HomeMy WebLinkAbout2022-05-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAVI
WATER BOARD MEETING
AGENDA
MEETING DATE: May 24, 2022
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Building G, Community Hale, 74-5044 Ane Keohokalole
Highway, Kailua-Kona, Hawaii
Due to the expiration of Governor Ige's COViD-19 Emergency Proclamation, members
of the public are encouraged to continue face masking, physical distancing, and
sanitizing, as outlined in the County of Hawaii Coronavirus Best Practices, Living with
Coronavirus in our Community.
Public testimony may be done in person or in writing by email (dws@hawaiidws.org),
fax (808-961-8657), or by mail: 345 Kekuanao`a Street, Suite 20, Hilo, HI 96720.
Please indicate agenda item submitting for. All testimony, regardless of time of receipt,
will be part of the permanent record.
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES:
• Minutes of the April 26, 2022, Public Hearing on the Proposed New Cost of Power Adjustment Clause
• Minutes of the April 26, 2022, Public Hearing on the Fiscal Year 2023, Operating Budget and 5-Year
Capital Improvements Budget for Fiscal Years 2023-2027
• Minutes of the April 26, 2022, regular Water Board Meeting.
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) DEPARTMENT OF WATER SUPPLY PROPOSED AMENDED OPERATING AND 5-YEAR
CAPITAL IMPROVEMENT PROJECTS (C.I.P.) BUDGETS FOR FISCAL YEAR 2023:
The Department's Fiscal Year 2023 Amended Operating Budget, totaling $61,711,853, and 5-Year
C.I.P. Budget for Fiscal Year 2023-2027, totaling $176,400,000 has been distributed for the Board's
review. A public hearing was held on April 26, 2022, to accept testimony. The Board may change either
Budget or adopt them as presented over two readings.
RECOMMENDATION: It is recommended that the Board approve the Department's Amended Fiscal
Year 2023 Operating and C.I.P. Budgets on this second of two readings.
6) POWER COST CHARGE:
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to increase the Power Cost Charge from $2.34 to $2.48 per
thousand gallons as a result of this increase. Power cost charges over the past two years were as follows:
Page 1 of 16 May 24, 2022, Water Board Agenda
Effective PCC
May 1, 2022
$2.34
March 1, 2022
$2.02
November 1, 2021
$2.15
June 1, 2021
$1.85
December 1, 2020
$1.71
August 1, 2020
$2.01
Before the Power Cost Charge is changed, a Public Hearing should be scheduled to accept public testimony.
RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing on
June 28, 2022, at 9:45 a.m., to receive testimony on increasing the Power Cost Charge from $2.34 to
$2.48, effective July 1, 2022.
7) SOUTH HILO:
A. JOB NO.2020-1146, HILO OPERATIONS BASEYARD EMERGENCY GENERATOR
REPLACEMENT — REQUEST FOR ADDITIONAL FUNDS:
The Contractor, Isemoto Contracting Co., Ltd., is requesting a contract change order for additional
work resulting from a difference in interpretation of the electrical code. The Department's consultant
furnished drawings meeting all electrical code requirements, however upon inspection, the County
electrical inspector determined that disconnect switches were required to comply with electrical code
requirement. In addition to the installation of the disconnect switches, the Department had requested
surge protection devices to be added to these disconnect switches as a best practice measure and the
replacement of an enclosed circuit breaker and associated junction box that are severely corroded.
The description of the additional work and associated fees is as follows:
ITEM
DESCRIPTION
AMOUNT
Change Order Proposal #6: New service disconnect switches required by
$107,839.00
DPW electrical inspector; installation of surge protection devices on new
service disconnect switches; and replacement of enclosed circuit breaker
and associated junction box for caretaker's cottage due to corrosion.
TOTAL
$107,839.00
Original Contract Amount:
$1,384,052.00
Original Contingency Amount:
$138,348.00
1't Change Order:
$7,463.00
2" a Change Order:
$49,314.00
3ra Change Order:
$13,677.00
4" Change Order:
$10,418.00
Ist Additional Funds Request:
$50,363.00
Total Revised Contract Amount:
$1,572,763.00
Staff reviewed the request for additional funds and found the requested $50,363.00 justified. Note:
Payment of this work shall be performed by force account.
RECOMMENDATION: It is recommended that the Board approve an increase in contingency of
$50,363.00 to Isemoto Contracting Co., Ltd., for JOB NO. 2020-1146, HILO OPERATIONS
BASEYARD EMERGENCY GENERATOR REPLACEMENT. If approved, the total revised
contract amount shall be $1,572,763.00
Page 2 of 16 May 24, 2022, Water Board Agenda
8) SOUTH KOHALA:
A. WATER TREATMENT PROPOSAL NO. 2022-03, FURNISHING AND DELIVERING
COAGULANTS TO THE WAIMEA WATER TREATMENT PLANT:
This project generally consists of furnishing all labor, materials, tools and equipment necessary to
deliver coagulants to the Waimea Water Treatment Plant, for a period not to exceed two years.
Bids for this project were opened on May 5, 2022, at 1:30 p.m., and the following are the bid results:
Bidder
Bid Amount (24-Month
Contract Period)
Pural Water Specialty Co., Inc.
$209,992.86
Bidder
1) Pural Water Specialty Co., Inc.
2) Contingency
Amount
$209,992.86
$150,007.14
TOTAL CONTRACT PRICE $360,000.00
The reason for the high contingency is that as the source water's turbidity increases during the year due
to unstable weather conditions, more coagulants are used to meet the water quality requirements of the
State of Hawaii, Department of Health.
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2022-03, FURNISHING AND DELIVERING COAGULANTS TO
THE WAIMEA WATER TREATMENT PLANT, to Pural Water Specialty Co., Inc., for the bid price
of $209,992.86, plus $150,007.14 in contingency, for a total contract price of $360,000.00 for the period
from July 1, 2022, to June 30, 2024, and that either the Chairperson or Vice -Chairperson be authorized
to sign the contract, subject to review as to form and legality by Corporation Counsel.
B. JOB NO. 2019-1107, CONSTRUCTION OF THE LALAMILO 10 MG RESERVOIR:
This project generally consists of furnishing all labor, materials, tools, and equipment necessary for
constructing the Laldmilo 10 MG Reservoir, including 10 MG tank, water mains, demolition work,
check valve station, flowmeter station, access roadway, civil site work, SCADA (Supervisory Control
and Data Acquisition) improvements, and chain link fencing, mechanical, electrical, and structural
work, in accordance with the plans and specifications, ready for operation.
Bids for this project were opened on May 5, 2022, at 3:00 p.m., and the following are the bid results:
Bidder
Bid Amount
Adjusted Bid Amount
w/Preferences*
Isemoto Contracting Co., Ltd.
$18,035,449.00
$16,994,176.55
Goodfellow Bros. LLC
$18,601,959.00
$17,483,839.75
Jas W. Glover Ltd.
$18 899 000.00
$17 760 782.00
Nan, Inc.
$19,885,679.00
$18,678,355.75
*Bids were adjusted (for purposes of award) to provide credits for use of Hawaii Products and participation in the State
Apprenticeship Program, in accordance with Hawaii Administrative Rules.
Project Costs:
1) Low Bidder (Isemoto Contracting Co., Ltd.)
2) Construction Contingency (-10%)
$18,035,449.00
1,804,551.00
Total Cost: 19,840,000.00
Page 3 of 16 May 24, 2022, Water Board Agenda
9)
Funding for this project will be from a State of Hawaii Appropriation and the State of Hawaii DWSRF
(Drinking Water State Revolving Fund) loan. The contractor will have 600 calendar days to complete
this project. The engineering estimate is $17,193,290.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO, 2019-1107,
CONSTRUCTION OF THE LALAMILO 10 MG RESERVOIR, to the lowest responsible bidder,
Isemoto Contracting Co., Ltd., for their bid amount of $18,035,449.00, plus $1,804,551.00 for
construction contingency, for a total contract amount of $19,840,000.00. It is further recommended that
either the Chairperson or Vice -Chairperson be authorized to sign the contract, subject to review as to
form and legality of the contract by Corporation Counsel.
MISCELLANEOUS:
A. DEDICATIONS:
We received the following documents for action by the Water Board. The water systems have been
constructed in accordance with the Department's standards and are in acceptable condition for
dedication:
1. Grant Easement
Grantors: Marco Franklin Muna Castro and Tarin Kahealani Castro
Kupulau Uka Subdivision
SUB-03-000150r
Tax Map Key (3) 2-4-035 : 019 (portion)
Waiakea, South Hilo, Island of Hawaii, Hawaii
2. Bill of Sale
Transferor: 938 Kupulau LLC
Kupulau Uka Subdivision
SUB-03-000150r
Tax Map Key (3) 2-4-035: 019
Facilities Charge: $22,000.00 Date Paid: 1/14/2020
Final Inspection Date: 8/03/2020
Water System Cost: $110,000.00
3. Grant of Easement and Bill of Sale
Grantor: Hilo One Incorporated
Sub. No. SUB-19-001924
(Waiakea Nani Estates)
Tax Map Key 2-4-039: 026
Waiakea, South Hilo, Island of Hawaii, Hawaii
Facilities Charge: $176,755.00 Date Paid: 10/28/2021
Final Inspection Date: 2/16/2022
Water System Cost: $359,131.61
4. Bill of Sale
Transferor: Mark Rodrigues and Kim Irene Rodrigues, Trustees of the Rodrigues Family
Joint Revocable Trust dated June 1, 2011
Water system improvement at Kaumana Drive — Country Club Drive Intersection at
Kaumana, South Hilo, Island of Hawaii, State of Hawaii
Facilities Charge: $22,000.00 Date Paid: 12/01/2020
Final Inspection Date: 10/30/2020
Water System Cost: $84,475.00
Page 4 of 16 May 24, 2022, Water Board Agenda
5. Grant of Easement/Bill of Sale
Grantor: Mark Rodrigues and Kim Irene Rodrigues, Trustees of the Rodrigues Family Joint
Revocable Trust dated June 1, 2011
Tax Map Key (3) 2-5-003: 110 (portion)
Kaumana, South Hilo, Island of Hawaii, State of Hawaii
Facilities Charge: same as above Date Paid: same as above
Final Inspection Date: same as above
Water System Cost: $ same as above
6. Bill of Sale
Seller: Kabumoto-Uriu LLC
Water system improvement along Old Government Road
Kohanaiki, North Hilo, Island of Hawaii, State of Hawaii
Facilities Charge: $11,000.00 Date Paid: 2/19/2016
Final Inspection Date: 8/14/2015
Water System Cost: $64,890.00
RECOMMENDATION: It is recommended that the Water Board accept these documents subject to
the approval of the Corporation Counsel and that either the Chairperson or Vice -Chairperson be
authorized to sign the documents.
B. MATERIAL BID NO. 2021-04, FURNISHING AND DELIVERING SPARE PUMP AND
MOTOR SETS FOR PARKER RANCH DEEPWELL, WAIMEA DEEPWELL, AND
KEOPC #1 DEEPWELL, AND REFURBISHING PUMP AND MOTOR SET FOR
HALEKI`I DEEPWELL FOR THE DEPARTMENT OF WATER SUPPLY:
Bids were received and opened on May 12, 2022, at 2:30 p.m., and the following are the bid results:
Beylik Energetic
Derrick's Well
Wastewater
SECTION
DESCRIPTION
A JV
Drilling & Pump
Solutions, LLC
Services, LLC
1
PARKER RANCH
$277,780.00
Non -Responsive
Non -Responsive
DEEPWELL
2
WAIMEA DEEPWELL
$299,360.00
Non -Responsive
Non -Responsive
3
KEOPU #1 DEEPWELL
$255,530.00
Non -Responsive
Non -Responsive
4
HALEKI`I DEEPWELL
$211,740.00
Non -Responsive
Non -Responsive
The estimated costs for the pump and motor set and refurbished motor, respectively, were as follows:
• Parker Ranch Deepwell: $175,000
• Waimea Deepwell: $250,000
• Ke6pu 41 Deepwell: $160,000
• Haleki`i Deepwell: $145,000
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2021-04, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SETS FOR
PARKER RANCH DEEPWELL, WAIMEA DEEPWELL, AND KEOPC #1 DEEPWELL, AND
REFURBISHING PUMP AND MOTOR SET FOR HALEKI`I DEEPWELL FOR THE
DEPARTMENT OF WATER SUPPLY, by Sections to the following bidders for the amounts shown
above, and that either the Chairperson or Vice -Chairperson be authorized to sign the contract(s),
subject to review as to form and legality of the contract(s) by Corporation Counsel:
Page 5 of 16 May 24, 2022, Water Board Agenda
Section 1 — Parker Ranch Deepwell to Beylik Energetic A JV
Section 2 — Waimea Deepwell to Beylik Energetic A JV
Section 3 — Ke6pu #1 Deepwell to Beylik Energetic A JV
Section 4 — Haleki`i Deepwell to Beylik Energetic A JV
C. MATERIAL BID NO. 2022-01, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL
SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT,
CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
Bids were opened on May 4, 2022, at 1:30 p.m., and following are the bid results:
The contract period for all Parts is one year, from July 1, 2022, to June 30, 2023. All Parts are
established price agreements for materials on an "As -Needed Basis."
RECOMMENDATION: It is recommended that the Board award the contract(s) to the following
bidders for MATERIAL BID NO. 2022-01, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES,
ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS,
MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY
STOCK, on an as -needed basis, as listed below, and that either the Chairperson or Vice -Chairperson
be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel. The contract period shall be from July 1, 2022, to June 30, 2023,
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
I
DUCTILE IRON PIPE, PUSH -ON TYPE
Core & Main LP dba
$86,800.00
JOINT
Pacific Pipe Co., Inc.
2
DUCTILE IRON FITTINGS
Core & Main LP dba
$152,901.00
Pacific Pie Co., Inc.
3
DUCTILE IRON SOLID BODY
Core & Main LP dba
$57,020.00
SLEEVES
Pacific Pipe Co., Inc.
4
FLANGE GASKETS
No Bids.
5
NUTS, BOLTS, AND THREADED
Fastenal Company
$76,423.12
RODS
6
COPPER TUBING
Core & Main LP dba
Pacific Pipe Co., Inc.
$183,050.00
7
GALVANIZED PIPES T&C
Core & Main LP dba
$23,210.00
(THREADED & COUPLED)
Pacific Pipe Co., Inc.
8
METER BOXES
M&H Investment Corp.
dba ICO Supply
$45,500.00
9
METER COVERS
Ferguson Enterprises, Inc.
$19,017.50
10
AUTOMATIC METER READING UNIT
Ferguson Enterprises, Inc.
$98,638.80
Page 6 of 16 May 24, 2022, Water Board Agenda
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
11
SMART WATER METERS
No Bids.
12
5/8" WATER METERS
Badger Meter, Inc.
$54,360.00
13
NEPTUNE T-10 SERIES METER PARTS
Ferguson Enterprises, Inc.
$96,661.00
14
BADGER RECORDALL SERIES
METER PARTS
Badger Meter, Inc.
$4,306.39
15
1"- 2" WATER METERS
Badger Meter, Inc.
$10,427.80
16
COMPOUND WATER METERS
Badger Meter, Inc..
$11,211.30
17
TURBINE METERS
Badger Meter, Inc.
$20,199.14
18
DETECTOR CHECK METERS
Core & Main LP dba
Pacific Pipe Co., Inc.
$5,170.00
19
FIRE SERVICE METERS
Badger Meter, Inc.
$62,366.24
20
FIRE HYDRANTS
Core & Main LP dba
Pacific Pipe Co., Inc.
$121,150.00
21
TAMPER -RESISTANT FIRE
HYDRANTS
Core & Main LP dba
Pacific Pipe Co., Inc.
$158,325.00
22
MUELLER FIRE HYDRANT PARTS
Ferguson Enterprises, Inc.
$8,041.84
23
MUELLER FIRE HYDRANT
EXTENSION KITS
Ferguson Enterprises, Inc.
$10,342.43
24
M&H VALVE FIRE HYDRANT PARTS
No Bids
25
BALL METER VALVES
Core & Main LP dba
Pacific Pipe Co., Inc.
$75,500.00
26
BALL VALVE, PACK JOINT X METER
COUPLING / FIP Female Iron Pipe)
Ferguson Enterprises, Inc.
$52,939.25
27
COMPRESSION JOINT COUPLING
Core & Main LP dba
Pacific Pipe Co., Inc.
$7,550.00
28
METER FLANGE COUPLING
Ferguson Enterprises, Inc.
$5,385.75
29
PACK JOINT COUPLING
Ferguson Enterprises, Inc.
$48,795.05
30
CORPORATION AND CURB STOPS —
BALL TYPE
Core & Main LP dba
Pacific Pipe Co., Inc.
$125,657.15
31
PRESSURE REGULATORS
No Bids
32
HOSE BIBBS
No Bids
33
INVERTED MARKING PAINT
Safety Systems & Signs
Hawaii, Inc.
$13,344.00
Page 7 of 16 May 24, 2022, Water Board Agenda
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
34
AIR RELIEF VALVES
Core & Main LP dba
Pacific Pipe Co., Inc.
$17,400.00
35
SLOW CLOSING AIR/VACUUM
No Bids
VALVES
36
SILENT CHECK VALVES
Core & Main LP dba
Pacific Pipe Co., Inc.
$103,280.00
37
DUCKBILL CHECK VALVES
No Bids
38
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$47,939.36
125# CLASS
39
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$88,365.76
2504 CLASS
40
AUTOMATIC CONTROL VALVES
Ferguson Enterprises, Inc.
$1,887,644.02
41
ROTARY PUMP CONTROL VALVES
No Bids
AND ACTUATION
42
RESERVOIR LEVEL INDICATOR
TK Process Hawaii, LLC
$11,118.29
43
HATCH FRAMES AND COVERS
Core & Main LP dba
Pacific Pipe Co., Inc.
$41,900.00
44
EMERGENCY EYEWASH/SHOWER
Safety Systems & Signs
$157,205.70
STATIONS
Hawaii, Inc.
45
TOXIC GAS MONITORS
No Bids
46
SIGNAL DEVICES
Graybar Electric Company,
$151,250.00
Inc.
47
ARC FLASH PPE — DAILY WEAR
No Bids
48
SUPPLEMENTAL PPE
Safety Systems & Signs
Hawaii, Inc.
$10,968.94
49
ELECTRICAL GLOVES
Safety Systems & Signs
Hawaii, Inc.
$1,222.48
50
DIGITAL MULTIMETER & TESTING
No Bids
51
Graybar Electric Company,
$4,270.00
ELECTRICAL SAFETY EQUIPMENT
Inc.
52
ELECTRICAL EQUIPMENT TESTING
No Bids
SERVICES
53
INDUSTRIAL MOTOR LEAD CABLE
Graybar Electric Company,
Inc.
$140,840.00
54
Graybar Electric Company,
$12,105.00
INDUSTRIAL CONTROL WIRING
Inc.
Page 8 of 16 May 24, 2022, Water Board Agenda
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
55
HEAVY-DUTY SAFETY SWITCH
No Bids
56
SOLID STATE REDUCED VOLTAGE
SOFTSTARTER
No Bids
57
MAGNETIC CONTACTORS
No Bids
58
MEDIUM -VOLTAGE REDUCED
VOLTAGE SOFT STARTER
TK Process Hawaii, LLC
$115,491.43
59
VARIABLE FREQUENCY DRIVES
TK Process Hawaii, LLC
$5,395,265.87
60
POWER QUALITY EQUIPMENT
TK Process Hawaii, LLC
$303,127.92
61
PAD -MOUNTED STEP-UP
TRANSFORMER
No Bids
62
SURGE PROTECTION DEVICES
TK Process Hawaii, LLC
$89,620.94
63
POWER MONITORING EQUIPMENT
No Bids
64
PROGRAMMING SERVICES
No Bids
65A
PRESSURE TRANSDUCER— WELL
LEVEL
SCADA & Control
Solutions, LLC
$39,650.71
66
PRESSURE TRANSDUCER —
RESERVOIR LEVEL
No Bids
67
PRESSURE TRANSMITTER
TK Process Hawaii, LLC
$4,762.56
68
FLOW SWITCH
TK Process Hawaii, LLC
$2,163.48
69
LEGACY ELECTROMAGNETIC FLOW
METER PARTS
No Bids
70
UNIVERSAL ELECTROMAGNETIC
FLOW METERS
No Bids
71
REAGENTLESS CHLORINE
RESIDUAL ANALYZERS
No Bids
72
WATER QUALITY EQUIPMENT
No Bids
73
REAGENTS AND STANDARDS
No Bids
74
MULTISTAGE BOOSTER PUMPS
No Bids
75
CHEMICAL FEEDER PUMP
No Bids
76
DIGITAL CHLORINE CYLINDER
SCALE
No Bids
77
CHLORINE GAS FEEDER
No Bids
78
TABLET CHLORINATOR & PARTS
No Bids
79
MECHANICAL SEALS
No Bids
80
MOTORS
No Bids
Page 9 of 16 May 24, 2022, Water Board Agenda
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
81
LEGACY LEAK NOISE DATA
Wong's Equipment &
$1 895.69
LOGGER & PARTS
Services, LLC
'
82
LEAK NOISE DATA LOGGERS
TK Process Hawaii, LLC
$70,439.53
83
REMOTE PRESSURE MONITORING
No Bids
SYSTEM
84
LIGHT EMITTING DIODE
Graybar Electric Company,
$3,825.00
LUMINARIES
Inc.
85
INDUSTRIAL LUBRICANTS
No Bids
For the Sections where no bids were received, staff shall seek alternative procurement pursuant to
HAR 3-122-35 to procure the required materials in the best interests of the Department.
D. MAINTENANCE BID NO.2022-02, REPAIR & MAINTENANCE OF EMERGENCY
STANDBY GENERATOR SETS:
This maintenance contract consists of furnishing all labor, materials, tools and equipment necessary to
inspect, service, maintain, repair and test the Department of Water Supply's thirteen (13) emergency
standby generator sets for a two-year term, from July 1, 2022, to June 30, 2024.
This contract includes as -needed allowances for call -out repairs:
• Material allowance: $45,000.00
• Labor allowance: 48 regular hours and 48 emergency/overtime hours, at the Contractor's hourly
rate provided in its bid.
Bids were opened on April 28, 2022, at 2:00 p.m., and the following are the bid results:
Bidder
Bid Amount (including Allowances)
Power Generation Services, Inc.
$157,851.28*
Generator and Power Systems
$251,220.00
*Bid arithmetic errors were corrected in accordance with Hawaii Administrative Rules.
Project Costs:
1) Low Bidder (Power Generation Services, Inc.) $157,851.28
Funding for this project will be from DWS' Operations Budget.
RECOMMENDATION: It is recommended that the Board award the contract for MAINTENANCE
BID NO. 2022-02, REPAIR & MAINTENANCE OF EMERGENCY STANDBY GENERATOR
SETS, to the lowest responsible bidder, Power Generation Services, Inc., for a total contract amount
of $157,851.28. It is further recommended that either the Chairperson or Vice -Chairperson be
authorized to sign the contract, subject to review as to form and legality by Corporation Counsel.
E. WATER TREATMENT BID NO.2022-04, FURNISHING LIQUID CHLORINE (ON AN
AS -NEEDED BASIS) FOR THE DEPARTMENT OF WATER SUPPLY:
This project consists of furnishing liquid chlorine on an as -needed basis to the Department of Water
Supply, for a period not to exceed two years.
Bids for this project were opened on May 12, 2022, at 2:00 p.m., and the following are the bid results:
Page 10 of 16 May 24, 2022, Water Board Agenda
Bidder
Bid Amount
150 lb. Cylinder
1000 lb. Cylinder
JCI Jones Chemicals, Inc.
$506.00
$3,785.00
Estimated contract use:
150 lb. Cylinder: $506.00/cylinder X 475 cylinders/year X 2 years = $480,700.00
1000 lb. Cylinder: $3,785.00/cylinder X 16 cylinders/year X 2 years=$121,120.00
Total: $601,820.00
RECOMMENDATION: It is recommended the Board award the contract for WATER TREATMENT
BID NO. 2022-04, FURNISHING LIQUID CHLORINE (ON AN AS -NEEDED BASIS), to the
lowest responsible bidder, JCI Jones Chemicals Inc., for the unit prices listed above, for the period
from July 1, 2022, through June 30, 2024, and that either the Chairperson or Vice -Chairperson be
authorized to sign the contract, subject to review as to form and legality by Corporation Counsel.
F. WATER TREATMENT BID NO. 2022-05, FURNISHING AND DELIVERING OF VARIOUS
TREATMENT CHEMICALS (LIQUID AMMONIA; 50% LIQUID CAUSTIC SODA;
C-9 POLYPHOSPHATE; 38% SODIUM BISULFITE; 50% SULFURIC ACID; 12.5%
SODIUM HYPOCHLORITE; 50% SODIUM HYDROXIDE, ACCU-TAB TABLETS, AND
SODA ASH) TO THE WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH
KOHALA (ON AN AS -NEEDED BASIS):
This project generally consists of furnishing all labor, materials, tools and equipment necessary to
deliver various treatment chemicals to the Waimea Water Treatment Plant, for a period not to exceed
two years.
Bids for this project were opened on April 28, 2022, at 1:30 p.m., and the following are the bid
results:
Phoenix V LLC
Shannon
JCI Jones
South Pacific Gold
dba BEI
Chemical
Chemicals,
Combine LLC DBA
Hawaii
Corporation
Inc.
Chemstation Hawaii
Part A — Liquid
No Bid
No Bid
No Bid
No Bid
Ammonia, delivery
once per month, (90
cylinders per year)
Cost per 100 pound
cylinders
Part B — 50% Liquid
$2,101.52
No Bid
No Bid
No Bid
Caustic Soda (4 dry
tons per 5 weeks)
Cost per dry ton
Part C — C-9
$1,225.07
$1,577.27
No Bid
$1,042.00
Polyphosphate
(7 drums per month)
Cost per 30 gallon
drum
Part D — 38%
$609.69
No Bid
No Bid
$519.40
Sodium Bisulfite
(Delivery once per
Page 11 of 16 May 24, 2022, Water Board Agenda
3 weeks) Cost per
50 gallon drum
Part E— 50%
$799.10
No Bid
No Bid
$722.00
Sulfuric Acid
(Delivery once per
3 weeks) Cost per
750 pound drum
Part F — 12.5%
$389.62
No Bid
No Bid
No Bid
Sodium
Hypochlorite (3
drums per month)
Cost per 53 gallon
drum
Part G — 50%
$385.65
No Bid
No Bid
No Bid
Sodium Hydroxide
(Delivery once per
month) Cost per
650 pound drum
Part H — Accu-Tabs
$197.08
No Bid
No Bid
No Bid
SI Tablets (14
buckets per month)
Cost per 60 pound
bucket
Part I — Soda Ash
$25.20
No Bid
No Bid
$31.80
(62 bags per 3
weeks) Cost per
50 pound bag
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT BID NO. 2022-05, FURNISHING AND DELIVERING OF VARIOUS
TREATMENT CHEMICALS (LIQUID AMMONIA; 50% LIQUID CAUSTIC SODA;
C-9 POLYPHOSPHATE; 38% SODIUM BISULFITE; 50% SULFURIC ACID; 12.5% SODIUM
HYPOCHLORITE; 50% SODIUM HYDROXIDE, ACCU-TAB TABLETS, AND SODA ASH) TO
THE WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN
AS -NEEDED BASIS), to Phoenix V LLC dba BEI Hawaii for Parts B, F, G, H, and 1; and to South
Pacific Gold Combine LLC dba Chemstation Hawaii for Parts C, D, and E, for the unit prices listed
above for the period from July 1, 2022, to June 30, 2024, and that either the Chairperson or Vice -
Chairperson be authorized to sign the contracts, subject to review as to form and legality by
Corporation Counsel.
No bids were received for Part A. Staff will seek alternative procurement pursuant to Hawaii
Administrative Rules (HAR) 3-122-35 to procure the required services.
G. MATERIAL BID NO. 2022-06, FURNISH BASE COURSE, SAND, COLD MIX
HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 12, 2022, at 1:30 p.m., and the following are the bid results:
Page 12 of 16 May 24, 2022, Water Board Agenda
WHC Ltd.
Grace
Jas. W.
Puna Rock
dba West
Yamada
Pacific
Glover
Company
Hawaii
& Sons
LLC
Ltd.
Limited
Concrete
Inc.
DISTRICT 1:
IA.
3/4-Inch Base Course
No Bid
$20.95
Non
No Bid
$25.15
(Cost per ton)
Responsive
113.
11/2-Inch Base Course
No Bid
$20.95
Non -
No Bid
$24.65
(Cost per ton)
Responsive
1C.
No. 3F Rock
No Bid
$40.84
Non
No Bid
$29.85
(Cost per ton)
Responsive
11).
#4 Sand (Cost per ton)
No Bid
$48.17
Non
No Bid
$57.10
Responsive
IE.
Mortar Sand - ASTM
No Bid
$65.50
Non-
No Bid
No Bid
C144 (Cost per ton)
Responsive
1F.
Cold Mix - ASTM
D4215-87 (Cost per
No Bid
No Bid
Non _
No Bid
$201.45
ton)
Responsive
1 G.
Blended Material 60%
#4 Sand and 40% No.
No Bid
$56.55
Non-
No Bid
No Bid
3F Rock (Cost per ton)
Responsive
1H.
Hot Mix - County Mix
No Bid
$164.00
Non
No Bid
$187.10
IV (Cost per ton)
Responsive
DISTRICT 11:
2A.
3/4-Inch Base Course
No Bid
No Bid
Non -
No Bid
(Cost per ton)
(Cost
Responsive
2B.
11/2-Inch Base Course
No Bid
No Bid
Non -
$17.72
No Bid
(Cost per ton)
Responsive
2C.
No. 3F Rock
No Bid
No Bid
Non
$33.88
No Bid
(Cost per ton)
Responsive
21).
#4 Sand (Cost per ton)
No Bid
No Bid
Non
$38.27
No Bid
Responsive
2E.
Mortar Sand - ASTM
No Bid
No Bid
Non
$65.39
No Bid
C 144 (Cost per ton)
Responsive
2F.
Cold Mix - ASTM
D4215-87 (Cost per
No Bid
No Bid
Non _
No Bid
No Bid
ton)
Responsive
2G.
Blended Material 60%
Non-
#4 Sand and 40% No.
No Bid
No Bid
Responsive
No Bid
No Bid
3F Rock (Cost per ton)
DISTRICT III:
Page 13 of 16 May 24, 2022, Water Board Agenda
3A.
3/4-Inch Base Course
No Bid
No Bid
Non
$29.06
No Bid
(Cost per ton)
Responsive
3B•
11/2-Inch Base Course
No Bid
No Bid
Non -
$26.81
No Bid
(Cost per ton)
Responsive
3C.
No. 3F Rock
No Bid
No Bid
Non
$47.06
No Bid
(Cost per ton)
Responsive
3D.
44 Sand (Cost per ton)
No Bid
No Bid
Non -
$54.90
No Bid
Responsive
3E.
Mortar Sand - ASTM
No Bid
No Bid
Non
$79.07
No Bid
C144 (Cost per ton)
Responsive
3F.
Cold Mix - ASTM
D4215-87 (Cost per
$174.00
No Bid
Non _
No Bid
No Bid
ton)
Responsive
3G.
Blended Material 60%
Non-
#4 Sand and 40% No.
$174.00
No Bid
No Bid
No Bid
3F Rock (Cost per ton)
Responsive
RECOMMENDATION: It is recommended that the Water Board approve the contract for
MATERIAL BID NO. 2022-06, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND
NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY by Parts to the following for the
amounts shown above, and that either the Chairperson or Vice -Chairperson be authorized to sign the
contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The
price agreement shall be from July 1, 2022, to June 30, 2023.
District I - Parts IA, 1B, 1D, IE, IG, and 1H to Jas. W. Glover, Ltd.
Parts I and 1F to Yamada & Sons, Inc.
District II - Parts 2A, 213, 2C, 2D, and 2E to WHC Ltd. dba West Hawaii Concrete
District III - Parts 3A, 3B, 3C, 3D, and 3E to WHC Ltd. dba West Hawaii Concrete
Parts 3F and 3G to Grace Pacific, LLC
For Parts 2F and 2G no bids were received. Staff will seek alternative procurement per
HAR §3-122-35 to secure pricing in the best interests of the Department.
H. SERVICE BID NO. 2022-07 (ALT), HAUL & DELIVER ONE -TON CHLORINE CYLINDERS
AND 150 LB. CHLORINE CYLINDERS TO VARIOUS LOCATIONS ISLANDWIDE (ON AN
AS -NEEDED BASIS):
This project consists of furnishing all materials, labor, transportation, tools, taxes, machinery, and
equipment necessary to collect 20-foot containers from harbor; offload chlorine gas cylinders from the
container; and deliver chlorine gas cylinders to various locations in accordance with the
specifications. The bidder will provide services on an as -needed basis.
Bids for this project were opened on April 14, 2022, at 1:30 p.m., and no bids were received. Staff
pursued alternative procurement pursuant to HAR 3-122-35 to procure the required services. Request
for Quotations for this project were due May 9, 2022, at 11:00 a.m., and following are the bid results:
Bidder
Bid Amount
Kona Transportation Co., Inc.
$40,048.00
Conen's Freight Transport, Inc.
$74,643.64
Page 14 of 16 May 24, 2022, Water Board Agenda
ACR Water Hauling NO BID
Keaau Service Station, Inc. NO BID
Service Costs:
1) Low Bidder (Kona Transportation Co., Inc.) $40,048.00
Total Cost: S40,048A0
The contract for SERVICE BID NO. 2022-07 (ALT), HAUL & DELIVER CHLORINE TO DWS,
will be awarded to the lowest responsible bidder, Kona Transportation Co., Inc., for their bid amount
of $40,048.00.
L MAINTENANCE BID NO. 2022-08, REPAIR AND MAINTENANCE OF
KAHALU`U SHAFT INCLINED LIFT:
This project generally consists of furnishing all transportation, labor, equipment, tools and
consumable materials necessary to provide monthly maintenance and repair services to the inclined
lift system and its related appurtenances at the Department of Water Supply's Kahalu`u Shaft facility.
Bid Opening for this project was May 5, 2022, at 2:30 p.m. No bids were received. Staff will seek
alternative procurement per Hawaii Administrative Rules (HAR) §3-122-35 to procure the required
services in the best interests of the Department.
J. RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT - SOUTH
KOHALA, HAMAKUA, AND LAUPAHOEHOE SITES (BRANTLEY CENTER, INCA:
Brantley Center, Inc., presently has a Maintenance Agreement for site maintenance for the
Department's South Kohala, Hamakua, and Laupahoehoe tank and pump sites. We are requesting to
renew this Agreement from July 1, 2022, to June 30, 2023. The rates would be as follows:
South Kohala - $4,392.35/month x 12 months (23 sites) = $52,708.20
Hamakua - $2,944.16/month x 12 months (15 sites) = $35,329.92
Laupahoehoe - $738.48/month x 12 months (3 sites) = $8,861.76
Total: $96,899.88
The Department has the right to award the contract to Brantley Center, Inc., without advertising or
calling for bids, according to Subsection 103D-1010 of the Hawaii Public Procurement Code.
Brantley Center, Inc., has submitted the necessary documents to meet the requirements as a qualified
rehabilitation facility. There is no increase from their proposal for Fiscal Year 2021-2022.
Brantley Center's performance has been satisfactory, and the costs are reasonable. A total of 41 sites
are covered by this agreement.
RECOMMENDATION: It is recommended that the Board award the contract for the RENEWAL OF
CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH KOHALA, HAMAKUA, AND
LAUPAHOEHOE SITES, to Brantley Center, Inc., for a period from July 1, 2022, to June 30, 2023,
at a total cost of $96,899.88, and that either the Chairperson or Vice -Chairperson be authorized to sign
the documents, subject to approval by Corporation Counsel.
K. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
Page 15 of 16 May 24, 2022, Water Board Agenda
L. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
M. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. COVID-19 Update
3. Department of Water Supply Energy Report
4. Update on Establishment of Permitted Interaction Group, Re: Capacity Expansion
N. EXECUTIVE SESSION REGARDING POTENTIAL DISPUTED SETTLEMENT -
JOB NO.2016-1056 WAI`AHA DEEPWELL REPAIR, DISTRICT OF NORTH KONA:
The Board anticipates convening an executive meeting for the purposes of an attorney -client
confidential discussion regarding the above -entitled matter.
Pursuant to Section 92-5(a)(4) Hawaii Revised Statutes, the purpose of the executive meeting is to
consult with the Board's attorney on questions and issues pertaining to the Board's duties, privileges,
immunities, and liabilities. A two-thirds vote is necessary to hold an executive meeting, provided that
the affirmative vote constitutes a majority of the Board.
O. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
10) ANNOUNCEMENTS:
1. Next Meeting: - June 28, 2022, 10:00 a.m., at the Liquor Control Conference Room, Hilo Lagoon
Centre, 101 Aupuni Street, Room 230, Hilo, Hawaii.
11) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting
(i.e. sign language, interpreter, large print), please contact the Board Secretary, at (808) 961-8050
as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists: if you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code}
A lobbyist means "any individual engaged for pay or other consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to influence
legislative or administrative action by communicating or urging others to communicate with
public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms
and expenditure report documents are available at the Office of the County Clerk -Council, Hilo,
Hawaii.
Board Packet Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided
to members of the board for this meeting is available for public inspection during regular business
hours at the Department of Water Supply office, 345 Kekfiana6`a Street, Suite 20, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 16 of 16 May 24, 2022, Water Board Agenda