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Home My WebLink About2022-01-12 Board of Ethics AgendaBoard of Ethics 01 /06/2022 01:27 PM BOARD OF ETHICS, County of Hawaii .+ Q. Via'.•`` 101 Aupuni Street, Suite 325, Hilo, Hawaii 96720 r tE DF w► "" Tel. No. (808) 961-8251 AGENDA DATE: Wednesday January 12, 2022 TIME: 10:00 a.m. PLACE: Hawaii County Building, Council Chambers, 25 Aupuni Street, Hilo, HI 96720 As part of the response to the threat of COVID-19, Governor David Ige issued an Emergency Proclamation Related to Sunshine Law In -Person Meetings dated December 29, 2021, suspending Hawai'i Revised Statutes Chapter 92-3.7 Remote Meeting By Interactive Conference Technology; Notice; Quorum, as to be modified by Act 220, 2021 Haw. Sess. Laws 801 on January 1, 2022, only to the extent necessary to suspend the requirement to have at least one meeting location that is open to the public. This meeting will be held through a combination of some board members being physically present at the meeting location and some members participating by interactive video conference through Zoom. Only persons that are present for the particular item on the agenda will be allowed in the meeting room. Each person will be required to wear a face mask and maintain six feet physical distance from any other person as required by law. The public may view the meeting live online via Zoom. To sign up for access to the meeting online via Zoom, please contact Liza Osorio at Liza. Osorioghawaiicoun ov or 808-961- 8251 no later than 12 noon, Tuesday January 11, 2022. Anyone wishing to testify orally online via Zoom must sign up by 12 noon, Tuesday January 11, 2022, by contacting Liza Osorio. The Board has taken these public health safety precautions in order to minimize physical contact and maximize physical distancing. Submitting Written Testimony: The Board encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Board Members prior to the meeting, written testimony must be submitted before 12:00 noon on the business day prior to the meeting by: (1) email to Liza. Osorio@hawaiicoun ov, (2) facsimile to (808) 961-8622, or (3) mail to the Board of Ethics office at 101 Aupuni Street, Suite 325, Hilo, Hawaii 96720. All written testimony, regardless of time of receipt, will be part of the permanent record. 1. CALL TO ORDER 2. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS 3. APPROVAL OF THE REGULAR SESSION MINUTES OF DECEMBER 6, 2021 Board of Ethics 01 /06/2022 01:27 PM 4. NEW BUSINESS Petition 2021-18: Review of a Petition requesting an Informal Advisory Opinion regarding a potential conflict of interest for contractual uniform alteration work done by Sew & Go at the request of the Mass Transit Agency; the owner of Sew & Go is a County of Hawai'i employee (not employed within the Mass Transit Agency). b. Petition 2022-01: Review of a Petition requesting an Informal Advisory Opinion regarding a potential conflict of interest where a non-profit organization "MU -BI" (Micronesians United Big Island) is applying for Contingency Funds from Council Member/Chair Maile David for the purchase of school supplies for children in the Marshallese Community of Ocean View. One board member (Tulpe Day) of the MU -BI is a County of Hawai'i employee in the Immigration Office which is a division under the Research and Development Office with the County of Hawai'i. Board Member Tulpe Day is a volunteer Board Member that will not receive any financial gain should the Contingency Funds be allowed. 5. UNFINISHED BUSINESS a. Petition No. 2021-13: Review draft Informal Advisory Opinion of a Petition from the Chair of the Merit Appeals Board seeking guidance on potential conflicts with the Acting Director of Human Resources. b. Petition 2021-14: Review draft Informal Advisory Opinion of a Petition requesting an Informal Advisory Opinion of a petition alleging that the Director of Parks and Recreation is derelict in his duties, failing to provide leadership with integrity and obstructing justice. c. Petition 2021-15: Continued review of a draft Order dismissing a petition alleging that the Chair and Vice Chair of the Leeward Planning Commission violated Hawaii County Charter 6-7-5, quorum requirements, and Ethics Code 2.81, 2.82, 2.83(a)(3), and 2.86(b). 6. CONTINUED DISCUSSION REGARDING AMENDMENTS TO THE RULES OF PRACTICE AND PROCEDURE OF THE BOARD OF ETHICS AND THE HAWAII COUNTY CHARTER AND COUNTY CODE. a. Correspondence dated December 4, 2018, from Ken Goodenow. b. Sections 2-86, 2-87, 2-88 and 2-90 of the Hawaii County Code. c. Request discussion from Corporation Counsel on status of proposed amendments, and suggestions on the next steps regarding said amendments. Board of Ethics 01 /06/2022 01:27 PM 7. EXECUTIVE SESSION With reference to agenda items listed, one or more executive meetings are anticipated. In particular, the Board of Ethics anticipates it may consider the evaluation, dismissal, or disciplining of an officer or employee of the County of Hawai'i, where considerations of matters affecting privacy will be involved. The Board may also consult with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. Therefore, pursuant to Hawai'i Revised Statutes ("HRS") Sections 92-5(a)(2), 92-5(a)(4), and 92-6(a)(2), the following items may be considered in Executive Session. a. Review of the executive session minutes of December 6, 2021. b. Review of Confidential Financial Disclosure Forms filed pursuant to Section 2- 91.1(d), Hawai'i County Code, by County board and commission members and designated County employees, where personal matters will be reviewed: Name Position County Agency 1. Lewis DuBois Engineering Support Technician II Public Works — Engineering 2. Neva K. Supe -Roque Member Transportation Commission 3. Bilal Al Bayati Civil Engineer I Public Works 4. Kristy LK Cruz Member Transportation Comissions 8. ANNOUNCEMENTS a. The next monthly meeting of the Board of Ethics is scheduled for Wednesday, February 16, 2022, at 10:00 a.m. at the Hawaii County Building, Council Chambers, 25 Aupuni Street, Hilo, Hawai'i 96720. 9. ADJOURNMENT NOTE: If you need an auxiliary aid/service or other accommodation due to a disability, contact 961-8304, ext. 101 as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. BOARD PACKET. Pursuant to Hawai'i Revised Statutes Section 92-7.5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at the Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo, Hawai'i 96720. Board of Ethics 01 /06/2022 01:27 PM NOTICE TO LOBBYISTS If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist (Article 15, Section 2-91.3(b), Hawaii County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2-91.3(a)(6), Hawaii County Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.