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Home My WebLink About2022-05-16 Merit Appeals Board AgendaMitckeLL D. Rotel n ee v - Hawaii County Dept. of Human Resources 05/10/2022 12:45:14 PM County of Hawaii Merit Appeals Board .4upL,m,%Gevtev *101PnLCnkl .Stveet .Suite 2* HYLo, Hnvvni i96�20 (og) * F=ox (gog) Agenda May 16, 2022 (Monday) 10:00 a.m. Hilo Council Chambers C,c nMeUca M. ac bvwas ch ur McC newt -'? vzce-Chris Hawaii County Building 25 Aupuni Street, First Floor, Room 1401 Hilo, HI 96720 This meeting will be held through a combination of the board members being physically present at the meeting location and participating via ZOOM. Members of the public may attend this meeting either in-person at the meeting location or via ZOOM. To sign up for access to the meeting via Zoom, please contact Glynis Yamada at Glynis.Yamada(&/hawaiicounty.2ov or (808) 961-8361 no later than 12 noon, Friday May 13, 2022. Anyone wishing to testify orally via Zoom must sign up by 12 noon, Friday, May 13, 2022, by contacting Glynis Yamada. If the internet connection for ZOOM is lost, the meeting will be automatically recessed to restore communication. If the internet connection cannot be restored within 30 minutes, the meeting will be terminated. Submitting Written Testimony: The Board encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Board Members prior to the meeting, written testimony must be submitted before 12:00 noon on the business day prior to the meeting by: (1) email to Glynis.Yamada(&/hawaiicounty.2ov, (2) facsimile to (808) 961-8617, or (3) mail to the Merit Appeals Board at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720-4224. All written testimony, regardless of time of receipt, will be part of the permanent record. (Cate De Soto, akCw.es ICuv,z, Ca� Matkews, Mewtbers I HmcG Pi , Couv,t� Cs Give, EL(vct. O?Portvv tl ProvEc{er civ GJ Evlt?Lo�er. Hawaii County Dept. of Human Resources 05/10/2022 12:45:14 PM Merit Appeals Board May 16, 2022 1) Call to Order 2) Addendum to Agenda (requires four votes and must comply with Hawaii Revised Statutes § 92-7(d)) 3) Statements from the Public 4) Approval of Minutes o December 16, 2021 (regular session) Review of Executive Session Minutes o December 16, 2021 Executive Session: The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matters, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), for the purpose evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. 5) Communication(s) Communication No. 22-02, letter from Gabriella M. Cabanas, Chair, Merit Appeals Board, dated April 26, 2022, providing a general recollection of the Department of Human Resources Recruitment and Examination Division's history and recruitment strategies that were implemented (names of department directors, history of the Recruitment & Examination Division, and history of the recruitment strategies implemented during the 1980s — 2018). Communication No. 22-03, memorandum from Waylen L. K. Leopoldino, Director, Department of Human Resources (DHR), dated May 9, transmitting a glossary of common terminology/acronyms that the DHR utilizes for its day-to-day operations. Hawaii County Dept. of Human Resources 05/10/2022 12:45:14 PM Merit Appeals Board 6) New Business (for discussion and appropriate action) May 16, 2022 FY 2021-2022 Annual Performance Evaluation of the Director of Human Resources (HR) Process. o Proposed Timeline o SurveyMonkey questions for FY 2021-2022 o Merit Appeals Board's Evaluation Tool for the Director of HR for FY 2021-2022 o Define target audience/survey participants Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), for the purpose evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. FY 2022-2023 Annual Performance Evaluation of the Director of Human Resources (HR) Process; and FY 2022-2023 Human Resources Employee Survey o Proposed Timeline o SurveyMonkey questions for FY 2022-2023 o Merit Appeals Board's Evaluation Tool for the Director of HR for FY 2022-2023 o Define target audience/survey participants Postponed: The above matter (concerning FY 2022-2023) was postponed at the Merit Appeals Board meeting held on April 8, 2022. Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and Hawaii County Dept. of Human Resources 05/10/2022 12:45:14 PM Merit Appeals Board May 16, 2022 92-5(a)(4), for the purpose evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. 7) Unfinished Business (for discussion and appropriate action) None. 8) Director's Report o Deputy Director Introduction o Negotiations Update o Employee Engagement and Retention 9) Schedule Next Meeting Date 10) Adjournment If you need an auxiliary aid/service or other accommodation due to a disability, please contact Glynis Yamada at (808) 961-8361 or by email at Glynis. Yamadaghawaiicounty. ov as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Board Packet: Pursuant to Hawaii Revised Statutes Section 92-7.5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720. If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [Article 15, Section 2-91.3 (a)(6), Hawai`i County Code]. Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.