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HomeMy WebLinkAbout2022-09-12 Public Access, Open Space, and Natural Resources Preservation Commission Minutes - Approved PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION COMMISSION MINUTES September 12, 2022 Public Regular Meeting West Hawaii Civic Center 75-5044 Keohokalole Hwy, Building G Kailua-Kona, HI 96740 I. CALL TO ORDER: On September 12, 2022, the regular session meeting of the Public Access, Open Space, and Natural Resources Preservation Commission (PONC) was called to order at 10:02 a.m. by Chr. Kelepolo who gave a warm welcome to all in attendance and introduced the commission; those present constituted a quorum. Present: Ms. Alex Kelepolo, Chairperson (CHR.) Ms. Deborah Chang, Vice Chair (V.CHR.) Ms. Deborah J. Ward, Member Dr. Wayne Frank, Member Ms. Diane Kanealiʻi Ms. Cayla Crivello, Member Ms. Jodie Rosam, Member Absent: Mr. Justin Lee, Member (excused) Ms. Shellie Bee Allen Naungayan, Member (excused) Support Staff: Mr. Hamana Ventura, Property Manager Department of Finance Ms. Maxine Cutler, Commission Secretary Ms. Jean Campbell, Deputy Corporation Counsel Representative II. STATEMENT(S) FROM THE PUBLIC: Chr. Kelepolo opened the floor for public testimony, informed the public testimony is lim- ited to three minutes per agenda item, and they may choose whether to testify now or before the agenda item. She also announced that today’s meeting will end at 1:30 p.m. and invites those present to the microphone. Ms. Debbie Hecht introduced herself and gave a brief history of her connection to PONC, gave a list of concerns regarding the PONC Website; under old business PONC Minutes of September 12, 2022, Approved Page 1 regarding proposed revisions to Rules of Practice and Procedure of the Hawaiʻi County PONC Draft Revision No. 1 from the July 11, 2022, meeting; suggested monthly zoom/and in person meetings; better use of the 2% Preservation Fund; typos in the mi- nute’s should be #7 & #8 not #9 for the suggestion form; to update the 2021 Commission biographies on the website; acceptance of nominations with either unwilling/willing sellers would be beneficial; inconsistency in the Hawai’i County Code; and encourages the commission to review her Comm. 22-27, an email with attachments. She thanked the commission for their efforts and time serving as volunteers. There being no more testifiers, Chr. Kelepolo closed the oral public testimony and moved on to the next agenda item. III. WRITTEN COMMUNICATION: (ACKNOWLEDGED) Chr. Kelepolo acknowledged, accept, and file Comm. 22-016 to Comm. 22-028, no motion required and moved to the next item on the agenda. IV. MINUTES: (Motion required) Chr. Kelepolo deferred draft minutes with edits to the next meeting and all present agreed. Chr. Kelepolo announced to take agenda items out of order and asked the commission for their support, being no objections from the commission, she continued to New Business, Item No. 1 and asked for any testifiers. Being none, she annouced a special meeting maybe scheduled to continue the 2023 Grant Applications and other agenda items that might not be covered in todayʻs meeting, and todayʻs meeting will end at 1:30 p.m. Chr. Kelepolo called up to the microphone, representatives for STU. 23-01, Malama O Puna. V. NEW BUSINESS: 1. 2023 Stewardship (STU.) Grant Applications received by August 31, 2022, commission to interview applicants, hold a discussion, and recommend to the finance director on findings of each application. a) STU. 23-01, Malama O Puna, Stewardship Grant Application for Waiʻele, Puna, Hawaiʻi. Tax map key no. (3) 1-4-003:003 and 037. i. Representatives for Malama O Puna were Amedeo Markoff, Page Else, and Eileen OʻHara. Chr. Kelepolo opened the interview session. Ms. Ward addressed concerns regarding the Steering Committee cost and SMA requirements, and if they have any models for the steering committee to PONC Minutes of September 12, 2022, Approved Page 2 establish. Mr. Markoff explained committee cost were calculated based on their professional rates/salary, and estimated hours. Ms. OʻHara explained the importance of developing an educational model which builds the foundation for a maintenance plan, and stewardship efforts. The EA requirement is not needed because there are no plans for building infrastructures, but costs for SMA permitting may require the services of experts for activites in this area. Ms. Chang addressed rebuilding of the trails. Ms. OʻHara explained that trails maintenance work, restoration of the trail, and proper alignment according to surveys and State Historical Preservation records. Ms. Rosam addressed items of concerns regarding the “Steering Committee” costs relating to H.C.C. 10-16(g) – 15 and methods of marine debris removal. Ms. OʻHara and Mr. Markoff explained removing debris process and looking into work days. Chr. Kelepolo addressed access and limited parking issues. Mr. Markoff and Ms. OʻHara are aware of the concerns of legal access, parking issues, and safety of the public. They are hopeful to address these concerns with the County to find a doable solution. Being no further discussion, Chr. Kelepolo called for a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-01 be approved subject to the following conditions: that the finance department evaluate the proposed budget and prior to transmitting the Stewardship Application to Council, separate those expenses that do not fit into the Hawaiʻi County Charter and Code from those expenses which can be approved. The motion was seconded by Ms. Kanealiʻi. Ms. Chang discussed the 10% administration fee not being an allowable expense according to the charter. Being no other topics of discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kanealiʻi, Ms. Chang, Ms. Rosam, Ms. Crivello, Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes” and two excused absences, the motion passed. Chr. Kelepolo excused representatives from Malama O Puna, and called up to the microphone, representatives for STU. 23-10, Na Mamo O Kawa. b) STU. 23-010, Na Mamo O Kawa, Stewardship Grant Application for Kawa, Hilea Nui, and Kaʻalaiki, Kaʻu, Hawaiʻi. Tax Map Key No. (3) 9-5-016:06, 25; and 9-5-017:005 & 007. i. Representative for Na Mamo O Kawa was Mr. Kai McGuire. Chr. Kelepolo PONC Minutes of September 12, 2022, Approved Page 3 starts the interview session. Chr. Kelepolo asked for progress on integrating the Kawa Management Plan by Townscape, Mr. McGuire reported on-going eradication efforts of invasive species (flora/fauna), and land clearing efforts creating fire breaks. The support comes from visiting groups, local groups, and lineal descendants of the Kuleana property to malama the ‘aina. With sand pouring into the freshwater ponds from the bay, they are in constant need of monitoring and maintenance. He is grateful to those volunteers that come, but being the property is so large, the management property could need more help. Ms. Ward asked for updates on education progams and access protocols. Mr. McGuire explains the problem that they “by default” spending excessive time trying to schedule the needs of many groups that are not coming to steward the property. Groups from all over the country come to study and have agendas of their own. He invites the commission to come and hopefully find a way to schedule access to the property. In any case, pedestrian access is available. Ms. Kaneali’i asked for what preventive methods are being used to keep the sand from pouring into the ponds. Mr. McGuire says that maybe the help of the Army Corps of Engineers could give some help, for now they try their best with methods, as not to upset the community. Ms. Kelepolo suggested to talk with the State of Hawai’i Aquatics Resources Division to help manage the issue. Ms. Rosam asked if any new projects this year from last year. Mr. McGuire says they are initiating interviews with cultural practitioners, lineal descendants, and members of the community for historical information about the property, especially where the walls of the ponds were. Ms. Rosam says this good and perhaps they might know the cause of the sand. Ms. Chang asked if the interviews are going to be recorded for future generations? Mr. McGuire says yes and that is the goal. Being no further discussion, Chr. Kelepolo called for a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-10 be recommended for approval as submitted. The motion was seconded by Ms. Crivello. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kanealiʻi, Ms. Chang, Ms. Rosam, Ms. Crivello, Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes” and two excused PONC Minutes of September 12, 2022, Approved Page 4 absences, the motion passed. Chr. Kelepolo excused representative from Na Mamo O Kawa, and called up to the microphone, representatives for STU. 23-02, Kohanaiki ‘Ohana. c) STU. 23-02, Kohanaiki ‘Ohana for O’oma Beach, North Kona, Hawai’i. Tax Map Key No. (3) 7-3-009:004. i. There being no representative present, Chr. Kelepolo, asked the commission if the applicant need to be present, defer this application to the next meeting, and opened the floor for discussion. Ms. Chang reported that after review of the application, she found no issues with it and ready to make a motion. Chr. Kelepolo reported she reviewed the application and noted the applicants come with very small requests every year for such a large area; that the application is written well, projects and budgeted items are great. She would entertain a motion. She asked the commission if there are any objections, being none. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-02 be recommended for approval as submitted. The motion was seconded by Ms. Rosam. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kanealiʻi, Ms. Chang, Ms. Rosam, Ms. Crivello, Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes” and two excused absences, the motion passed. Chr. Kelepolo invites Mr. Curtis Tyler to the microphone. Mr. Tyler testifies in support of STU. 23-03 and give a brief background of his familial relationship with the property and its owners. He testifies that with its present owners, their vision and management of the property is what Amy Greenwell would have liked it to be. Being no other testifiers, Chr. Kelepolo invited the representatives for STU. 23-03 to the microphone. d) STU. 23-03, The Friends of Amy B.H. Greenwell Ethnobotanical Garden for the Friends of Amy B.H. Greenwell Ethnobotanical Gardens, South Kona, Hawai’i. Tax Map Key No.(s) (3) 8-2-013:002 Visitor Center Parcel; 8-2- 013:003 Amy's Original House + Lowland Garden and Forest; 8-2-013:014 Upland Garden and Forest; 8-2-014:043 Upper Mauka (separate parcel); 8-2- 015:059 Pa'ikapahu Heiau. PONC Minutes of September 12, 2022, Approved Page 5 i. The representatives for the Friends of Amy B.H. Greenwell Ethnobotanical Garden were Ms. Kimberly Kaho’onei and Mr. Alan Rolph, Ms. Patricia Todd, and Mr. Peter Van Dyke. Ms. Kaho’onei gave a brief history of the property and how their organization got involved due to closure of the gardens. She talks about the goals of the organizations and mission to preserve and revitalize the gardens. Mr. Rolph gave a brief history of the gardens and how they worked with Bishop Museum to acquire it with funds from Federal, State, County, and private donations. He continues to talk about the educational, stewarding, and management efforts since they acquired the property with outside grants and fundraising efforts. He gave their successful events and funding sources. With the grant funding, they are trying to fix many areas of the property, trails, and hold more educational programs. Chr. Kelepolo opened the interview session. Ms. Ward asked about the purchase of the equipment, tractor mower. Mr. Van Dyke explained the mower was purchased with another grant. Chr. Kelepolo expressed her gratitude for a well-informed application and well done. She notes the efforts of the staff getting other grant funding for roof repair in the amount of $35,000 and working with Bishop Museum. She looks forward to events that the Gardens are well-known for. Being no further discussion, Chr. Kelepolo called for a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-03 be recommended for approval as submitted. The motion was seconded by Dr. Frank. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Rosam, Ms. Crivello, and Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes” and two excused absences, the motion passed. Chr. Kelepolo excused representatives from The Friends of Amy B.H. Greenwell Ethnobotanical Gardens, and called up to the microphone, representatives from STU. 23-04, Ho’omalu Ka’u. e) STU. 23-04, Ho’omalu Ka’u for Kahua ‘Olohu, Ka’u, Hawai’i. Tax Map Key No. (3) 9-5-012:005. i. The representative for Ho’omalu Ka’u was Mr. Keoni Fox, introduced himself PONC Minutes of September 12, 2022, Approved Page 6 as the Secretary/Treasury and gave a brief introduction. Chr. Kelepolo opened the interview session. Ms. Chang asked for clarification of a budgetary cost for insurance. Mr. Fox explained the County’s requirement for insurance and with two planned community events, they would need additional coverages for each event. Chr. Kelepolo stated how the property (Makahiki ) looks great and hope for more community work days. Mr. Fox recaps the events from last year and how they are integrating the education and workdays with nearby schools. This year they are hoping to have more workdays and activities. With Kua O Ka Lā, their curriculum integrates making Ulu Maika and cultural learning making it ideal for education, games, and learning what Makahiki celebration is about. Being no further discussion, Chr. Kelepolo called for a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-04 be approved subject to the following conditions: that the finance department evaluate the proposed budget and prior to transmitting the Stewardship Application to Council, separate those expenses that do not fit into the Hawaiʻi County Charter and Code from those expenses which can be approved. The motion was seconded by Ms. Ward. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kanealiʻi, Ms. Chang, Ms. Rosam, Ms. Crivello, and Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes” and two excused absences, the motion passed. Chr. Kelepolo asked Mr. Fox to stay, since the next application is STU. 23-05 Ala Kahakai Trail Association. Ms. Rosam asked to be recused, because she is on the stewardship committee and explained her involvement with this organization. Chr. Kelepolo stated for the record, Ms. Rosam will not be part of this discussion or be able to vote, she was recused. f) STU. 23-05, Ala Kahakai Trail Association for Waikapuna, Ka’u, Hawai’i. Tax Map Key No.(s): (3) 9-5-007:016 ; and Kaunamano Ka’u, Hawai’i. Tax Map Key No.(s): (3) 9-5-011:001, 004, 005, 006, and 9-5-012:001 i. The representative for Ala Kahakai Trail Association was Mr. Keoni Fox, introduced himself as the vice president of the association. He gave a brief introduction, explained the conservation easement acquisition for both properties. Chr. Kelepolo opened the interview session. Ms. Ward asked for updated progress on concerns raised by the community PONC Minutes of September 12, 2022, Approved Page 7 in recent zoom meetings. Mr. Fox explained that accessibility to the properties have been great and can sign-up on their website for dates. Those camping overnight need to bring their own lua. They are faced with challenges on how to engage the community to steward the land. Ms. Crivello asked how they are working with access issues and educating the public about the importance of the property. Mr. Fox explained issues with the road and precautions that are in place, not only for the visitors, but everything about this place. They need to sign waivers, and this is the best way to educate them about the property. They have contractors to monitor the activities and making sure those that users of the property are complying with the rules. Ms. Chang asked how soon they can expect the completion of the Waikapuna Management Plan. Mr. Fox says the draft will be available very soon and completion will be soon in January 2023. Chr. Kelepolo took a public statement from Mr. Curtis Tyler. Mr. Tyler testifies on his relationship to this property and support. He tells of the history of the property, its importance, and significance in Native Hawaiian history. Being no further discussion, Chr. Kelepolo called for a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-05 be recommended for approval as submitted. The motion was seconded by Ms. Kaneali’i. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Crivello, and Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, six “ayes,” one recusal, and two excused absences, the motion passed. Chr. Kelepolo excused representative Mr. Fox and brings Ms. Rosam back into the meeting and takes a break at 11:31 a.m. Chr. Kelepolo reconvened the meeting back to order at 11:43 a.m. and invited representatives from STU. 23-11, Hui Ho’oniho to the microphone. g) STU. 23-11, Hui Ho’oniho for Puapua’a, North Kona, Hawai’i. Tax Map Key No.(s): (3) 7-5-020:022, 024, 028, and 034. (Kauakaiakaola Heiau) i. Representatives for Hui Ho’oniho were Kaimalu Cope, Treasurer; Mr. Billy Fields, Consultant and Contractor of Fields Masonry; Ms. Mahina Paisson PONC Minutes of September 12, 2022, Approved Page 8 Duarte, volunteer for Hui Ho’oniho, and Mr. Curtis Tyler, a Lineal Descendant. Mr. Tyler gives a brief history of his ties to the property and sacred sites such as iwi’s, and the decades of abuse the property has gone through. He says the property owner has a duty to follow the guidelines that are in place by the Burial Treatment Plan and the Long-Term Preservation Plans which were approved by the State. Since the county became the owner, he says it’s been too long and very happy to see the county has cleaned up the property, removing tons of trash, squatters, and land clearing; without danger to the heiau and iwi’s. “It is time to protect the iwi’s and bring it back to its original state,” he says. He thanked Hui Ho’oniho and their involvement in bringing the BTP and LTP to fruition. Chr. Kelepolo opened the interview session. Ms. Ward asked for clarity about the costs and maps of the work. Mr. Fields explains the scope of work, dimensions of the area, construction of the walls, landscaping, materials, and land clearing of the work area. He also explained the cultural survey. Mr. Hamana confirms that the county has the maps. Ms. Ward asked for clarity of the cultural protocols costs. Mr. Fields explained the cultural practices and religious practices that need to be performed. Ms. Paisson explains that Fields Masonry has completed extensive work preparing the project with a native federal grant. She explains the intensity of educational programs with cultural practitioners, the funding is for workshops creating cultural protocol programs to engage with each other for the project. Ms. Ward asked about future projects and requests for grant funding. Mr. Field responded that Hui Ho’oniho will be submitting grant funding to restore the heiau. The focus and priority of this grant application are to implement the BTP. Ms. Crivello confirms the use of the metals gates are a good idea being inserted within the walls. She asked for clarification that part of the grant is for archeological monitoring. Mr. Fields confirms constant monitoring during the construction. She asked where and what plants by the walls. Mr. Fields says the plants will be planted outside of the wall. Ms. Rosam asked for confirmation of past projects and how it was funded. Mr. Fields responded to the best of his recollection previous projects with Kamehameha Investments for the Ahu’ena Heiau at King Kamehameha Hotel supported by Kamehameha Beach Hotel, Hapaiali’i and Ke`eku Heiau by PONC Minutes of September 12, 2022, Approved Page 9 Kamehameha Schools and Kealakowa`a Heiau by the Outdoor Circle. Ms. Chang asked for confirmations of approved BTP, Long Term Preservation Plan (LTPP), Mr. Ventura confirms approved plans, land clearing efforts using goats, and cultural protocols that are required to move forward with traditions and practices. Mr. Ventura confirms SMA application has been submitted, no permits are needed for the restoration and the walls are below the height requirement for permits. As for the metal gate, approval from SHPD, the county will look into it. Dr. Frank inquires the usage of the rest of the property and how much of the original materials or walls are still in existence. Mr. Fields confirms the rocks are there and there is no protection around the sites. Mr. Ventura says there is no public access due to protection of the sites. Chr. Kelepolo asked if there are plans for a management plan of the property. Mr. Ventura affirms after the restoration projects are done. Mr. Tyler reminds the commission the BTP, LTPP, needs to be done now due to the neglect that went on for years from past owners. Ms. Ward asked if Hui Ho’oniho sought out any other funding or grants. Ms. Paisson Duarte confirms early level of private funders. These private funders are by invitation only and would provide funding if the grant is awarded. Ms. Chang makes note that there is no credit for In-kind-Services, community support, and other sources shown in the grant application.” She gave a suggestion that the application should include these amounts. It is important to see the vastness of the application. There being no further discussion, Chr. Kelepolo asked for a motion. MOTION: Ms. Chang moved that the decision on Stewardship Application STU. 23-11 be deferred until the next special meeting, to give the applicant the opportunity to work on your description and clarify better just what it is you are planning to do and to work on a more detailed budget. The motion was seconded by Ms. Kaneali’i. Chr. Kelepolo opened the floor for discussion. Ms. Crivello says she will support the concept of knowing you got the support of the lineal descendants, knowing the cultural work and practitioners, knowing that getting these sites protected in perpetuity, and support metal gates. As for the budget its bare bones and needs to reflect what we talked about today. Mr. Fields asked for a list of what the commission needs. PONC Minutes of September 12, 2022, Approved Page 10 Dr. Frank suggests reviewing other applications. Ms. Chang suggest sharing the application. Mr. Ventura says that Ms. Cutler can work with the applicants with their needs. Ms. Cutler clarified that she can work with this applicant with budgetary items and project details for the next meeting. There being no further discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Crivello, Ms. Rosam, and Chr. Kelepolo all verbally voted “Aye” and two excused absences, the motion passed. Chr. Kelepolo excused representatives from Hui Ho’oniho, reminding them to work with the finance department, and come back to the next special meeting. She then called to the microphone representatives for STU. 23-06, Na Maka O Waipio. h) STU. 23-06, Na Maka O Waipio for Pohoiki, Puna, Hawai’i. Tax Map Key No. (3) 1-3-008:097. i. Representatives from Na Maka O Waipio were Annamarie Kon and Makana Ripley. Ms. Kon approaches the microphone with a short “mele oli” (Hawaiian Chant) and introduces themselves and what they have done and accomplished. She explains the challenges they face as well as the piloting programs with other funding for Puna. She has found memories of growing up at Pohoiki and direct ties to the land thru her Ohana. She tells a brief history of the area with boats and canoes at the bay. She explains why they need the grant and what they are using it for education. Chr. Kelepolo opened the interview session. Chr. Kelepolo confirmed that resolution from Councilman Ashley Kierkiewicz for the 2021 Grant, and asked how the organization survived these past years. Ms. Kon says they received “philanthropy” funding and will last till the end of this year. Ms. Chang asked for clarification on grant usage. Ms. Kon explains their goals for educational goals, eradication of invasive species, and perhaps to purchase equipment to get to the parcel. Dr. Frank asked if they know of any plans to open the road, since the lava flow has covered it and is there water in the park. Ms. Kon says according to studies the ground still has hot spots and plans to open the road may take PONC Minutes of September 12, 2022, Approved Page 11 two to six years and the harbor maybe longer. As for the water, a catchment system in place for the toilets. But no county water at this time. There is a need to put a management plan in place, when the area is opened up, the impact on the property will greatly increase. Today we deal with squatters, eradicating invasive species, hauling trash, while trying to hold education programs and work days with local schools, such as Pahoa High School, Haas, and Kamehameha. As for the management plan, Ms. Ward asked for more information about the contractor and costs. Ms. Kon replied that they have contacted Aina, LLC who is familiar with parts of the property, Nohopapa Hawai’i, and another company (didn’t say). She is presently working with Ms. Cutler regarding the specifics of the scope and hasn’t chosen a company yet. As for the cost, it’s just a rough estimate to build a steering committee to include consultants from cultural practitioners, members of the community, marine biologist, hydrogeologists, and water stone. She explains her childhood connection to the property and the marine life in the ponds. The cost is to help get information from these consultants to build the scope for the management plan. To help define the roots of the scope of the organization plans for the property, Ms. Ripley testified the costs to create the steering committee. Ms. Chang stated the management plan is priority, are you looking into archeological and botanical surveys? Ms. Kon confirms that there is little known information about the property and working with the county for surveys, lineal descendants, and historical information. She agrees management is priority for proper management of this property. She states she does not want to do something that is not right. It is a huge task, but willing to take on the challenge, the land needs stewarding, educating the people who use the lands, and visitors. Ms. Chang confirmed that she agreed that the management plan needs to be prioritized and would like to make a motion. MOTION: Ms. Chang moved that a decision on Stewardship Application STU. 23- 06 be deferred until the next special meeting, to give the applicant the opportunity to focus on the long-term management plan that needs to be done and to submit the budget details for what you think it would cost to do a long-term management plan. The motion was seconded by Ms. Ward. Chr. Kelepolo opened the floor for discussion. Ms. Ward asked if they can do all this in the next month. Chr. Kelepolo replied PONC Minutes of September 12, 2022, Approved Page 12 that the applicant can work with finance department, like the previous applicants. She definitely supports these applications. Ms. Chang says, “we want you to succeed.” Ms. Ward says this is a special and beautiful place. There being no further discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Crivello, Ms. Rosam, and Chr. Kelepolo all verbally voted “Aye” and two excused absences, the motion passed. Chr. Kelepolo excused representatives from Na Maka O Waipio reminding them to work with the finance department and come back to the next special meeting. She then called to the microphone representatives for STU. 23-08, Hawai’i Wildlife Fund. i) STU. 23-08, Hawaii Wildlife Fund for Kahuku Coastal, Ka’u, Hawai’i. Tax Map Key No. (3) 9-2-001:075. i. Representative from Hawai’i Wildlife Fund was Ms. Megan Lamson. Chr. Kelepolo opened the interview session. Ms. Jodie Rosam asked to be recused from this discussion due to her affiliation with the organization. Chr. Kelepolo noted that for the record, Ms. Rosam is recused. Chr. Kelepolo reports the significance protecting the Hawksbill turtles from falling into the cracks of the property and the anchialine ponds. She reports how she was able to rescue one that fell in the cracks (made by lava) on the property. She sends a huge “mahalo” to the applicants. Ms. Chang tells the applicant that the application was well written and “excellent details of listing agencies, detailed budget, and list of collaborators who will be involved. But on the last page, she recounts expenses that are not allowable. Dr. Frank and Ms. Ward agrees with Ms. Chang and Chr. Kelepolo the application is written well enough to move to a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-08 be approved subject to the following conditions: that the finance department evaluate the proposed budget and prior to transmitting the Stewardship Application to Council, separate those expenses that do not fit into the Hawaiʻi County Charter and Code from those expenses which can be approved. The motion was seconded by Ms. Ward. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kanealiʻi, Ms. Chang,Ms. Crivello, and Chr. PONC Minutes of September 12, 2022, Approved Page 13 Kelepolo all verbally voted “Aye”. Ms. Cutler reports, six “ayes,” two excused absences, and 1 recused, the motion does passed. Chr. Kelepolo excused representative from Hawai’i Wildlife Fund and called to the microphone representative for STU. 23-09, Ala Kahakai Trail Association. j) STU. 23-09, Ala Kahakai Trail Association for Kaunamano, Ka’u, Hawai’i. Tax Map Key No.(s): (3) 9-5-011:001, 004, 005, 006, and 9-5-012:001 i. Representative from Ala Kahakai Trail Association was Mr. Keoni Fox, vice president. Chr. Kelepolo opened the interview session and noted for the record that Ms. Rosam is recused due to her affiliation with this organization. Mr. Fox announced to the commission the printed copies of the scope of work and quote from Nohopapa Hawai’i, LLC. He explains that all of the companies they researched for the management plan, this company was the right fit, due to the vastness of all the archeological sites, mitigating mediation, and cultural significance of the property with lineal descendants and community. He points out to the commission the management plan is a requirement of the State grant and the County’s easement agreement. Unlike Waikapuna with Townscape, Nohopapa has expertise to create a plan to ensure that those accessing the property to fish or overnight camping preserve what is there. He says the accessible easement cuts through cultural sites. Chr. Kelepolo and the commission agreed that the handout is very useful and provides them with the information that is needed to make a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-09 be recommended for approval as submitted with the scope of work. The motion was seconded by Dr. Frank. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Crivello, and Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, six “ayes,” one recusal, and two excused absences, the motion passed. Chr. Kelepolo excused representative from Ala Kahakai Trail Association and called to the microphone representatives for STU. 23-07, Pōhāhā I Ka Lani. k) STU. 23-07, Pōhāhā I Ka Lani for Waipio Valley Lookout, Hawai’i. Tax Map Key No.(s): (3) 4-8-004:006. There being no representatives present, Chr. Kelepolo asked the commission PONC Minutes of September 12, 2022, Approved Page 14 do they want to approve this, need to hear from the applicants, and/or defer this application to the next meeting. She opened the floor for discussion. Ms. Ward says she is ready to approve, due to her familiarity with the site, and the application was well written. She did not see any budgetary issues. Dr. Frank responded that the applicant has been doing very good work and their work on the application is all-inclusive. Ms. Chang said the application this year is better written than last year’s. And her questions wouldn’t affect her decision to approve. Chr. Kelepolo chimes in and called for a motion. MOTION: Ms. Chang moved that the Stewardship Application STU. 23-07 be recommended for approval as submitted. The motion was seconded by Ms. Rosam. Being no discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Crivello, Ms. Rosam, and Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes,” and two excused absences, the motion passed. Chr. Kelepolo announces conclusion of New Business, Item No. 1 and announces that all other applicants to attend the special meeting under announcements. Ms. Ward asked if they would make a decision on STU. 23-12, 13, 14, and 15 grant applications today? Chr. Kelepolo affirms. MOTION: Ms. Ward moved to accept grant applications STU. 23-12, 13, 14, and 15 filed by Kohala Lihikai. The motion was seconded by Dr. Frank. Chr. Kelepolo opens the floor for discussion. Ms. Chang clarifies the applications are for review? Those present agreed. Being no further discussion, Chr. Kelepolo asked for roll call vote: Ms. Ward, Dr. Frank, Ms. Kaneali’i, Ms. Chang, Ms. Crivello, Ms. Rosam, and Chr. Kelepolo all verbally voted “Aye”. Ms. Cutler reports, seven “ayes,” and two excused absences, the motion passed. Chr. Kelepolo announces the time at 1:25 p.m. and reminds the commission that they must end the meeting at 1:30 p.m. A discussion ensued requesting minutes, pdf. documents, and deferring agenda items not covered today for the next meeting. Chr. Kelepolo moved to the next item on the agenda. VI. ANNOUNCEMENTS: Chr. Kelepolo announces the next meeting, takes suggestions for agenda items, and PONC Minutes of September 12, 2022, Approved Page 15 reminds the commission that the 2022 Prioritized List summaries are due to Ms. Cutler by October 21,2022. 1. The next public SPECIAL MEETING is scheduled for September 26, 2022, from 10:00 a.m. to 2:00 p.m. at the Hilo Council Chambers, 25 Aupuni Street, Suite 1401, Hilo, HI. 96720 2. Suggested agenda items by the commission. A. Old Business: i. Draft Minutes of July 11, 2022, with revisions from Ms. Chang that was posted and sent to the commission on August 16, 2022. ii. Six - 2023 Stewardship Grant Applications received by August 31, 2022, that have been deferred for this meeting as stated below:  STU. 23-06, Na Maka Haloa O Waipio, commission to continue interview on budgetary costs and concepts of the management plan followed by making a recommendation to the Finance Department regarding the merits of this application.  STU. 23-11, Hui Ho’oniho, commission to continue interview on budgetary costs and concepts of the contractual work of the project, followed by making a recommendation to the Finance Department regarding the merits of this application.  STU. 23-12, -13, -14, and -15, Kohala Lihikai, commission to review, discuss, and make a recommendation to the Finance Department regarding the merits of these applications. iii. Discussion No. 2 continues on the proposed revisions to Rules of Practice and Procedure of the Hawaiʻi County PONC Draft Revision No. 1 from the July 11, 2022, meeting. iv. 2023 Suggestion Form. The commision may discuss, review, and make revisions to the current Suggestion Form as discussed in the July 11, 2022, meeting. B. New Business: i. Draft Minutes from today’s meeting (If can). VII. ADJOURNMENT (Motion required) There being no further suggested agenda items, Ms. Ward moved to adjourn the meeting, seconded by Ms. Chang. Chr. Kelepolo called for a verbal vote, all present voted, aye. The meeting was adjourned 1:33 p.m. PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION COMMISSION PONC Minutes of September 12, 2022, Approved Page 16 MS. ALEX KELEPOLO, Chairperson Draft posted and emailed on September 19, 2022 Approved: November 14, 2022 PONC Minutes of September 12, 2022, Approved Page 17