HomeMy WebLinkAboutCOM 0225.002 2020-20223NgY
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Susan L.K. Lee Loy Office: (808)961-8396
Council Member Fax: (808)965-8912
District 3 Email: sue.leeloy@hawaiicounty.gov
a:1C)HAWAII COUNTY COUNCIL
25 Aupuni Street,Hilo,Hawaii 96720 Nt
DATE: October 22, 2021
TO: Maile David, Council Chair; and
Members of the Hawaii County Council
FROM: Susan L.K. Lee Loy, Chair, Human Services and cy ittee
SUBJECT: Report from ad hoc committee regarding orientation for FY 21-22 and process
recommendations for the Nonprofit Grants Program
On May 18, 2021, at a meeting of the Human Services and Social Services Committee and
pursuant to Hawaii Revised Statutes Section 92-2.5(b), an ad hoc committee, hereinafter
ADHOC"), was formed for the purposes of developing and providing an onboarding and
orientation process for the FY 2021-2022 nonprofit Grant-in-Aid program, hereinafter("GIA")
awardees. The scope of the ADHOC was limited to developing and providing an orientation
process for awardees to include 1) a request to collect community data; 2) identify barriers for
nonprofits; and 3)the possible development of a refined application and/or reporting process.
Members of the ADHOC were Sue Lee Loy, Chair, and Council Members Ashley Kierkiewicz,
Heather Kimball, and Tim Richards.
On June 10, 2021, the ADHOC met to coordinate calendars and develop an agenda and
orientation process for GIA awardees. The orientation was set for July 13, 2021.
Announcements regarding the orientation session were included with the contract packets for all
of the GIA awardees. A copy ofthe invitation flyer is attached hereto as Exhibit A.
On July 13, 2021, the orientation and onboarding meeting via Zoom was held with 51
participants. During this presentation, the participants were introduced to the CHANGE
framework.
The CHANGE framework identifies six essential sectors or areas that affect the overall well-
being of these islands and people. This curated data set helps us understand the interconnected
nature of the sectors and how they affect one another. Doing so allows us to examine the root
causes and create effective solutions to solve Hawai'i's greatest challenges.
At the onboarding meeting of July 13, 2021, awardees were asked to familiarize their program
with the CHANGE framework and were encouraged, on a voluntary basis, to begin to collect
data points of the CHANGE framework.
Comm. No.
Hawai'i County Is an Equal Opportunity Provider And Employer Ref. To:
Ref. Date OCT 2 5 2023
Page 2 of 2
At the onboarding meeting of July 13,2021,the ADHOC launched a pulse survey for awardees
to identify barriers for nonprofits. The following questions were included in the survey:
Which geographical area do you serve?
If you had an opportunity to expand your program(s), which geographical area would
you like to serve?
Of the CHANGE framework, which category best fits your program? (check all that
apply)
How well do you understand the Logic Model? (1=not well; 5=very well)
How well do you understand the GIA Program?
A copy of the survey results is attached hereto as Exhibit B and satisfies Task 1 and 2 of the
ADHOC scope of work outlined on May 18, 2021.
On July 28, 2021,ADHOC members, Kierkiewicz, Richards (portion of), and Lee Loy met with
Ted Schrey to discuss the governing authorities (Hawai`i County Code Chapter 2, Article 25).
Recommendations
The ADHOC recommends the following:
Pursuant to Hawaii Revised Statues Section 92-2.5(b), an ad hoc committee,
hereinafter("ADHOC")be formed for the purposes of:
1. Revise and refine the GIA application to identify with the six sectors of data
collection;
2. Revise and refine the GIA application and request for proposals/interests to utilize
the Logic Model when applying for the GIA;
3. Revise and refine the GIA application to award funding based on the delivery of
programs and services;
4. Revise and refine roles, duties, responsibilities of Council Chair's staff to serve as
contract monitors for the GIA program.
Rebrand and refresh the GIA program
I would like to thank our Council Members Heather Kimball, Ashley Kierkiewicz, and Tim
Richards, for their continued service on this ADHOC, as well as our staff and Council Services
for their contribution in helping us make this ADHOC process an efficient undertaking. I also
extend my gratitude towards Finance Director Deanna Sako, Lisa Tada, Ted Schrey, and their
staff for their assistance in evaluating this process.
It has been my privilege and honor to continue to serve as Chair of the ADHOC and trust this
report is satisfactory.
SL:so
Att.
Exhibit A- Orientation flyer
Exhibit B —Survey results
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County of Hawail
Nonprofit Grant ro ram
20'21 = 2022
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MY 13th at 1o : oo-11: oo a . m .
Via Zoom
Meeting ID: 161 8114374
Passcode: AdNoc2021
This meeting will provide an overview of the expectations and processes being proposed to
transform the Nonprofit Grant Program to meet the complex needs of our County. Please be
sure to mark your calendar to attend and contribute to this discussion.
PLEASE CONTACT SHELLY OR JESSICA IF YOU HAVE ANY QUESTIONS:961-8396
i
Exhibit Bo Survey Results
Geographical Areas Served
40
m
30 4® '
20 1
INSj #
gN $
10
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Hamakua North South Puna Ka'0 South North South North
Hilo Hilo Kona Kona Kohala Kohala
Oppurtunities for Geographical Area Expansion
20
is
M
10 Y.
a
s
0 .y 5
Hamakua North South Puna Ka`0 South North South North
Hilo Hilo Kona Kona Kohala Kohala
Program Alignment with CHANGE Framework
40
30 _
20
70
0
Community and Health and Artsand Natural Government Education
Economy Wellness Culture Environment and Civics
Exhibit : Survey Results
Logic Model Comprehension F—5 = Very Well 1 = Not Well
2
5
3
h}5
GIA Application Comprehension 5 = Very Well 1 = Not Well
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5
4
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