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Home My WebLink AboutCOM 0032.001 2018-2020Susan L.K. Lee Loy t- ,;.: Office: (808)961-8396 Council Member i 5 '• Fax: (808)965-8912 District 3 Email: sue.leeloy@hawaiicounty.gov TE Of.104 HAWAII COUNTY COUNCIL 25 Aupuni Street,Hilo,Hawai`i 96720 C7. MEMORANDUM 1 Pry cDATE: January 4, 2019 l TO: Aaron S.Y. Chung, Council Chair s r and Members of the Hawai`i County Council FROM: L Susan L.K. Lee Loy, Council Member SUBJECT: Communication No. 32—Presentation from the Department of Public Works. Attached is a copy of the PowerPoint presentation that the Department of Public Works will be presenting in the Public Works and Mass Transit Committee on January 8, 2019. Please distribute copies of this presentation for the presentation and discussion regarding Communication No. 32. SL:ps Att. Comm. Ng. 32.- Ref.To: *f PINMT Ref. Date JAN ® 8.20 19 Hawai'i County Is an Equal Opportunity Provider And Employer Planning and Permitting System : IMPROVING THE BUILDING PERMIT PROCESS Jan, 2019 Overview of Presentation Current challenges Proposed changes Next steps Current Challenges 1) Manpower- our County has the worst ratio of number of applications to number of plan reviewers among the four counties 2) Incomplete submittals- e.g., missing required documents, Proof of Ownership, SHPD Form, IWS Approval Form, DCAB, Solar Water Variance, etc. 3) Incomplete response to comments— resubmittals do not accurately address all of comments resulting in several subsequent resubmissions FY2016-2017 (1860 permits) First review 50% passed 2nd review - additional 20% 3rd review - additional 13% Remainder passed 4t"-7t" review ane°mp,e moon iMNom- y:x" Current challenges- sequential review by multiple agencies NON-RESIDENTIAL REVIEWERS RESIDENTIAL REVIEWERS BUILDING BUILDING i PLANNING PLANNING 411 ENGINEERING DEM SW ENGINEERING DOH SAN i DEM W DOH WW EM WW FIRE DOH WW DEM SW PLUMBING / ELECTRICAL STRUCTURAL MECHANICAL 4 Proposed changes More efficient intake— Return building permit intake from Planning Department to the Building Division at DPW with an improved checklist More efficient and accountable processing through EnerGov Administratively change from a three permit system (building, electrical, plumbing) to a One Permit" System Streamline procedures through proposed code amendment Implement affordable housing initiatives K EnerGov Permitting Software A scalable solution that will initially be used for the building permit system and all planning permits, with capability to later add other permits Improve productivity and customer experience Enhanced customer service: web-based, self-service capabilities to apply, monitor status, schedule inspections, and pay Accountable agency reviews: automated workflows to improve workforce processes, accountability, efficiency, and transparency More efficient plan reviews: electronic plan review capabilities for concurrent agency reviews and digital commenting Building Division Administrative Code Purpose of the proposed new code chapter: to consolidate the administrative and enforcement provisions from the existing Building (Chapter 5), Electricity (Chapter 9), and Plumbing (Chapter 17) codes Proposed amendments include: Fees for electrical and plumbing to be based on valuation instead of itemized circuits and fixtures to reduce plan resubmittals and fee recalculations. Non-refundable Plan Review fee to be credited to the final permit fee to reduce frivolous permit submittals, Introduce a resubmittal fee after the third submittal to encourage a complete permit application submittal, and complete responses by the applicant to all plan review comments. Language to accommodate and encourage online electronic plan submittals Expiration of applications and permits to clear inactive projects Building Division Administrative Code Article 3: Permits Article 6: Permit Application Separate building permit required A nonrefundable Plan review fee applied to permit fee Emergency work of estimated building permit fee) Building Permit fees including Electrical/Plumbing Temporary permit required valuation based) Permit resubmittal fee Article 4: Permit Application Requirements of Property Owner Affidavit Article 9: Violations and Penalty Application made prior to subsequent Correction Notice ordinances or regulations permitted work that requires correction) Cancellation of applications Stop Work Order allows for inspectors to Stop unpermitted work and freeing up for required inspections Article 5: Permit Application instead of N.O.V. investigations) Transfer of permits MOM Expiration of permit Next Steps Public and Community Outreach Outreach to Professional Communities Outreach to Contractor Communities Outreach to business communities and various community chambers Adoption of Building Division Administrative Code Changes - April 2019 One Permit System - April 2019 Energov - Go-live target date 2nd Quarter 2019 Code Updates Adoption and Amendments of various model codes (i.e. Energy Code, Electrical Code) Adopt amendments to the International Existing Building Code Affordable housing initiatives Adopt amended provisions to pre-approved package homes and pre manufactured homes Adopt provisions to relax requirements to permit Tiny House County Council Involvement And Support Identify other stakeholders for outreach Help advocate with us the necessary amendments to: Adoption of the Building Division Administrative Code Adoption of model codes and respective amendments Adoption of additional provisions of code language that support affordable housing Help advocate and communicate with constituents our collective and holistic goal of improving the building permit process i w w KAREN EOFF pN C ' e . \. 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