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HomeMy WebLinkAbout04.28.22. COG Commision. Minutes- Approvedit a,y COST OF GOVERNMENT COMMISSION c/o Office of the Mayor, 25 Aupuni Street, Suite 2603 • Hilo, Hawai'i 96720 • COST OF GOVERNMENT COMMISSION REGULAR MEETING MINUTES/ April 28, 2022 INTERACTIVE CONFERENCE TECHNOLOGY (ICT): ZOOM WITH IN -PERSON LOCATIONS FOR PUBLIC TESTIMONY PER AGENDA CALL TO ORDER [2:00 p.m.] Chair Konowicz called the meeting to order with quorum. ATTENDANCE Present: D9 Michael Konowicz, Chair D1 Neal Herbert, Vice Chair D2 Matthias Kusch\ D3 Chantall Shiroma D4 Madie Greene D5 Shannon Matson D6 Kenneth Obenski D7 Daniel Malakie III Excused D8 Karie Wakat Additional: Robert Command, Deputy Managing Director J. Yoshimoto, Assistant Corporation Counsel Jeannie Miskovich, COG Secretary Officer of the Mayor [2:01 ] INTRODUCTION OF D3 COMMISSIONER CHANTALL SHIROMA INTRODUCTION OF GUESTS [2:02] Cyrus Johnasen, PIO, Office of the Mayor Riley Saito, Economic Development Specialist, R&D Diane Nakagawa, Procurement Specialist, Finance [2:03] STATEMENTS FROM THE PUBLIC - None APPROVAL OF MINUTES FROM APRIL 14, 2022 Discussion: None Comm. Kusch moved to approve the April 14, 2022, meeting minutes as read Comm. Malakie Seconded the Motion Discussion: None Voice Vote: Ayes: (8) Unanimous [2:04] 4/14/2022 Minutes Approved COMMUNICATIONS — None [2:05] PRESENTATIONS Agenda Items 6(a) Presentation and Overview of the new messaging app for the County of Hawai `i by Cyrus Johnasen, PIO, Office of the Mayor Points: The donated app (KAHEA), managed by representatives of the Department -Civil Defense, HPD, DEM, DPW and IT is more targeted, efficient, and cost saving to the County and will begin to phase out the Everbridge/Nixle platforms currently in use. Phase One is ready to launch ASAP with E- Notifications (Civil Defense, HPD and Fire), site -specific geographic locators to better target information to constituents; DPW road closures/repairs, transfer station information and any press relevant to the community. Phases 2 and 3 TBD Q&A: Q: Discussion of "Ease of Use/Access" for older constituents, less tech savvy, app maintenance, and departmental time -expense [A: Easy to Use/ Minimal additional time expense] Q&A: Q: Discussion of possible additions to the app as a reporting tool for "Lost of Found Pets", "Abandoned Vehicles"- [A: Not at this Phase] [2:35] Agenda Item 6(b) Presentation and Overview of "Zero Emission Future" by Riley Saito, R&D (PowerPoint on file) Discussion and clarification of the PowerPoint on third party ownership, charging stations and maintenance; Cost analysis models, Autonomous vehicles, subsidized vehicles, and State/County partnerships in sharing; mass transit grants, biodiesel, photovoltaic and hydrogen energy sources. [3:28] Agenda Item 6(c) Presentation and Overview of Procurement by Diane Nakagawa, Finance (PowerPoint on File) Discussion and clarification of training PowerPoint regarding the processes for requests for proposals/ scope of work, certified vendors, and decision panels. The procurement team relies on the departments as subject matter experts on procurement requests. The Procurement Division's Wish List would include an automated County -wide Contract Management System. [3:53] COMMISSION PRESENTATION NEAL HERBERT Takeaways from the Hawaii County Council Budget Meetings April 12-14, 2022 Commissioner Herbert's Report was distributed in the 4/28122 Board Packet and reviewed by all Commissioners. Discussion: The timing of the Cost of Government Commission is out of sync with the Budgeting process and the Legislative calendar. To change the timing of the Commission would require an amendment to the County Charter. All department reports used for budget presentations can be accessed through the County Website. [4:00] DISCUSSION, REVIEW AND ACTION OF NEXT STEPS IN UNDERSTANDING AND ANALYZING PRIORITY AND SECONDARY FOCUS AREAS Discussion: The Commissions agrees to pivot in June 2022 from Fact -Finding to Solution -Seeking. [4:04] ITEMS TO BE PLACED ON NEXT (OR FUTURE) AGENDAS • Presentation and overview on roads, traffic, and engineering studies by Ikaika Rodenhurst, Director of Department of Public Works • Presentation and overview on the EPA negotiations and Ka`u Wastewater issue and on the Hawaii Earth Recycling Green waste contract by Ramzi Mansour, Director of Environmental Management • Presentation and overview of a cost analysis of the County of Hawaii Boards and Commissions by Pomaika`i Bartolome • Presentation and overview of County of Hawaii Mass Transit by John Andoh • Further Discussion on IT issues with Scott Uehara, Director, Information Technology [4:10] ADJOURNMENT Comm(s). Kusch and Herbert made a motion to adjourn Comm. Matson Seconded the Motion Discussion: None Voice Vote: Ayes: (8) Unanimous Meeting adjourned at 4:11 p.m.