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HomeMy WebLinkAbout2022-05-18 Committee on the Status of Women MinutesMITCHELL D. ROTH Mayor CALL TO ORDER County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Wednesday, May 18, 2022 9:30am to 11:30am Meeting called to order by Chair Farrah -Marie Gomes at 9:32am. Quorum was reached with six members present. II. ROLL CALL Members present: Andrew Langtry, Lisa Pana, Evelyn Kahea Lee, Shana Kukila, Elena Cabatu, Farrah -Marie Gomes (partial), Hannah Pita -Preston (partial), Christina Basham (partial) Sinclair Salas-Ferguson, Esq.-Hawaii County Corporation Counsel Members excused: Cyd Hoffeld — CSW Commissioner (ex-officio) III. APPROVAL OF MINUTES for April 20, 2022 MOTION: Andrew motioned to approve the meeting minutes from April 20, 2022. Elena seconded; the Committee voted to approve. IV. TREASURER'S REPORT Andrew shared the committee budget update through April 2022 as follows: April expenses were $2,384, leaving a budgetary total of $6,937. Andrew shared that there are pending approved expenses totaling $5,129, with a remaining balance of $1,808, if all pending expenses are processed. Andrew informed the committee that the Equal Pay ad expense was posted to the wrong account, but the overall budget is correct and all funds are accounted for. MOTION: Elena approved the Treasurer's Report, Lisa seconded. All approved and motion carried. V. STATEMENTS FROM THE PUBLIC No statements were received from the public. VI. CORRESPONDENCE No statements were received from the public. VII. REPORTS A. Hawaii State CSW (HSCSW) liaison report No official report at this time. County of Hawaii MITCHELL D. ROTH COMMITTEE ON THE STATUS OF WOMEN Mayor c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 B. Family Violence Interagency Committee (FVIC) ACTION ITEM: Kahea to follow up with Allen to forward minutes from last meeting. C. Missing Murdered Native Hawaiian Women and Girls (MMNHWG) Task Force Mahalo to everyone who participated in the Facebook MMNHWG Empty Red Dress Campaign. Dresses were hung at UH Hilo, Hamakua-Kohala Health, and Hawaiian Electric. Next meeting of the MMNHWG task force is June 16, 2022. Vill. NEW BUSINESS A. Sunshine Law updates Sinclair Salas-Ferguson shared that the purpose of the Sunshine Law requires certain proceedings of governmental agencies to be open and available to the public. He shared the main updates, effective January 1, 2022, as follows: a. Committee can meet remotely permanently, but must have a place where the public can attend in person. b. Need to ensure that the location that is open to the public is equipped with guaranteed audio/visual capabilities. c. Must provide information on agenda in case of disconnection for more than 30 minutes. d. Quorum is met when all members are visible and audible throughout the meeting. e. Everyone present at meeting must announce him or herself as well as announce who is in the room with them, regardless if they are present for the meeting. f. For executive sessions, information about the specificity of the topic and reasons for the executive session must be stated on the record. Participants must also state on the record that they are the only one present in the room. The chair announces meeting and states who is in the room. All votes must be conducted by roll call, unless will be unanimous. g. When practicable, the meeting must be recorded. Any questions about Sunshine Law, contact Malia. ACTION ITEM: Sinclair will follow up with Allen to ensure proper terminology is added to the agenda and to discuss recording of meetings to ensure new updates are satisfied. B. Approval to amend by-laws to address the following: a. Staggered terms b. Reappointments c. New member appointments MOTION: Motion was made by Kahea to table this portion of the agenda until the next meeting, Andrew seconded. All approved, motion carried. ACTION: Farrah to request that by-laws be sent to all committee members. County of Hawaii MITCHELL D. ROTH COMMITTEE ON THE STATUS OF WOMEN Mayor c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 C. Nomination and approval of adhoc committee to prepare for Hawaii State CSW conference presentation (skipped due to time) IX. OLD BUSINESS A. Sub -Committee Memberships a. Nomination and Election of Sub -Committee members MOTION: Lisa moved to nominate Andrew, Hannah and Elena to serve on the Nomination Committee to help with elections that will take place next month. Shana seconded. All approved, motion carried. ACTION ITEM: Nomination Committee to produce slate 2 weeks prior to June meeting. B. Communications Sub -Committee reports a. Status of Chair and Secretary email accounts ACTION ITEM: Farrah to follow up again regarding email accounts b. Facebook updates Shana encouraged committee members to share updates or awareness and educational campaign announcements to the CSW Facebook page. Mahalo to Hannah for sharing the mental health awareness information for posting. Mahalo to Lisa for helping to create the MMNHWG flyer. C. Family Services Directory i. Distribution log 1. Kahea shared directory with Hilton Vacations. 2. Contact Farrah if anyone is in need of directories. C. Outreach Sub -Committee reports a. 2022 Year of the Mother Shana prepared certificates and a Thank You letter for service providers, community partners, and participants in our online Talk Story Session for their contributions to and support of our 2022 Year of the Mother initiative. These will be distributed at the luncheon today at the Mayor's lanai. Also, Mother's Day totes full of goodies was delivered to community organizations in recognition of the women who supported the project. b. Teen Dating Violence No report C. Real Women Essay No report County of Hawaii MITCHELL D. ROTH COMMITTEE ON THE STATUS OF WOMEN Mayor c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 d. Ma'i Movement Farrah shared that some of the menstrual products have arrived at the Prosecuting Attorney's office for inventory. Farrah will coordinate pick up. D. Research Sub -Committee reports a. Status of Women Report No report b. Equal Pay No report E. Legislative & Advocacy a. Human Trafficking Kahea is partnering with others and will participate in World Trafficking Campaign. Approval of budget MOTION: Kahea moved to requested $300 for purchasing 3 banners from Creative Arts Hawaii, Andy seconded. DISCUSSION: Members shared concerns that banner prices may exceeded requested amount and suggested an increase. REVISED MOTION: Andy moved to approve an increase in funds to $575 for purchase of banners from Creative Arts Hawaii. Kahea seconded. All approved, motion carried. b. Equal Pay No report at this time. C. Hawaii Island Women's Leadership Summit No report at this time. X. ANNOUNCEMENTS a. CSW meetings to remain on Zoom until further notice. ADJOURNMENT Meeting adjourned at 11:04am Next meeting: Wednesday, June 15, 2022 at 9:30am via Zoom