HomeMy WebLinkAbout2022-02-14 Public Access, Open Space, and Natural Resources Preservation Commission Special Meeting Minutes-ApprovedAlex Kelepolo
Chair
Deborah Chang
Vice Chair
Dr. Wayne Frank
Justin Lee
Diane 'Maka'ala' Kanealii
Shellie Bee Allen Naungayan
Jodie Rosam
Deborah J. Ward
County of Hawai 'i Department of Finance
County Bldg. • 25 Aupuni Street- Suite No. 1101 • Hilo, Hawai'i 96720-4245
Phone (808) 961-8069 • Fax (808) 961-8248
PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES
PRESERVATION COMMISSION (PONC)
MINUTES "SPECIAL" MEETING
I. CALL TO ORDER:
On February 14, 2022, "special" session, virtual meeting of the Public Access, Open
Space, and Natural Resources Preservation Commission (PONC) was called to order at
9:01 a.m. by CHR. KELEPOLO. The Chair introduced the commission members,
sunshine disclosure, read an opening statement concerning public testimonies, and the
reason for virtual meetings due to the Mayor's Proclamation regarding COVID-19,
gathering restrictions, and the need to maintain social distancing.
Present: Ms. Alex Kelepolo, Chairperson (CHR.)
Ms. Deborah Chang, Vice Chair (V.CHR.)
Dr. Wayne Frank, Member
Ms. Diane KANEALII, Member
Mr. Justin Lee, Member
Ms. Shellie Bee Allen Naungayan, Member
Ms. Jodie Rosam, Member
Ms. Deborah J. Ward, Member
Absent: Mr. Justin Lee, Member
Support Staff: Ms. Maxine Cutler, Commission Secretary
Mr. Hamana Ventura, Property Manager Department of Finance
Ms. Jean Campbell, Deputy Corporation Counsel Representative
II. STATEMENT(S) FROM THE PUBLIC:
CHR. KELEPOLO and members heard oral testimonies presented by:
Ms. Debbie Hecht spoke on the PInG #1 report and gave a brief dialog regarding the
process of acquisition, hiring a dedicated staff, holding monthly meetings, and the twice
a year filing of the Suggestion Form & Stewardship Grant Application. Ms. Hecht gave a
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brief summation of the expenditures of the Preservation Maintenance Fund from 2013 to
2018. During her testimony, she gave a brief history of her involvement in implementing
certain aspects of the 2% fund.
There being no further oral testimony, CHR. KELEPOLO closed the oral testimony,
acknowledged, accepted, and filed the two written communications, and moved to the
next item on the agenda.
III. MINUTES: (Motion required)
MOTION: MS. WARD moved to approve the January 10, 2022, minutes with
corrections sent to the secretary by MS. WARD and MS. NAUNGAYAN. The
motion was seconded by MS. ROSAM. There being no discussion,
CHR.KELEPOLO called for a verbal vote or raising of hands. All members
present voted; motion passed.
IV. NEW BUSINESS:
1. Discussion of Permitted Interaction Group #1 (PInG #1) for Mayor Roth's
Assignment Report.
Before discussion of PInG #1 Report on Mayor Roth's Assignment and Report back to
him. CHR. KELEPOLO asked Ms. Campbell if a motion is needed. MS. CAMPBELL
replied to the commission, to proceed with motion.
MOTION: MS. WARD moved to discuss and approve the PInG #1 report. The motion
was seconded by DR. FRANK. A brief discussion ensued regarding the data used to
complete the report, clarity of the Mayor's request to make a priority list of past
suggestions with resolutions, why some properties did not make the list, and what
evaluation process was used. There being no further discussion or questions, CHR.
KELEPOLO called for a roll call vote, All members present voted aye; motion passed.
CHR. KELEPOLO instructs MS. CUTLER to forward the PInG 1, Mayor Roth's
Assignment Report to Mayor Roth and moved to the next item on the agenda.
2. Discussion of Permitted Interaction Group #2 (PInG #2) to standardize the
Stewardship Grant Application, Process, and Instructions Report.
MOTION: MS. ROSAM moved to discuss and approve the PInG #2 report. The
motion was seconded by MS. KANEALII. A brief discussion ensued regarding clarity
of guidelines, policies, recommendation from Finance, and past practices by Parks
and Recreation. MS. CHANG addressed issues raised from the survey results such
as multi -year grants funding. She also informed the commission of the fillable
Stewardship Grant application and the instruction hoping that it will be very helpful to
the applicants. There being no further discussion or questions, CHR. KELEPOLO
called for a roll -call vote. All members present voted aye; motion passed
3. 2023 Stewardship Grant Application and Instruction (Motion needed)
MOTION: MS. KANEALII moved to approve the 2023 Stewardship Grant fillable
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Application with Instructions. The motion was seconded by MS. ROSAM. A brief
statement from CHR. KELEPOLO on the timing of the new application will be
available once the motion passed and the non -profits have enough time to apply and
submit by the August 31, 2022, deadline. There being no discussion or questions,
CHR. KELEPOLO called for a roll -call vote. All members present voted aye; motion
passed
V. ANNOUNCEMENTS:
➢ The next regular meeting was scheduled for March 14, 2022, from 9:00 a.m.
to3:00 p.m. or sooner at the Hilo Council Chambers located on 25 Aupuni Street,
Suite 1401, Hilo, HI. 96720.
➢ Commission suggested that the following to be on the agenda:
a. 2022 Suggestion Forms to review, discussion with applicants.
b. Form permitted interaction groups to do site visits on selected 2022
Suggestions.
c. PInG#2, Second Increment Report regarding the Stewardship Grant Progress
Report Form and Instruction. (no discussion)
d. Discussion on the Rules of Practices and Procedures of the Hawai'i County's
Public Access, Open Space, and Natural Resources Preservation
Commission.
VI. ADJOURNMENT (Motion required)
There being no further suggested agenda items, DR. FRANK moved to adjourn the
meeting. The motion was seconded by MS. KANEALII. CHR. KELEPOLO
adjourned the meeting at 10:18 a.m.
PUBLIC ACCESS, OPEN SPACE, AND NATURAL
RESOURCES PRESERVATION COMMISSION
MS. ALEX KELEPOLO, Chairperson
Draft posted: March 3, 2022
Posted Corrected Version #1: April 4, 2022
Approved: April 4, 2022
Posted Approved Version: May 2, 2022
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