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Home My WebLink About6-23-22 AGENDA. COG CommissionMitchell D. Roth Mayor County of Hawai `i Michael Konowicz, Chair Neal Herbert, Vice Chair Matthias Kusch Chantee Shirorna Madeline Greene Shannon Matson Kenneth Obenski Daniel Malakie III Karie Wakat z Le:z Cost of Government Commission W 25 Aupuni Street, Suite2603, Hilo, Hawaii 96720 (808) 961-8211 Jz 74-5044 Ane Keohokalole Hwy, Blda C , KailuaXona, Hawaii 96740 (808) 323-4444 00 AGENDA NOTICE IS HEREBY GIVEN of the following matters to be considered by the Cost of Government Commission of the County of Hawaii in accordance with the provisions of Chapters 91 and 92, Hawai`i Revised Statutes, Sections 5-2.2 of the Charter of the County of Hawaii, and the Commission's Rules of Practice and Procedure. NOTE: Pursuant to Act 220, Session Laws of Hawaii 2021, effective January 1, 2022, Cost of Government Commission meetings will be held online, and the location listed below is open to the public to provide testimony. Thus, the Cost of Government Commission can be viewed live on Zoom, or at the location listed below. Meeting minutes of the Cost of Government Commission will be posted on the Boards and Commissions website in the Cost of Government Commission folder. DATE: Thursday, June 23, 2022 TIME: 2 p.m. -- 4:30 p.m. PLACE: Hawaii County Building, Pueo Conference Room 25 Aupuni Street, Suite 2603, Hilo, HI 96720 West Hawaii Civic Center 1 Mayor's Office 74-5044 Ane Keohokalole Hwy., Kailua-Kona. HI 96740 INTERACTIVE CONFERENCE TECHNOLOGY (ICT): Cost of Government Commission Members will participate in this meeting via the Zoom interactive video conference platform. Zoom Link below: halts: www.zoomgoy&m,& 160p1ZQ Q2. p wUnR3dfldocEtucmSxSO BmI J4 T09 The public may provide oral testimony at the meeting by calling into the Zoom meeting. To register to provide testimony at the meeting, please provide your email to Jean Misko%'ch (iia`ca,ticount ®` and a,,.,, ,,,,,,,,, �.�� Poma Bartolomca 11q 6ZO- ty, Mr, no later than 12:00 p.m. June 22, 2022. If internet connection is lost, the public meeting will be automatically recessed to restore communication. If lost connection exceeds 30 minutes, the meeting will be terminated. CALL TO ORDER 2. INTRODUCTION OF GUESTS County or Hawai'i is an Equal Opportunity Provider and Employer, 3. STATEMENTS FROM THE PUBLIC 4. COMMUNICATIONS 5. APPROVAL OF MINUTES FROM June 9, 2022 —REGULAR MEETING b. DISCUSSION, REVIEW, AND ACTION OF NEXT STEPS IN UNDERSTADNING AND ANALYZING PRIORITY, SECONDARY, AND TERTIARY FOCUS AREAS PREVIOUSLY IDENTIFIED BY THIS COMMISSION. 7. FORMATION OF PERMITTED ACTION GROUPS (PIG(s) a. Pursuant to FIRS § 92-2.5(b), as amended, the formation of a Permitted Interaction Group to gather information, investigate, and make recommendations to the full Commission regarding the following matters: i. Building Division within DPW: Explore making communication more efficient between members of DPW with each other and the public; examine ways to streamline permitting process; examine county codes and their impact on efficiency; analyze permitting costs; explore permitting exemptions. ii. Information Technology: Explore common databases county -wide; automate forms across county departments; explore ways of reducing or eliminating use of paper, including with County pay checks; explore apps or wireless technology to report and streamline maintenance issues county -wide in real-time; explore standardizing IT equipment used by departments County -wide; explore additional digital interactions with County residents and visitors, such as reservations for campsites, beaches, and/or parks. iii. Department of Environmental Management: Explore additional ways to bring about cost savings and/or efficiency with green waste and/or recycling; study tire disposal and related costs; study the process involved with dealing with abandoned vehicles; explore ways to reduce county wide waste costs; review expenses and policies related to compliance with EPA/DEP wastewater rules. iv. County -wide Fleet Across Functions/Departments: Explore cross -functional fleets, analyze vehicle subsidies within the Police Department and consider new approaches to Police fleet; standardize maintenance of equipment across the County; exploring sharing department/division vehicles with other groups. v, Commissions and Boards: explore possibility of commission/board-wide dedicated support staff; explore possibility of reducing the number of commissions and/or recommend to combine commissions with similar goals or objectives; explore possible reductions or eliminations of budgets for commissions; consider making recommendations on changing Cost of Government Commission timing and terms; explore IT related technology platforms that could be shared across commissions and boards such as virtual meeting technology. vi. Revenue Generation: examine park/beach fees and/or subsidies for endeavors such as golf, explore selling items at county facilities like the Zoo; explore the viability of selling advertising on/in county assets; explore renting access to community assets such as unused vehicles; explore monetizing other County property, such as rock at landfill. b. Selection of permitted interaction group members. c. Determination of the scope of investigation and the scope of each permitted interaction group members' authority County of Hawaii is an Equal Opportunity Provider and Employer. 8. DISCUSSION ON ITEMS TO BE PLACED ON NEXT AGENDA 9. ANNOUNCEMENTS: The next meeting of the Cost of Government Commission will be held on Thursday, July 14, 2022, at 2 p.m. by interactive video call via Zoom with in -person locations available for public access. 10. ADJOURNMENT Submitting Testimon . Those wishing to testify in person must register with the Commission Secretary at the meeting. Those submitting written testimony at the meeting should bring ten (10) copies for distribution. Testimony may be submitted by (1) mail to Cost of Government Commission c/o Office of the Mayor, 25 Aupuni St., Suite 2603, Hilo, HI 96720; (2) by email to JeanM Miskovch haw auco,untow; and Pomaikai Bartolomert liawaiicount3gov. Please submit separate testimony for each item. Copies will be distributed b commission y the � mission secretary at the meeting only if they are received before Noon on the business day prior to the meeting. All oral and written testimony will be public record. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist {Article 15, Section 2-91.3(b), Hawaii County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2-91.3(a) (6), Hawaii County Code) Registration forms and expenditure report documents are available at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo. Board Packet: Pursuant to Hawaii Revised Statutes Section 92-7.5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at the Hilo Office of the Mayor, 25 Aupuni St., Suite 2603, Hilo, and at the Kona office of the Mayor, West Hawaii Civic Center, 74-5044 Ane Keohokalole Hwy., Kailua-Kona. NOTE: If you require an accommodation or auxiliary aid and/or services to participate in this meeting (i.e., sign language interpreter, large print, etc.) please call (808) 961-8020. County of Hawai' i is an Equal Opportunity Provider and Employer,.