email at
sec info H w ii n v
Resident Advisory Board Individual Meetings
DRAFT FY 2021-2022 Amended PHA annual plan
July 1, 2021
Members Present: Alexander Kekauoha
Meeting Agenda
I. Overview of PHA plans and purpose
U. Recent purposed changes to waitlist preferences
III. FSS program updates
IV. Homeownership updates
Summary of Presentation
1. Summarized the purpose and importance of the RAB
2. Reviewed the background of the PWA annual plan and amended annual plan.
3. Reviewed purposed waitlist preference changes
4. Discussed the FSS and HOP programs
Comments by RAB members
No comments were given during these meetings.
PHA Narrative
Although only one member was present, the RAB meeting was effective in updating the
participant of goals, objectives, and progress of the PHA. We encouraged the RAB member to
review the plans and provide public comment via sec8infot@hawaiicounty.gov by August 2, 2021.
SIGN -IN SHEET
FAMILY SELF-SUFFICIENCY & HOMEOWNERSHIP OPTION PROGRAM
INFORMATIONAL MEETING
WEST HAWAII CIVIC CENTER BDG G - THE HALE
(Le c; X,*n4 A6tsobl;3- , T 41--P Lafv
July 1, 202110:00 A.M.
Please check the program you are interested in.
NAME - PRINT l FAMILY SELF-SUFFICIENCY HOMEOWNERSHIP
Appendix F:
Updated HCV Administrative Rules: Waitlist Preference
Chapter 4
APPLICATIONS, WAITING LIST AND TENANT SELECTION
INTRODUCTION
When a family wishes to receive assistance under the HCV program, the family must submit an
application that provides the PHA with the information needed to determine the family's
eligibility. HUD requires the PHA to place all families that apply for assistance on a waiting list.
When HCV assistance becomes available, the PHA must select families from the waiting list in
accordance with HUD requirements and PHA policies as stated in the administrative plan and the
annual plan.
The PHA is required to adopt clear policies and procedures for accepting applications, placing
families on the waiting list, and selecting families from the waiting list, and must follow these
policies and procedures consistently. The actual order in which families are selected from the
waiting list can be affected if a family has certain characteristics designated by HUD or the PHA
that justify their selection. Examples of this are the selection of families for income targeting and
the selection of families that qualify for targeted funding.
HUD regulations require that all families have an equal opportunity to apply for and receive
housing assistance, and that the PHA affirmatively further fair housing goals in the
administration of the program [24 CFR 982.53, HCV GB p. 4-1 j. Adherence to the selection
policies described in this chapter ensures that the PHA will be in compliance with all relevant
fair housing requirements, as described in Chapter 2.
This chapter describes HUD and AHA policies for taking applications, managing the waiting list,
and selecting families for HCV assistance. The policies outlined in this chapter are organized
into three sections, as follows:
Part 1: The Am3lication Process. This part provides an overview of the application process
and discusses how applicants can obtain and submit applications. It also specifies how
the pHA will handle the applications it receives.
Part II: Managing the Waiting List. This part presents the policies that govern how the
FHA's waiting list is structured, when it is opened and closed, and how the public is
notified of the opportunity to apply for assistance. It also discusses the process the AHA
will use to keep the waiting list current.
Part 111: elec i n for HCV Assistance. This part describes the policies that guide the
PHA in selecting families for HCV assistance as such assistance becomes available. It
also specifies how in-person interviews will be used to ensure that the PHA has the
information needed to make a final eligibility determination.
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PART I: THE APPLICATION PROCESS
4-I.A. OVERVIEW
This part describes the PHA policies for making applications available, accepting applications
making preliminary determinations of eligibility, and the placement of applicants on the waiting
list. This part also describes the PHA's obligation to ensure the accessibility of the application
process to elderly persons, people with disabilities, and people with limited English proficiency
(LEP).
4-I.B. APPLYING FOR ASSISTANCE [HCV GB, pp. 4-11 — 4-16, Notice PIH 2009-361
Any family that wishes to receive HCV assistance must apply For admission to the program.
HUD permits the AHA to determine the format and content of HCV applications, as well how
such applications will be made available to interested families and how applications will be
accepted by the PHA. The PHA must include Form HUD -92006, Supplement to Application for
Federally Assisted Housing, as part of the FHA's application.
PHA Policy
Depending upon the length of time that applicants may need to wait to receive assistance.
the PHA may use a one- or two-step application process.
A one-step process will be used when it is expected that a family will be selected from
the waiting list within 60 days of the date of application. At application, the family must
provide all of the information necessary to establish family eligibility and level of
assistance.
A two-step process will be used when it is expected that a family will not be selected
from the waiting list for at least 60 days from the date of application. Under the two-step
application process, the PHA initially will require families to provide only the
information needed to make an initial assessment of the family's eligibility, and to
determine the family's placement on the waiting list. The family will be required to
provide all of the information necessary to establish family eligibility and level of
assistance when the family is selected from the waiting list.
Families may apply online at the PHA's website at: http:1!www.hawaiicounty.gov.
Applications completed online will be electronically processed. Applications must be
complete in order for the automated system to accept it.
Paper applications will be accepted as a reasonable accommodation and may be delivered
in person, by mail, e-mail, or by fax during normal business hours. Applications must be
complete in order to be accepted by the PHA for processing. if an application is
incomplete, the pHA will notify the family of the additional information required.
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4-I.C. ACCESSIBILITY OF THE APPLICATION PROCESS
Elderly and Disabled Populations 124 CFR 8 and HCV GB, pp. 4-11--4-13]
The PHA must take steps to ensure that the application process is accessible to those people who
might have difficulty complying with the normal, standard PHA application process. This could
include people with disabilities, certain elderly individuals, as well as persons with limited
English proficiency (LEP). The pHA must provide reasonable accommodation to the needs of
individuals with disabilities. The application -taking Facility and the application process must be
fully accessible, or the PHA must provide an alternate approach that provides full access to the
application process. Chapter 2 provides a full discussion of the PHA's policies related to
providing reasonable accommodations for people with disabilities.
Limited English Proficiency
PHAs are required to take reasonable steps to ensure equal access to their programs and activities
by persons with limited English proficiency [24 CFR Q. Chapter 2 provides a full discussion on
the PHA's policies related to ensuring access to people with limited English proficiency (LEP).
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4-I.D. PLACEMENT ON THE WAITING LIST
The PHA must review each complete application received and make a preliminary assessment of
the Family's eligibility. The PHA must accept applications from families for whom the list is
open unless there is good cause for not accepting the application (such as denial of assistance)
for the grounds stated in the regulations [24 CFR 982.206(b)(2)]. Where the family is determined
to be ineligible, the PHA must notify the family in writing [24 CFR 982.201(f)]. Where the
family is not determined to be ineligible, the family will be placed on a waiting list of applicants.
No applicant has a right or entitlement to be listed on the waiting list, or to any particular
position on the waiting list [24 CFR 982.202(c)].
Ineligible for Placement on the Waiting List
PHA Policy
If the PHA can determine from the information provided that a family is ineligible, the
family will not be placed on the waiting list. Where a Family is determined to be
ineligible, the PHA will send written notification of the ineligibility determination within
10 business days of receiving a complete application. The notice will specify the reasons
for ineligibility and will inform the family of its right to request an informal review and
explain the process for doing so (see Chapter 16).
Eligible for Placement on the Waiting List
PHA Policy
Families that apply through the PHA's website will receive an electronic notification that
their application has been accepted.
For all other applications, the PHA will send written notification of the preliminary
eligibility determination within 10 business days of receiving a complete application.
Placement on the waiting list does not indicate that the family is, in fact, eligible for
assistance. A final determination of eligibility will be made when the family is selected
from the waiting list.
Applicants will be placed on the waiting list using a lottery system. Once each
application has been randomly assigned a number, the applications will be placed on the
waiting list in order of the assigned numbers and according to PHA preference(s).
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PART II: MANAGING THE WAITING LIST
4-II.A. OVERVIEW
The PHA must have policies regarding various aspects of organizing and managing the waiting
list of applicant families. This includes opening the list to new applicants, closing the list to new
applicants, notifying the public of waiting list openings and closings, updating waiting list
information, purging the list of families that are no longer interested in or eligible for assistance,
as well as conducting outreach to ensure a sufficient number of applicants.
In addition, HUD imposes requirements on how a PHA may structure its waiting list and how
families must be treated if they apply for assistance from a PHA that administers more than one
assisted housing program.
4-I1.B. ORGANIZATION OF THE WAITING LIST [24 CFR 982.204 and 2051
The FHA's HCV waiting list must be organized in such a manner to allow the PHA to accurately
identify and select families for assistance in the proper order, according to the admissions
policies described in this plan.
The waiting list must contain the following information For each applicant listed:
• Applicant name;
• Family unit size;
• Date and time of application;
• Qualification for any local preference;
• Racial or ethnic designation of the head of household.
HUD requires the PMA to maintain a single waiting list for the HCV program unless it serves
more than one county or municipality. Such PHAs are permitted, but not required, to maintain a
separate waiting list for each county or municipality served.
PHA Policy
The PHA will maintain a single waiting list for the HCV program.
HUD directs that a family that applies for assistance from the HCV program must be offered the
opportunity to be placed on the waiting list for any public housing, project -based voucher, or
moderate rehabilitation program the PHA operates if l) the other programs' waiting lists arc
open, and 2) the family is qualified for the other programs.
HUD permits, but does not require, that PHAs maintain a single merged waiting list for their
public housing, Section 8, and other subsidized housing programs.
A family's decision to apply for, receive, or refuse other housing assistance must not affect
the family's placement on the HCV waiting list, or any preferences for which the family
may qualify.
PHA Policy
The PHA will not merge the HCV waiting list with the waiting list for any other program
the PHA operates.
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4-II.C. OPENING AND CLOSING THE WAITING LIST 124 CFR 982.2061
Closing the Waiting List
A PHA is permitted to close the waiting list if it has an adequate pool of families to use its
available HCV assistance. Alternatively, the PHA may elect to continue to accept applications
only from certain categories of families that meet particular preferences or funding criteria.
PHA Policy
The PHA will close the waiting list when the estimated waiting period for housing
assistance for applicants on the list reaches 24 months for the most current applicants.
Where the PHA has particular preferences or funding criteria that require a specific
category of family, the PHA may elect to continue to accept applications from these
applicants while closing the waiting list to others.
Reopening the Waiting List
If the waiting list has been closed, it cannot be reopened until the PHA publishes a notice in local
newspapers of general circulation, minority media, and other suitable media outlets. The notice
must comply with HUD fair housing requirements and must specify who may apply, and where
and when applications will be received.
PHA Policy
The PHA will announce the reopening of the waiting list at least 10 business days prior to
the date applications will first be accepted. If the list is only being reopened for certain
categories of families, this information will be contained in the notice.
The PHA will give public notice by publishing the relevant information in suitable media
outlets including, but not limited to:
Hawaii Tribune Herald
Nest Hawaii Today
PHA's website
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4-II.D. FAMILY OUTREACH [HCV GB, pp. 4-2 to 441
The PHA must conduct outreach as necessary to ensure that the PHA has a sufficient number of
applicants on the waiting list to use the HCV resources it has been allotted.
Because HUD requires the PHA to admit a specified percentage of extremely low-income
families to the program (see Chapter 4, Part 11I), the PHA may need to conduct special outreach
to ensure that an adequate number of such families apply for assistance [HCV GB, p. 4-20
to 4-21].
PHA outreach efforts must comply with fair housing requirements. This includes:
• Analyzing the housing market area and the populations currently being served to identify
underserved populations
• Ensuring that outreach efforts are targeted to media outlets that reach eligible populations
that are underrepresented in the program
• Avoiding outreach efforts that prefer or exclude people who are members of a protected class
PHA outreach efforts must be designed to inform qualified families about the availability of
assistance under the program. These efforts may include, as needed, any of the following
activities:
• Submitting press releases to local newspapers, including minority newspapers
• Developing informational materials and flyers to distribute to other agencies
• Providing application forms to other public and private agencies that serve the low-income
population
• Developing partnerships with other organizations that serve similar populations, including
agencies that provide services for persons with disabilities
PHA Policy
The PHA will monitor the characteristics of the population being served and the
characteristics of the population as a whole in the PHA's jurisdiction. Targeted outreach
efforts will be undertaken if comparison suggests that certain populations are being
underserved.
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4-II.E, REPORTING CHANGES IN FAMILY CIRCUMSTANCES
PHA Policy
While the family is on the waiting list, the family must immediately inform the PMA of
changes in contact information, including current residence, mailing address, and phone
number. The changes must be submitted in writing.
4-II.F. UPDATING THE WAITING LIST 124 CFR 982.2041
HUD requires the AHA to establish policies to use when removing applicant names from the
waiting list.
Purging the Waiting List
The decision to withdraw an applicant family that includes a person with disabilities from the
waiting list is subject to reasonable accommodation. If the applicant did not respond to a PHA
request for information or updates, and the PHA determines that the family did not respond
because of the family member's disability, the PHA must reinstate the applicant family to their
former position on the waiting list [24 CFR 982.204(c)(2)],
PHA Policy
The waiting list will be updated as needed to ensure that all applicants and applicant
information is current and timely.
To update the waiting list, the PMA will send an update request via first class mail or
electronically to each family on the waiting list to determine whether the family
continues to be interested in, and to qualify for, the program. This update request will be
sent to the last address that the PHA has on record for the family. The update request will
provide a deadline by which the family must respond and will state that failure to respond
will result in the applicant's name being removed from the waiting list.
The family's response must be in writing and may be delivered in person, by mail, by
email, or by fax. Responses should be postmarked or received by the AHA not later than
15 business days from the date of the PHA letter.
If the family fails to respond within 15 business days, the family will be removed from
the waiting list without further notice.
If the notice is returned by the post office with no forwarding address, the applicant will
be removed from the waiting list without further notice.
If the notice is returned by the post office with a forwarding address, the notice will be re-
sent to the address indicated. The family will have 15 business days to respond from the
date the letter was re -sent.
IFthe electronic notice is returned as undeliverable, the PHA will send the update request
via first class mail to the last address on record for the family. The family and the PHA
will be required to respond in accordance with the PHA plan outlined above.
If a family is removed from the waiting list far failure to respond, the PHA may reinstate
the family if it is determined that the lack of response was due to PHA error, or to
circumstances beyond the family's control.
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Removal from the Waiting List
PHA Policy
If at any time an applicant family is on the waiting list, the PHA determines that the
family is not eligible for assistance (see Chapter 3), the family will be removed from the
waiting list.
If a family is removed from the waiting list because the PHA has determined the family is
not eligible for assistance, a notice will be sent to the family's address of record as well
as to any alternate address provided on the initial application. The notice will state the
reasons the family was removed from the waiting list and will inform the family how to
request an informal review regarding the PHA's decision (see Chapter 16) [24 CFR
982.201(f)].
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PART III: SELECTION FOR HCV ASSISTANCE
4-III.A. OVERVIEW
As vouchers become available, families on the waiting list must be selected for assistance in
accordance with the policies described in this part.
The order in which families are selected from the waiting list depends on the selection method
chosen by the PHA and is impacted in part by any selection preferences for which the family
qualifies. The availability of targeted funding also may affect the order in which families are
selected from the waiting list.
The PHA must maintain a clear record of all information required to verify that the family is
selected from the waiting list according to the PHA's selection policies [24 CFR 982.204(b) and
982.207(e)].
4-III.B. SELECTION AND HCV FUNDING SOURCES
Special Admissions 124 CFR 982.2031
HUD may award funding for specifically named families living in specified types of units (e.g.. a
family that is displaced by demolition of public housing, a non -purchasing family residing in a
HOPE 1 or 2 projects). In these cases, the PHA may admit such families whether or not they arc
on the waiting list, and, if they are on the waiting list, without considering the family's position
on the waiting list. These families are considered non -waiting list selections. The PHA must
maintain records showing that such families were admitted with special program funding.
Targeted Funding 124 CFR 982.204(c)]
HUD may award a PHA funding for a specified category of families on the waiting list. The
PHA must use this funding only to assist the families within the specified category. In order to
assist families within a targeted funding category, the PHA may skip families that do not qualiry
within the targeted funding category. Within this category of families, the order in which such
families are assisted is determined according to the policies provided in Section 4-1Il.C.
PHA Policy
The PHA administers the following types of targeted funding:
Mail:stream Vouchers for Persons it ith Disabilities
Veterans A. fair for Supportive Housing (HUD- MASH)
Fosler Youth to Independence Initiative (r- YI)
Emergency Housing Vouchers (EHV)
Regular HCV Funding
Regular HCV funding may be used to assist any eligible family on the waiting list. Families are
selected from the waiting list according to the policies provided in Section 4-III.C.
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4-III.C. SELECTION METHOD
PHAs must describe the method for selecting applicant families from the waiting list, including
the system of admission preferences that the PHA wi II use 124 CFR 982.202(d)].
Local Preferences 124 CFR 982,207; HCV p. 4-161
PHAs are permitted to establish local preferences, and to give priority to serving families that
meet those criteria. HUD specifically authorizes and places restrictions on certain types of local
preferences. HUD also permits the PHA to establish other local preferences, at its discretion.
Any local preferences established must be consistent with the PHA plan and the consolidated
plan and must be based on local housing needs and priorities that can be documented by
generally accepted data sources.
PHA Policy (Effective July I, 2021)
The PHA will use the following local preferences for regular HCV voucher funding for
purposes of establishing priority. The full text of local preferences is included as Exhibit
4-1 at the end of this chapter. All resident families of The Stare or County of Nairai r tirirh
a1 least one (1) minor child cinder the age of 18 andlor families who include an elderly
person or a person with a disability (see 24 CFR 100.80) shall be given a selection
priority over all other applicants.
All local preferences listed below will be treated equally:
• The PMA will offer a preference to any family that has been terminated from
its HCV program due to insufficient program funding.
• The PMA will offer a preference to an applicant who is experiencing an
emergency situation.
• The PHA will offer a preference to families "Moving Up".
Except for the PHA moving up preference, families can claim eligibility for any local
preference any time from the date they applied up until the time their name is drawn off
the waiting list. Preference claims will be verified once they have been drawn off the
waiting list, during the interview process. if the PHA is unable to verify the preference
claim, the family will be placed back on the waiting list taking into account any change in
the family's preference status order or of the assigned number without a preference.
The PHA moving up preference waitlist will remain open to the following "moving up
categories":
• OHCD Foster Youth Initiative (FYI) conversion preference. Contingent upon
funding, OHCD may expand the FYI program by converting certain families who
were assisted by a targeted FYI voucher, to the Housing Choice Voucher (HCV)
program. The families selected for this conversion must have successfully
maintained housing in compliance with the OHCD Family Obligations, with their
supportive service plans and demonstrated stability in their assisted tenancy for a
consecutive 3 -year period. FYI program participants who agree to sign an HCV
Family Self -Sufficiency (FSS) Contract of Participation (Form HUD -52650) or
enrolled in the Workforce Innovation and Opportunity Act (WIOA) Program will
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have priority. The conversion of FYI assisted families to the NCV program is
limited to 15 or an amount to be determined per calendar year at the discretion of
the Housing Administrator or his/her designee.
OHCD HUD-VASH conversion preference. Contingent upon funding, OHCD
may expand the HUD-VASH program by converting certain families who were
assisted by a targeted HUD-VASH voucher, to the Housing Choice Voucher
(HCV) program. The families selected for this conversion must be identified and
referred by VASH as being discharged or exiting case management services and
in compliance with OHCD Family Obligations. This conversion preference of
HUD VASH assisted families to the HCV program is limited to three (3) or an
amount to be determined per calendar year at the discretion of the Housing
Administrator or his/her designee.
OHCD TBRA conversion preference. Contingent upon funding, OHCD may
expand the TBRA program by converting certain families who were assisted by a
targeted TBRA voucher, to the Housing Choice Voucher (HCV) program. The
families selected for this conversion must be eligible under the regulations of
Chapter 3, Eligibility and have successfully maintained housing in compliance
with the OHCD Family Obligations and demonstrated stability in their assisted
tenancy for a minimum six (6) consecutive month period. The conversion of
TBRA assisted Families to the HCV program is limited to 15 or an amount to be
determined per calendar year at the discretion of the Housing Administrator or
his/her designee.
Once the preference has been verified, the family will complete the full application. sign the
Consent for Release of information forms, and provide the required documents.
An applicant will not be granted any Local preference for the waiting lists if any member of the
family is subject to a Denial of Assistance (See Chapter 3-111).
The PHA may elect to open the waiting list or continue to accept applications from these
applicants with preferences or funding criteria that require a specific category of family, while
closing the waiting list to others.
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Income Targeting Requirement [24 CFR 982.201(b)(2)1
HUD requires that extremely low-income (ELI) families make up at least 75 percent of the
families admitted to the HCV program during the FHA's fiscal year. ELI families are those with
annual incomes at or below the federal poverty level or 30 percent of the area median income,
whichever number is higher. To ensure this requirement is met, a PHA may skip non -ELI
families on the waiting list in order to select an ELI family.
Low-income families admitted to the program that are "continuously assisted" under the 1937
Housing Act [24 CFR 982.4(b)], as well as low-income or moderate -income families admitted to
the program that are displaced as a result of the prepayment of the mortgage or voluntary
termination of an insurance contract on eligible low-income housing, are not counted for income
targeting purposes 124 CFR 982.201(b)(2)(v)].
PHA Policy
The PHA will monitor progress in meeting the income targeting requirement throughout
the fiscal year. Extremely low-income families will be selected ahead of other eligible
families on an as -needed basis to ensure the income targeting requirement is met.
Order of Selection
The PHA system of preferences may select families based on local preferences according to the
date and time of application or by a random selection process (lottery) [24 CFR 982.207(c)]. Ira
PHA does not have enough funding to assist the family at the top of the waiting list, it is not
permitted to skip down the waiting list to a family that it can afford to subsidize when there are
not sufficient funds to subsidize the family at the top of the waiting list [24 CFR 982.204(d)
and (e)].
AHA Policy
Families will be selected from the waiting list based on the targeted funding or selection
preference(s) for which they qualify, and in accordance with the PI [A's hierarchy of
preferences, if applicable.
Within each targeted funding or preference category, families will be selected in
numerical order based on the numbers that were assigned to each application, by lottery,
at the time the applications were placed on the waiting, list.
Documentation will be maintained by the PHA as to whether families on the list qualify
for and are interested in targeted funding. If a higher placed family on the waiting list is
not qualified or not interested in targeted funding, there will be a notation maintained so
that the PHA does not have to ask higher placed families each time targeted selections are
made.
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4-III.D. NOTIFICATION OF SELECTION
When a family has been selected from the waiting list, the PHA must notify the Family
[24 CFR 982.554(a)].
PHA Policy
The PHA will notify the family by first class mail or electronically when it is selected
from the waiting list. The notice will inform the family of the following:
Date, time, and location of the scheduled application interview, including any
procedures for rescheduling the interview
Who is required to attend the interview
All documents that must be provided at the interview, including information about
what constitutes acceptable documentation
If notification letter is returned to the PHA with no Forwarding address or
undeliverable, the family will be removed from the waiting list. A notice of denial (see
Chapter 3) will be sent to the family's address of record, as well as to any known
alternate address.
4-III.E. THE APPLICATION INTERVIEW
HUD recommends that the PHA obtain the information and documentation needed to make an
eligibility determination through a face-to-face interview with a PHA representative [HCV GB,
pg. 4-16]. Being invited to attend an interview does not constitute admission to the program.
Assistance cannot be provided to the family until all SSN documentation requirements are met.
However, ifthe PHA determines that an applicant family is otherwise eligible to participate in
the program, the family may retain its place on the waiting list for a period of time determined by
the PHA [Notice PIH 2018-241.
Reasonable accommodation must be made for persons with disabilities who are unable to attend
an interview due to their disability.
PHA Policy
Families selected from the waiting list are required to participate in an eligibility
interview.
The head of household and the spouse.:cohead will be strongly encouraged to attend the
interview together. However, either the head of household or the spouse/cohead may
attend the interview on behalf of the family. Verification of information pertaining to
adult members of the household not present at the interview will not begin until signed
release forms are returned to the PHA.
The head of household or spouse/cohead must provide acceptable documentation of legal
identity. (Chapter 7 provides a discussion of proper documentation of legal identity.) If
the family representative does not provide the required documentation at the time of the
interview, he or she will be required to provide it within 10 business days.
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Pending disclosure and documentation of social security numbers, the PHA will allow the
family to retain its place on the waiting list for 90 calendar days. if not all household
members have disclosed their SSNs at the next time the PHA is issuing vouchers, the
PHA will issue a voucher to the next eligible applicant family on the waiting list.
The family must provide the information necessary to establish the family's eligibility
and determine the appropriate level of assistance, and must complete required forms.
provide required signatures, and submit required documentation. If any materials are
missing, the PHA will provide the family with a written list of items that must be
submitted.
Any required documents or information that the family is unable to provide at the
interview must be provided within 10 business days of the interview (Chapter 7 provides
details about longer submission deadlines for particular items, including documentation
of eligible noncitixen status). if the family is unable to obtain the information or materials
within the required time frame, the family may request an extension. if the required
documents and information are not provided within the required time frame (plus any
extensions), the family will be sent a notice of denial (See Chapter 3).
An advocate, interpreter, or other assistant may assist the family with the application and
the interview process.
Interviews will be conducted in English. For limited English proficient (LEP) applicants,
the PHA will provide translation services in accordance with the FHA's LEP plan.
If the family is unable to attend a scheduled interview, the family should contact the PHA
in advance of the interview to schedule a new appointment. In all circumstances, if a
family does not attend a scheduled interview, without PHA approval will be denied
assistance based on the family's failure to supply information needed to determine
eligibility. A notice of denial will be issued in accordance with policies contained in
Chapter 3.
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4-III.F. COMPLETING THE APPLICATION PROCESS
The PHA must verify all information provided by the family (see Chapter 7). Based on verified
information, the PHA must make a final determination of eligibility (see Chapter 3) and must
confirm that the family qualified for any special admission, targeted funding admission, or
selection preference that affected the order in which the family was selected from the waiting
list.
FHA Policy
If the PHA determines that the family is ineligible, the PHA will send written notification
of the ineligibility determination within 10 business days of the determination. The notice
will specify the reasons for ineligibility and will inform the family of its right to request
an informal review (Chapter 16).
If a family fails to qualify for any criteria that affected the order in which it was selected
from the waiting list (e.g., targeted funding, local preference, extremely low-income), the
family will be returned to the waiting list, taking into account any change in the family's
preference status. The PHA will notify the family in writing that it has been returned to
the waiting list and will specify the reasons for it.
If the PHA determines that the Family is eligible to receive assistance, the PHA will invite
the family to attend a briefing in accordance with the policies in Chapter 5.
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EXHIBIT 4-1: LOCAL PREFERENCES
Hawaii Resident with Minor Child(ren) Preference: The PHA will give preference to
applicants with at least one (1) minor child currently living in the State or County of
Hawaii. A minor child is a child under the age of 18 who meets HUD and the PHA's
definition ora family member (See Section 3.1.13 for the definition of Family Members).
The OHCD residency preference will not have the purpose or effect of delaying or
otherwise denying admission to the program based on the race, color, ethnic origin,
gender, religion, disability, or age of any member of an applicant family. Within this
preference, first priority will be given to applicants under a valid lease agreement and
have a landlord that has agreed to participate in the HCV program.
The resident applicant must provide the current lease agreement of the unit they are
currently residing at and one (1) of the following options:
o A utility bill: original gas or electric bill dated within the last 30 days.
o A vehicle registration, driver's license, or I.D. issued by the State or County
of Hawaii with the current address listed on the application.
The resident applicant with children preference must provide two (2) of the following
options:
o A current rental lease signed and dated within the last year in applicant's
name and listing members of the applicant's household.
o A copy of applicant's signed current federal tax return with W2s indicating
current household size.
o A copy of birth certificates for all household members.
o A current Hawaii Public or Private School registration record for
child/children (under 18 years of age) with current address.
o Minor children that are foster children of an authorized adult member of the
assisted family may qualify the family for this preference. Evidence to
support foster care arrangement with the custodial agency will be required.
o Minor children of a live-in aide do not qualify the family for this preference.
Applicants who are working or who have been notified that they are hired to work in the State or
County of Hawaii will be treated as residents of the County of Hawaii. To establish
employment in Hawaii, the applicant must provide earnings statements. In lieu of earnings
statements, applicant will be required to provide a letter signed, dated, and on official letterhead
from the employer as evidence to support employment in the State of Hawaii.
• Elderly Preference: This preference is extended to elderly person or Families with an
elderly member as defined in this plan.
• Disability Preference: This preference is extended to disabled persons or families with a
disabled member as defined in this plan.
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The PHA will require appropriate documentation from a knowledgeable professional.
The PHA will not inquire as to the nature or extent of the disability.
An award letter or other proof of eligibility for Social Security Disability or
Supplemental Security Income will be acceptable.
• Emergency Need Preference: This wait list preference will remain open to accept
applications on an ongoing basis, however, selection is limited to 300/0 of all applicants
drawn for the period from January l st — December 31'. The PHA anticipates that the
number of applicants referred for this preference will be very long, therefore, selection of
the 30% will be by a random selection process (lottery).
The PHA will give a preference to applicants experiencing at least one of the following
emergency situations:
o Applicant is homeless as defined by the McKinney-Vento Homeless Assistance
Act As amended by S. 896 The Homeless Emergency Assistance and Rapid
Transition to Housing (HEARTH) Act of 2009.
https://www.hud.aov/sites/documents/H AAA_HEARTHYDFI
o Involuntarily displaced applicants are applicants who are not living in standard,
permanent replacement housing, or will be involuntarily displaced. The
displacement must have occurred within 24 months of requesting the involuntary
displacement preference. Also, the PHA will offer a preference to any family that
has been terminated from its HCV program due to insufficient program funding.
Families are considered involuntarily displaced if they are required to vacate
housing as a result of:
I . A disaster (e.g., Fre, flood, earthquake, lava, etc.) that has caused the unit
to be uninhabitable.
2. Federal, state, or local governmental action related to code enforcement.
public improvement, or development.
Families who claim they are being or have been displaced due to either a disaster or
government action, a letter signed, dated, and on the official letterhead of the displacing
agency of government, or by a service agency such as the Red Cross.
For this preference category, the PHA will only accept direct referrals from an organization that
provides public services, health and human services, or social services. Services or programs
must be provided by government, private, charitable or nonprofit agencies within the County of
Hawaii. Services include but not limited to delivery of major assistance programs to provide
beneflts such as food (SNAP), healthcare (Medicaid), financial assistance (TANF), education,
job training, and shelter.
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The PHA will accept a letter signed, dated and on the official letterhead of the referring agency.
The letter must attest to the fact that the applicant meets the PHA definition of homeless and
identify where they are staying.
The referring agency must also certify that the agency will provide or link the applicant to a
service provider in the community to provide the following services:
o Assist the family in ensuring appointment notifications and participation in
meetings with the PHA.
o Ensure completion of intake interview and submission of required documentation
within the established window of time.
o Provide housing search assistance.
o Provide counseling on compliance with rental lease requirements and related
matters regarding landlord/tenant relationships.
o Assess the applicant's requirements for referrals far assistance with application
fees, security deposits, utility hook-up fees, utility deposits, benefits, and any
appropriate supportive services where applicable.
While a direct referral is required for this preference, use of the offered supportive services is not
a requirement. The choice of the applicant to refuse the offered services will not jeopardize any
housing assistance for which they are eligible.
The referring agency will designate a primary point of contact for communicating homeless
referrals to the AHA.
If it is determined that an applicant referred to the PHA, as described above, does not meet the
criteria described therein, the applicant will not receive the preference. The applicant will return
to their lottery position on the waiting list without the homeless preference.
If the PHA denies an applicant's homeless preference claim, the PHA will notify the applicant
and referring agency in writing, including the reason(s) for the preference denial. Applicants
have the right to appeal the denial of eligibility for the homeless preference using the established
process for informal hearings.
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nighttime residence, meaning:
Category
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(1) Has a primary nighttime residence that is a public or
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Homeless
private place not meant for human habitation;
Iii) Is living in a publicly or privately operated shelter
designated to provide temporary living arrangements
(including congregate shelters, transitional housing, and
hotels and motels paid for by charitable organizations or
by federal, state and local government programs); Q
(iii) Is exiting an institution where (s)he has resided for 40 days
or lessr�4who resided In an emergency shelter or place
not meant for human habitation immediately before
entering that institution
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nighttime residence, provided that:
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application for homeless assistance;
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(iii) or family lacks the resources or support
networks needed to obtain other permanent housing
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Z
(3) Unaccompanied youth under 25 years of age, or families with
Zchildren
and youth, who do not otherwise qualify as homeless
V
Category
Homeless under
under this definition, but who:
Ll.
W
3
other Federal
(i) Are defined as homeless under the other listed federal
statutes
statutes;
(li) Have not had a lease, ownership interest, or occupancy
agreement in permanent housing during the 60 days prior
to the homeless assistance application;
(iii) Have experienced persistent instability as measured by two
moves or more during in the preceding 60 days; jad
(iv) Can be expected to continue in such status for an extended
period of time due to special needs or barriers
(4) Any individual or family who;
(1) Is fleeing, or is attempting to flee, domestic violence,
Category
Fleeing/
(ii) Has no other residence;ngnj
4
Attempting to
(iii) Lacks the resources or support networks to obtain other
Flee OV
permanent housing
Appendix G:
Public Comments
PUBLIC NOTICE
COUNTY OF HAWAII
AMENDED ANNUAL PMA PLAN for FISCAL YEAR 2021-2022
AMENDED HOUSING CHOiCE VOUCHER (NCV) ADMINSTRATIVE RULES
HOUSING CHOICE VOUCHER PROGRAM
Notice is hereby given that the Office of Housing and Community Development, Existing Housing Division
pursuant to 42 USG § 1437c -1(i)(5) through 24 GFR § 903.23(e) will hold a public hearing on the
County's proposed Public Housing Agency (PHA) Amended Annual Plan and Amended Housing Choice
Voucher Administrative Rules for the fiscal year beginning July 1, 2021. The public hearing will be held
on;
9:00 AM, Mon day. August 2. 2021
Office of Housing and Communky Development
1990 Kindole Street, Suite 104, Hilo
-and by video conference -
Office of Housing & Community Development
West Hawaii civic Center
74-5044 Ane Keohokalole Highway
Building B., 211¢ Floor
Kailua —Kona, HI 96740
The public hearing will be conducted for the purpose of providing updated details about the agency's
amended pHA annual plan, amended HCV administrative rules, and programs and services for the
upcoming fiscal year.
All interested persons are invited to attend and to state their views on the amended annual plan and/or
amended HCV rules, either orally or in writing. Written testimonies prior to the hearing would be
appreciated. The OHCD will consider any comments and views expressed by citizens on the proposed
amended PHA annual plan and amended HCV administrative rules and may modify the Plan and Rules if
it deems appropriate.
Public Comment Period
The proposed amended PHA Annual Plan and amended HGV Administrative Rules will be available for
public review and comment from June 18, 2021 through August 2, 2021, at the Office of Housing and
Community Development, Monday through Friday, 7:45 a.m. to 4:30 p m. except holidays. The OHCD
office locations are:
Hilo: 1990 Kind ole Street, Suite 102
Kona: West Hawaii Civic Center, 74-5044 Ane Keohokalole Highway, Bldg B., 2°d Floor
The amended PHA Annual Plan and amended HCV administrative rules will also be available on-line at:
htto:LAv- w.Hawalicounty.nov/office-of-housina/. Citizens who wish to comment on the proposed plan and
HCV administrative rules may submit their comments in writing or by fax (959-9308) or by email
(§grcinfoQhawaiicountv.aov) to the OHCD by 4PM, August 2, 2021, in order for them to be considered.
Citizens may also testify at the hearing on the above date.
Accommodations for persons with special needs and interpreters for non-English speaking citizens will be
available at all public hearings and sessions upon written request 10 business days prior to the meeting
date.
Duly submitted by Susan K. Kunz
Housing Administrator
June 8, 2021
6949skaks
Public Hearing Regarding amended Annual Plan for FY 2021-2022
August 2, 2021— 9:00 am — Hilo & Kona (by video conference)
Due to the increase in numbers of Covid-19 cases on Hawaii island and the
ongoing concern for OHCD staff health and safety, the public hearing was
replaced with the acceptance of written public comments.
The OHCD received fourteen (14) public comments, copies are attached.
Public comments and teltmonv
• Anonymous, 7/30/2021
• Heidi Teraoka, Neighborhood Place of Kona -713012021
• Shirley David, St. Michael The Archangel Church- 7/30/2021
• Toni Symons, Na Kahua Hale O Ulu Wins- 812/2021
• Eric Anderson, Church of the Holy Cross UCC- 8/2/2021
• Kanoeuluwehianuhea Case, HOPE services- 8/2/2021
• Paul Norman, Neighborhood Place of Puna and CAP- 8/2/2021
• Marl Ebersole, HOPE Services — 8/2/2021
• Sharon Hirota, County of Hawaii OHCD — 8/2/2021
• Taylor Quanan, Na Kahua Hale O Ulu Wini — 8/2/2021
• Lori Ferrin, LGF Consulting — 8/2/2021
• Kaikea Blakemore, Neighborhood Place of Puna — 8/2/2021
• Brandee Menino, HOPE Services — 8/2/2021
• Matthew Ua, HOPE Services — 8/2/2021
Public commenting period:
Preferences -
Although I am apart of the bigger picture of fighting homeless, I feel that the direct channel of
the previous "homeless" vouchers are only being used by "friendly" agencies of the County
Housing Office, HOPE services, and the current homeless coordinator for the County, Sharon
Hirota. I can say that I am writing this as an anonymous person as I fear that I will be retaliated
against. I have referred people through the local homeless system but they have never been
assisted as I feel that your preferences for homeless are like a secret handshake only to those
people who wield power and have decision making powers. I feel the homeless preference
should be open to all agencies who assist homeless persons and not just the agencies and
people who play the game. I find it odd that the homeless coordinator for the County of Hawaii
works in the Housing Office and is also a high-ranking member of CAP and also runs the
homeless system for referrals. There is no check and balance for how she decides who gets the
referral and from my knowledge the voucher referrals go to agencies who she works closely
with not the others. If you want to do it right, open homeless vouchers to all agencies directly
not through a corrupt "good boy" system that you previously had in place. I am doing my
research and I see what is going on. Soon the media will see this as well and HUD. Please do
the PONO thing and allow the homeless preference to be open to all that need it and not
"special groups" that play the political game. Please consider this.
IIVMVH -40 AINn03
PV zld OE W Iz.
Koike Smith, Kori
From: Heidi Teraoka <hteraoka6@gmail.com>
Sent: Friday, July 30, 2021 1.15 PM
To: OHCD Section 8 Info
Subject: Respectfully requesting homeless preference be retained for 100 Housing Choice
vouchers
Attachments: 2021 - Request to retain homeless preference.doc
Follow Up Flag: Follow up
Flag Status: Flagged
To Whom it May Concern:
Neighborhood Place of Kona Is respectfully requesting the homeless preference be retained in the PHA plan for 100
Housing Choice vouchers. A letter is attached expressing hope to help strengthen homeless families, especially during
COVID-19. Please feel free to contact me with any questions. Mahalo for your time.
Sincerely,
Heidi Teraoka
Executive Director
Neighborhood Place of Kona
75-166 Kalani St., i#104
Kailua-Kona, HI 96740
(BOB) 331-8777
The information in this e-mail is confidential and is legally privileged. It is intended solely for the addressee. Access to
this e-mail by anyone else is unauthorized and may lead to civil and/or criminal penalties. if you have received this
message an error, please delete all electronic copies of this message (and the documents attached to it, if any); destroy
any hard copies you may have created; and notify Neighborhood Place of Kona immediately at 808-331-8777.
Neighborhood Place of Kona
Car/ng for Famllles and CommunRles
75-166 Kalani Street Suite 104
Kallue-Kona, Hawal`i 96744
Phone: 808-331-8777 Fax: 808-331-8774
To Whom It May Concern:
In the current proposed changes and amendments, the PHA plan indicates a possible
elimination of the homeless preference for Housing Choice vouchers. Currently, the
homeless preference vouchers provide long term rental assistance. Neighborhood Place
of Kona requests that you preserve the homeless preference for 100 of the Housing Choice
vouchers. The homeless preference vouchers would create an opportunity for 100
households each year to find the housing stability and safety needed to rebuild their lives.
Currently, the majority of housing assistance for homeless households is short-term.
Given the unaffordability of housing, these short duration subsidies do not provide the
long-term stability and support many households need. Homeless preference vouchers
create a path to housing stability and success for families experiencing homelessness and
are one of the few ways to offer the long-term support families need to recover. 3011/6 of
our homeless population are children. This can be traumatic for children, creating
Adverse Childhood Experiences (ACEs). According to the CDC, ACEs have a
tremendous impact in areas such as victimization and lifelong health. COVID-19 has
created many hardships, and decisions to strengthen families are extremely important at
this time. To strengthen the lives of homeless children, please retain the homeless
preference in the FHA plan for 100 Housing Choice vouchers.
Respectfully,
Heidi Teraoka
Executive Director
Neighborhood Place of Kona is part of Friends of the Future is a 501(c)3
Advisory Board
Georgine Busch
Greg Chun, PhD
Marta Derieg, MD
Claren Keaioha-
Beaudet, Psy,D.
Wally Lau
Susan Maddox
Pastor Jason
Meechan
Byron Moku
non-profit organization, FEIN 99-0296604. The mission of Neighborhood Place of Kona is to ensure
the well being of children and families by promoting environments of peace and safety.
ST. MICHAEL THE ARCHANGEL CHURCH
-1.� � 75.5769 AM Drhre • Kallua-Kon4. Hawag %748
PH: (808) 3267771 • Erna(!: strradmelarchangel®rcehawalLorg
+ [+ Websttr. stMchaelp&dd*ona.c rg
July 30, 2021
Hawaii County Office of Housing and Community Development
RE: COUNTY OF HAWAII AMENDED ANNUAL. PHA PLAN for FISCAL YEAR 2021-2022
AMENDED HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE RULES HOUISING
CHOICE VOUCHER PROGRAM, August 2, 2021, Hearing
OPPOSE; Elimination of 'Homeless Preference'
On behalf of St. Michael the Archangel Church, C have been participating In the
Community Alliance Partners meetings and activities and I am currently their secretary_
We at St. Michael's have advocated at the state and local level for shelters and stable
housing for struggling individuals and families beginning with securing funds to build the
shelter at the Friendly Place. Everyone desires to have a safe place to live and it is our
kuleana as a faith based organization and as members of the greater Hawaii Island
community to make that happen.
Our concern with the proposed amendments to the Housing Choice Voucher Program
administrative rules is that the "homeless preference" for up to 100 housing choice
voucher applicants is being eliminated. This language was only added one year ago
and it made a huge difference for 100 homeless families with young children, who also
received supportive services to aid them on the path of housing stability. This is a path
that can be very long, and it is longer than three months that the other housing
assistance options provide. It is also an investment in our future as studies prove that
children who have experienced homelessness continue to struggle as adults_
As you know the Housing Choice Voucher Program is only one program to plug the hole
in our housing shortage on Hawaii Island. St. Michael's will continue to work with the
Community Alliance Partners faith based community, county, and non -profits to find and
support solutions to end homelessness and care for the most vulnerable among us.
Please add the "homeless preference" language back into the administrative rules.
Aloha nui ioa,
S&%4 Daaid
Shirley David,
Pastoral Council Chair
ONE CATHouc OHANA
SL Michael the Archangel rtmwicnna • % Peter by the Ses lia WbU • I WnaCUlale Conception Wuaba • SL Paul hawaraa •Holy Rosary hafaoa
Koike Smith, Kori
From: Toni Symons <tsymons.uluwini@gmai.,com>
Sent; Monday, August 2, 20218-26 AM
To: OHCD Section 8 Info
Subject Public Comment of PHA Proposed Amendments
Attachments: Final Testimony OHCD.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Good Morning,
Attached is a copy of my testimony which I will be presenting at this morning's meeting.
Thank you,
Toni Symons
Toni Symons
Service Program Director
No Kahua Hale O Ulu Wini
73-4180 Ulu Wini Place
Kailua Kona, Hl 967740
Ph: 808-319-2367
Cell: 808-4645828
Email: tsymonsuluw1nifflamail.com
NOTICE TO RECIPIENT: if you are not the intended recipient of this e-mail, you are prohibited from
sharing, copying, or otherwise using or disclosing its contents. If you have received this e-mail in
error, please notify the sender immediately by reply email and permanently delete this e-mail and any
attachments without reading, forwarding or saving them. Thank you.
Na Kahus Halc O Ulu Wini —'The Homes of Ulu Wini
734180 Ulu Wini PI.
Kailua Kona, Hawmii 96740
(808) 319.2367 FAX (808) 319-2365
July 29. 2021
Ms. Susan Kunz, Administrator
Office of Housing a Community Development
Hawan County
1990 Kino'ole St. Sie 104
Hilo, HI 96720
RE, Concerns and remarks about changes made to the proposed Public Housing Agency (PHA)
Amended Annual Plan and Amended Housing Choke Voucher Adminbtra&e Rules for the fiscal
year beginning July 1. 2021
Dear Ms. Kunz,
I would like to offer our concerns and input to the changes proposed to the current PHA
Administrative Rules with regards to the decision to remove the "homeless preference" for
the 100 Housing Choice Vouchers. We are in opposition to this change In rules. On August 6,
2021, the current eviction moratorium will expire, and we have great concern about how this
will affect our community. These vouchers have been one of the "safety nets" for our
houseless community and now is not the time for this change to the rules.
Currently, there is extremely limited funding available for homeless permanent supportive
housing. Most of the housing assistance for homeless households is short-term -- three
months. Given the unaffordability of housing these short duration subsidies do not provide
the long-term stability and support many households need to rebuild their lives to a point
where they can reasonably afford a market -rate rental. The homeless preference vouchers
are one of the few ways to offer the long-term support families need to recover from
homelessness.
I would like to thank the County for its partnership with CAP last year to establish a homeless
preference for up to one hundred Housing Choice Voucher applicants. We would like to ask
that thippprtnership continue until we can say we have ended family homelessness.
me to share concerns about this policy change.
Program Director
No Kahua Hale 0 Ulu Wini
Koike Smith, Kori
From: Eric Anderson <esanderson.ucc@gma!l.com>
Sent: Monday, August 2, 20218:45 AM
To: OHCD Section 8 Info
Subject: Testimony on PHA Proposed Amendments to PHA Plan
Attachments: 20210802 Housing Voucher Testimony.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Aloha, friends,
I have attached my testimony in PDF format. If you need another kind of file, please let me know.
In peace,
Eric Anderson
Rev. Eric Anderson, Pastor
Church of the Holy Cross UCC
440 West Lanikaula Street
Hilo, Hawai'i 96720
808.935.1288
htta:Uholvcrosshilo.com
May our loving God bless you alwaysl
` N ^ The Church of the Moly Cross
vel 440 West Lanikanla St. Hilo, Hawaii 96720-4038
Phone: (808) 935-1283 Mobile: (808) 464-4884
Pastor: Rev. Eric S. Anderson
rrMr<r►h``� Email: esanderson.ucc@gmaiI.com
www.holycrosshilo.com
August Z 2021
RE: COUNTY OF HAWAII AMENDED ANNUAL PHA PIAN for FISCAL YEAR 2021-2022 AMENDED HOUSING CHOICE VOUCHER (HCVD ADMINISTRATIVE
RULES HOUISING CHOICE VOUCHER PROGRAM.
Aloha a kakou.
I am offering testimony teprdrg proposed changes to the Hawaii County PHA plan in my capacity of President of Interfaith Communities In Action.
Interfaith Communities in Action, or ICIA has engaged in cooperative education, fundraising, and effort for community change in East Hawdi for aver twenty years
[CIA member congregations come from different tractions of Baha'[, Buddhism, Christian ty, Islam. Judasm, and Unrversa:sm For five years now the body has
affirmed and reaffirmed a simple, comprehensible priority to and family homelessness on Hawa'p Wand
Despite the generosity, wdl, and resources of our member communities, despite the partnerships we have developed with Community Alliance Partners (CAP).
HOPE Services, Neghborhood Place of Puna (NPP), and others, despite the small numbers of homeless families in Hewai i Comity compared to other places in the
state and the nahm, we have not succeeded. We Y41 not succeed by oursekres. even as united filth communities. We ml succeed when the entire community
decides once and for all that a child without a roof over their head at night is a scandal we will no -onger tolerate.
We echo the thanks of our partners at CAP for the homeless preference estabrshad for up to 100 Hornig Choice Voucher applicants in the prior year. We further
echo CAP s dismay that the Homeless Preference has been dropped from the amended PHA p'Tan. We strongly urge you to restore the homeless preference
We affirm that prevention of homelessness, particularly in these days of pandemic -related unemployment, is vitally important For families already without homes, the
steps back into secure shelter are greater, longer, and harder to lake. Those people need help, and pdodtized help. Designating 100 of the approximately 1,800
Housing Choice Vouchers expands opthns for those with the least resources.
The church I serve, Church of the Holy Cross Unded Church of Christ in Hilo, participates in ICIA's Safe Parking program. Its not muck: a parson or famngky w th a
vehicle but not a residence Inas access to a parking space overnight and a restroom. Typically they use these facilities while waiting for space in an emergency
shelter. Not long ago, we hosted three generations of a family: a grandmother, two mothers, and their children. I was no end grateful when space became avalab a at
Hate Ik[ under the managemenl of NPP. That is a far better option for keiki and kupuma than a church park ng lot — and yet it is also not a long-term solution.
Those children read a roof over their heads. They need to be a priority. Their tack of a home Is a scandal we should no longer tolerate.
They aka not alone. 30% of aJ Wividuals experiencing homelessness on Hawaii Island are kaiki Thlrtypercent.
How do we tolerate that?
Prioritizing one hundred vouchers for people without homes will not end homelessness an Hawaii Island. It could make a s gn (cant d fference i n the number of
homeless families and homeless chddmn. It would definitely improve the Coves of our most vulnerable neighbors.
Please restore the Homeless Preference to the PHA Pian.
In peace,
Rev. Eric S. Anderson
Pastor, Church of the Holy Cross UCC
President, Interfailh Communes in Action
Koike Smith, Kori
From: Kanoeuluwehianuhea Case ckcase@hopeserviceshawaii.org:,-
Sent: Monday, August 2, 20219:06 AM
To: OHCD Section 8 Info
Subject: RE: Written Testimony. Opposition to County Housing to remove Homeless Preference
Status on Vouchers
Aloha County housing and Community Alliance Partners,
My Name is Kanoe Case and I am a Housing Navigator for HOPE Services Hawaii Kihel Pua Family Shelter. I am writing
this testimony as a private citizen but sharing a part of my story working with our homeless families. l have worked with
HOPE for 3 years and feel it Is an honor to serve our homeless families. Over the past 2 years I have helped house our
families to the best of my abilities and it has no doubt been a struggle. There are so many factors to this struggle but
what I will say Is that lack of funding, affordable housing and limited subsidized low income housing has not helped at
all. The rental market in Hawaii is out of this roof and none of my families appear to be able to end their homelessness
without these essential supports even if they secure employment or mainstream resources. I am asking you today to
please consider NOT removing the "Homeless Preference" on vouchers as It has been a light at the end of the tunnel and
renewed hope for my families. To at least know they have the opportunity for additional long term housing assistance to
afford their housing gives ample motivation to continue with times that are rough. it gives me hope as I know it still will
be a struggle to find a home that accepts vouchers, at least I know that if we do then we have more chance of securing
them a home with the assistance they need. It Is hard living in a home in Hawaii for those not even homeless so why
take this away from the most vulnerable population when there are barely any resources to fall back on as it is. We all
know funding depletes itself. And we know this well because we have housed many persons and families within HOPE
Services. It was the most struggling 5 months waiting for our renewal of our contracts until our funding started up again.
I was barely able to house any families this year when we had a record high of housing 4-5 families a month
from September to January 2020 previously due depleting funding. I share this because I am worried. If we do not have
additional support from partnering agencies, how will we work together to heal homelessness in our Moku O Keawe and
Hawaii nui Akea? HOPE Services Cannot do it alone. i hope that we can have more vouchers issued to our homeless
families soon so we can continue housing our families and I OPPOSE the removal of Homeless preference at this time
so we can continue having additional resources that our families desperately need during these times.
Mahalo,
Kanoeuluwehianuhea Case
Kanoe Case
HOPE Services Hawaii
Housing Navigator
Kihei Pua Family Shelter
Office:808-937-1837
Fax: 808-934-0904
kcase0hoaeserviceshawaii.ora
"Inspiring Hope, Changing Lives"
CONFIDENTIALITY:The information contained in this transmission may contain privileged and confidential
information. It Is intended only for the use of the person(s) named above. if you are not the intended recipient, you are
hereby notified that any review, dissemination, distribution, or duplication of this communication, and the Information
contained herein, Is strictly prohibited. If you are not the Intended recipient, please contact the sender and immediately
destroy all copies of the original message.
Koike Smith, Kori
From: Paul Normann <paul@neighborhoodplace.org>
Sent: Monday, August 2,20219-40 AM
To: OHCD Section 8 Info
Subject: Public Comment on proposed PHA Annual Plays
Attachments: 2107_29 CAP Comments for PHA (1).pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Aloha Friends,
Attached you will find comments regarding the proposed PHA Annual Plan.
Please confirm by return email that it has been received.
Paul
Paul Normann, Executive Director
Neighborhood Place of Puna
16-105 Opukahaia Street
Keaau, HI 96749
Office: 808-965.5550
Fax: 808-965-5109
naulPnelahborhoodolace-ore
www.nelahborhood olace.ora
To Nurture, Strengthen and Celebrate'Ohana
V
3 COMMUNITY ALLIANCE PARTNERS (CAP)
A coalition of Hawaii Island's homeless service providers, government representatives and
community stakeholders working together in partnership to end homelessness.
August 2, 2021
RE: COUNTY OF HAWAII AMENDED ANNUAL. PHA PLAN for FISCAL. YEAR 2021-2022
AMENDED HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE RULES HOUISING
CHOICE VOUCHER PROGRAM.
Aloha Friends
1 am providing comment today on behalf of Community Alliance Partners (CAP) regarding
proposed changes to the Hawaii County's PNA plan.
Community Alliance Partners is a coalition of Hawaii Island's homeless service providers,
government representatives and community stakeholders working together in partnership to end
homelessness.
First, the Community Alliance Partners wants to thank the County for its partnership with CAP
last year to establish a homeless preference for up to 100 Housing Choice Voucher applicants.
The homeless preference dramatically expanded the permanent housing options for homeless
households and allowed us — as a community — to make progress on our mutual goal of
ending family homelessness.
Unfortunately, in the current proposed changes and amendments to the PHA plan, Hawaii
County has decided to eliminate the Homeless Preference.
We, as the Community Alliance Partners, strongly oppose this change and request that you
preserve the homeless preference.
Hawaii has some of the highest housing costs in the entire County. At the current minimum
wage of $10.10 per hour a household would need to work 112 hours to afford a two bedroom
rental. Assuming a 40 hour work week, 112 hours Is the equivalent of 2.8 Full-time jobs. Clearly,
housing is out of reach for a large portion of Hawaii County residents.
Community Alliance Partners recognizes that there are many housed working families who need
housing assistance because of the unaffordability of housing in Hawaii. However the County has
approximately 1,800 Housing Choice Vouchers. Assigning a homeless preference to only 100 of
the Vouchers allows housed but struggling families to receive the majority of the benefit from the
HCV program. Additionally — and this is important — the homeless preference vouchers,
expands housing assistance for homeless households. It creates a very real path to housing
stability and success for families experiencing homelessness.
Pagel of 3
COMMUNITY ALLIANCE PARTNERS (CAP)
w6b A coalition of Hawaid Island's homeless service providers, government representatives and
community stakeholders working together in partnership to end homelessness.
Currently, there is very limited funding available for homeless permanent supportive housing.
The majority of housing assistance for homeless households is short-term — three months.
Given the unaffordability of housing these short duration subsidies do not provide the long-term
stability and support many households need to rebuild their lives to a point where they can
reasonably afford a market -rate rental. The homeless preference vouchers are one of the few
ways to offer the long-term support families need to recover from homelessness.
It is important to remember that homelessness is often at the end of a long progression starting
with housing Instability. As a person's housing becomes unstable they often lose or deplete the
very things that they need to stay housed: employment, income, credit, Internet, transportation,
childcare, stability, health, resilience, etc. It can take a long time to rebuild all of those elements
of one's life. The homeless preference vouchers create an opportunity for 100 households, each
year, to find the housing stability and safety needed to rebuild their lives.
While Community Alliance Partners is working to end all homelessness, our top priority is
ending family homelessness. No family and no child should have to experience homelessness.
But when we look at the most recent numbers from the Coordinated Entry System by -name -list
we see that 30% of all individuals experiencing homelessness are children. 30% of our
homeless population are children. That is not a statistic to be proud of.
We know from national data that there is a correlation between experiences of childhood
homelessness and later experiences of homelessness as adults. Additionally, research
continues to show that children who experience hornlessness are less likely to finish school,
more likely to be involved in the justice system, and generally be negatively impacted by the
experience of homelessness. The homeless preference is one way that we can begin to prevent
hornlessness by ensuring that no family or child has to experience homelessness.
When the Community Alliance Partners partnered with Hawaii County last year on the homeless
preference vouchers, we specifically prioritized families with young children. As a result of our
partnership and the homeless preference for some of the Housing Choice Vouchers, we were
able to permanently house more families with young children. We also began to see a decrease
in the numbers of homeless families and children.
Remember, 30% of all Individuals experiencing homelessness are children. Successfully ending
family homelessness means that we will decrease the number of homeless Individuals in our
County by 30%. The homeless preference vouchers will help us continue to reduce and —
perhaps — end family homelessness.
Community Alliance Partners recognizes that the County will be receiving an additional 110
Emergency Housing Vouchers as part of the American Rescue Plan Act. The additional
vouchers will be very helpful In addressing housing instability and homelessness. However, they
Page 2 of 3
r�
u
COMMUNITY ALLIANCE PARTNERS (CAP)
A coalition of Hawaii island's homeless service providers, government representatives and
�1j�"•'J community stakeholders working together in partnership to end homelessness,
are intended to help mitigate the potential increase in homelessness and housing instability as a
result of the COVID-19 pandemic. They are not intended to replace other voucher programs.
We strongly encourage the County to retain the homeless preference in the PHA plan.
Finally, Hawaii County Is facing an ever worsening affordable housing crisis. While Housing
Choice Vouchers are not the sole solution to the lack of affordable housing, they are one tool in
the toolbox. As rents continue to increase while wages remain stagnant, the homeless
preference within the Housing Choice Voucher program is one of the few ways to help families
and children escape homelessness. It is one simple way that the County can take action to
reduce homelessness.
It is our sincere hope that the County will retain the Homeless Preference for 100 of the
Housing Choice Vouchers. The Community Alliance Partners would like to continue to partner
with the County through the homeless preference vouchers so that we — as a community
can end family homelessness.
Paul Normann
Executive Director, Neighborhood Place of Puna
Chair, Community Alliance Partners
Page 3 of 3
Koike Smith, Kori
From: Mari Ebersole cmebersole@hopeserviceshawaii.org>
Sent: Monday, August 2, 2021 9:49 AM
To: OHCD Section 8 Info
Subject: Written Testimony Re: Changes to the PHA Pian
Aloha,
My name is Mari Ebersole, and I am testifying in my personal capacity regarding the changes to the PHA Plan
for 2021-22. However, as an employee of Hope Services and working with those individuals who receive
vouchers, I have seen the benefit and payoff of providing Housing Choice Vouchers to our clients.
The current shortage of funding for permanent housing continues to grow in severity, therefore now is NOT
the time to eliminate this opportunity for those who are most vulnerable in our communities.
The homeless preference will have a continued prioritization of homeless families. In Hawaii County, around
30% of homeless individuals are children. By maintaining the HCV opportunity, as housing providers, we will
continue to work towards our goal, along with the County's goal of ending family homelessness. This goal
becomes much more attainable with the help of the HCVs.
With the eviction moratorium ending this week, the statistics of homelessness, especially in families, is a
looming fear. We must maintain a strong support system for these individuals as we did in the 20-21 FY
throughout the upcoming year as well.
To our clients, receiving these housing vouchers is like receiving a golden ticket.
Even with a voucher, there are still so many challenges that they face in trying to get housed, but it is a
tremendous first step. By eliminating the HCV program, that would make the process of becoming housed an
even more uphill battle. We can not eliminate or decrease this opportunity for them in any way.
This would only be 100 out of 1800 Total Vouchers, and by retaining the Homeless Preference program, as a
community we become stronger and keep more families housed.
Mahalo for the opportunity and consideration,
Marl Ebersole
Koike Smith, Kori
From: Hirota, Sharon L
Sent: Monday, August 2, 2021 10:02 AM
To: OHCD Section 8 Info
Subject: Public Comment - Proposed Amendments to the 2021 PHA Plan and Administrative
Rules
Attachments: 202108 02 Public Comment - 2021 2022 Proposed Amendments to PWA P:an_.pdf
Importance: High
Follow Up Flag: Follow up
Flag Status: Flagged
Please accept the attached public comment to the proposed amendments to the 2021
PHA Annual Plan and Administrative Rules effective July 1, 2021.
SMravr
Sharon G Flirota
Office of Housing and Community Development
1990 Kino'ole Street, Suite 102 1 Hilo 196720
Email: sharonl.hirota@hawalicounty.gov
Phone: 808 961-8379
August 2, 2021
Public Comment on PHA Proposed Amendments to its
Housing Choice Voucher Program
2020 — 2021 PHA Plan and Administrative Rules effective July 1, 2021
Aloha,
My name is Sharon Hirota with the County of Hawaii, Office of Housing and Community
Development. Due to the cancellation of the public hearing, as requested, I am
providing a written copy of what would have been communicated through an in-person
testimony at the scheduled public hearing in Hilo.
For more than 20 years, through public and private partnership and collaboration, the
County's partners have made great strides in the development and implementation of
various federal, state, and private funded programs to address homelessness on Hawaii
Island. While the County's partners and homeless advocates have made great strides
In connecting households to appropriate housing resources, the work MUST continue to
ensure a continued positive reduction and to ensure households who are at -risk of or
are experiencing homelessness are connected to appropriate financial, health, and
housing resources to ensure homelessness is rare, brief and non-recurring. As of
today, thirty percent (30%) of the individuals experiencing homelessness are children.
This is not acceptable. No child should be placed in a situation where they are
sheltered in place not normally meant for human habitation.
Over the last few years, I've worked alongside organizations and advocates who has
worked tirelessly to help individuals connect to and navigate the sometimes -complex
road to affordable housing, whether It be short, medium, or long-term. Each person`s,
each household's journey is different and at times can be a simple connection to
resources, while most of the time, it takes true collaboration and advocacy for
individuals with multiple barriers. What we have learned over the years Is that housing
is health. Housing Is critical to stabilize a person. The adoption of the Housing First
model has allowed for the County and its partners to move forward in placing
individuals into housing and work with them to ensure continued connectivity to
appropriate resources and it has worked.
In closing, throughout his Mayoral campaign, Mayor Roth acknowledged that the
Housing First model was something that he sees as one of the solutions to reducing
homelessness on the Island. To continue its role as the innovative and collaborative
leader in the State in addressing homelessness and to be In alignment with our mayor's
priority in addressing homelessness, please reconsider the proposed deletion of the
preference for homelessness and the Implementation of the "Move Up" program.
Thank you.
THE FAMILY ASSESSMENT CENTER AT NA KAHUA HALE O ULU WIN
734184 Ulu Wud Placa. #101 Kalua-Kona. HI 98740
Monday, August 2 2021
The Family Assessment Center at Na Kahua Hale O Ulu Wini
73-4160 Ulu Wini Ptaw. KaAua-Kona, Hi 96740
To: Office of Housing and Community Development (OHCD)
Re: Houseless preference is needed to end 'ohana houselessness
Thank you for the time and place to share our mana`o on ending houselessness in our community.
The Family Assessment Center is an organization dedicated to preventing and ending 'ohana house-
lessness in our community. We wholeheartedly believe housing is a Human right.
We advocate to reinstate the
houseless preference on the County of Hawaii OHCD affordable housing wait lists.
In 2020, the Homeless Management Information System reported I in 3 people experiencing
unsheltered houselessness is a child.
9213 'ohana reported unsheltered houselessness
958% of our 'ohana are headed by a single mother.
9459*% of our keiki are under the age of 9.
The challenges of raising a child or children are stressed by houselessness. Imagine having to care
for your child without a kitchen to nourish, a bath to bathe, or a bed to dream. Our children are miss-
ing developmental milestones living in uninhabitable places. Our children are absent in school but
present in sex trafficking.
More and more of us are failing into houselessness due to the climate changing the severity of natural
disasters, the cost of living skyrocketing while wages stagnate, the scarcity of affordable housing,
and the eviction moratorium ending this friday. There is no safe parking or emergency 'ohana shelter
to receive displaced communities from Ka'u to Kohale.
The average waitlist for affordable housing is 2-1 years.Houseless preference on waitlists is one of
the few resources 'chane have to end their houselessness. There is a known need for the County of
Hawai'i to develop a minimum of 13,000 affordable homes by 2025, and that was prior to the pan-
demic. Discussions of building more affordable housing are overdue and direly needed.
The only solution to houselessness is housing. In a time, where housing is only becoming more inse-
cure, our coordination of care is critical In strengthening and expanding current infrastructure.
Houseless Preference is the effort needed to end houselessnew in our community
Respectrully,
Taylor Quans
Family Assess ent Center Program Manager.
F (800)-731-9541 F(M)-319-2365 a tquanan.utwdn4kmail aom
Moore, Desiree
From: tori Ferrin <lgierrin@gmail.com>
Sent: Monday, August 2, 20213:42 PM
To: OHCD Section 8 Info
Subject Elimination of homeless preference vouchers
I am writing to share my concerns about the proposed changes to eliminate the preference for 100 homeless
households to obtain housing vouchers.
I have worked with shelters, temporary housing programs and organizations that support immigrant families
to provide employment support. I have seen the impact stable housing has on a family's ability to obtain
employment, as well as their ability to maintain steady work and grow financially. When families are living
unhoused, resources are spent on providing survival needs, which are exponentially more expensive without
housing. Finding and maintaining employment becomes secondary to finding and maintaining housing, and
the cycle of housing insecurity and financial instability grows. When families who are living unhoused are
prioritized for vouchers it provides the opportunity for them to become stabilized in a community, at their
children's schools and make the connections that often lead to support in finding employment. Please
consider the long tern effects for the most vulnerable families who benefit from this program.
Thank you for your time and consideration.
Lori Ferrin (she/her/hers)
LGF Consulting Hawaii
(808) 8549529
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Moore, Desiree
From: Kaikea Blakemore < kalkea@ neighborhood place.org >
Sent: Monday, August 2, 2021 3:42 PM
To: OHCD Section 8 Info
Subject Public Comment on PHA Proposed Amendments
Attachments+ PHAComments_Biakemore,pdf; PHAComments_Blakemore.docx
Aloha
Attached are comments on the recent PHA proposed amendments on behalf of our agency, Neighborhood Place of
Puna.
Thank you,
Kaikea Kaleikini Blakemore
Community Development Specialist
Neighborhood Place of Puna
16-105 Opukahala Street
Keaau, HI 96749
Office: 808.345-3915
Fax: 808.965-5109
A ohe pu'u WeVe ke ho'a'o 'la a pi%
No cliff is so tall it cannot be climbed.
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NEIGHBORHOOD PLACE OF PUNA 1s 20s •+lau, H19 749
Kea'au, Hl 911749
To Nuture, Strengthen, and Celebrate ohana
www,neighborhoodplace.org ph: 1808) 965 5550
fx: (808) 965-51.09
8/2/21
RE: COUNTY OF HAWAII AMENDED ANNUAL PHA PLAN for FISCAL YEAR 2421-2022 AMENDED HOUSING CHOICE VOUCHER (HCV)
ADMINISTRATIVE RULES HOUSING CHOICE VOUCHER PROGRAM.
Aloha,
I am providing comment today on behalf of Neighborhood Place of Puna regarding the proposed changes to the
Hawaii County's AHA plan. Neighborhood Place of Puna is a 5010 that serves low income families in our local
community, and operates a family homeless shelter often our shelter is full and we continue to track the dozens of
homeless families who are still In need of shelter on our island. We believe that it is possible and morally necessary to
at least end family homelessness on our Island.
We are grateful that the County partnered with the Community Alliance Partners coalition of homeless service
providers to provide a homeless choke preference for 1.00 Housing Choice Voucher applicants. This program was
unique to our community and for providers and our clients was very successful. When we address homelessness
before it becomes a chronic way of life, we protect our community members from cascading negative health effects,
and we protect our keiki from experiencing childhood instability that should never be part of their lives.
Children who have experienced homelessness in childhood are more likely to experience it again as adults. As an
agency providing services to homeless families and children we want to stress how important programs like this are to
preventing families from experiencing homelessness, and making experiences of homelessness brief, rare, and
non-recurring to promote wider community health. We can stop childhood traumas like homelessness early, helping
to stop negative impacts of generational poverty directly.
The proposed amendments to the FHA plan would remove this really helpful allotment of 100 vouchers for homeless
households. We are saddened that a new and unique program that has been successful for our community is being
slated to be removed, negatively Impacting our community members -especially our kelki- for generations to come.
Often as service providers we are asked to support our most vulnerable community members when other factions of
society have let them down. In order to do the work of ending family homelessness and generational poverty, of
addressing local Inequities, injustices and poverty, we need support from our government leaders to partner with
agencies like ours and let us have a voice in how we can effectively serve vulnerable populations in our community.
Hawaii has some of the highest housing costs in the entire County. At our stagnated minimum wage of $10.10 per
hour a household would need to work 112 hours to afford a two bedroom rental for their family, or work nearly three
full-time jobs. We know due to stagnated wages and unchecked cost of housing that housing is out of reach for a large
portion of Hawaii County residents. The ALICE Aloha United Way study shows that a majority of families in our
community live In a state of economic precarity, and as a community we need to be doing more.
NEIGHBORHOODKea'a
PLACE OF PUNA 16 -ivy' ulcaha l 74
u, HI 96749
To Nature, Strengthen, and Celebrate Dhana
ph: (WO) 965 5550
{
! � vnvw.neighborhoodplace.org TV. (oval 9115 5109
Addressing homelessness for families especially is imperative to healing generational poverty in our communities.
Especially In the case of children, allowing our keiki to continue to experience homelessness without being given a
preference for aid like this, means allowing Impressionable minds to experience early childhood instability that may
follow families intergenerationaliy. Stopping family homelessness as quickly as possible is important far our long term
community health, and keiki's development. On Big Island, families with small children are disproportionately
represented within our homeless populations.
Currently, there is very limited funding available for homeless permanent supportive housing. The majority of housing
assistance for homeless households is short-term — only three months. Short duration subsidies In our housing
market do not provide the long-term stability and support most households need to rebuild their lives to a point
where they can reasonably afford a market -rate rental. The homeless preference vouchers are one of the few ways to
offer the long-term support families need to recover from homelessness.
Homelessness is often at the end of a long progression that starts with housing instability. When a penton loses
housing they often lose or deplete other resources they need to stay housed: their job, credit, Internet,
transportation, childcare, support systems, and health. It can take a long time to rebuild from homelessness. The
homeless preference vouchers create an opportunity for 100 households, each year, to find the long term stability
needed to rebuild their lives.
While Housing Choice Vouchers are not the sole solution to the lack of affordable housing, they can and have helped
take children out of homelessness. No family and no child should have to experience homelessness, but when we look
at the most recent numbers from the Coordinated Entry System by -name -list, it shows that 30% of all individuals
experiencing homelessness are children. Children who experience homelessness are less likely to finish school, more
likely to be involved in the justice system, and generally be negatively impacted by the experience of homelessness.
They are also more likely to be homeless as adults. The homeless preference Is one way that we can begin to prevent
homelessness by ensuring that no family or child has to experience homelessness.
We strongly encourage the County to retain the homeless preference in the PHA plan. As rents continue to increase
while wages remain stagnant, and as the eviction moratorium is being lifted, the homeless preference within the
Housing Choice Voucher program is one of the very few ways to help families and children escape homelessness.
It is our sincere hope that the County will retain the Homeless Preference for 100 of the Housing Choice Vouchers to
help us mitigate the traumas and continued cycles of generational poverty. Thank you for hearing our input as service
providers working to meet our community members' needs.
Kaikea K. Blakemore
Community Development Specialist, Neighborhood Place of Puna
Awareness Chair, Community Alliance Partners
Co -Chair, Vibrant Hawaii Housing Coalition
i' -
Inspiring Hope, Changing Lives
TESTIMONY REGARDING COUNTY OF HAWAII AMENDED ANNUAL PHA PLAN FOR FISCAL
YEAR 2021-2022 AMENDED HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE RULES
HOUISING CHOICE VOUCHER PROGRAM
FROM: Brandee Menino, CEO, Hope Services Hawaii, Inc. REM) CO'i, _ 014CD
DATE: Monday, Aug 2, 2021 2021 P _,G 2 NM9.00-'
Thank you for the opportunity to provide comments on proposed changes to Hawaii County's Public Housing
Authority (PHA) plan. In particular, we strongly oppose the proposed changes that would eliminate the
Homeless Preference for Sousing Choice Vouchers.
Last year, Hawai'i County added a Homeless Preference for up to 100 Housing Choice Voucher applicants. This
was a move in the right direction, as it greatly increased the available housing options for people experiencing
homelessness. Weare grateful to the County for recognizing the benefits of this preference. Now we ask that you
maintain this homeless preference so that we may continue to help people overcome homelessness as quickly and
as efficiently as possible.
Although 110 more Emergency Housing Vouchers have been recently allocated to our county through the
American Rescue Plan Act, the federal government has made it clear that these vouchers are intended to
supplement, rather than replace, existing programs.
To put these numbers in context, last year Hope Services served 722 households through our outreach and
shelters. This means that those 722 households were either living on the street or in a homeless shelter. ALL
of these households were considered homeless, and all would benefit, either directly or indirectly, from providing
a homeless preference for at least 100 vouchers.
Stripping the homeless preference will very likely exacerbate the challenges our community is working to
address. For people living in shelters, these consequences include increased time, labor, and expense in searching
and applying for permanent housing. For people on the street that means a longer wait time to get into either
shelter or housing. For service providers it means fewer options in a shrinking pool of housing available to the
people we serve, more time spent assisting each household, increased staffing and operations costs, and/or fewer
households served overall. For the County of Hawaii it means more people suffering on the streets, who are
likely to become victims of violent crime or the elements. It means an increase in emergency service
utilization, and an increased risk of community spread of COVED -19. It means more people sleeping in cArz,
storefronts, and camps. It's important to note that one-third afneoale ea2gdocing homelessness an Hat+rrtl'i
Island are children.
Restoring the homeless preference won't solve homelessness, but it is a simple action the county can take to
ensure that at least 100 of the most vulnerable Hawaii Island households receive equitable access to housing
vouchers.
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With the dwindling number of affordable housing units and impending expiration of the state eviction
moratorium, our team is working harder than ever to help our most vulnerable neighbors avoid and overcome
homelessness. Please help us with that mission by restoring the homeless preference for at least 100 Housing
Choice Vouchers.
Mahalo nui for your consideration.
Sincerely,
4randce Menino,
Chief Executive Officer
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Hope Services, but most importantly all in our homeless community, ask the County to retain the
!00 Homeless Preference Housing Choice Vouchers.
Mahalo Nui for your consideration
All ---
Matthew K Ua,
Housing Locator
Hope Services Hawaii