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Home My WebLink About10.13.22 COG Commission Minutes - Approved COST OF GOVERNMENT COMMISSION c/o Office of the Mayor, 25 Aupuni Street, Suite 2603  Hilo, Hawai‘i 96720  COST OF GOVERNMENT COMMISSION REGULAR MEETING MINUTES / October 13, 2022 INTERACTIVE CONFERENCE TECHNOLOGY (ICT): ZOOM WITH IN-PERSON LOCATIONS FOR PUBLIC TESTIMONY PER AGENDA \[2:01 pm\] \[1\] CALL TO ORDER, QUORUM Chair Konowicz called the meeting to order with quorum. ATTENDANCE Present: D9 Michael Konowicz, Chair D1 Neal Herbert, Vice Chair D2 Matthias Kusch D5 Shannon Matson (joined meeting at 2:50 pm) D6 Kenneth Obenski (joined meeting at 3:00 pm) D7 Daniel Malakie III D8 Karie Wakat Excused: D3 Chantee Shiroma D4 Madie Greene Additional: Keyra Wong, Deputy Corporation Counsel Malia Kekai, Corporation Counsel Robert Command, Office of the Mayor Jeannie Miskovich, Commission Secretary \[2:05 pm\] \[2\] STATEMENTS FROM THE PUBLIC None \[3\] COMMUNICATIONS COMM. 1 - Written Public Testimony submitted via email by Debbie Hecht \[2:13 pm\] \[4\] APPROVAL OF MINUTES FROM SEPTEMBER 29, 2022. MOTION Comm. Wakat moves to approve the October 6, 2022, Meeting Minutes. Comm. Herbert seconds the Motion. Discussion: Keyra Wong - only the Minutes, without attachments MOTION WITHDRAWN Comm. Wakat withdraws her Motion to approve the 10/6/22 Minutes and attachments Discussion: Comm. Kusch moves to approve the 10/6/22 minutes as amended (minus attachments) Comm. Wakat seconds the Motion Voice Vote: Ayes: (5) Unanimous 10/6/2022 Meeting Minutes Approved as Amended \[5\] DISCUSSION, REVIEW AND DECISION ON A RECOMMENDA- TION THAT THE ROLE OF THE MANAGING DIRECTOR BE REDEFINED \[2:14 pm\] Comments: Comm. Herbert noted Comm. Matson had submitted a modified report with language as discussed in the 10/6/22 meeting MOTION: Comm. Herbert moves to forward the recommendations regarding the Managing Director position into the Final Report of the Commission Comm. Malakie Seconds the Motion Discussion: Comm. Konowicz felt comfortable including the recommendations as read, in the non-priority section of the report. Comm. Malakie recognized the scope of the research was narrow but felt comfortable with the recommendations as read. Comm. Wakat did not feel comfortable adding the recommendation to the final report as the subject was not properly vetted and the solution posed was place-based in mainland U.S. Comm. Kusch thought adding the recommendation may dilute the areas of Commissioner’s work that were well vetted. Comm. Herbert valued the recommendation as food for thought for the Council and Administration and that the idea had as much background research as the other recommendations in the report. Roll Call Vote: Aye (3) Comm.(s) Herbert, Malakie, and Konowicz Nay (2) Comm.(s) Wakat, Kusch Motion to forward the recommendations regarding the Managing Director position into the final report of the Commission passes \[6\] STATUS REPORTS OF PERMITTED INTERACTION GROUPS \[2:24 PM\] Comments: Comm. Konowicz has begun entering the approved final reports into the Final Report Template and will add page numbers and address Appendix format. 6 (a) – BUILDING DIVISION MOTION Comm. Herbert moves to forward the recommendations of all three PIG(s) (Building, County-Wide Fleet, and PONC) into the Final Report of the Commission Discussion: Keyra Wong recommends taking each PIG recommendation separately MOTION WITHDRAWN Comm. Herbert withdraws the motion forward the recommendations of all three PIG(s) (Building, County-Wide Fleet, and PONC) into the Final Report of the Commission \[2:30 pm\] MOTION Comm. Herbert moves to forward the recommendations of the Building PIG to the Final Report of the Commission Comm. Kusch seconds the Motion Discussion: Commissioners discuss the form and scope of the Appendix to the Final Report. The Consultant’s report is due sometime around October 15, 2022 Comm. Herbert comments that the Commission does not have time to consider the consultants reports and will let the recommendations of the Building PIG stand. Roll Call Vote: Ayes (5) Comm.(s) Konowicz, Malakie, Kusch, Herbert and Wakat / Unanimous Motion to forward the recommendations of the Building PIG forward to the Final Report of the Commission passes 2 \[2:32 pm\] 6 (b) – COUNTY-WIDE FLEET MOTION Comm. Kusch moves to forward the recommendations of the County-wide Fleet PIG to the Final Report of the Commission Comm. Herbert seconds the Motion Discussion: Chair Konowicz feels the recommendation against the purchase of green vehicles, to only purchase “proven” vehicles is very strong and suggests a change in the language. Comm. Herbert needs time to address the appropriate re- write and will submit a red-lined version for discussion. Roll Call Vote: Ayes (5) Comm.(s) Konowicz, Malakie, Kusch, Herbert and Wakat / Unanimous \[2:37 pm\] Motion to forward the recommendations of the County-Wide Fleet PIG forward to the Final Report of the Commission passes 6 (c) – PONC MOTION Comm. Kusch moves to forward the recommendations of the PONC PIG to the Final Report of the Commission Comm. Wakat seconds the Motion Discussion: Comm. Kusch notes the minor formatting tweks in the final PONC Report submitted Roll Call Vote: Ayes (5) Comm.(s) Konowicz, Malakie, Kusch, Herbert and Wakat / Unanimous \[2:41 pm\] Motion to forward the recommendations of the PONC PIG forward to the Final Report of the Commission passes \[7\] DISCUSSION, REVIEW, AND DECISION ON RECOMMENDED LANGUAGE TO ADD TO THE FINAL REPORT REGARDING THE FOLLOWING 7 (a) DEM Comments: Chair Konowicz had requested that Malia Kekai, corp. Counsel, go over the recommendations of the DEM PIG and fact-check the contracts and the Konno Decision language submitted by Comm. Matson. Malia Kekai submitted her red-lined edits on the contracts, and current status, to the Commission for this meeting. She will look at the additional Konno language for next meeting. \[2:51 pm\] *Comm. Matson joins the meeting Discussion: Comm. Matson will review the recording of the meeting to refresh herself on Malia Kekai’s explanation of her red-line edits. Comm. Wakat points out a cut-off paragraph in the DEM report. Comm. Herbert inquired about Ali ‘I Drive wastewater issues brought up in the Debbie Hecht comments. Chair Konowicz stated that the DEM PIG did not delve too far into the wastewater issue as the Konno Decision was a major block. Comm. Matson felt the wastewater issue was out of the scope of the Commission \[3:00 pm\] * Comm. Obenski joins the meeting 7 (b) B&C Discussion: Comm. Herbert will submit final red-line non-substantive tweaks by Monday 10/17/22 3 7 (c) REVENUE GENERATION Discussion: Report additions as discussed in the 10/6/22 meeting. 7 (d) IT Discussion: Comm. Wakat will send a higher resolution chart and corrected a non-substantive typing error \[3:11 pm\] 7 (e) (f) (g) BUILDING DIVISION / COUNTY-WIDE FLEET / PONC Discussion: No additional discussion \[8\] STATUS REPORTS OF INDIVIDUAL COMMISSIONS ON PRIORITY AREAS, SUGGESTED SAVINGS/EFFICIENCY AREAS, AND REVENUE GENERATION CONCEPTS. Discussion: Comm. Herbert’s three focus areas (personnel, VRL, and volunteers) will be included as-is in the Other Concepts Section Comm. Malakie will provide language addressing lack of “Long-term Planning and Projections with Financial Ties across Departments. Comm. Obenski noted that the County has a robust system of inventory. Hair Konowicz and Comm. Kusch will collaborate on a broad statement addressing the issue of Contract and database of Engineering Studies within DPW. \[3:22 pm\] Comm.(s) discussed various ideas of how the Appendix would best serve the Final Report and the in-depth efforts of the individual Commissions and the various Permitted Interaction Groups. All PIG report Appendixes will be provided to the Chair and Secretary for integration into the Final Report. \[9\] DISCUSSION ON ITEMS TO BE PLACED ON NEXT AGENDA Discussion: “Review and Approval of the Final Recommendation Report” and Presentation, Venues, Dates, and Attendees” will be finalized at the next meeting. \[10\] ANNOUNCEMENTS The next meeting of the Cost of Government Commission will be October 20, 2022, at 2:00 p.m. \[3:40 pm\] \[11\] ADJOURNMENT MOTION Comm. Herbert moved to adjourn the meeting Comm. Wakat seconded the motion Discussion: None Voice Vote: Ayes (7) Unanimous Meeting adjourned at 3:40 pm. 4