HomeMy WebLinkAboutCOM 0039.003 2016-2018From the eice of Office (SOS)961-8396
Council Member 4 Fax (405) 961-8912
Districts Kilo and Puna G;mn61 sr e Irely@ha tii zcnh gers+s
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SUSAN L.K. LEE LOY
25 Aupuni Street,Hilo, Hawaii 96420 COUNTY CLERK
COUNTY of RAWAPI
TO: Valerie T. Poindexter, Chair Lite /
napojRECEI
Bp i G
embers of the Hawaii County Council
FROM: A'' ., -ti cil Member
DATE: January 18,2017
SUBJECT: Proposed Amendments to Bill No. 6; An Ordinance Amending Chapter 2, Article
16, Section 2-98, of the Hawaii County Code 1983 (2016 Edition, As Amended),
Relating to the Purchase of Alcoholic Beverages.
Please see below proposed amendments to SECTIONS 1 and 2 of Bill No. 6. The proposed
changes add an exception to the prohibition,relating to the use of public funds to purchase
alcoholic beverages, for authorized Sister City ceremonial protocols in amounts not exceeding
100 per event. In addition, a proposed change to SECTION 2 relating to subsection 2-98(b),
replaces the term "chairman" with -chairperson."
The proposed amendments are illustrated below in Ramseyer format with respect to the contents
of Bill No. 6; material to be deleted is bracketed and stricken and material to be added is
underscored. A draft copy of Bill No. 6, Draft 2. is attached with these amendments incorporated
therein.
1. SECTION 1 of Bill No. 6 is amended to read as follows:
SECTION 1. Purpose. The purpose of this ordinance is to prohibit the use of public
funds to purchase alcoholic beverages for social or entertainment purposes[-] with the
exception ofauthorized Sister City ceremonial protocols."
2. SECTION 2 of Bill No. 6 is amended by amending Section 2-98(b) to read as follows:
b) The mayor or council [chairman,' chairperson, for their respective branches of
government, may disallow any unauthorized, improper, or unreasonable
expense. The mayor or council [chairman] chairperson may also authorize
expenses in excess of the established limits or may authorize meals with
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business meetings, awards and recognition events, and entertainment of
important persons, or may approve exceptions with good cause to any
provision relating to travel and expenses, provided:
1) No exception involving public funds shall be authorized without a public
purpose;
2) A written request for authorization is made and approved in writing;
3) Documentation establishing that the expenditure will be for a public
purpose is attached to the written request;
4) The purchase of alcoholic beverages for social or entertainment purposes
is prohibited[t] except as authorized by the mayor or council chairperson
for Sister City ceremonial protocols, but that amount shall not exceed
100 per event
5) The purchase of gifts in an amount of over $100 per person receiving the
gift is prohibited unless provided by authorized exception;
6) To receive reimbursement for the authorized exception, the following
documentation must be submitted to the employee's or officer's
department head and to the director of finance within seven days of the
expenditure:
A) A memorandum setting forth the reasons for the exceptional
expenditure along with a copy of the written request for
authorization; and
B) Any additional documentation submitted with the written request for
authorization; and
7) The director of finance shall maintain a record log of all travel
expenditures that are authorized through an exception as permitted by this
subsection, which log shall be available for public inspection."
SLL/ps
Att.
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AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 16, SECTION 2-98, OF THE
HAWAII COUNTY CODE 1983 (2016 EDITION, AS AMENDED), RELATING TO THE
PURCHASE OF ALCOHOLIC BEVERAGES.
BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII:
SECTION 1. Purpose. The purpose ofthis ordinance is to prohibit the use of public
funds to purchase alcoholic beverages for social or entertainment purposes with the exception of
authorized Sister City ceremonial protocols.
SECTION 2. Chapter 2, article 16, section 2-98, of the Hawaii County Code
1983 (2016 Edition, as amended) is amended to read as follows:
Section 2-98. Adjustments and exceptions.
a) When government quarters and/or meals are furnished at no cost or at low
cost, the amount of per diem allowance shall he reduced by the director of
finance.
b) The mayor or council [chairman,] chairperson. for their respective branches
ofgovernment,may disallow any unauthorized, improper, or unreasonable
expense. The mayor or council [chairman] chairperson may also authorize
expenses in excess ofthe established limits or may authorize meals with
business meetings, awards and recognition events, and entertainment of
important persons, or may approve exceptions with good cause to any
provision relating to travel and expenses,provided:
1) No exception involving public funds shall be authorized without a
public purpose;
2) A written request for authorization is made and approved in writing;
3) Documentation establishing that the expenditure will be for a public
purpose is attached to the written request;
4) The purchase of alcoholic beverages for social or entertainment
purposes is prohibited [.
except as authorized by the mayor or council chairperson for Sister
City ceremonial protocols, but that amount shall not exceed S100 per
event:
5) The purchase of gifts in an amount of over$100 per person receiving
the gift is prohibited unless provided by authorized exception;
6) To receive reimbursement for the authorized exception, the following
documentation must be submitted to the employee's or officer's
department head and to the director of finance within seven days of the
expenditure:
A) A memorandum setting forth the reasons for the exceptional
expenditure along with a copy of the written request for
authorization; and
B) Any additional documentation submitted with the written request
for authorization; and
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7) The director of finance shall maintain a record log of all travel
expenditures that are authorized through an exception as permitted by
this subsection, which log shall be available for public inspection.
c) The mayor may delegate the authority granted under this section to any
department or agency head within the executive branch.
d) Meals may also be provided to employees who do not otherwise qualify
under this section or under any negotiated employee contract while
attending workshops, conferences, or training sessions at the request or
direction ofthe department head and to the benefit of the County."
SECTION 3. Material to be repealed is bracketed and stricken.New material is
underscored. In printing this ordinance, the brackets, bracketed and stricken material.
and underscoring need not be included.
SECTION 4. Severability. If any provision of this ordinance or the application
thereof to any person or circumstance, is held invalid, such invalidity shall not affect
other provisions or applications of the ordinance, which can be given effect without the
invalid provision or application, and to this end, the provisions of this ordinance are
declared to be severable.
SECTION 5. This ordinance shall take effect upon its approval.
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