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Home My WebLink About2022-01-26 Director's Report DIRECTOR’S INFORMATIONAL REPORT TO THE ENVIRONMENTAL MANAGEMENT COMMISSION January 26, 2022 Agenda item 7 a.LEGISLATIVE UPDATE a. County Council(Since last report posted on 10/21/21) ITEMDESCRIPTIONCURRENT STATUS Completed items Bill 72 Bill amending Capital Budget to add emergency Approved as Ord. No. 21-76, generators for wastewater treatment facilities. effective 11/8/21. Companion to Res. No. 213-21. Comm. 402.2Requests update on prohibition on trailers at Discussion held in RAWEEMC on transfer stations. 11/16/21. Res. 167-21Authorizes agreement between County and Postponed to the call of the DHHL for removal of abandoned vehicles. Chair on 7/21/21. Adopted by Council on 11/18/21. Res. 278-21Authorizes acceptance of a donation of a sand Adopted by Council on 12/8/21. filter to DEM for R-1 water at Kealakehe WWTP Bill 94 Amends Cap Budget to add Pua Force Main Pos. recommendation Finance installation and Rehab – SRF ($530K) Committee on 12/7/21. Approved by Council 12/22/21 and 1/5/22.Ord. No. 22-07. Comm. 378.3Requests update on Solid Waste Division Discussion held in RAWEEMC on priorities, challenges encountered, & solutions. 1/4/22 and 1/18/22. Comm. 436.2Requests update on Wastewater Division Discussion held in RAWEEMC on priorities, challenges encountered, & solutions1/4/22 and 1/18/22. Comm. 554Requests update on composting programDiscussion held in RAWEEMC on 1/4/22 and 1/18/22. Active items Future items Budget & Annual review of the programs of the Scheduled for the afternoon of program Department of Environmental Management April 14, 2022. reviews b. REQUESTS FOR UPDATES a. DEM activity on its administrative rule changes and recommended County Code revisions (Adams) i. Definition of uncovered loads ii. Tipping fee credit for residential haulers iii. Trailers at transfer stations c.SOLID WASTE DIVISION a. SWD presentation to Council on January 18, 2022 (See attached slides) 1 b. Composting presentation to Council on January 18, 2022 RELOAD FACILITY UPDATE(new data shaded in gray) Total Tons Taken Month/Yearto Sort Station Jan 20214,645.69 Feb 20214,092.99 Mar 20214,622.19 Apr 20214,341.20 May 20214,477.45 Jun 2021 4,563.52 Jul 20214,578.32 Aug 20214,445.18 Sep 2021 3,777.50 Oct 20214,274.84 Nov 20214,110.58 Dec 20214,412.64 Totals 52,342.10 When time permits, SWD staff removes the corrugated cardboard from the trash and places it in a roll-off for recycling. WHSL MONTHLY LANDFILL TONNAGES 2 20,000 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 JanFebMarAprMayJuneJulyAugSeptOctNovDec Series1 Last 12 months Jan 2021 15,740.65 Feb 2021 15,220.50 Mar 202117,914.90 Apr 202117,222.15 May 202117,163.90 Jun 2021 16,952.91 Jul 202118,321.07 Aug 202117,538.62 Sep 2021 16,293.25 Oct 202116,974.05 Nov 202116,392.27 Dec 202117,782.47 Totals203,342.96 MONTHLY TRANSFER STATION TONNAGES Month/YearEHRSSWHSL Jan 2021 3,942.908,791.50 Feb 2021 3,430.007,748.00 Mar 20213,827.428,581.64 Apr 2021 3,567.618,588.27 May 2021 3,712.928,789.57 Jun 20213,724.738,615.02 Jul 20213,721.328,705.29 Aug 20213,616.268,567.02 3 Sep 20212,950.228,225.86 Oct 20213,456.178,716.66 Nov 20213,274.304,367.24 Dec 20213,446.279,097.38 Totals42,670.1298,793.45 The above table is to include data on the waste disposed in the landfill (not the greenwaste or recycling data). d. WASTEWATER DIVISION a. WWD presentation to Council on January 18, 2022 (See attached slides) 4 /ƚǒƓƷǤ ƚŅ IğǞğźͷź Department of Environmental Management Solid Waste Division: Priorities, Challenges, Solutions January 18, 2022 Solid Waste Division org (current) Solid Waste Division Chief/ Deputy AdministrationOperationsPrograms Derelict/Abandoned ClericalEngineeringEast HawaiiWest HawaiiRecycling Program Vehicle Program SWD proposed reorganization Solid Waste Division Chief Deputy Chief AV Section ChiefRecycling Section ChiefProgram Management ChiefOperations Solid Waste Division Priorities & Challenges ¤Funding: ¤Lack of funding to hire additional staff, consultants, and or contractors to complete on going projects and maintain daily operations in additional to our equipment replacement and procurement needs. ¤Staffing: ¤Lack of staffing due to vacancies and funding -limits the amount of projects we can undertake. ¤Hiring process is lengthy and we must wait for DHR as they also have similar staffing challenges ¤Pay is not competitive enough to recruit and retain employees ¤Planning: ¤Until additional staff is on board we can not plan and must continue to work in a reactionary mode. ¤źƷŷƚǒƷ ƭǒŅŅźĭźĻƓƷ ƭƷğŅŅ Ʒƚ ķƚ ƦƌğƓƓźƓŭ ğƓķ ƭĭƚƦĻ ƚŅ ǞƚƩƉͲ ĭƚƓƷƩğĭƷƭ ĭğƓ͸Ʒ ĬĻ developed, processed and executed. Solid Waste Division solutions ¤Funding: ¤Consider financial consultant to explore the possibility of setting up an enterprise fund and other options to make Solid Waste Fund self-sufficient. Revisit the tipping fee schedule. Consider costs and savings of moving to a municipal collection system. PAYT. EMC discussions ongoing. ¤Staffing: ¤Staffing levels need to keep up with growth just to maintain a constant level of service. To recruit and retain a skilled workforce in a hazardous occupation, the compensation should be competitive with the private sector. ¤Planning: ¤Solving the funding issue will solve the staffing issue, which will get projects off the ground and result in safer facilities, resource recovery, and a cleaner island. Progress since September update ¤Completed Recruitment/Interviews/Hiring Process for Recycling Coordinator ¤{ğƓƓĻ .ĻƩƩźŭ ΑźƓƷĻƩƓğƌ ƦƩƚƒƚƷźƚƓ ĻŅŅĻĭƷźǝĻ WğƓǒğƩǤ ЊͲ ЋЉЋЋ ¤Recruitment of Solid Waste Division Chief on going since November 2021 ¤Interviews scheduled on January 27, 2022 ¤Engaging with Environmental Management Commission to identify solid waste funding options ¤Moving forward with administrative rule amendment process ¤Allowing trailers at certain transfer stations ¤Tipping fee credit to be reinstated in rules ¤Loads will need to be secured ¤No emergency closures of transfer stations. ¤Re-examining contracts ¤Secured night maintenance agreement SWD Q3 Projects Update ¤Recently Completed Projects ¤ĻƭƷ IğǞğźͷź {ğƓźƷğƩǤ \[ğƓķŅźƌƌ {ĭğƌĻ wĻƦƌğĭĻƒĻƓƷ ¤Hilo Abandoned Vehicles Lot Fencing Repairs and Improvements ¤Closed Kailua Landfill Sinkhole 16 Remediation ¤Transfer Station Facility Repairs ¤SHSL Rip-Rap Repairs ¤Active Projects ¤aźƌƚƌźͷźƩğƓƭŅĻƩ {ƷğƷźƚƓ CźƓğƌ /ƌƚƭǒƩĻ ¤Transfer Station Facility Upgrades and Improvements ¤ĻƭƷ IğǞğźͷź 5ĻƩĻƌźĭƷ ε !ĬğƓķƚƓĻķ ĻŷźĭƌĻƭ CźĻƌķ hŅŅźĭĻ ΛYƚƓğΜ ¤{5 hƦĻƩğƷźƚƓƭ ΑağźƓƷĻƓğƓĭĻΉwĻƦğźƩ tƩƚƆĻĭƷƭ hƓŭƚźƓŭ ¤Facility repairs, small facility improvements SWD Q4 Projected Projects and FY 22-23 ¤Q4 Projected Projects ¤ ¤Waimea Transfer Station Cold Mix Paving ¤Transfer Station Improvements ¤{5 hƦĻƩğƷźƚƓƭ ΑağźƓƷĻƓğƓĭĻΉwĻƦğźƩ tƩƚƆĻĭƷƭ hƓŭƚźƓŭ ¤Facility repairs, small facility improvements ¤FY 22-23 Anticipated Projects ¤Kealakehe Scrap Metal Remediation Phase 2 (Master Planning) ¤9ğƭƷ IğǞğźͷź {ƚƩƷ {ƷğƷźƚƓ LƒƦƩƚǝĻƒĻƓƷƭ ¤Rural Transfer Station Repairs and Enhancements SWD Projects Beyond FY 22-23 ¤Anticipated Projects Beyond FY 22-23 ¤Replacement of Waimea BaseyardBuilding ¤Hilo Scrap Metal Site Remediation ¤Leachate Mitigation System EHRSS ¤Replacement of Kona BaseyardBuilding ¤Leachate Mitigation System Hilo Transfer Station ¤\[ĻğĭŷğƷĻ aźƷźŭğƷźƚƓ {ǤƭƷĻƒ 9ğƭƷ IğǞğźͷź ¤Landfill Gas Collection and Control System, WHSL ¤Replacement of Kailua-Kona Disposal Area ¤Replacement of Hilo Disposal Area ¤\[ĻğĭŷğƷĻ aźƷźŭğƷźƚƓ {ǤƭƷĻƒ ĻƭƷ IğǞğźͷź Derelict and Abandoned Vehicles Program Priorities Removing derelict/abandoned vehicles off the roadway in a timely manner. /ƚƓƷźƓǒĻ ƚŅŅĻƩźƓŭ ǝĻŷźĭƌĻ ķźƭƦƚƭğƌ ğƭƭźƭƷğƓĭĻ ƦƩƚŭƩğƒƭ Ʒƚ IğǞğźͷź /ƚǒƓƷǤ ƩĻƭźķĻƓƷƭ͵ Continue doing derelict vehicle sweeps in various subdivision in partnership with Hawaii County Police Department. Challenges Insufficient staff to run the section. Inability to tow off private property for disposal programs. Solutions Working on a reorganization of the section that would include three more positions including a supervisory position. Work with Council to allow the Abandoned Vehicle Section to tow off private property for purposes of our vehicle disposal programs only. Partnerships such as the MOA with DHHL to accomplish more cleanups Recycling Program U.S. Environmental Protection Agency Status on ISWMP Α Top 6 Recommendations Њ͵9ķǒĭğƷźƚƓ ğƓķ hǒƷƩĻğĭŷ ΑƚƓŭƚźƓŭ ŷƚǞĻǝĻƩ ğǞğźƷźƓŭ ķźƩĻĭƷźƚƓ LCA Ћ͵wĻƓĻŭƚƷźğƷĻ ĭƚƓƷƩğĭƷ ǞźƷŷ ğƭƷĻ ağƓğŭĻƒĻƓƷ IğǞğźͷź ΏƚƓŭƚźƓŭ Ќ͵!ķķźƷźƚƓğƌ IƚǒƭĻŷƚƌķ IğǩğƩķƚǒƭ ğƭƷĻ /ƚƌƌĻĭƷźƚƓ 9ǝĻƓƷƭ ΑƓƚƷ ŭƚƚķ ǒƭĻ͵ 4.Change County Code to allow small businesses to drop off recyclables at transfer station bin. 5.Establish goals that are expressed and measured in terms of environmental impacts (e.g. greenhouse gas emissions, toxicity, energy use) and consider full life cycle impacts, in addition to the tonnage-based ƌğƓķŅźƌƌ ķźǝĻƩƭźƚƓ ƚƩ ǞğƭƷĻ ƩĻĭƚǝĻƩǤ ŭƚğƌƭ Α\[/! June 2022 6.Develop County policy and ordinances related to source reduction and recycling. Current landfill diversion programs: ¤5ƩƚƦ hŅŅ wĻĭǤĭƌźƓŭ Α currently corrugated cardboard and non HI-5 Glass ¤ILΏЎ tƩƚŭƩğƒ Α.ĻǝĻƩğŭĻ ĭƚƓƷğźƓĻƩ ƩĻķĻƒƦƷźƚƓ ¤Scrap metal ¤ŷźƷĻ ŭƚƚķƭ ΑğƦƦƌźğƓĭĻƭ ¤E-waste ¤Reuse Centers ¤UMO ¤Household Hazardous Waste Collection Events ¤Tire education ¤LƓĻƩƷ Α/ƚƓƭƷƩǒĭƷźƚƓ ε 5ĻƒƚƌźƷźƚƓ ƒğƷĻƩźğƌ ¤Greenwaste ¤!ǒƷƚƒƚĬźƌĻƭ Α5! ƦƩƚŭƩğƒ Gppe!Sfdpwfsz!Ijfsbsdiz ¤Source Reduction. ¤Feed Hungry People. U.S. ¤Feed Animals. Environmental ¤Industrial Uses. Protection ¤Composting. Agency Food waste reduction ¤ͻaƚƩĻ ƷŷğƓ ƚƓĻΏƷŷźƩķ ƚŅ ƷŷĻ ͵{͵ Ņƚƚķ ƭǒƦƦƌǤ źƭ ƓƚƷ ĭƚƓƭǒƒĻķͲ ƩĻƭǒƌƷźƓŭ źƓ ğ ͷǞğƭƷĻ͸ ƚŅ ƩĻƭƚǒƩĭĻƭ͵ͼ ¤From Farm to Kitchen: The Environmental Impacts of U.S. Food Waste (EPA November 2021) ¤Individual and household actions have the potential to provide 25-30 percent of the total emissions reductions needed to avoid dangerous climate change (>1.5°C rise) and save appx $1,000 a year. ¤Project Drawdown: the most comprehensive plan ever proposed to reverse global warming, edited by Paul Hawken ¤We started working on a FWR campaign late 2020 and had to suspend it due to loss of funding. LƓ ağǤ ЋЉЋЉ ǞĻ ƭǒƩǝĻǤĻķ ЌЍ ƭƒğƌƌ Ʒƚ ƌğƩŭĻ ƭźǩĻķ ŭƩƚĭĻƩǤ ƭƷƚƩĻƭ ƚƓ IğǞğź͸ź LƭƌğƓķ Ʒƚ ğƭĭĻƩƷğźƓ ŷƚǞ ƒğƓǤ ƭĻƷ ğƭźķĻ ƷŷĻźƩ Ņƚƚķ ǞğƭƷĻ ŅƚƩ Ʀźŭ ŅğƩƒĻƩƭ͵ 34 grocers -medium small to large supermarkets and Costco 27pig farmers picked up food waste ЋŅƚƚķ ĬğƓƉ ƚƩ ƌğƓķŅźƌƌ ƚƓƌǤ ΑΛ Walmart ǞğƓƷĻķ farmers to register then they would provide) 1 respondent himself takes it home to compost 1 landfilled 2unable to connect. Ļ ğƌƭƚ ƦƚƭƷĻķ ƭğƒĻ ƭǒƩǝĻǤ ƚƓ Ў ƭƚĭźğƌ ƒĻķźğ ŅğƩƒĻƩ źƭŷƦğŭĻƭ Α ƚǝĻƩǞŷĻƌƒźƓŭ feedback: All foodwasteis highly coveted and very quickly spoken for at grocery stores, restaurants, schools etc. Source: https://petpigworld.com/what-can-pigs-not-eat/ ƩĻƓķƭ Ή źƓķǒƭƷƩǤ ƨǒĻƭƷźƚƓƭ Α ¤How will efforts on climate change influence the national waste and recycling discussion? ¤National focus on Extended Producer Responsibility (EPR), prices are up, but IğǞğź͸ź is5,000miles from markets. ¤Industry waiting to see how waste reduction/ recycling is in Infrastructure Bill ¤National Recycling Strategy ¤wĻƨǒźƩźƓŭ ƩĻĭǤĭƌĻķ ĭƚƓƷĻƓƷ ΑǝźƩŭźƓ ƦƌğƭƷźĭ źƭ ĭŷĻğƦĻƩ ƷŷğƓ ƩĻĭǤĭƌĻķ͵ ¤How will reduction and reuse fit into evolving business or government goals? !ƌƌ /ƚǒƓƷǤ 5źǝĻƩƭźƚƓ Iǒź ΑĭƚƌƌğĬƚƩğƷźƓŭ ǞźƷŷ ğƌƌ ĭƚǒƓƷźĻƭ ŅƚƩ ƭƚƌǒƷźƚƓƭ including increasing the Advance Disposal Fee for glass, and expanding it to photovoltaic panels, electric vehicle batteries, promoting Extended Producer Responsibility initiatives, and PaintCare. IğǞğźź źƌķƌźŅĻ CƚǒƓķğƷźƚƓ ΑĭƚƌƌğĬƚƩğƷĻ ǞźƷŷ IC bh!! ŭƩğƓƷ ΑŅźƌƌźƓŭ ƭƷğƷźƚƓƭ ğƷ parks. IƚƒĻ /ƚƒƦƚƭƷźƓŭ ĬźƓƭ ΑYğǒğ͸ź ĻƭƷźƒğƷĻƭ ğ ĭƚƭƷ ƚŅ υА Ή ƷƚƓ͵ w ε 5 Α9ĭƚƓƚƒźĭ 5ĻǝĻƌƚƦƒĻƓƷ ŭƩğƓƷ ĭƚƌƌğĬƚƩğƷźƚƓ Ǟŷźĭŷ źƓĭƌǒķĻƭ ͻƷƚ źƓƷĻŭƩğƷĻ closed loop waste strategies e.g. CirclePakOCC shred for soil amendment. Fund an island-wide Resource Coordinator? To obtain diversion data from all sectors e.g. breweries, H for H ReStores, Reuse IğǞğźͷźͲ ƩĻƷğźƌĻƩƭ͵ /ğƓƓƚƷ ƭĻƷ ŭƚğƌƭ ǞźƷŷƚǒƷ ƉƓƚǞźƓŭ ǞŷĻƩĻ ǞĻ ğƩĻ ƓƚǞ͵ 5ğƷğΏ driven decision making. Landfill Diversion Programs Update ¤Priorities ¤/ƚƒƦƌĻƷĻ \[źŅĻ /ǤĭƌĻ !ƭƭĻƭƭƒĻƓƷ ΑĻƭƷźƒğƷĻķ WǒƓĻ Њ ¤Developmentof educational and outreach programs focusing more on waste reduction. ¤tƩƚƒƚƷĻ Ņƚƚķ ǞğƭƷĻ ƩĻķǒĭƷźƚƓ ğƓķ ŷƚƒĻ ĬğĭƉǤğƩķ ĭƚƒƦƚƭƷźƓŭ ΑYğǒğͷź /ƚǒƓƷǤ͸ƭ ƒƚķĻƌ υА ƦĻƩ ƷƚƓ Ή ЊЉ ǤƩƭ ¤CǒƓķźƓŭ ƭƚǒƩĭĻƭ ΑŭƩğƓƷƭ ¤Work with other Counties: to improve and expand ADF Programs; adopt PaintCareprogram? ¤Partner with other Departments ¤Challenges ¤Insufficient staff ¤LƓƭǒŅŅźĭźĻƓƷ ŅǒƓķźƓŭ ΑķźƒźƓźƭŷźƓŭ ĬǒķŭĻƷ ĭƚƒĬźƓĻķ ǞźƷŷ źƓĭƩĻğƭĻķ ķĻƒğƓķ on Landfill Diversion (Recycling) section. Landfill Diversion Program Solutions ¤Fund a Public Education Specialist position ¤Develop social media presence to engage public. ¤Support Advance Disposal Fee expanding programs in transition to Extended tƩƚķǒĭĻƩ wĻƭƦƚƓƭźĬźƌźƷǤ ΑtƭͲ ĬğƷƷĻƩźĻƭ ŅƚƩ 9ƭͲ tƭͲ tğźƓƷ/ğƩĻ ¤Develop and implement Master Recycler Composter Program. ¤Foster partnerships with organizations and other departments. ¤Actively and aggressively pursue grants ¤źƭźƚƓ Α/ƚI59a ĭƩĻğƷĻƭ ƓĻǞ ķźǝźƭźƚƓ ƌźƉĻ ağǒź 9ƓǝźƩƚƓƒĻƓƷğƌ tƩƚƷĻĭƷźƚƓ ε {ǒƭƷğźƓğĬźƌźƷǤ 5źǝźƭźƚƓ As our diversion goals approach 50% and moƩĻͲ ǞĻ ķƚƓ͸Ʒ ķĻƦƚƭźƷ źƓ ƚƓĻ ƦƌğĭĻͲ ǞĻ have a much more complex charge. ProgramBudgetFY2017-18FY2018-19FY2019-20FY2020-21FY2021-22 (indollars) 2-Bin nkaDrop-Off1,100,0001,100,000600,000*600,000600,000 5hI ŭƩğƓƷ Α!5C ŭƌğƭƭ ** 111,876117,730117,730125,810139,600 Scrap metal -not DAV1,130,0001,130,0001,130,000240,000449,000 Reuse Centers300,000300,000170,0000.0015,000 HHWCE230,000230,000250,000167,500240,000 UMO ***75,00075,00065,00025,00020,000 Greenwaste4,020,0004,100,0003,880,0003,800,0004,336,000 Education100,000100,000100,000100,00050,000 E-Waste100,000110,0000.000.000.00 DOH grant 45,000160,000 160,00085,000 99,950 HI-5 Program ****401,108452,153452,153475,827509,623 * Fewer commodities collected ** Advanced disposal fee for non HI-5 ŭƌğƭƭ ǒƓĭŷğƓŭĻķ ŅƚƩ ЋА ǤĻğƩƭ ΑƭźƓĭĻ ƦƩƚŭƩğƒ źƓĭĻƦƷźƚƓ *** Prior to FY18, grant money available **** Fully self funded wε5 ƭĻĻƉƭ ƓĻǞ ƚƦƦƚƩƷǒƓźƷźĻƭ Ʒƚ ƷǒƩƓͶ WHOF WHSL Mahalo /ƚǒƓƷǤ ƚŅ IğǞğźͷź 5ĻƦğƩƷƒĻƓƷ ƚŅ 9ƓǝźƩƚƓƒĻƓƷğƌ ağƓğŭĻƒĻƓƷ Wastewater Division: Priorities and Funding Challenges January 18, 2022 1 Wastewater Priorities ¤Staffing ¤Funding for CIP program ¤Compliance/Environmental Protection 2 {ƷğŅŅźƓŭ Α Current and Proposed Organizational Structure ¤Current Structure has one Division and two Sections (Engineering and Operations) (83 positions) ¤Proposed Structure will consist of two Divisions 1) Engineering and Operations and 2) Environmental Quality Control (adding 80 positions) For Reference: County of Maui: One Division with Three Branches: 1) Planning and Permitting, 2) Design and Construction, and 3) Operations. City and County of Honolulu: Four Divisions; 1) Environmental Quality; 2) Treatment and Disposal; 3) Collection System Maintenance; and 4) Design and Construction 3 /ƚǒƓƷǤ ƚŅ IğǞğźͷź ğƓķ /ƚǒƓƷǤ ƚŅ ağǒźͲ ĭƚƒƦğƩĻķ /ƚǒƓƷǤ ƚŅ IğǞğźͷź ΛЊ źƭƌğƓķΜCounty of Maui (3 islands) ¤Population: 200,629 (2020)¤Population: 164,754 (2020) ¤WW Treatment Plants: 7¤WW Reclamation Facilities: 5 ¤WWD personnel: 83¤WRD personnel: 122 ¤Sewer Fund Rev 21-22: $16.2M¤Sewer Fund Rev 21-22: $71.8M ¤Monthly SFR sewer fee: ¤Monthly SFR sewer fee: ¤$44 flat¤$35 flat + $4.50/1,000 gallons (for first 9K gallons) Staffing Challenges ¤Wastewater supplemental budget requests have largely gone unfunded due to limited financial resources ¤Recruitment and retention (nationwide shortage of engineers and certified wastewater operators) ¤/ƚǒƓƷǤ͸ƭ ƩĻĭƩǒźƷƒĻƓƷ ƦƩƚĭĻƭƭ ğƓķ ƦƩƚĭĻķǒƩĻƭ ΛƌĻƓŭƷŷǤΜ ¤Salaries not competitive with Private Sector ¤Current Levels are not sufficient to meet: o Project Management Oversight (Konno Decision hinders staff augmentation) o Aging facilities repair and maintenance needs o Operations not up to par with OperatźƚƓƭ ε ağźƓƷĻƓğƓĭĻ ağƓǒğƌ͸ƭ ƩĻĭƚƒƒĻƓķĻķ staffing levels o Safety o Supporting $1.0 billion CIP program o Pretreatment Program AOC and future regulatory enforcement actions 5 Staffing Possible Solutions ¤Adjust Sewer Fees need to support the increases in salaries for these additional staff. Rates will be increased over 5 years to fund full staffing. Proposed organizational structure adds 80 positions ¤Hiring Human Resource support staff for recruitment ¤wĻĭƚŭƓźǩĻ ƷŷğƷ ͻƭƷğƷǒƭ ƨǒƚͼ ĬǒķŭĻƷ ƩĻƨǒĻƭƷƭ ŅƚƩ ğƭƷĻǞğƷĻƩ ƒğǤ ƓƚƷ ğķĻƨǒğƷĻƌǤ ƭĻƩǝĻ ƷŷĻ ƦǒĬƌźĭ͸ƭ źƓƷĻƩĻƭƷ͵ 6 Funding Challenges ¤Insufficient revenue to support operations ¤Insufficient number of user accounts ¤Although an annual CIP budget gets appropriated -funding is not guaranteed (projects get deferred) 7 Funding Possible Solutions ¤Increase rates Hiring a funding strategist along with performing a sewer rate study Consider switching from a flat rate structure (residential) to a base charge and volume charge similar to other counties. Consider imposing sewer connection fees and inspection/permit fees ¤Increase number of sewer accounts Expand sewer collection area by increasing sewer collection system Need funding for updating Facilities Plan for Hilo and Kealakehe Need staff to implement expansion ¤For CIP funding, follow City and /ƚǒƓƷǤ IƚƓƚƌǒƌǒ͸ƭ ŅźƓğƓĭźğƌ commitment procedures 8 Moving Forward Getting us the staffing and funding will allow: ¤Pursuing resource recovery opportunities such as methane gas utilization, biosolids reuse, and wastewater reuse. ¤Establishes program to control sanitary sewer overflows (SSOs) ¤Establishes program to control WWTP process bypasses ¤Perform needed maintenance on existing structures that support our WWTP and SPS ¤Avoiding additional regulatory enforcement actions (AOC or Consent Decree/Order) 9 Progress since October Briefing ProjectAmount ($) Iźƌƚ t tŷğƭĻ Њ Α5ĻƭźŭƓ ΛIĻğķǞƚƩƉƭ ğƓķ {ƚƌźķƭ 5źŭĻƭƷźƚƓΜ ΑАΉЊЊΉЋЉЋЌ Contract being Finalized$5,090,000 tǒğ{t{ wĻƓƚǝğƷźƚƓ Λ5ĻƭźŭƓΜ ΑЊΉЋЌΉЋЉЋЌ Fee Proposal accepted, Draft Contract being prepared$2,400,000 YğƦĻŷǒt tĻƩźƒĻƷĻƩ CĻƓĭĻ ΑБΉЌЊΉЋЉЋЋ Construction Bid RFP is being finalized with DPW$125,000 ΛYğƦǒ͸ĻΜ .ƩźķŭĻ 9ƒĻƩŭĻƓĭǤ wĻƦğźƩ Λ5ĻƭźŭƓ υЊЎЉYͳ /ƚƓƭƷƩ͵ υЏЎЉY њ υЋЉЉY /ƚƓƷ͵Μ ΑЊЋΉЋЉΉЋЉЋЊ $1,000,000 Construction work is on-going; completion anticipated Feb. 28, 2022 YĻğƌğƉĻŷĻ wΏЊ h{C\[ tŷğƭĻ Ћ Α5ĻƭźŭƓ ƚŅ bƚƩƷŷ ε {ƚǒƷŷ tźƦĻƌźƓĻƭ PER completed, Design effort to start.$1,750,000 tƩƚƆĻĭƷ ЊВ {t{ 9ƒĻƩŭĻƓĭǤ wĻƦğźƩ ΑЌΉЌЊΉЋЉЋЋ Repair Work Completed January 6, 2022$90,000 North Kona SPS Project (EDA Grant $19 million) Working to finalize AIS with SHPD. NTP for SA-1 issued $68,000 1/10/22. 10 Progress since October Briefing ProjectAmount ($) Hired a Civil Engineer V (12/1/2021) and Civil Engineer IV (1/3/2022) for Kona Office Finalizing Specialty Engineering Support Contract ( to help with current engineering $200,000 staff shortage) Pretreatment Program AOC: Consultant contract NTP expected by mid-February $200,000 2022 (to help develop program) 5ĻǝĻƌƚƦźƓŭ tƩĻƷƩĻğƷƒĻƓƷ tƩƚŭƩğƒ hƩķźƓğƓĭĻ ΑwĻǝźƭĻ /ƚǒƓƷǤ /ƚķĻ ğƓķ Administrative Rules Project Pursuing WIFIA Loan from EPA/DOH tǒƓğ tƩƚŭƩğƒƒğƷźĭ 9ƓǝźƩƚƓƒĻƓƷğƌ LƒƦğĭƷ {ƷğƷĻƒĻƓƷ ΑScope of Work reviewed/accepted by EDA. Draft Consultant Contract is being reviewed by EDA. 11 CURRENT FUNDING PRIORITIES Additional Funding Needed for FY 21/22 ProjectAmount ($) Α9! {!ΏЊ Λ!ķķƷ͸ƌ!L{Μ Working on contract modification$180,000 Α υЎЉЉͲЉЉЉ Fee proposal received from Consultant. Waiting on letter from EPA on revised AOC. **Funding identified ** YĻğƌğƉĻŷĻ wΏЊ {ğƓķ CźƌƷĻƩƭ ΑFee negotiations with Consultant has been initiated.$300,000 FEMA Generators for East side Ops (FEMA Grant of $1.3 million) $500,000 tǒğCa wĻƦƌğĭĻ Λ5ĻƭźŭƓΜ Α{!ΏЊ Λ!źƩƦƚƩƷ ƩǒƓǞğǤ ĻǣƷΜ Α(CWSRF Funding w/Com Ltr υЎБЉͲЉЉЉ for Design) Design in-progress. ** Funding identified** Subtotal:$910,000 ( Note: SA = supplemental agreement) 12 CURRENT FUNDING PRIORITIES Additional Funding Needed for FY 21/22 ProjectsAmount ($) Subtotal (from previous slide)$910,000 Hale bĻǞ CƚƩĭĻ ağźƓ Α5ĻƭźŭƓυЎЉЉͲЉЉЉ WailoaSPS Pump/Control Upgrade $1,500,000 YĻğƌğƉĻŷĻ t bĻǞ IĻğķǞƚƩƉƭ Α5ĻƭźŭƓ Λ/{wC ŅǒƓķźƓŭΜυЌͲЉЉЉͲЉЉЉ Hilo Facility Plan Update $2,000,000 rd Kaloko WWTP 3Train (Construction via CDBG) $1,300,000 $500,000 YĻğƌğƉĻŷĻ {t{ ƦŭƩğķĻ Α5ĻƭźŭƓ ΛźƓĭƌ͵ t9wͲ {ƷğƷĻ wĻǝƚƌǝźƓŭ CǒƓķ $2,000,000 Cross-cutters) Kealakehe Facility Plan Update $2,000,000 TOTAL$13,710,000 13 Project Priorities by Fiscal Year Budget ProjectAmount ($) FY22-23 CIP Hilo WWTP Phase 1 Construction$50,000,000 (Pending EPA Letter revising AOC)$7,000,000 Pending EPA Letter revising AOC$15,000,000 tǒğ{t{ CƚƩĭĻ ağźƓ ΑbĻǞ tźƦĻυЋЎͲЉЉЉͲЉЉЉ Hale Force Main -Construction$2,500,000 SPS & FM Relocation -Design$3,000,000 Project 19 SPS Upgrade$500,000 Force Main Replacement -Design$800,000 Wailuku Force Main Replacement -Design$800,000 Kealakehe WWTP R-1 Upgrade$5,000,000 TOTAL$109,600,000 14 Additional Staff FY22/23 Operating Budget 22 New Positions are proposed (11 Operations-Operators + Line Crew; 4 Engineering; 7 Env Quality Control) ¤$2,000,000 (funding for 6 months) 15 Project Amount ($) FY23-24 CIP tǒğCƚƩĭĻ ağźƓ ΑbĻǞ tźƦĻ /ƚƓƭƷƩǒĭƷźƚƓυЊЋͲЉЉЉͲЉЉЉ Iźƌƚ t tŷğƭĻ Њ ƦŭƩğķĻƭ Α{ĻĭƚƓķ ƦŷğƭĻ ƚŅ ĭƚƓƭƷƩǒĭƷźƚƓυЌЉͲЉЉЉͲЉЉЉ PuaSPS Renovation -Construction$20,000,000 WailoaSPS and FM Upgrade -Design$2,000,000 -Construction$20,000,000 Project 19 SPS Upgrade$2,500,000 SPS and FM Relocation$8,000,000 Force Main Replacement$8,000,000 OnekahakahaSPS & FM Upgrade -Construction$4,400,000 KoleaSPS & FM Upgrade -Construction$3,000,000 WWTP Upgrade -Construction$3,000,000 t ƦŭƩğķĻ Α/ƚƓƭƷƩǒĭƷźƚƓ $2,000,000 Subtotal$114,900,000 16 Project Priorities by Fiscal Year Budget Project Amount ($) CЋЌΏЋЍ /Lt ΛƦğŭĻ Ћ ĭƚƓƷ͸ķΜ Subtotal (from previous slide)$114,900,000 Kealakehe SPS Renovation$15,000,000 North Kona SPS, Dual FM, HinaLani gravity sewer$15,000,000 Hilo WWTP Secondary Process Upgrade w/ UV Disinfection -Design $5,000,000 TOTAL$149,900,000 17 Additional Staff FY23/24 Operating Budget 14 New Positions will be proposed (1 Admin; 7 Operations; 6 Engineering) ¤$1,200,000 (funding for 6 months) 18 Project Priorities by Fiscal Year Budget Project FY 24-25Amount ($) Various Projects $180,000,000 Additional Staff FY 24-25 Operating Budget 15 New positions will be proposed (1 Admin, 3 Operations, 10 Engineers) ¤$1,200,000 (funding for 6 months) 19 Mahalo 20