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HomeMy WebLinkAbout06.23.22. COG Commission Minutes - Approved<r V. • COST OF GOVERNMENT COMMISSION c/o Office of the Mayor, 25 Aupuni Street, Suite 2603 • Hilo, Hawaii 96720 • COST OF GOVERNMENT COMMISSION REGULAR MEETING MINUTES/ June 23, 2022 INTERACTIVE CONFERENCE TECHNOLOGY (ICT): ZOOM WITH IN -PERSON LOCATIONS FOR PUBLIC TESTIMONY PER AGENDA CALL TO ORDER [2:00 pm] Chair Konowicz called the meeting to order with quorum. ATTENDANCE Present: D9 Michael Konowicz, Chair D1 Neal Herbert, Vice Chair D3 Chantee Shiroma D2 Matthias Kusch D5 Shannon Matson D6 Kenneth Obenski D7 Daniel Malakie III D8 Karie Wakat Absent D4 Madie Greene Additional: Bobby Command, Deputy Managing Director Keyra Wong, Deputy Corporation Counsel STATEMENTS FROM THE PUBLIC None COMMUNICATIONS None [2:05] APPROVAL OF MINUTES FROM JUNE 9, 2022, REGULAR MEETING Comm. Obenski moved to approve the minutes Comm. Herbert Seconded the Motion Discussion: Minor correction to context at 4:04 pm Comm. Herbert moved to approve the minutes with minor corrections Comm. Wakat Seconded the Motion Voice Vote: Ayes: (8) Unanimous 6/09/2022 Regular Meeting Minutes Approved [2:07] [6] DISCUSSION, REVIEW, AND ACTION OF NEXT STEPS IN UNDERSTANDING AND ANALYZING PRIORITY, SECONDARY, AND TERTIARY FOCUS AREAS PREVIOUSLY IDENTIFIED BY THIS COMMISSION. Comments: Chair Konowicz tried to have a compilation of Commissioners updated subject area interest/findings distributed earlier this week, but due to illness, it was not sent out to the Commission until this afternoon. Chair Konowicz asked that commissioners review and submit comments to the Secretary for Chair Konowicz to review, revise and place on a future agenda. Discussion: Primary areas of focus: Permitting and Construction; Environmental Management (wastewater and solid waste) and Information Technology (automation, digital records, and payments). Secondary focus was the Vehicle Fleet. Tertiary areas were water system efficiencies, PONC, roads, transportation, public works, optimizing County Boards and Commissions, and generating revenue from county assets. Discussion: Discussion regarding the appropriateness of discussing items not on the agenda. Corp. Counsel Wong said if there is something beyond the six items on the current agenda, it should be placed on the next agenda and another PIG started. However, if an individual commissioner would like to examine anything, it would be outside of the Sunshine Law and the commissioner would be free to explore it. There was some discussion about the Sunshine Law actually frustrating the objectives of the commission. [2:26] Comments: Chair Konowicz brought up PONC and suggested a briefing from the county property manager. Commissioner Matson was interested in revenue generation from county assets. These would have to be discussed at the next meeting. [2:30] [7] FORMATION OF PERMITTED ACTION GROUPS (PIG(s) BUILDING DIVISION Agenda Item 7(a) is To create a PIG relevant to the Building Division Win DPW Comm. Kusch moves to create a PIG relevant to the Building Division Comm. Malakie Seconds the Motion Voice Vote: Ayes (8) Unanimous Motion to create a PIG relevant to the Building Division passes Members nominated to the Building Division PIG Volunteers: Comm(s). Herbert, Shiroma, Kusch, and Malakie Comm. Herbert moves to nominate Comm.(s) Herbert, Shiroma, Kusch, and Malakie to the PIG relevant to the Building Division Comm. Matson Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to nominate Comm.(s) Herbert, Shiroma, Kusch, and Malakie to the PIG relevant to the Building Division passes Scope of the Building Division PIG as stated in Agenda Item 7(a) is Comm. Matson moves to proceed with scope as stated in Agenda Item 7(a) i Comm. Kusch Seconds the Motion Discussion: Zoom calls within the PIG will be set through County account or Commissioner's account Voice Vote: Ayes (8) Unanimous Motion for Building Division PIG to proceed in scope as stated in Agenda Item 7(a) i passes 04, INFORMATION TECHNOLOGY Agenda Item 7(a) ii: To create a PIG relevant to Information Technology (IT) Comm. Wakat moves to create a PIG relevant to IT Comm. Herbert Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to create a PIG Relevant to IT Passes Members nominated to the IT PIG Volunteers: Comm(s). Wakat and Shiroma Comm. Kusch moves to nominate Comm.(s) Shiroma and Wakat to the PIG relevant to IT Comm. Herbert Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to assign Comm.(s) Wakat and Shiroma to the PIG relevant to IT Passes Scope of the IT PIG scope as stated in Agenda 7(a) ii Comm. Wakat moves to proceed with scope as recommended in Agenda Item 7(b)ii Comm Kusch Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion for IT PIG to proceed in scope as stated in Agenda Item 7(a) ii passes DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Item 7(a) iii: To create a PIG relevant to Department of Environmental Management (DEM) Comm. Kusch moves to create a PIG relevant to DEM Comm. Wakat Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to create a PIG Relevant to DEM passes Members nominated to the DEM PIG Volunteers: Comm(s). Konowicz and Matson Comm. Matson moves to nominate Comm.(s) Konowicz and Matson to the PIG relevant to DEM Comm. Wakat Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to assign Comm.(s) Matson and Konowicz to the PIG relevant to DEM passes Scope of the DEM PIG as stated in Agenda Item 7(a) iii Comm. Matson moves to proceed with scope as stated in Agenda 7(a) iii Comm Kusch Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion for DEM PIG to proceed in scope as stated in Agenda Item 7(a) iii passes 3 COUNTYWIDE VEHICLE FLEET Agenda Item 7(a) iv: To create a PIG relevant to Countywide vehicle fleet across functions Comm. Herbert moves to create a PIG relevant to Countywide Fleet across functions Comm. Shiroma Seconds the Motion Discussion: None Roll Call Vote: (7) Ayes: Comm.(s) Malakie, Shiroma, Wakat, Matson, Kusch, Herbert, and Konowicz // (1) Abstention - Comm. Obenski Motion to create a PIG Relevant to the Countywide Vehicle Fleet across functions passes Members nominated to the Countywide Vehicle Fleet across functions PIG Volunteers: Comm(s). Malakie and Herbert Comm. Herbert moves to nominate Comm.(s) Malakie and Herbert to the PIG relevant the Countywide vehicle fleet across functions Comm. Malakie Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to nominate Comm.(s) Malakie and Herbert to the PIG relevant to Countywide vehicle fleet across functions passes Scope of Countywide vehicle fleet PIG as stated in Agenda 7(a) iv Comm. Herbert moves to proceed with scope as stated in Agenda 7(a) iv Comm Malakie Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion for Countywide Vehicle PIG to proceed in scope as stated in Agenda Item 7(a) iv passes COUNTY BOARDS AND COMMISSIONS Agenda Item 7(a) v: To create a PIG relevant to Boards and Commissions (B&C) Comm. Matson moves to create a PIG relevant to B&C Comm. Herbert Seconds the Motion Discussion: None Roll Call Vote: (7) Ayes: Comm.(s) Malakie, Shiroma, Wakat, Matson, Kusch, Herbert, and Konowicz // (1) Abstention - Comm. Obenski Motion to create a PIG Relevant to B&C passes Members nominated to the B&C PIG Volunteers: Comm(s). Konowicz, Herbert and Matson Comm. Kusch moves to nominate Comm.(s) Konowicz, Herbert and Matson to the PIG relevant to B&C Comm. Matson Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to nominate Comm.(s) Konowicz, Herbert and Matson to the PIG relevant to B&C Passes 4 Scope of Boards and Commissions PIG as stated in Agenda Item 7(a) v Comm. Herbert moves to proceed with scope as stated in Agenda Item 7(a) v, with following additions: Efficacy/value of Board or Commission, adequacy of Board or Commission size and makeup, frequency of Board meetings and limitation on meeting quorum, ability to achieve positive results and possible changes to the Charter Comm Matson Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion for B&C PIG to proceed in scope as stated in Agenda Item 7(a) v, with Comm. Herbert's additions, passes REVENUE GENERATION Item 7(a) vi: To create a PIG relevant to revenue generation Comm. Herbert moves to create a PIG relevant to revenue generation Comm. Obenski Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to create a PIG relevant to revenue generation passes Members nominated to the revenue generation PIG: Volunteers: Comm(s). Konowicz, Obenski Comm. Matson moves to nominate Comm.(s) Konowicz and Obenski to the PIG relevant to Revenue Generation Comm. Obenski Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion to nominate Comm.(s) Konowicz and Obenski to the PIG relevant to revenue generation passes Scope of revenue generation PIG as stated in Agenda Item 7(a) vi Comm. Obenski moves to proceed with scope as stated in Agenda Item 7(a) vi Comm Herbert Seconds the Motion Discussion: None Voice Vote: Ayes (8) Unanimous Motion for Revenue Generation PIG to proceed in scope as stated in Agenda Item 7(a) vi passes [I01 DISCUSSION OF ITEMS TO BE PLACED ON NEXT AGENDA Discussion: Keyra Wong — Corp. Counsel clarifies: The newly created Permitted Action Groups (PIGs) may now meet within their groups and set up investigations per scope, with a final report of findings to be presented to the full Commission. Regarding letters of introduction drafted by Comm. Herbert, Bobby Command will facilitate introductions and the B&C PIG will move forward accordingly. Chair Konowicz will add an Agenda Item for each PIG to provide a status report. Chair Konowicz will contact Hamana Ventura, Property Manager, Public Access, Open Space, and Natural Resources Preservation Commission (PONC) to schedule time for him to come before the Commission. 5 [3:18] ADJOURNMENT Comm. Obenski made a Motion to Adjourn Comm. Wakat Seconded the Motion Discussion: None Voice Vote: Ayes: (8) Unanimous Meeting adjourned at 3:18 p.m. N