HomeMy WebLinkAbout2021-11-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAVI
WATER BOARD MEETING
AGENDA
DATE: November 23, 2021
TIME: 10:00 a.m.
PLACE: Via web conferencing. Host location: 345 Kekuanao'a Street, #20, Hilo, Hawaii. The public may
view the meeting via live stream https://www.facebook.com/HawaiiDWS
Written Testimony: Anyone wishing to provide testimony on an agenda item may also do so by
email to dws@hawaiidws.org, facsimile to (808) 961-8657, or by mail to the Department of Water
Supply at 345 Kekuanao`a Street, Hilo, HI 96720. Written testimony should be submitted no later
than 12 noon, Monday, November 22, 2021, to be acknowledged at the board meeting. All written
testimony, regardless of time of receipt, will be part of the permanent record.
Oral Testimony: Those that want to provide oral testimony during the meeting must email
dws@hawaiidws.org, no later than 12 noon, Monday, November 22, 2021, with your name, phone
number, email address, and the agenda item you wish to testify on. You may be asked to register
and your testimony will be included via the web conference application.
1) CALL TO ORDER — 10:00 a.m. (Secretary will take roll call of Board Members in attendance)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES:
1) Minutes of the October 26, 2021, Public Hearing on the Power Cost Charge
2) Minutes of the October 26, 2021, Regular Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
5) CONTESTED CASE HEARING (NOTICED FOR 10:00 A.M.):
Water Service Account No. 002-50001000-11
The above Contested Case Hearing is to take place in accordance with Chapter 91 of the Hawaii Revised
Statutes and Rule 2-5 of the Rules and Regulations of the Department of Water Supply.
The issues involved in the above -referenced hearing will be Alicia Wills' appeal of the proposed Shut-off
Notice for Account No. 002-50001000-11 and the Department's Findings of Fact, Conclusions of Law
and Decision after the Administrative Hearing held on September 29, 2021.
This hearing is being set pursuant to Ms. Wills' request of October 19, 2021, for the hearing to be held at
the November 23, 2021, Water Board Meeting.
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6)
WATER RATE STUDY:
Our rate consultant, Harris & Associates, will present the results of the Revenue Requirements analysis
that cover the study period Fiscal Years 2023 to 2027. The analysis includes three (3) revenue
requirement options that incorporate key assumptions around revenue growth, levels of Operations and
Maintenance (O&M) and capital expenditures, and adherence to financial policies. The results of the
revenue requirements analysis are the recommended annual rate increases over the study period. DWS is
requesting the Board's input on all three options, and a recommendation for one of the three options to
move forward to the next phase of the rate study.
7) SOUTH HILO:
A. JOB NO. 2005-875, CONSTRUCTION OF THE PAPA`IKOU TRANSITE AND
G.I. PIPELINE REPLACEMENT - REQUEST FOR TIME EXTENSION:
The contractor, Nan, Inc., is requesting a contract time extension of 60 calendar days (39 rain -out
days) due to unsuitable weather conditions. This is the second time extension request for this project.
Ext.
Days
#
From Date
To Date
Calendar
Reason
Excess delays transferring the National
Pollutant Discharge Elimination
1
11/09/2021
12/17/2021
38
System (NPDES) permit (additional
33 calendar days) and Change Order
No. 2 (5 calendar days)
2
12/17/2021
02/15/2022
60
Rain -outs (39 working days/
60 calendar days)
Total Days (including this request)
98
These delays were beyond the control of the contractor and this time extension is in compliance with
the contract requirements. Staff reviewed the request for the contract time extension and the
accompanying supporting documentation and finds the 60 calendar days justified. Note: There are no
additional costs associated with this time extension.
RECOMMENDATION: It is recommended that the Board grant this contract time extension of
60 calendar days to Nan, Inc., for JOB NO. 2005-875, CONSTRUCTION OF THE PAPA`IKOU
TRANSITE AND G.I. PIPELINE REPLACEMENT. If approved, the contract completion date will
be extended from December 17, 2021, to February 15, 2022.
8) NORTH KOHALA:
A. JOB NO.2019-1105, KA`AUHUHU #2 BOOSTERS A, B & C REPAIR— REQUEST FOR
TIME EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract time extension of
60 calendar days. The pump manufacturer encountered COVID-related staffing issues which delayed
the fabrication of the pumps. Due to this fabrication delay, the project was suspended by the
Department for 100 calendar days which resulted in a new contract completion date of
January 10, 2022. The pump manufacturer encountered additional delays due to reworking the pumps
Page 2 of 5 November 23, 2021, Water Board Agenda
to meet the required specifications and delayed the final painting until after the test results were
accepted by the Department. These delays were beyond the control of the contractor.
Staff reviewed the request for the contract time extension and the accompanying supporting
documentation and finds only 30 calendar days justified. Note: There are no additional costs
associated with this time extension.
1st suspension of work — 70 calendar days, from July 1, 2021, to September 8, 2021 (DWS letter dated
June 22, 2021)
2nd suspension of work — 30 calendar days, from September 9, 2021, to October 8, 2021 (DWS letter
dated August 25, 2021)
1st time extension — 30 calendar days (due to pump manufacturing and testing delays)
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
30 calendar days to Beylik Drilling & Pump Service, Inc., for JOB NO. 2019-1105,
KA`AUHUHU #2 BOOSTERS A, B & C REPAIR. If approved, the contract completion date will be
revised from January 10, 2022, to February 8, 2022.
B. JOB NO.2016-1045, CONSTRUCTION OF THE HALA`ULA WELL DEVELOPMENT -
PHASE 2 - REQUEST FOR TIME EXTENSION:
The contractor, Goodfellow Bros., LLC, is requesting a time extension of an additional 90 calendar
days to obtain the Pump Installation Permit and subsequently complete the installation of the pump
equipment and piping. The completion of the project will also depend on the completion of HECO
(Hawaiian Electric) power being installed to the well site.
Ext. #
From (Date)
To (Date)
Reason
(Calendar)
1
11/18/2020
7/31/2021
255
Excess delays due to land ownership
changes and lack of site access.
Delay in receiving the pump installation
2
7/31/2021
11/30/2021
122
permit from the Commission on Water
Resource Management CWRM .
3
11/30/2021
2/28/2022
90
Delay in receiving the pump installation
permit from CWRM.
Total Days (including this request)
467
The contractor has not received the Well Pump Installation Permit which is required to begin the
installation of the pump. These delays are beyond the control of the contractor.
Staff reviewed the request for the contract time extension and finds the request for the additional
90 calendar days to be acceptable. Note: There are no additional costs associated with this time
extension.
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
90 calendar days to Goodfellow Bros., LLC, for JOB NO. 2016-1045, CONSTRUCTION OF THE
HALA`ULA WELL DEVELOPMENT - PHASE 2. If approved, the contract completion date will be
revised from November 30, 2021, to February 28, 2022.
Page 3 of 5 November 23, 2021, Water Board Agenda
9)
MISCELLANEOUS:
A. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
B. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
C. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. COVID-19 Update
3. Department of Water Supply Energy Report
D. EXECUTIVE SESSION REGARDING OPEN LITIGATION:
The Board anticipates convening an executive meeting for the purposes of discussing the legal rights,
duties and liabilities of the Board concerning open litigation against the Board, as authorized by
Hawaii County Charter Section 74.6 and Hawaii Revised Statutes ("HRS"), Section 92-4 and
92-5(a)(4). The Board wishes to have its attorney present, in order to consult with the board's
attorney on its questions and issues pertaining to the board's powers, duties, privileges, immunities,
and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present,
pursuant to HRS Section 92-4, is necessary to hold an executive meeting, provided that the
affirmative vote constitutes a majority of the board.
E. EXECUTIVE SESSION: MANAGER -CHIEF ENGINEER AND DEPUTY EVALUATION
FOR CALENDAR YEAR 2021:
The Board anticipates convening an executive meeting to consider the evaluations of the
Manager -Chief Engineer and Deputy for its annual performance review, as authorized by Hawaii
County Charter Section 7-4.6(d) and Hawaii Revised Statutes ("HRS"), Sections 92-4 and 92-5(a)(2).
The Board wishes to have its attorney present, in order to consult with the board's attorney on its
questions and issues pertaining to the board's powers, duties, privileges, immunities, and liabilities
pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present, pursuant to HRS
Section 92-4, is necessary to hold an executive meeting, provided that the affirmative vote constitutes
a majority of the board.
F. MANAGER -CHIEF ENGINEER AND DEPUTY EVALUATION FOR CALENDARYEAR2021:
Discussion/action on Manager -Chief Engineer and Deputy evaluation and compensation.
G. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
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10)
ANNOUNCEMENTS:
Next Meeting: -December 21, 2021, 10:00 a.m., via Web Conferencing
11) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in
this meeting (i.e. sign language, interpreter, large print), please contact the Board
Secretary, at 961-8050 as soon as possible, but no later than five days before the
scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County
Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six-month period for the purpose
of attempting to influence legislative or administrative action by communicating or urging
others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii
County Code} Registration forms and expenditure report documents are available at the
Office of the County Clerk -Council, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 5 of 5 November 23, 2021, Water Board Agenda