HomeMy WebLinkAbout2022-07-26 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI`I
WATER BOARD MEETING
AGENDA
MEETING DATE: July 26, 2022
TIME: 10:00 a.m.
PLACE: Liquor Control Conference Room, Hilo Lagoon Centre, 101 Aupuni Street, Room 230,
Hilo, Hawaii
Due to the expiration of Governor Ige's COVID-19 Emergency Proclamation, members
of the public are encouraged to continue face masking, physical distancing, and
sanitizing, as outlined in the County of Hawaii Coronavirus Best Practices, Living with
Coronavirus in our Community.
Public testimony may be done in person or in writing by email (dws@hawaiidws.org),
fax (808-961-8657), or by mail: 345 Kekuana5'a Street, Suite 20, Hilo, HI 96720.
Please indicate agenda item submitting for. All testimony, regardless of time of receipt,
will be part of the permanent record.
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES:
• Minutes of the June 28, 2022, Public Hearing on the Power Cost Charge
• Minutes of the June 28, 2022, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) POWER COST CHARGE:
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to increase the Power Cost Charge from $2.48 to $2.75 per
thousand gallons as a result of this increase. Power cost charges over the past two years were as follows:
Effective
PCC
July 1, 2022
$2.48
May 1, 2022
$2.34
March 1, 2022
$2.02
November 1, 2021
$2.15
June 1, 2021
$1.85
December 1, 2020
$1.71
Before the Power Cost Charge is changed, a Public Hearing should be scheduled to accept public testimony.
Page 1 of 4 July 26, 2022, Water Board Agenda
RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing on
August 23, 2022, at 9:45 a.m., to receive testimony on increasing the Power Cost Charge from $2.48 to
$2.75, effective September 1, 2022.
6) SOUTH KOHALA:
A. JOB NO.2020-1160, PARKER #2 DEEPWELL REPAIR —REQUEST FOR ADDITIONAL
FUNDS AND TIME EXTENSION:
The Contractor, Beylik/Energetic A JV, is requesting a contract change order for additional work that
was required for necessary modifications to the new discharge head. The new discharge head was
needed due to an unavoidable issue which occurred during the initial removal of the pump, motor, and
column pipe. The description of the additional work and associated fees are as follows:
Item
Description
Amount
Original Contract Amount:
$783,000.00
Original Contingency Amount:
$78,000.00
Removal of the existing discharge head,
1st Additional Funds Request
furnish new discharge head and
$42,000.00
(Approved 12/19/2021)
replacement of nine damaged 10" x 20,
lon alvanized steel column pipes.
Modifications to the new discharge head.
2" Additional Funds Request
Inclusive of labor, shipping and other
$7,909.00
related costs.
Total Revised Contract Amount:
$910,909.00
The Contractor is also requesting a contract time extension of 137 calendar days, due to the
modifications of the discharge head. This delay was beyond the control of the Contractor.
Ext.
From (Date)
To (Date)
ays
Description
(Calendar)
Replacement of existing discharge head due to
column assembly exceeding lifting capacity of
1
02/28/2022
05/02/2022
63
discharge head plate.
Replacement of nine (9) damaged column pipes
due to incidental work.
2
05/02/2022
05/16/2022
14
Delays to dischar e head manufacturing.
3
05/16/2022
09/30/2022
137
Delays due to modifications of the discharge
head.
Total Days(including this request)
214
Staff reviewed the request for the additional funds and time extension and found that the $7,909.00
and 137 calendar days are justified. Note: Payment of this work shall be performed by force account.
RECOMMENDATION: It is recommended that the Board approve an increase in contingency of
$7,909.00 to Beylik/Energetic A JV, for a total project cost of $910,909.00, and approve a contract
time extension of 137 calendar days for JOB NO. 2020-1160, PARKER #2 DEEPWELL REPAIR.
If approved, the contract completion date will be revised from May 16, 2022, to September 30, 2022.
Page 2 of 4 July 26, 2022, Water Board Agenda
7)
B. CONSTRUCTION RIGHT OF ENTRY FOR THE LALAMILO 10-MG RESERVOIR
IN THE DISTRICT OF SOUTH KOHALA, TAX MAP KEY (3) 6-8-001:001:
The Department of Water Supply awarded the Lalamilo 10-MG Reservoir Project at its May 24, 2022,
meeting to Isemoto Contracting Co., Ltd. The construction contract has been executed and the proposed
reservoir site and construction staging area is currently under ownership of PR Puu Pa LLC. The
Department is currently working with the owners to acquire rights to the proposed reservoir lot. In
order to begin construction work for the project prior to the completion of the acquisition, DWS intends
to execute a Construction Right of Entry Agreement with the land owner.
RECOMMENDATION: It is recommended that the Water Board approve the subject Construction
Right of Entry Agreement for the Lalamilo 10-MG Reservoir site, including the construction staging
area in the District of South Kohala, Tax Map Key (3) 6-8-001:001, subject to the review and approval
of Corporation Counsel, and that the Chairperson or the Vice -Chairperson be authorized to sign the
document.
MISCELLANEOUS:
A. DEDICATIONS:
The Department received the following document for action by the Water Board. The water system
has been constructed in accordance with the Department's standards and is in acceptable condition for
dedication.
1. Dedication Deed
Grantor: Hawaii Island Community Development Corporation
Tax Map Key (3) 2-8-026:031
Pepe`ekeo, South Hilo, Island of Hawaii, Hawaii
RECOMMENDATION: It is recommended that the Water Board accept this document subject to the
approval of the Corporation Counsel and that either the Chairperson or the Vice -Chairperson be
authorized to sign the document.
B. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
C. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
D. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. COVID-19 Update
3. Update on Establishment of Permitted Interaction Group, Re: Capacity Expansion
4. Report to the Board — Council Bill 180
5. Employee of the Quarter (2"a Quarter 2022)
Page 3 of 4 July 26, 2022, Water Board Agenda
E. EXECUTIVE SESSION REGARDING POTENTIAL DISPUTED SETTLEMENT -
JOB NO.2016-1056, WAI'AHA DEEPWELL REPAIR, DISTRICT OF NORTH KONA:
The Board anticipates convening an executive meeting for the purposes of an attorney -client
confidential discussion regarding the above -entitled matter.
Pursuant to Section 92-5(a)(4) Hawaii Revised Statutes, the purpose of the executive meeting is to
consult with the Board's attorney on questions and issues pertaining to the Board's duties, privileges,
immunities, and liabilities. A two-thirds vote is necessary to hold an executive meeting, provided that
the affirmative vote constitutes a majority of the Board.
F. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
8) ANNOUNCEMENTS:
1. Next Meeting: August 23, 2022, 10:00 a.m., at the West Hawaii Civic Center, Room B2, Building B,
Second Floor, 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii, preceded by a Public
Hearing on the Power Cost Charge at 9:45 a.m., if approved by the Board today.
9) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting
(i.e. sign language, interpreter, large print), please contact the Board Secretary, at (808) 961-8050
as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code}
A lobbyist means "any individual engaged for pay or other consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to influence
legislative or administrative action by communicating or urging others to communicate with
public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms
and expenditure report documents are available at the Office of the County Clerk -Council, Hilo,
Hawai `i.
Board Packet Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided
to members of the board for this meeting is available for public inspection during regular business
hours at the Department of Water Supply office, 345 Kekiianao`a Street, Suite 20, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 4 of 4 July 26, 2022, Water Board Agenda