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Home My WebLink About2021-09-30 Redistricting Commission minutes (4th Session) 2021 HAWAII COUNTY REDISTRICTING COMMISSION 4'h Session Thursday, September 30, 2021 County Council Chambers 25 Aupuni Street Hilo, Hawaii 96720 ATTENDANCE: Present: Ms. Stephanie Bath, Commissioner Mr. James Hustace, Vice Chairperson Mr. Stephen Lopez, Commissioner(via videoconference) Mr. Meizhu Lui, Commissioner Ms. Jennifer Yadao, Commissioner Mr. Dwayne Yoshina, Commissioner Also Present: Jeanette Aiello, Council Administrative Services Supvr. Relley Araceley, Legislative Info & Reference Tech Debbie Ka`ahanui-Hoyohoy, Elections Assistant Diana Mellon-Lacey, Deputy Corporation Counsel Cori Saiki, Elections Program Specialist I CALL TO ORDER: th HUSTACE: Aloha kākou. Welcome to the 4 Session of the County of Hawaiʻi th Redistricting Commission. Today is Thursday, September 30. My name is James Hustace, and I am your Vice-Chair. I’d like to start off with an announcement that I will read. Because of the Coronavirus COVID-19 emergency and State and Federal guidance on large meetings and gatherings and pursuant to the Mayor’s proclamations regarding COVID-19, the Redistricting Commission meetings are currently not open to the public to attend in person and until further notice. Members of the public may view or provide oral testimony via the Zoom platform by requesting for this information as noted in our posted agendas. Thank you for your understanding. I will now call this meeting to order. The time is 9:34 in the morning. ROLL CALL HUSTACE: I’d like to begin with a quick roll call of the Commissioners to see who’s here with us today. I can do the roll call here if that’s okay. Please note if you are online or what chamber you are in. We’ll start off with Commissioner Lui, “Present in Hilo,” Commissioner Yoshina, “Present in Hilo,” Commissioner Sumera-Lee, (No response), Commissioner Yadao, “Present,” Commissioner Bath, “Present in Hilo,” Commissioner Akamu, (No response), Commissioner Lopez, (No response), and Commissioner Kossow, (No response). ARACELEY: Chair, I apologize. This is Relley. We were not able to hear—there we go. Commissioner from District 8, if you could just note that you are present. LOPEZ: Yes. Lopez from District 8 on Zoom. HUSTACE: Thank you, Commissioner. Good to see you on Zoom there. Okay, so that’s a quick attendance there. Thank you, everyone. ANNOUNCEMENTS (Part 1) HUSTACE: Going to read a little bit more here. As a reminder, during this meeting we are working with Commissioners in multiple locations. The audio of the meeting is being recorded so as much as possible, let’s try to avoid overtalk as it becomes difficult to later dictate the minutes. Please keep your microphones on mute unless you are speaking. And we ask that for members of the public who are turned in as well. Commissioners in other chambers, your microphone can be activated by pressing the button at the base. We won’t be able to recognize you if the audio is not coming through so be sure to check that it’s on before speaking. I’m the only one here in Kona today so for those in Hilo and over remote, we’ll have to make a go of it so please speak out with the name that you need to be recognized and I’ll do my best to navigate through this. I have to recognize you. If you request to speak, please state your name for the recording dictation and proceed. If you 2 don’t state your name first, we may interrupt you to clarify who is speaking for the minutes. Thank you all. So, today we have a very quick agenda. We only really have one item on the agenda. And it should be noted that this session has been publicly announced to be an open training session to really familiarize ourselves with the online redistricting tool provided by ESRI for creating mapping plans. That link is noted on the agenda for today. The session is open to Commissioners and interested members of the public. But please note that no actions by the Commission will occur during today’s session. Today is strictly a training session for the Commissioners to help them familiarize themselves with the platform and the application. As well as pose any questions to the Elections training staff if they may need help to go through the software there. We may have people online viewing us. And there may be people that chime in via Zoom. We will not be hearing any testimony today regarding any actions. Members of the public, if you have questions, please identify yourselves to the staff operating the Zoom platform and we will get to your questions when we can. Today, most of this will be led by our training staff and our staff with the Elections Office. That will be Cori and Debbie. They’ll be leading most of this training today. A number of our commissioners are in the Hilo Chambers, so they’ll be there in- person to assist you. And for Commissioners Lopez and myself here in Kona, we can be guided online as best as possible and ask questions when we can. Any questions from the Commissioners before wej begin today? (No response.) Okay, so I’d like to pass it over to Cori and Debbie with the Elections Division office to really start this conversation off and really go through step-by-step process of the software, the platform, and really help to answer any questions that the Commissioners may have. Mahalo. Please note, the training session was recorded and may be viewed on YouTube at: https://www.youtube.com/watch?v=iQxDV_FUwoM The training session begins 8:00 minutes into the recording. ANNOUNCEMENTS (Part 2) HUSTACE: Just as an announcement here, and a reminder. Our next meeting is th scheduled for October 14. And then for the public, this is also the deadline for plans to be submitted. So please, I hope this opportunity helped you. There are some YouTube videos that were shared on our past meetings that can help you with some of the steps as well in guiding you through submitting maps and making your maps for the Commission here. So, we appreciate you taking the time to do that and assist us and guiding us during this time. Any other announcements from the Commissioners? (No response.) I’d also like to thank the staff today. We had Cori Saiki, Debbie Kaʻahanui, Jeanette Aiello, and Relley Araceley joining us today to assist with the tech side of things and walking the Commissioners through some of these steps and helping answer the questions. So, we appreciate your kōkua in helping us through this process and making it easier for us. I 3 want to thank the Commissioners for joining today, those online and those in Hilo. Thank you for being here in attendance and I look forward to seeing you at our next meeting. ADJOUR NIENT HUSTACE: I welcome a motion to close today's meeting. YOSHINA: Move to close. HUSTACE: Thank you, Mr. Yoshina. Do I have a second? BATH: Stephanie, second. HUSTACE: Any objections? (No response.) Hearing none, today's meeting is closed at 11:34 a.m. Mahalo. Respectfully Submitted, IVV�U Y� Nicole Bello, support staff to the Commission Approved on November 12, 2021 (date) Mr. Bronsten-Glenn Kossow, Chair Hawaii County Redistricting Commission 51