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HomeMy WebLinkAbout2021-10-12 Standardization Committee MinutesMINUTES COUNTY OF HAWAII STANDARDIZATION COMMITTEE Tuesday, October 12, 2021 County Building Finance Conference Room 25 Aupuni Street, Suite 2103 Hilo, Hawaii CALL TO ORDER The video conference meeting was called to order by Chairperson Deanna Sako at 11:30 a.m. ATTENDANCE There was a quorum with the following committee members and staff in attendance: Deanna Sako, Director of Finance Elizabeth Strance, Corporation Counsel Ikaika Rodenhurst, Director of Public Works Lisa Faulkner -Inouye, Business Manager of Office of the Prosecuting Attorney Reid Sewake, Business Manager of Parks & Recreation Also present: Steven Hunt, Deputy Director of Finance Diane Nakagawa, Purchasing Agent of Finance Rizalino Mangaoang, Civil Engineer V of Public Works — Traffic Division Crystallene Pacheco, Private Secretary of Finance Absent: J Yoshimoto, Assistant Corporation Counsel IQUO 41,Z0]r11101116M1 Those present at the meeting were introduced by Ms. Sako. MINUTES OF AUGUST 28, 2020 MEETING Mr. Sewake moved to approve the minutes of the August 28, 2020 meeting. Mr. Rodenhurst seconded. Motion carried. STATEMENTS FROM THE PUBLIC (AGENDA ITEMS ONLY) There were no written statements from the public. NEW BUSINESS Agenda Item 1: Standardize the purchase of E2 lighting street light fixtures for the Hawai'i County Department of Public Works. Members of the committee reviewed the written request submitted from the Department of Public Works department's Traffic division. Mr. Mangaoang shared a PowerPoint presentation created by Mr. Aaron Takaba. Ms. Strance — Wondering if any of the items listed would require code revisions in the Hawai'i County Code (HCC), Table 14-A, Class II. Mr. Mangaoang — Under Class II, we would we fall under LED fixtures with less than 2% blue light content and traffic color compliant. If there were any revisions, we could get rid of `Low pressure sodium'. Ms. Strance — With LED fixtures, there are no other requirements other than the 2% blue light and traffic color? Or is this where the lumens come in? Mr. Mangaoang — As far as other wattages, I think this is all inclusive of any wattage. Based on Table 14-A it doesn't list anything under that heading, but it does for low pressure sodium. Ms. Sako — In 2019 we also standardized E2 lighting fixtures for P&R parking lots and street area lighting. Mr. Sewake — Yes, that is correct. Ms. Sako — After reviewing P&R's presentation, I do like how it's completely enclosed and sealed and think they're better for our type of environment. Ms. Sako — Asked if Ms. Strance was good with the County Code. Ms. Strance — Just wanted to bring it to everyone's attention and let the experts tell us if it's compliant or not. Mr. Rodenhurst — My understanding we are in compliant, is this correct? Mr. Mangaoang -- Yes, sir. Ms. Sako — I think it's compliant with the HCC and those pictures are worth a thousand words in terms of what it looks like now and with the new ones. It's the same brand that P&R standardized, though may be different models. Any problems with them at P&R? Mr. Sewake — No, not that I'm aware of Over the two years, since 2019, were there any issues that came up with the light fixtures? Mr. Mangaoang — No, there was probably one issue due to a manufacturing and it was immediately replaced by the vendor. No issues with them due to the environment, it was more like a manufacturer's defect. Ms. Nakagawa — As a related side note, wanted to mention the timing of the request to do the sustainable lighting RFP coming out of Mayor's office. These will be the kind of things that will need to be included typically the background information of what we've done, the number of lights and how does this transition to these new LEDs affect any costs savings for that effort as well since P&R and DPW are both well underway to that conversion or partially at least. Ms. Sako — If we approve this motion then all the street lights going forward will need to be this brand. Ms. Nakagawa — This would be something included as information in the lighting RFP. Mr. Rodenhurst — This was something that was brought up by DPW Traffic to R&D regarding the RFP. Ms. Sako — Yes, we don't want to take a step back. Our neighborhood is one of the darker neighborhoods right now so everybody is looking forward to this change. Ms. Strance — Is Mayor's proposal going to contract out the maintenance? And will they be required to use this type of lighting? Ms. Nakagawa — It's still in draft form, working currently with the Mayor's office and various departments that would be affected by the RFP. It's not just maintenance, but to look for and to provide the infrastructure for the best sustainable options that are available. I would have to see how our recommendation plays into the intent of the RFP, which is to have the vendor recommend the solution; the best sustainable modern solution for lighting. They would pay for the infrastructure, installation and maintenance. Part of the reason I brought this up was to talk about how this would affect that as well and our future conversation on the RFP. We have a meeting scheduled, so we'll have to think about these things and the costs savings actually realized by the vendor with a lot these LED investments already in place. Ms. Sako — We would standardize on this, we do not know how long it will take to put the RFP in place. The departments spent years; I remember the first LED lights going in and the next ones came in, but those really weren't sustainable sort of speak, they burnt out really quick and now we're using these ones. I think a vendor who has something other than this E2 lights will need to provide some history as to why it's better and how they meet our specifications as well. We can also come back to meet to un -standardize, but otherwise, I think Traffic would have to be convinced those lights would be better and sustainable. It's a public safety issue too not just to have lighting. Mr. Mangaoang — When you say `maintenance' for this RFP, is that taking away what we're doing currently? Mr. Rodenhurst -- That is one of the questions Traffic brought on early on in this process and it has been addressed. It would not take away from our current responsibilities, they would provide training to our current staff for any changes to what kind of items we would be installing. It would have potential impact to our maintenance contracts for the work that goes beyond what we do at DPW. On the agreements where we have the contractor on-call for the major repairs that go beyond our capabilities. My understanding is it would not take away from our Traffic staff. Ms. Sako — The day-to-day maintenance would continue to fall under Traffic. Mr. Rodenhurst — Yes. That is one of my big concerns; we do not take away from what our staff is doing. Mr. Mangaoang — We spent roughly about $2M for these lights in the two years. Mr. Hunt — Not sure if it's the receptors or connectors - wherever these bulbs are attached, is it standardized there? Whether it's switching from a sodium to an E2 bulb or another LED bulb, is that interchangeable where we're not making changes or buying additional equipment to make those lights work? Mr. Mangaoang — No. Ms. Sako — We already went through the conversion to LED several years ago so at that time that was more of a major installation project. Mr. Hunt — All of these potential LED, whether it's the E2 or if some reason we end up with - through the RFP where Diane talked about another bulb going in, hopefully it's interchangeable and we do not have to do an additional infrastructure investment. Mr. Mangaoang — When we did the specifications for this light, we worked with the vendor directly without having to change out the infrastructure. The vendor was willing to modify the connection so there was an ease of installation. Our electricians had a lot of input on how it would be put together for their ease of installation. Installation was seamless. Ms. Strance — So there's not an added cost. Mr. Mangaoang — Yes. Mr. Hunt — If we end up having the fixtures determining other costs, we're going to have to incur, but if works with the system we have in place. This was my only concern making sure we are standardizing something we have in place. Ms. Sako — Are there more questions or comments? Mr. Sewake — I confirmed with my electricians that our E2 light fixtures are good, no issues. Ms. Sako — Any more questions? None. The committee voted and motion was carried. ANNOUNCEMENTS None. ADJOURNMENT There was no further business. Mr. Sewake made a motion to adjourn the meeting and it was seconded by Mr. Rodenhurst. The meeting adjourned at 11:59 a.m. gespectfully subd, d i r � �rytallene Pacheco