HomeMy WebLinkAboutBIL 187 Draft 01 2020-2022COUNTY OF HAWAII •• `'= 'r + STATE OF HAWAII
BILL NO. 187
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 25, SECTION 2-139, OF THE
HAWAII COUNTY CODE 1983 (2016 EDITION,AS AMENDED), RELATING TO THE
PROCEDURE FOR AWARDING GRANTS TO NONPROFIT ORGANIZATIONS.
BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII:
SECTION 1. Findings and Purpose. Due to the increasing popularity of the grants-in-aid
program and the constraints of the budgeting process,the program timeline is insufficient. The
purpose of this ordinance is to adjust the timeline for submission and review of grant
applications from nonprofit organizations participating in the grants-in-aid program.
SECTION 2. Chapter 2, article 25, section 2-139, of the Hawai`i County Code 1983
2016 Edition, as amended), is amended by amending subsection(a)to read as follows:
a) All grant awards made to a nonprofit organization by the County shall be made in
accordance with one of the following procedures:
1) Grants-in-aid awarded annually in the operating budget:
A) Annually, before [November] October 30,the director shall, for the purpose of
soliciting applications, establish a sum of at least$2,500,000 to be available in
the ensuing fiscal year for funding requests by nonprofit organizations. The
director shall publish a notice soliciting applications in two newspapers of
general circulation within the County by [November] October 30.
B) All applications for grants shall be submitted to the director on or before
January] December 31 preceding the County's fiscal year, which begins on
July 1. Applications shall be prepared on forms provided by the director.
Applications not in conformance with the requirements of this Code may be
rejected. All application forms shall include detailed information on specific,
measurable outcomes and public benefits to be derived from the expenditure
of County funds.
C) The director shall submit to the council all qualifying applications as provided
in sections 2-137 and 2-138 for its review and appropriation of funds. Site
visitations ofnonprofit organizations submitting complete applications may be
conducted by the council and its designated staff, as deemed necessary by the
chair of the appropriate committee, after [January] December 31 but prior to
final action on the operating budget by the council. Any site visitations shall
be publicly noticed and conducted in a manner that allows flexible
councilmember] council member participation and designated staff support.
D) Upon favorable action by the council to appropriate funds for the grant, a
written contract shall be prepared with the nonprofit organization which shall
meet all legal requirements of the County and shall include program, fiscal,
and audit reporting requirements sufficient to allow the director, the
legislative] County auditor, or council to effectively monitor and evaluate the
use of therant funds. Agencies shall be notified bythe director oftheirgg
funding or lack thereof by August 31.
2) Grants from district contingency relief funds:
A) Appropriations from the district contingency relief account shall be
transferred to an accepting County department/agency via resolution
identifying the nonprofit organization and the specific program, project, event,
activity, service, equipment, materials, or supplies for which the grant shall be
used.
B) Any equipment purchased by a nonprofit organization shall be domiciled with
that nonprofit organization, which shall assume any and all liability for such
equipment.
C) A contract shall be prepared with the nonprofit organization which shall meet
all legal requirements of the County and shall include program, fiscal, and
audit reporting requirements sufficient to allow the [legislative] County
auditor or council to effectively monitor and evaluate the use of the grant
funds.
3) Other grants:
A) Grant awards in excess of$25,000 to nonprofit organizations shall specifically
identify the organization receiving the grant funds and the purpose for which
thegrant funds shall be used in an ordinance or resolution.
B) Grant awards in excess of$25,000 to organizations that do not qualify as
nonprofit organizations shall specifically identify the purpose for which the
funds shall be used in an ordinance or resolution and be subject to competition
in compliance with chapter 103D of the Hawai`i Revised Statutes.
C) Grant awards of$25,000 or less may be authorized by the [finance] director
for public purpose projects or programs upon written request of a funding
agency or department. Such grant awards shall not be limited to nonprofit
organizations but shall specifically identify the organization and program,
project or event for which the grant funds shall be used and comply with the
rules and regulations of the director [of finance]."
SECTION 3. Material to be repealed is bracketed and stricken. New material is
underscored. In printing this ordinance, the brackets, bracketed and stricken material, and
underscoring need not be included.
SECTION 4. Severability. If any provision ofthis ordinance, or the application thereof
to any person or circumstance, is held invalid, the invalidity does not affect other provisions or
applications of the ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this ordinance are severable.
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SECTION 5. This ordinance shall take effect upon its approval.
INTRODUCED BY:
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IL MEMB -' " •lir' F ` +WAN
Hawai`i
Date of Introduction:
Date of 1st Reading:
Date of 2"d Reading:
Effective Date:
REFERENCE Comm. 859
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