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Home My WebLink AboutCommunication No. 2022-13 AC Framework DetailedDetailed Framework for Action Committee Run Meetings Communication Number 2022-13 Scenario South Kohala Action Committee Communication Number 2022-13 ... South Kohala Traffic Safety Committee ... Puakō Community Association ... Waikōloa Community Association Communication Number 2022-13 Sunshine Law Permitted Interactions Two Board Members. Two board members may discuss board business outside of a meeting as long as no commitment to vote is made or sought and the two members do not constitute a quorum of their board. Serial Communication. It would be a serial communication contrary to the Sunshine Law for a board member to discuss the same board business with more than one other board member through a series of one-on-one meetings. Communication Number 2022-13 AC CHAIR & VICE-CHAIR CDP TEAM Aloha South Kohala Action Committee, We propose hosting an Action Committee meeting on June 13th at 5pm. Our agenda will contain updates on our town priorities to strategize implementation projects. Please respond back to Ruth with any additional agenda suggestions and your availability. Mahalo, Ruth and Kevin Communication Number 2022-13 Communication Number 2022-13 1 Month Prior Communication Number 2022-13 1.Reserve a venue 2.Establish quorum 3.Ask AC for additional agenda items 1.Assist with reservation if needed 2.Group communications 1Month Prior Communication Number 2022-13 Two weeks prior Communication Number 2022-13 1.Send draft agenda to staff 1.Review and edit agenda as necessary to ensure Sunshine Law requirements are followed 2 Weeks Prior Communication Number 2022-13 Shrimp Board Bad Agenda: Communication Number 2022-13 Shrimp Board Good Agenda: Communication Number 2022-13 7 Days Prior Communication Number 2022-13 1.Publish agenda and meeting packet 2.Send out to mailing list 7 Days Prior Communication Number 2022-13 Meeting Day!Communication Number 2022-13 1.Print information for attendees 2.Record meeting (optional) Meeting Day Communication Number 2022-13 Things to Note on Meeting Day •All Action Committee meetings are open to the public, should be accessible •Meeting must provide an opportunity for public comment (testimony) on any agenda item •Meeting must have quorum to discuss any business items •Without quorum the AC can have informational briefings and public testimony only •For action items (motions that are not administrative ex: minutes or adjournment) you must take a roll call vote Communication Number 2022-13 Post-Meeting Communication Number 2022-13 1.Provide follow ups to attendees as needed 2.Draft meeting minutes and send to staff (40-day deadline) 1.Publish draft minutesPost- Meeting Communication Number 2022-13 One Month •Quorum •Venue •Agenda items •Send group communications to the AC Two Weeks •Draft agenda & other meeting materials •Review materials Seven Days •Send materials to staff to post Seven Days •Post agenda •Send materials out to mailing list Meeting Day! Communication Number 2022-13 Resources •Action Committee framework (Google drive folder) •Sunshine Law: https://oip.hawaii.gov/training/ •Agenda and minutes templates will go to the Chair and Vice Chair •Please give us time to respond to inquiries or provide you support Communication Number 2022-13 Questions? Communication Number 2022-13