HomeMy WebLinkAbout2022-06-28 Water Board Meeting MinutesMINUTES
DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI`I
WATER BOARD MEETING
June 28, 2022
Liquor Control Conference Room, 101 Aupuni Street, Suite 230, Hilo, HI
MEMBERS PRESENT: Mr. David De Luz, Jr., Chairperson
Mr. Steven Hirakami, Vice -Chairperson
Mr. Michael Bell
Ms. Julie Hugo
Mr. Pono Kekela
Ms. Kea Keolanui
Mr. Benjamin Ney
Mr. Kenneth Sugai
Mr. Keith K. Okamoto, Manager -Chief Engineer,
Department of Water Supply (ex-officio member)
ABSENT: Mr. Stephen "Kawena" Lopez, Water Board Member
Director, Planning Department (ex-officio member)
Director, Department of Public Works (ex-officio member)
OTHERS PRESENT: Ms. Diana Mellon -Lacey, Deputy Corporation Counsel
Ms. Nancy Cook -Lauer, West Hawaii Today
Mr. Jeff Zimpfer (10:10 a.m.)
DEPARTMENT OF
WATER SUPPLY STAFF: Mr. Kawika Uyehara, Deputy
Mr. Kurt Inaba, Engineering Division Head
Ms. Candace Gray, Waterworks Controller
Mr. Gregory Goodale, Chief of Operations
Mr. Eric Takamoto, Operations Division
Mr. Warren Ching, Energy Management Specialist
Mr. William O'Neil, Jr., Water Service District Supervisor II, DWS Waimea
Ms. Janet Snyder, Information & Education Specialist II (10:55 a.m.)
1) CALL TO ORDER — Chairperson De Luz called the meeting to order at 10:00 a.m. A quorum of eight
members were in attendance.
2) STATEMENTS FROM THE PUBLIC - none
Page 1 of 19 June 28, 2022, Water Board Minutes
3)
APPROVAL OF MINUTES:
Minutes of the May 24, 2022, Water Board Meeting
ACTION: Ms. Hugo moved for approval of the May 24, 2022, Water Board Meeting Minutes;
seconded by Mr. Ney and carried unanimously by voice vote.
Minutes of the May 24, 2022, Public Hearing on the Proposed Water Rates
ACTION: Mr. Bell moved for approval of the May 24, 2022, Public Hearing Minutes; seconded by
Mr. Ney and carried unanimously by voice vote.
Minutes of the May 25, 2022, Public Hearing on the Proposed Water Rates
ACTION: Ms. Hugo moved for approval of the May 25, 2022, Public Hearing Minutes; seconded by
Ms. Keolanui and carried unanimously by voice vote.
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA - None
5) WATER RATE STUDY:
The current contract with the consulting firm of Harris & Associates is to determine water rates for the
Department for the Fiscal Year 2023 to Fiscal Year 2027 periods. The proposed water rates for Fiscal
Year 2023 and Fiscal Year 2024 under the existing rate structure, is an increase of 9.5% each year for the
consumption and standby water rates. Proposed water rates for subsequent years would include
evaluation of other rate structure options that were previously discussed with the Water Board.
The Water Board conducted public hearings on the water rates on May 24, 2022, 6:00 p.m., Hawaii
Standard Time, at the West Hawaii Civic Center, Building G, 74-5044 Ane Keohokalole Highway,
Kailua-Kona, Hawaii, and May 25, 2022, 6:00 p.m., Hawaii Standard Time, at the Aupuni Center
Conference Room, 101 Pauahi Street, Suite 1, Hilo, Hawaii, to accept testimony on the proposed rate
increases. There were no public testimony at these meetings; and the public hearings concluded after the
presentations by the Harris & Associates consultant team, Ann Hajnosz and Karyn Johnson.
Department recommends that the Board approve proposed water rate increases of 9.5% each year, for
Fiscal Year 2023 and Fiscal Year 2024 under the existing rate structure for the consumption and standby
water rates, to be effective July 1, 2022, and July 1, 2023.
MOTION: Mr. Ney moved for approval of the recommendation; seconded by Mr. Sugai.
Mr. Hirakami asked if this would presumably be at the start of Fiscal Year 2023 and would raise the $2.48
rate by 9.5%, making it $2.71.
The Manager -Chief Engineer replied that the 9.5% increase is on the consumption and standby water
rates, going into effect July 1 of this year and July 1 of 2023. If he heard the question correctly,
Mr. Hirakami is asking about the power cost charge, which is independent of the water rate study and is
next on the agenda today. Public hearings are held for that charge.
Mr. Hirakami apologized that he was getting the two confused and asked for a refresher of the proposed
rates.
Ms. Gray referenced the Proposed 2-Year Rate Schedule that was part of Harris & Associates'
presentation to the Board at its March meeting. It includes the current and proposed standby and
consumption charges.
Page 2 of 19 June 28, 2022, Water Board Minutes
The Manager -Chief Engineer reviewed that there are other components to the water bill. There is the
Power Cost Charge and the Energy CIP Charge. For a typical water bill using about 400 gallons a day,
with the current charges, a two -month water bill would be about $145.00. After this water rate increase,
effective this July, that $145.00 will look like $155.00 per two -month bill, about $5.00 a month increase.
Similarly, for July 1, 2023, that increase will take that $155.00 bill to $166.00 for an average water bill,
about an $11.00 increase over two months.
Chairperson De Luz suggested that this may be an opportunity for the new Board Members and the public
to consider having a reference in the Minutes to the Exhibits or a document retrieval folder to make it
easier for when something like this is referenced, it can be found in a document file. Otherwise, you have
to go back to the Minutes. If there are any questions from the Board in relation to those exhibits, they can
be directed to the Manager -Chief Engineer. There was also discussion during rate study presentations to
address certain inequities in the current rate structure which will be incorporated into the next rate study.
Another thing to mention is that just because there is a water rate study, does not mean there will be an
automatic increase. The study looks for efficiencies and other areas where, theoretically, there could be a
decrease if so merited. It may look like, to newer Board Members, that this is just making rates higher
and higher, but there is still some catch-up in regards to COVID and other things such as operating
efficiency and a conscious effort to beef up the CIP to hopefully be able to address expansion, although
that is a tough one just to begin with. He asked if there were any other comments.
Mr. Ney stated that he has been approached by commercial users of water, especially in his district, where
they say it is no longer financially feasible to stay in business if the water rates go up. There have been
some grant writing initiatives to help subsidize or provide funding for them to offset their costs; but in
Kohala, with the ditch going down, something has to be done with looking at the agricultural rate structure
because if there is going to be an increase to the general consumer, we should be fair about that and
increase the rate on the agricultural rates. He added that he was surprised not more people participate in
providing testimony to the Board on the water rates. He has not seen participation from the public since he
has been on the Board.
The Manager -Chief Engineer stated those were all great comments. He mentioned that what the
Chairperson spoke of, looking at different rate structures, will be coming up further down in today's
agenda. Also, the current proposed rate increases were covered in the presentation that Harris &
Associates did back in March, which can be sent out to the Board again. Essentially, the big part of the
rate study was to also make sure the Department has sound fiscal policies moving forward, having enough
rainy day reserve funds, and making sure the debt service and debt liabilities are healthy. The two rate
increases primarily address those policies; and then moving forward, the Department will propose to the
Board that Harris & Associates be asked to do further work in looking at rate structures and things of that
nature. The current proposed rate increases also apply the agricultural rates' standby and consumption
charges.
ACTION: There being no further questions, a roll call vote was taken on the Motion to approve proposed
water rate increases of 9.5% each year, for Fiscal Year 2023 and Fiscal Year 2024, under the existing rate
structure for the consumption and standby water rates, to be effective July 1, 2022, and July 1, 2023.
Motion was carried with eight (8) ayes — Mr. Bell, Mr. Hirakami, Ms. Hugo, Mr. Kekela, Ms. Keolanui
Mr. Ney, Mr. Sugai, and Chairperson De Luz; and one (1) absent — Mr. Lopez.
Page 3 of 19 June 28, 2022, Water Board Minutes
6) POWER COST CHARGE:
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to increase the Power Cost Charge from $2.34 to $2.48 per
thousand gallons as a result of this increase. Power cost charges over the past two years were as follows:
Effective
PCC
May 1, 2022
$2.34
March 1, 2022
$2.02
November 1, 2021
$2.15
June 1, 2021
$1.85
December 1, 2020
$1.71
August 1, 2020
$2.01
A Public Hearing will have been held prior to this Board meeting to accept public testimony on this change.
It is recommended that the Board approve the increase of the Power Cost Charge from $2.34 to $2.48 per
thousand gallons, effective July 1, 2022.
ACTION: Mr. Sugai moved for approval of the recommendation; seconded by Ms. Keolanui and carried
by roll call vote with eight (8) ayes — Mr. Bell, Mr. Hirakami, Ms. Hugo, Mr. Kekela, Ms. Keolanui,
Mr. Ney, Mr. Sugai, and Chairperson De Luz; and one (1) absent — Mr. Lopez.
7) NORTH KOHALA:
JOB NO. 2016-1045, CONSTRUCTION OF THE HALA`ULA WELL DEVELOPMENT -
PHASE 2 - REQUEST FOR TIME EXTENSION:
The contractor, Goodfellow Bros., LLC, is requesting a time extension of an additional 92 calendar days
to obtain the Pump Installation Permit and subsequently complete the installation of the pump equipment
and piping. The completion of the project will also depend on the completion of Hawaiian Electric power
being installed to the well site.
Ext.
From (Date)
To (Date)
Reason
(Ca eBays
1
' 131 202
7�31/2021
255
Excess delays due to land ownership
020
11/1
changes and lack of site access.
11 Q
/2020
Delay in receiving the pump installation
�,1
nr�z�
7/31/2021
2
11/30/2021
122
permit from the Commission on Water
Resource Management CWRM).
3
11/30/2021
2/28/2022
90
Delay in receiving the pump installation
ermit from CWRM.
Delay in receiving the pump installation
4
2/28/2022
6/30/2022
122
permit from CWRM and power from
Hawaiian Electric.
Delay in receiving the pump installation
5
6/30/2022
9/30/2022
92
permit from CWRM and power from
Hawaiian Electric.
Total Days(including this request)
681
Page 4 of 19 June 28, 2022, Water Board Minutes
The contractor has not received the Well Pump Installation Permit which is required to begin the
installation of the pump. Hawaiian Electric has begun installing power lines up Hala`ula-Maulili Road to
bring power to the well and reservoir site. These delays are beyond the control of the contractor. Staff
reviewed the request for the contract time extension and finds the request for the additional 92 calendar
days to be acceptable. Note: There are no additional costs associated with this time extension.
The Manager -Chief Engineer recommended that the Board approve a contract time extension of
92 calendar days to Goodfellow Bros., LLC, for JOB NO. 2016-1045, CONSTRUCTION OF THE
HALA`ULA WELL DEVELOPMENT - PHASE 2. if approved, the contract completion date will be
revised from June 30, 2022, to September 30, 2022.
MOTION: Mr. Ney moved for approval of the recommendation; seconded by Ms. Hugo.
The Manager -Chief Engineer noted that the delay is due to the pump installation permit and getting power
to the site. Progress is being made on both, but it is still not complete; therefore, the contractor requested
this time extension. Staff s understanding is that Hawaiian Electric has the poles on site and they have to
install them and put three-phase power on the poles. The State Commission on Water Resource
Management (CWRM) is still processing the pump installation permit. The physical requirements of the
well are in place, but the permit is needed to proceed with putting the pump down the hole.
Mr. Ney asked if this kind of delay has to be accounted for in future projects. The time involved for the
permit approval is over a year and a half, and this project is going on two years.
The Manager -Chief Engineer agreed that it should not take an extra 681 days. He thinks what happened
at CWRM is they made some process changes in how they administer these permits.
Mr. Inaba added that COVID had something to do with it too because their staff was not in the office.
There was also some work that had to be done to the well itself, which is included in the time extensions
and was part of having to redo the permit.
Mr. Hirakami asked if this is a State commission; and if so, who oversees that commission.
The Manager -Chief Engineer replied that State commissions or boards are typically appointed by the
Governor. This particular commission falls under the State Department of Land and Natural Resources
(DLNR). The Chairperson is still the DLNR Chairperson. The person who oversees that body is a
Deputy Director under the DLNR Chairperson.
Mr. Hirakami wondered if they are aware of the problems.
Chairperson De Luz stated that, unfortunately, this has been an issue with CWRM, but this one is extra
ordinary. They are normally able to get permits out and not have it go this long. From what he has seen,
it is anywhere from six months to a year. This one is highly unusual for it to be this long.
The Manager -Chief Engineer stated that the Department will continue to follow up with their staff.
Chairperson De Luz asked that the Board be kept updated. This project is in an area where back-up is
needed, and the Board is very concerned for the public access and safety and health of providing water.
It was noted that in the table on the agenda, there was an error in the "From" and "To" dates which are
corrected shown in the table presented in these Minutes.
ACTION: Motion was carried unanimously by voice vote.
Page 5 of 19 June 28, 2022, Water Board Minutes
a
MISCELLANEOUS:
A. DEDICATIONS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication:
Bill of Sale
Sellers: Dennis Akamine and Kevin Iwasaki
Tax Map Key (3) 2-5-009:021
Pi`ihonua, South Hilo, Island of Hawaii, Hawaii
Facilities Charge: $6,095.00, Date Paid: 06/01/2022
Final Inspection Date: 05/27/2022
Water System Cost: $55,000.00
2. Grant of Easement and Bill of Sale
Grantors: Diane O. Ito, Rockwell Okada, Guylon Okada and Clint Okada
SUB-05-000182
Tax Map Key (3) 6-4-031:005 & 006
Pu`ukapu, Waimea, South Kohala, Island of Hawaii, Hawaii
Facilities Charge: $73,140.00, Date Paid: 02/24/2021
Final Inspection Date: 06/03/2021
Water System Cost: $183,500.00
3. Second Amendment of Grant of Non -Exclusive Easement and Bill of Sale
Grantor/Seller: State of Hawaii, Department of Transportation
Tax Map Key (3) 7-3-043:003 (portion)
Kalaoa Ist- 4' , North Kona, Island of Hawaii, Hawaii
Facilities Charge: $6,095.00, Date Paid: 06/08/2022
Final Inspection Date: 01/11/2021
Water System Cost: $174,955.00
4. Bill of Sale
Seller: Hilo International Airport
Tax Map Key (3) 2-1-012:009 portion
Waiakea, South Hilo, Island of Hawaii, Hawaii
Facilities Charge: n/a, Date Paid: n/a
Final Inspection Date: 06/07/2022
Water System Cost: $926,174.00
5. License Easement No. 511A Amendment
(Non -Exclusive Right)
Licensor: Department of Hawaiian Home Lands
Tax Map Key (3) 1-5-010:004 & 003
Maku`u, Puna, Island of Hawaii, Hawaii
Facilities Charge: $166,388.04, Date Paid: To be announced
Final Inspection Date: 05/26/2022
Water System Cost: $625,000.00
Page 6 of 19 June 28, 2022, Water Board Minutes
The Manager -Chief Engineer recommended that the Water Board accept these documents subject to
the approval of the Corporation Counsel and that either the Chairperson or Vice -Chairperson be
authorized to sign the documents.
MOTION: Mr. Sugai moved for approval of the recommendation; seconded by Ms. Hugo.
The Manager -Chief Engineer added the Date Paid for Item No. 5, which should be June 27, 2022.
Chairperson De Luz announced that for Item No. 2, this family is related to him through marriage;
therefore, he would like to recuse himself from the vote. He called for a vote on Items 1, 3, 4, and 5.
ACTION ON ITEMS 1, 3, 4, AND 5: Approval of Items 1, 3, 4, and 5 was carried unanimously by
voice vote.
Chairperson De Luz turned it over to the Vice -Chairperson Hirakami to take the vote for Item No. 2.
Vice -Chairperson Hirakami entertained a motion for approval of Item No. 2, Grant of Easement and
Bill of Sale for Diane O. Ito, Rockwell Okada, Guylon Okada and Clint Okada.
ACTION ON ITEM 2: Mr. Ney so moved; seconded by Ms. Hugo and carried by seven (7) ayes:
Mr. Bell, Mr. Hirakami, Ms. Hugo, Mr. Kekela, Ms. Keolanui, Mr. Ney, and Mr. Sugai; one (1)
absent: Mr. Lopez; and one (1) recusal: Chairperson De Luz.
B. SERVICE CONTRACT NO. 2021-03, WATER RATE STUDY, FY22 - FY27-
CHANGE ORDER TO THE CONTRACT:
The current contract with Harris & Associates is to determine the Department's water rates for the
periods of Fiscal Year 2023 through Fiscal Year 2027. The proposed water rates for Fiscal Year 2023
and Fiscal Year 2024, under the existing rate structure, includes an increase of 9.5% each year for the
consumption and standby water rates. Proposed water rates for subsequent years would include
evaluation of other rate structure options that were previously discussed with the Water Board. The
purpose of this change is to prepare the additional rate structure analyses requested by the Department
of Water Supply for implementation during the July 1, 2024, through June 30, 2027, time period. The
proposed cost for this change would be an additional $105,662.00, which increases the contract
amount from $117,000.00 to $222,662.00. The proposed schedule would also extend the current
contract duration with a revision of the completion date from June 2023 to September 2024.
RECOMMENDATION: It is recommended that the Board approve this change to the current contract
with Harris & Associates, Service Contract No. 2021-03 Water Rate Study FY22-FY27 as described
in the Proposed Addendum 1, Scope of Services, proposed by Harris & Associates. The change order
will include the following:
• Increase of contract amount by an additional $105,662.00, which will change the total cost
for this contract from $117,000.00 to $222,662.00.
• Extend the current contract duration with a revision of the completion date from June 2023 to
September 2024.
• Revise the Scope of Work and Project Schedule as described in the "Proposed Addendum L"
The additional cost for this change order is included in the FY 2023 budget that was approved by the
Water Board. The additional work is deemed warranted as it will involve the evaluation of data in the
current system for potential changes to the rate structure requested by the Board, analyses of financial
conditions after implementation of rate increases, internal and public communication, and attainment
of financial policy targets to maintain a sound financial position for DWS.
Page 7 of 19 June 28, 2022, Water Board Minutes
MOTION: Ms. Keolanui moved for approval of the recommendation; seconded by Mr. Ney.
The Manager -Chief Engineer stated that the scope of work includes looking at a new rate structure.
The current rate structure is based upon meter sizes. More of the industry standard is to also look at,
not only meter sizes, but category of use, residential, non-residential, commercial, etc. The request to
have Harris & Associates do this work was initiated by this Board some time back. Staff has
reviewed their proposal and price and found it to be acceptable and fair.
Mr. Ney asked if Harris & Associates are the only consultants that the Department has used for water
rate studies or have the contracts gone out to others.
The Manager -Chief Engineer replied that other consultants have been used in the past. What the
Department tries to do with procurement of professional services is to make sure they have experience
with water utility rates, specifically water utility rate structures.
Mr. Ney asked if the extra amount is due to extra time for them to collect data and compile
presentations.
The Manager -Chief Engineer replied that was correct. There will be extra work to try and come up
with, essentially, a whole new rate structure for the Department, which will involve a lot of interaction
with staff. Part of the evaluation will be whether the current billing system can handle a new rate
structure.
Ms. Gray noted that on the back of the addendum, there is a breakdown of the additional charges.
Items 6 and 7 are about 43% of the increase as well as the communication with the Board, internally,
and the rate study for five years.
Ms. Hugo stated that she has found the presentations by Harris & Associates to be very valuable to
her and they have an excellent communication style. She has appreciated their participation and
presentations at the Water Board meetings. It has been very helpful.
Mr. Hirakami stated he would like to see them taking into consideration the make-up of this island
and the broad scope of the land. He noticed a lot of the rate study compares this island to Kauai or
Oahu, but their land area is smaller and the distribution is way less. The Big Island has a unique
geographic area and users are spread out so the delivery would be different. He wondered if they
could consider a similar kind of demographic to the Big Island. For him, education -wise, he has
found a lot of similarities with Alaska with lack of public education and the need for charter schools
because their geographical area is so broad and there are a lot of rural communities. Kauai, Oahu, or
Maui is like comparing apples to oranges to this unique island.
The Manager -Chief Engineer stated that the consultant could be asked to consider Mr. Hirakami's
suggestion. This island may be rather unique, but they can be asked if they have done something
similar, as they do rate studies across the nation.
Mr. Ney felt the same, that the presentation was based off different metrics and measures of the
economy. To him, it did not necessarily feel very tailored to this island. The presentation was
articulate and well -presented; but in terms of them giving the best recommendation might have been
at this point like shooting from the hip until we see where the economy is going. Hopefully we are at
an inflection point where the economy starts trending back up, but a lot of the presentation was them
saying they might have to look at this again because they were not even sure. He thought there are
Page 8 of 19 June 28, 2022, Water Board Minutes
more factors at play and agreed with Mr. Hirakami that this island is a bit more unique than just
basing it on the other water districts.
The Manager -Chief Engineer stated that they have been doing it like this for a while; and in fact,
Ms. Hajnosz is from Hawaii. One thing to remember is no matter what this island is compared
against, even a typical rural setting like Alaska, they have different economic factors such as cost of
materials and labor that go into a rate study. He believed the public wants to know how this island
compares to others in the State, which is why he thought Harris & Associates used that as a
comparison. However, it should not be a problem looping at other jurisdictions as well, but it is not as
clear as apples to apples, oranges to oranges, even if that approach is taken.
Chairperson De Luz mentioned two things he thinks are imperative in the rate study, and this goes to
the general philosophy and culture of the commitment of the Department and this current Board that
there is a foundation of a uniform service charge. Although Tasks 6 and 7 are to gather more baseline
in regards to cost of service and rate structure evaluation, this Board and this Department have not
looked at the cost of service by district or service facility. Otherwise, it would probably be too
onerous in the more rural areas. What he would suggest, between staff and Harris & Associates, is
you have an overall mission as far as purpose and function and that guides this study. But he did
believe, from past conversations, that this will give more ethereal baseline information for what will
be done moving forward.
The Manager -Chief Engineer agreed and there are a fair amount of touch points with the Board as this
process continues.
Mr. Bell asked the Manager -Chief Engineer if he liked this company, to which he replied yes, he does.
ACTION: There being no further discussion, Motion was carried unanimously by voice vote.
C. MATERIAL BID NO. 2022-01, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL
SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT,
CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
This item was deferred at the May 24, 2022, Water Board meeting.
Bids were opened on May 4, 2022, at 1:30 p.m., and following are the bid results:
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
I
DUCTILE IRON PIPE, PUSH -ON TYPE
Core & Main LP dba Pacific
$86 800.00
JOINT
Pipe Co., Inc.
'
2
DUCTILE IRON FITTINGS
Core & Main LP dba Pacific
$152,901.00
Pipe Co., Inc.
3
DUCTILE IRON SOLID BODY
Core & Main LP dba Pacific
$57,020.00
SLEEVES
Pipe Co., Inc.
4
FLANGE GASKETS
No Bids.
5
NUTS, BOLTS, AND THREADED
Fastenal Company
$76,423.12
RODS
Page 9 of 19 June 29, 2022, Water Board Minutes
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
6
COPPER TUBING
Core & Main LP dba Pacific
$183,050.00
Pipe Co., Inc.
7
GALVANIZED PIPES T&C
Core & Main LP dba Pacific
$23 210.00
THREADED & COUPLED)
Pipe Co., Inc.
'
8
METER BOXES
M&H Investment Corp. dba
$45,500.00
ICO Supply
9
METER COVERS
Ferguson Enterprises, Inc.
$19,017.50
10
AUTOMATIC METER READING UNIT
Ferguson Enterprises, Inc.
$98,638.80
11
SMART WATER METERS
No Bids.
12
5/8" WATER METERS
Badger Meter, Inc.
$54,360.00
13
NEPTUNE T-10 SERIES METER PARTS
Ferguson Enterprises, Inc.
$96,661.00
14
BADGER RECORDALL SERIES
Badger Meter, Inc.
$4,306.39
METER PARTS
15
1 "- 2" WATER METERS
Badger Meter, Inc.
$10,427.80
16
COMPOUND WATER METERS
Badger Meter, Inc..
$11,211.30
17
TURBINE METERS
Badger Meter, Inc.
$20,199.14
18
DETECTOR CHECK METERS
Core & Main LP dba Pacific
$5,170.00
Pipe Co., Inc.
19
FIRE SERVICE METERS
Badger Meter, Inc.
$62,366.24
20
FIRE HYDRANTS
Core & Main LP dba Pacific
$121,150.00
Pipe Co., Inc.
21
TAMPER -RESISTANT FIRE
Core & Main LP dba Pacific
$158,325.00
HYDRANTS
Pipe Co., Inc.
22
MUELLER FIRE HYDRANT PARTS
Ferguson Enterprises, Inc.
$8,041.84
23
MUELLER FIRE HYDRANT
Ferguson Enterprises, Inc.
$10,342.43
EXTENSION KITS
24
M&H VALVE FIRE HYDRANT PARTS
No Bids
25
BALL METER VALVES
Core & Main LP dba Pacific
$75,500.00
Pipe Co., Inc.
26
BALL VALVE, PACK JOINT X METER
Ferguson Enterprises, Inc.
$52,939.25
COUPLING / FIP
27
COMPRESSION JOINT COUPLING
Core & Main LP dba Pacific
$7,550.00
Pipe Co., Inc.
28
METER FLANGE COUPLING
Ferguson Enterprises, Inc.
$5,385.75
29
PACK JOINT COUPLING
Ferguson Enterprises, Inc.
$48,795.05
30
CORPORATION AND CURB STOPS —
Core & Main LP dba Pacific
$125,657.15
BALL TYPE
Pipe Co., Inc.
31
PRESSURE REGULATORS
No Bids
32
HOSE BIBBS
No Bids
33
INVERTED MARKING PAINT
Safety Systems & Signs
$13,344.00
Hawaii, Inc.
34
AIR RELIEF VALVES
Core & Main LP dba Pacific
$17,400.00
Pipe Co., Inc.
35
SLOW CLOSING AIR/VACUUM
No Bids
VALVES
36
SILENT CHECK VALVES
Core & Main LP dba Pacific
$103,280.00
Pipe Co., Inc.
Page 10 of 19 June 29, 2022, Water Board Minutes
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
37
DUCKBILL CHECK VALVES
No Bids
38
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$47,939.36
125# CLASS
39
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$88,365.76
250# CLASS
40
AUTOMATIC CONTROL VALVES
Ferguson Enterprises, Inc.
$1,887,644.02
41
ROTARY PUMP CONTROL VALVES
No Bids
AND ACTUATION
42
RESERVOIR LEVEL INDICATOR
TK Process Hawaii, LLC
$11,118.29
43
HATCH FRAMES AND COVERS
Core & Main LP dba Pacific
$41,900.00
Pipe Co., Inc.
44
EMERGENCY EYEWASH/SHOWER
Safety Systems & Signs
$157,205.70
STATIONS
Hawaii, Inc.
45
TOXIC GAS MONITORS
No Bids
46
SIGNAL DEVICES
Graybar Electric Company,
$151,250.00
Inc.
47
ARC FLASH PPE — DAILY WEAR
No Bids
48
SUPPLEMENTAL PPE
Safety Systems & Signs
$10,968.94
Hawaii, Inc.
49
ELECTRICAL GLOVES
Safety Systems & Signs
$1,222.48
Hawaii, Inc.
50
DIGITAL MULTIMETER & TESTING
No Bids
51
ELECTRICAL SAFETY EQUIPMENT
Graybar Electric Company,
$4,270.00
Inc.
52
ELECTRICAL EQUIPMENT TESTING
No Bids
SERVICES
53
INDUSTRIAL MOTOR LEAD CABLE
Graybar Electric Company,
$140,840.00
Inc.
54
INDUSTRIAL CONTROL WIRING
Graybar Electric Company,
$12,105.00
Inc.
55
HEAVY-DUTY SAFETY SWITCH
No Bids
56
SOLID STATE REDUCED VOLTAGE
No Bids
SOFT STARTER
57
MAGNETIC CONTACTORS
No Bids
58
MEDIUM -VOLTAGE REDUCED
TK Process Hawaii, LLC
$115,491.43
VOLTAGE SOFT STARTER
59
VARIABLE FREQUENCY DRIVES
TK Process Hawaii, LLC
$5,395,265.87
60
POWER QUALITY EQUIPMENT
TK Process Hawaii, LLC
$303,127.92
61
PAD -MOUNTED STEP-UP
No Bids
TRANSFORMER
62
SURGE PROTECTION DEVICES
TK Process Hawaii, LLC
$89,620.94
63
POWER MONITORING EQUIPMENT
No Bids
64
PROGRAMMING SERVICES
No Bids
65A
PRESSURE TRANSDUCER— WELL
SCADA & Control Solutions,
$39,650.71
LEVEL
LLC
Page 11 of 19 June 29, 2022, Water Board Minutes
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
66
PRESSURE TRANSDUCER-
No Bids
RESERVOIR LEVEL
67
PRESSURE TRANSMITTER
TK Process Hawaii, LLC
$4,762.56
68
FLOW SWITCH
TK Process Hawaii, LLC
$2,163.48
69
LEGACY ELECTROMAGNETIC FLOW
No Bids
METER PARTS
70
UNIVERSAL ELECTROMAGNETIC
No Bids
FLOW METERS
71
REAGENTLESS CHLORINE
No Bids
RESIDUAL ANALYZERS
72
WATER QUALITY EQUIPMENT
No Bids
73
REAGENTS AND STANDARDS
No Bids
74
MULTISTAGE BOOSTER PUMPS
No Bids
75
CHEMICAL FEEDER PUMP
No Bids
76
DIGITAL CHLORINE CYLINDER
No Bids
SCALE
77
CHLORINE GAS FEEDER
No Bids
78
TABLET CHLORINATOR & PARTS
No Bids
79
MECHANICAL SEALS
No Bids
80
MOTORS
No Bids
81
LEGACY LEAK NOISE DATA
Wong's Equipment &
$1 895.69
LOGGER & PARTS
Services, LLC
82
LEAK NOISE DATA LOGGERS
TK Process Hawaii, LLC
$70,439.53
83
REMOTE PRESSURE MONITORING
No Bids
SYSTEM
84
LIGHT EMITTING DIODE
Graybar Electric Company,
$3,825.00
LUMINARIES
Inc.
85
INDUSTRIAL LUBRICANTS
No Bids
For the Sections where no bids were received, staff shall seek alternative procurement pursuant to
HAR 3-122-35 to procure the required materials in the best interests of the Department.
The contract period for all Parts is one year, from July 1, 2022, to June 30, 2023. All Parts are
established price agreements for materials on an "As -Needed Basis."
The Manager -Chief Engineer recommended that the Board award the contract to the following bidders
for MATERIAL BID NO. 2022-01, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES,
ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS,
MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY
STOCK, on an as -needed basis, as listed below, and that either the Chairperson or the
Vice -Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the
contract(s) by Corporation Counsel. The contract period shall be from July 1, 2022, to June 30, 2023.
Core & Main LP dba Pacific Pipe Co., Inc., for Parts 1, 2, 3, 6, 7, 18, 20, 21, 25, 27, 30, 34, 36, and 43
Fastenal Company for Part 5
M&H Investment Corp. dba ICO Supply for Part 8
Page 12 of 19 June 29, 2022, Water Board Minutes
Ferguson Enterprises, Inc., for Parts 9, 10, 13, 22, 23, 26, 28, 29, 38, 39, and 40
Badger Meter, Inc., for Parts 12, 14, 15, 16, 17, and 19
Safety Systems & Signs Hawaii, Inc., for Parts 33, 44, 48, and 49
TK Process Hawaii, LLC, for Parts 42, 58, 59, 60, 62, 67, 68, and 82
Graybar Electric Company, Inc., for Parts 46, 51, 53, 54, and 84
SCADA & Control Solutions, LLC, for Part 65A
Wong's Equipment & Services, LLC, for Part 81
MOTION: Mr. Sugai moved for approval of the recommendation; seconded by Mr. Bell.
The Manager -Chief Engineer stated that staff did a tremendous job of compiling all of this. At the
suggestion of the Board, a summary was made at the end to show which company is awarded which
parts. As a refresher, this item had to be deferred last month because several of the potential awardees
were not fully compliant with the Hawai `i Compliance Express, which is a necessary part of awarding
the contract to them. All of those companies are now compliant and this can move forward.
Chairperson De Luz asked if staff could explain what this contract attempts to accomplish, for the
benefit of the newer Board members, because it is quite extensive.
Mr. Goodale explained that, as seen from the comprehensive chart provided, this bid is for various
materials that are needed for the Department to perform the work that it needs to do on the system
throughout the year. These are the various components, whether it is piping, instrumentation for
various aspects of the pumping systems, the actual field apparatus, valuing, etc. This bid is done on
an annual basis so that the Department has these materials available and to avoid having to do an
individual purchase order. This is a blanket purchase order to allow the materials to be ordered
throughout the year without having to go and get new quotes.
Mr. Hirakami asked if it limits the Department, for instance, if Badger Meter were to run out of
5/8-inch meters, if it would preclude the Departinent from going to another vendor.
The Manager -Chief Engineer replied that the Department has to comply with the contract. It is a
two-way street; the vendor is being asked to commit to their price, but at the same time, the
Department is committed to utilizing them for that particular material.
Mr. Hirakami asked if they are given an estimate of how many of that item the Department would use
throughout the year and they are supposed to supply them.
Mr. Goodale replied that if, for some reason, they run out of everything, the Department is not going
to be put in a position where it is not going to be able to get the material it needs. If, after going to
that vendor and they do not have it, the Department can go to another vendor, but it has to start with
the company on this list.
Mr. Ney asked if the Department has pretty good inventory control to account for lead time on
ordering because he notices there is a bit of lag time getting things shipped to Hawaii.
Mr. Goodale replied that was a good point and that living in Hawaii, if you do not take those things
into account, you are going to be sorry. Fortunately, everyone understands this and they keep close
track, especially on the things they know have longer lead time to make sure orders are placed ahead
of time if inventory is depleting.
Page 13 of 19 June 28, 2022, Water Board Minutes
Chairperson De Luz mentioned that he knows Mr. Goodale personally and that a significant part of
his professional life has been in Alaska, and he really does have an appreciation for the logistics and
special challenges here, so it is a good fit to have him on staff. He added that as a matter of updating
the newer Board members, the Manager -Chief Engineer might want to provide updates on the
initiatives the Department is taking with looking into upgrading meters, efficiencies in leak
management control, energy efficiency, etc., He hoped that, in working with Vice -Chairperson
Hirakami, he could incorporate this into something that can be more of a report basis.
ACTION: Motion was carried unanimously by voice vote.
D. MATERIAL BID NO. 2022-06, FURNISH BASE COURSE, SAND, COLD MIX
HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
For the award of District III Part 3G to Grace Pacific, LLC, the item description on the Letter of
Award was corrected from "Blended Material 60% 44 Sand and 40% No. 3F Rock (Cost per ton)" to
"Hot Mix - County Mix IF (Cost per ton)" for a bid amount of $174.00.
Chairperson De Luz asked if this is an informational item and no action is needed. (The Manager -
Chief Engineer replied that was correct.) Chairperson De Luz also noted, for informational purposes,
only because he is going through some renovations of his own, he did not know where the Department
is getting its aggregate from because he is not getting his. Apparently, there are issues at Y&S Rock
and others that are making certain aggregate. He cannot get 6-inch Minus right now because most of
it is going for concrete, which, in his case, is a three-month lag. Logistically, the Department might
want to give some latitude in these contracts as supply issues continue. His understanding is it is
going to be this way probably until the end of 2023.
The Manager -Chief Engineer thanked him for that information and it will be kept in mind when
ordering materials.
E. MONTHLY PROGRESS REPORT:
The Manager -Chief Engineer provided an update to the South Kohala, Lalamilo 10-MG Reservoir
item. The contract has been executed and Notice to Proceed has been issued. For the Board's
information, in this upcoming Legislative Session, he plans to go back to see if there any opportunities
to get additional funding for that particular project. As reported previously, Senator Lorraine Inouye
helped the Department get $8.75 million for this project. The bids came in at over $18 million, and he
will be working hard to try and lessen that gap.
Mr. Inaba added that the Department has to fund 20% as a requirement for the matching funds.
Mr. Ney asked about the Hala`ula Well Development, Phase 2, and how the paving of the road came
about. He remembered that, originally, it was not going to be paved all the way up and it is a private
road.
The Manager -Chief Engineer and Mr. Inaba explained that there were some contract contingency
funds available, and they worked with the contractor, who also participated. Upon hearing complaints
about the road from the community, the contractor paved the road because it was hard to tell what
additional damage had been done to the road while construction was ongoing, even though it was not
a very nice road to begin with. Nothing was done to benefit any particular party. It is for the overall
benefit of the community; and fortunately, the contractor was very fair about it.
Page 14 of 19 June 28, 2022, Water Board Minutes
Mr. Ney stated that it was a nice gesture.
The Manager -Chief Engineer stated that a lot goes to Mr. Inaba and his staff for having a good
working relationship with the contractor.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Ms. Gray reviewed the May 2022 financial statements. Approaching the end of the fiscal year, the
Department's cash situation improved due to a $1,008,442.00 reimbursement for past projects related
to the 2006 Kiholo Bay Earthquake Disaster.
Mr. Hirakami asked if the Department has ever considered billing monthly rather than bi-monthly.
With recent increases and the proposed increases, people are seeing higher water bills; and it might be
easier to pay a bill if it is under $100.00 rather than $160.00 and may decrease delinquencies.
The Manager -Chief Engineer replied that it has been looked at that in the past, but it is not as easy as
one might think. The challenge would be the Department's manpower resources as far as reading of
the meters, plus the postage costs would increase with monthly bills.
Ms. Gray noted that operational expenses would probably increase.
Mr. Hirakami asked about the possibility of doing a monthly average of their bi-monthly bill and then
true it up on the bi-monthly reading. It could be read every other month but kind of do it on a true -up
scale. It was just a thought. He recalled when his water bill used to be very low. Water is still
affordable; but for some people, it might be more affordable if they set it monthly.
Mr. Ney added that if the meter were read more frequently, leaks would probably be caught sooner. It
would be a benefit to the customer not having their line leaking for two months. The Department
ends up eating 50% when adjustments are applied for. He asked if that was ever factored in. He
could see the Department's side about labor costs to read monthly, but it may be something to think
about.
The Manager -Chief Engineer stated that the Department offers online bill payment and does not
charge the service fee for using that service. If your bill is $100.00, you only pay that amount and not
a credit card fee. People can also make incremental payments. They can pay once a month if they
want. He did not see any issues with that.
Chairperson De Luz recalled one of the Department's initiatives was automatic read meters. As a
follow up, perhaps it might be prudent for Ms. Gray to work with Harris & Associates to get an
insight of whether there needs to be a policy re-evaluation on this matter as far as having capacity
given to personnel in how to offer payment options to the rate payer. An example would be his own
AT&T bill where they give different options where you could pay half of the bill now and so forth,
from a point of managing on a case -by -case basis, but given the authority within policy to manage.
Essentially, the whole context is in revolving credit, like a 20- to 25-day cycle. This might be an
opportunity to give more flexibility from the policy side if a case is seen where someone could be
helped by something like that, you have the tools to do it.
The Manager -Chief Engineer appreciated the discussion. It may be deviating a bit from the agenda.
Chairperson De Luz agreed and asked if there were any other questions on the Financial Statements.
There were no further questions.
Page 15 of 19 June 28, 2022, Water Board Minutes
G. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer provided an update on the following:
North Kona Wells — the Deputy reported that for this month for North Kona, ten of the fourteen
sources are operating. Earlier in June, Hualalai Well went offline. The well is situated between
Palani Road and Makalei Fire Station, the northern side of the Kona water system, which is why a
25% water restriction notice was issued for those areas. The other wells still offline are Kalaoa,
Wai`aha, and Makalei. Wai`aha Well is still in litigative hold. For Makalei Well, the new
owner/developer of that property and the well are pushing for their consultants to finish up the
repair documents and get them approved by DWS before they get it out to bid.
The Manager -Chief Engineer, at the request of the Council Member from the area, provided the
Board, and the general public, an update on the Kona Water Restriction. He asked Mr. Goodale to
provide more detail on the status of two of the wells, Kalaoa and Hualalai.
Mr. Goodale reported that for the Hualalai Well, delivery of the motor, which is expected
tomorrow, came about through a partnership between this Department and the Honolulu Board of
Water Supply. In working with them to get a contact, the motor is actually coming from
Las Vegas Valley Water utility. They provided a motor, and the agreement is that this Department
will send a new motor back to them. Through that network within the State, we were able to get
this motor in an expedited fashion to help get that well back online. For the Kalaoa Well,
completion of the installation of the column pipe took place. Fortunately, the Department had a
spare power cable which was used to get this well up and running. As of today, the well is in the
testing period with the Department's Microlab personnel awaiting test results of the water. It is
hoped to have that well pumping by this Thursday at the latest. That should have an impact on the
water restriction for the area.
The Manager -Chief Engineer mentioned his Letter to the Editor where he explained how the
Department operates, which is to be conservative. You do not want to wait until people are
running out of water before you say cut back on water now. The restriction notice did draw some
criticism because it does impact people's daily lives. To have fourteen wells in any system is a lot.
To have four out of fourteen wells offline would not be too bad if the four were spaced apart
throughout the system. In this particular incident, three of the four were all next to each other in
the northern -most end of the system. What that resulted in was a bottleneck of the capacity of the
booster pumps to allow water to be pushed from the south to the north. That is really what put this
into a water restriction situation, and he tried to explain that in the Letter to the Editor. What
Mr. Goodale had mentioned about getting the motor from Las Vegas Valley Water was part of a
Hawaii Water Agency Response Network (HIWARN) that the Department is part of which
includes national networks. The Manager and Chief Engineer of the Honolulu Board of Water
Supply, Mr. Ernest Lau, was the Chair of HIWARN, when he reached out to them for assistance.
When Mr. Lau was contacted, he reached out to the national network on the western region side;
and fortunately, Las Vegas Valley Water had something we could use. First, we reached out
locally to private water systems and other water utilities within the State but were not successful
finding something we could use. This all worked out and is enabling this repair to be completed
ahead of schedule. Part of this agreement is to replace the equipment we are receiving from them.
For Kalaoa Well, it was fortunate that we did have a spare cable on hand. When that well goes
back online, the plan is to run it for a while to make sure it is operating fine. If so, it is likely that
the water restriction will be reverted back to a 10% water conservation, which has been in place in
the area for a while now. Part of the strategies moving forward are not to put in 1,400 gpm,
two -million gallons a day wells; and for well repairs, we have been sticking with the one -million
Page 16 of 19 June 28, 2022, Water Board Minutes
gallons per day wells; however, the result of that is we lose pumping capacity. Part of the
Department's efforts moving forward is to add two new sources to the fourteen to make it 16
sources for the North Kona Water System, and are hoping the Commission on Water Resource
Management allows two wells to be installed.
Mr. Ney asked how the water restriction is enforced or if it just goes by scouts honor.
The Manager -Chief Engineer replied that the Department relies on people's good will. The last
time the Department went through this in 2017, there was not a large reduction in use. Aside from
the restriction notice, Operations did mobilize message boards as a reminder to people in the area.
Mr. Ney asked if it has ever been so dire that the Department had to go out and shut meters off.
The Manager -Chief Engineer replied that last time, the Department was looking at restricting flow
to some who were utilizing thousands of gallons a day. The Department tried to reach out to them
individually.
2. COVID-19 Update — the Manager -Chief Engineer reported that the Department is in same boat like
everyone else, trying to encourage staff to continue to use best practices, and continuing to have
impacts due to exposures, which affects manpower resources.
3. Update on Establishment of Permitted Interaction Group Re: Capacity Expansion — the
Manager -Chief Engineer reported that this is placed on the agenda every month for the Permitted
Interaction Group (PIG) to provide updates. He turned it over to Ms. Mellon -Lacey.
Ms. Mellon -Lacey reported that at the initial formative meeting, Mr. Ney was elected Chair,
Mr. Hirakami is Vice -Chair; and Ms. Keolanui is the Recording Secretary. Ms. Keolanui stated
that they are waiting for Mr. Lopez to return after this month and that the next meeting should be in
July. Mr. Hirakami has already reached out to United States Department of Agriculture (USDA)
Rural Development Agency and they are willing to speak to the group on what already has been
done using the USDA Rural Development program, such as Andrade Camp and some in Kona.
Chairperson De Luz noted that the only person who was not on the Board when this was initiated
was Mr. Kekela and he updated him on how this PIG was established to look into capacity
expansion and come back with a report for the full Board. Ms. Mellon -Lacey will help ensure that
this is within the context of compliance. They had their initial meeting to set up governance and
leadership and will move forward in their efforts. If there are any questions, his recommendation
would be to direct them to Ms. Mellon -Lacey so there is no opportunity of any linked
communications of any Board Members.
4. 2022 Keiki Water Conservation Poster Contest — the Deputy reported on the fourth annual poster
contest for kindergarten through fifth grade, islandwide. This year, even with different school
schedules due to COV1D, the Department received almost 400 entries from about 15 schools,
public, private, and charter. Internally, the effort was spearheaded mostly by Mr. Jason Armstrong,
Information and Education Specialist I. He also enlisted staff s help during the judging period and
from the districts who collected entries across the island. The theme was `Be a Superhero, Waste
Zero." There were a lot of very artistic, colorful, and expressive entries. There was a first and
second place winner for each of the grade levels. The winners and images of the winning posters
and all entries are on the Department's website. The Department hopes to continue to promote this
as an outreach to the community. It is part of the overall water conservation outreach effort for the
Page 17 of 19 June 28, 2022, Water Board Minutes
Department, particularly to elementary -age students throughout the island to try to educate them on
water conservation. Hopefully that translates as they become adults and start paying bills.
Retiree of the Department of Water Supply — the Deputy reported that for this month, there is one
retiree, Ms. Janet Snyder, who is the Department's Information and Education Specialist 11. As of
July 1, she will be retired from the Department. She has been with us since 2008 until 2017 when
she had a tenure with Mayor Harry Kim's administration; and in 2020, she came back as our
Information and Education Specialist 11. He thanked Janet for her years of service. She does
community service outside of this Department and he was sure she would continue to do so.
Ms. Snyder thanked Deputy Uyehara, who is her supervisor, and the Manager -Chief Engineer, who
is an old friend and to whom she owes a lot. She thanked all of her friends and colleagues and the
Board, for whom she used to be secretary when she first started. She thanked her mentor, current
secretary, Doreen, whom she learned much from and is grateful to. She promised she would not
disappear and perhaps might want to be a board member someday. The Board and staff
congratulated Ms. Snyder on her retirement.
Chairperson De Luz announced that Mr. Hirakami had a follow-up question and was wondering if the
Board could be updated on the initiative for the Department of Hawaiian Home Lands person on the
Board and for the Board Members to be required to go through Hawaiian Law training and how that
went.
The Manager -Chief Engineer stated that he could place it on the agenda for next month as it was not
included here.
Ms. Mellon -Lacey agreed that sounded much better. It is an item of interest to the public and really
needs to be on the agenda so people have the opportunity to know about it.
H. CHAIRPERSON'S REPORT:
Chairperson De Luz spoke about Vice -Chairperson Hirakami's being tasked with initiating the
Manager -Chief Engineer's evaluation for 2022. To his understanding, Mr. Hirakami can elect to have
one other board member participate with him without having to create another Permitted Interaction
Group. (Ms. Mellon -Lacey replied that was correct.) With that, there was interaction with the
Manager -Chief Engineer earlier in the year where he presented a voluminous strategic plan and
vision, which Mr. Hirakami is very familiar with for performance -based analysis and getting it to
more of a report format for when the evaluation by the Board comes back around. He will be working
with the Manager -Chief Engineer and whomever he would like to have help from. He suggested
some tentative dates for the evaluation, perhaps working backwards from having the process
culminate no later than the November board meeting in the event there is anything that was missed, it
can at least be done by the end of the calendar year. This process will give a better understanding of
the Manager -Chief Engineer's expectations of the Board and the Board's expectations of him.
9) ANNOUNCEMENTS:
The next meeting of the Board will be July 26, 2022, 10:00 a.m., at the Liquor Control Conference Room,
Hilo Lagoon Centre, Room 230, Hilo, Hawaii. Chairperson De Luz asked the Secretary to send out a
second time, the schedule of Water Board Meetings for the remainder of the year.
Page 18 of 19 June 28, 2022, Water Board Minutes
10)
ADJOURNMENT
ACTION: Ms. Hugo moved to adjourn the meeting; seconded by Ms. Keolanui and carried unanimously
by voice vote.
(Meeting adjourned at 11:36 a.m.)
Recording Secretary
APPROVED AS CORRECTED
BY WATER BOARD, JULY 26, 2022
Page 19 of 19 June 28, 2022, Water Board Minutes