HomeMy WebLinkAboutCOM 0039.001 2016-2018808) 961-8396Fromtheofficeof- Office:
Council Member Fax: (808) 961-8912
District 3 Email: sue.leeloy@hawaiicounty.gov
a= _
f,OF'N!.
SUSAN L.K. LEE LOY
25 Aupuni Street,Hilo,Hawaii 96720
MEMORANDUM cv
N
w -
DATE: December 22, 2016
TO: Valerie T. Poindexter, Council Chair
and Members of the :i`i County Council
Air
FROM: Sue Lee Loy, Counc',:% • —
SUBJECT: Bill No. 6; An Ordina nding Section 2-98, Article 16, Division 3, Chapter
2 ofthe Hawai`i County Code 1983 (2016 Edition, As Amended), Relating to the
Purchase of Alcoholic Beverages.
Attached for discussion purposes are:
1) Memorandum No. 16-08 from Finance Director Collins Tomei dated December 12, 2016;
and
2) A memorandum from Council Chairwoman Valerie T. Poindexter dated December 19,
2016.
The subject of both memoranda is the purchase of alcohol using County funds.
Please distribute this for the discussion on Bill No. 6, scheduled for the Finance Committee
meeting on January 4, 2017.
SLL:ps
Att.
Comm.No, 3 5. 1
Ref.To• F L
Ref.Date,_,T2.CI17
Hawai'i County Is an Equal Opportunity Provider And Employer
Harry Kim os kms; Collins Tomei
Mayor
41'*
111• ;' • Director
Deanna S. Sako
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
808)961-8234 • Fax(808)961-8569
December 12, 2016
MEMORANDUM NO. 16-08
To: All Departments and Agencies
From: Collins Tomei, Director of Finance
Re: Purchase of Alcohol - Updated December 12, 2016
This memo supersedes Memorandum 99-09. The purchase of alcohol by the County for
consumption shall be strictly prohibited. This will include, but not be limited to; the
purchase of alcohol by the County for consumption at a restaurant or bar, formal event
including volunteer appreciation), or a hospitality gathering at a conference.
An exception may be approved for the County to purchase alcohol in the following instance
only:
1. the purchase of alcohol by the Police Department for training purposes, when the
training is a requirement of a formal written instructional or certification program.
A request for the approval to purchase alcohol shall be made in writing by the requesting
department and shall include at a minimum; what is to be purchased, the approximate
cost of the purchase, who the alcohol will be purchased for, and what benefit the County
will receive by purchasing the alcohol. The request shall be signed by the director of the
requesting department, the Director of Finance, and the Mayor to be approved. Approval
must be received prior to the alcohol being purchased.
A copy of the approval shall be sent to the Purchasing Division, along with an electronic
copy being attached to the Eden invoice record when processing payment. The County
pCard shall not be used to purchase alcohol.
APP"r/ED:
A.`4.
Harry Kim
MAYOR
VALERIE T. POINDEXTER Phone: (808)961-8828
Council Chairwoman 404• • Fax: (808)961-8912r": :0444
Council District I 4' Valerie.Poindexter'Ola :-tiicmni \
HAWAIICOUNTY COUNCIL
courii7v of Hawai'I
Hawai'i County Building
25 Aupuni Street, Suite 141)2 rs4
Hilo. Hawai 96720
re,
0
MEMORANDUM
DA FE: December 19. 20 16
TO: Members of the Hawaii County of Hawaii
Officers and Employees of the Office of the County Clerk
FROM: 7alerie T. Poindexter, Council Chairwoman
RE: Use of County Funds for the Purchase of Alcoholic Beverages
The purpose of this memorandum is to notify Council Members, officers, and employees of the
Legislative Branch that I will not be granting any exemptions for the purchase of alcohol using County
Funds, as allowed per Section 2-98(b)(4) of the Hawaii County Code, which provides: "(4) The
purchase of alcoholic beverages is prohibited unless provided by authorized exception."
It will be the policy of the County Council and the Office of the County Clerk that there are no
reasonable exceptions that would allow for the purchase of alcohol with County funds.
Should you have any questions or concerns, please feel free to contact me.
lanai'i County is an Equal Opportunity Provider and Emp1over