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Home My WebLink About2022-12-14 Ka'u CDP Meeting Packet FinalMitchell D. Roth Mayor Lee E. Lord Managing Director West Hawai‘i Office 74-5044 Ane Keohokālole Hwy Kailua-Kona, Hawai‘i 96740 Phone (808) 323-4770 Fax (808) 327-3563 County of Hawai‘i PLANNING DEPARTMENT Zendo Kern Director Jeffrey W. Darrow Deputy Director East Hawai‘i Office 101 Pauahi Street, Suite 3 Hilo, Hawai‘i 96720 Phone (808) 961-8288 Fax (808) 961-8742 www.planning.hawaiicounty.gov Hawai`i County is an Equal Opportunity Provider and Employer planning@hawaiicounty.gov NOTICE OF PUBLIC MEETING KAʻŪ COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE NOTICE IS HEREBY GIVEN of the following matters to be considered by the Kaʻū Action Committee in accordance with the provisions of Section 92-7, Hawaiʻi Revised Statutes. DATE: Wednesday, December 14, 2022 TIME: 5:00 P.M. PLACE: Nāʻālehu Community Center 95-5635 Māmalahoa Hwy Nāʻālehu, HI 96772 Please note, there will not be a Zoom attendance option for this meeting. AGENDA CALL TO ORDER ROLL CALL ANNOUNCEMENTS APPROVAL OF THE MINUTES: The Action Committee will consider the draft minutes for the Kaʻū Action Committee Meeting on October 19, 2022. PUBLIC COMMENT ON AGENDA ITEMS: Written testimony may be submitted via email at cdp@hawaiicounty.gov or in person at the Hilo or Kona Planning Department, up to two (2) business days prior (Monday, December 12, 2022) to the meeting (see the Notice Section below). In addition, members of the public may provide oral testimony at the meeting on any of the agenda items. Comments may be made either during the public comment portion of the agenda or just prior to the relevant business item. With discretion of the Chair of the CDP Action Committee, comments may be limited to three (3) minutes in length per agenda item BUSINESS: 1. Subcommittee Report Back to Action Committee: Designated subcommittees will report back and provide updates to the Action Committee regarding their findings and progress. See Communication Number 2022-05 Subcommittee Guidance. Page 2 www.planning.hawaiicounty.gov Hawai`i County is an Equal Opportunity Provider and Employer planning@hawaiicounty.gov a. Punaluʻu Coastline Access and Resources Investigatory Subcommittee b. Green Sands Coastline Access and Resources Investigatory Subcommittee. See Communication No. 2022-07 Green Sands Subcommittee meeting notes 2022- 11-30 c. Pōhue Bay Coastline Access and Resources Investigatory Subcommittee d. Kūpuna Housing Investigatory Subcommittee. See Communication No. 2022-06 Kupuna Housing Subcommittee meeting notes 2022-11-30 2. Action Committee Project Prioritization Discussion: Action Committee members will engage in an exercise to establish priority implementation projects and interests. Discussion will include exploring mutual interests between Action Committee members to create investigatory subcommittees and community liasion groups, as applicable. Joint initiatives with community members or partner organizations are encouraged. AGENDA FOR NEXT MEETING: Action Committee members will discuss logistics (meeting date/time) and potential agenda items for the next meeting. ADJOURNMENT This agenda and all related documents are available in the Planning Department’s Kaʻū Community Development Plan Action Committee folder via the County of Hawaiʻi Public Documents Repository: https://records.hawaiicounty.gov/Weblink/1/fol/9059/Row1.aspx. These documents may also be requested from the Planning Department by calling (808) 961- 8288 or emailing cdp@hawaiicounty.gov. NOTICE: The purpose of the public hearings is to afford all interested persons a reasonable opportunity to be heard on the above items. A person desiring to submit oral or written testimony shall indicate their name and whether the testimony is on their behalf or as a representative of an organization or individual. Written testimony can be submitted via email or hard copy. Hard copies should include an original and nine copies and be submitted no later than 4:30pm two days prior to the hearing date. Anyone who requires an auxiliary aid or service, other reasonable modification, or language interpretation to access this meeting please contact the Planning Department at (808) 961- 8288 as soon as possible, but no later than five working days prior to the meeting date, to arrange for accommodations. “Other reasonable modification” refers to communication methods or devices for people with disabilities who are mentally and/or physically challenged. If you are a lobbyist, you must register with the Hawai‘i County Clerk within five days of becoming a lobbyist. (Article 15, Section 2-91.3(b), Hawai‘i County Code). A lobbyist means, “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” (Article 15, Section 2-91.3(a)(6), Hawai‘i County Code). Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, 25 Aupuni Street, Hilo, Hawai‘i 96720. KAʻŪ CDP ACTION COMMITTEE Page 3 www.planning.hawaiicounty.gov Hawai`i County is an Equal Opportunity Provider and Employer planning@hawaiicounty.gov Mitchell D. Roth Mayor Lee E. Lord Managing Director Zendo Kern Director Jeffrey W. Darrow Deputy Director County of Hawai‘i PLANNING DEPARTMENT KAʻŪ COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawai‘i 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Hawai‘i County is an Equal Opportunity Provider and Employer Page 1 Wednesday, October 19 2022 1 DRAFT Meeting Minutes 2 CALL TO ORDER 3 Heather Bartlett, Planner for the County of Hawaiʻi called the Kaʻū Community Development Plan 4 (Kaʻū CDP) Action Committee (AC) to order at 12:08 P.M. This was an Action Committee hosted 5 meeting held at the Pāhala Community Center- Multipurpose Room ; there was no Zoom option. 6 Quorum was established at this meeting. 7 ROLL CALL 8 AC Members Present: Jesse Ke, Kaʻohinani Mokuhaliʻi, Leinaʻala Enos, Babette Morrow, Pernell 9 Hanoa, Catherine Williams, Kaweni Ibarra, Jason Masters. 10 AC Members Absent-Excused: None 11 County Staff: Planners –Heather Bartlett, Elyse Stevens, Justin Yeh 12 Late AC Attendance: Kaweni Ibarra at 12:44pm; Jason Masters at 12:54pm. 13 County Officials: Suzanna, Tiapula - Deputy Corporation Counsel 14 Community members: There were three (3) members of the public that attended. 15 ADDITIONS TO THE AGENDA: None 16 ANNOUNCEMENTS: 17 1. Hawaiʻi County Code Update Meeting for Community Input: The Planning Department is 18 sponsoring a Community Open House regarding the Zoning & Subdivision Code Update on 19 Wednesday, October 19, 2022, in Kona and Thursday, October 20, 2022, in Hilo. 20 2. Mauna Loa Update: Hawaiʻi County Civil Defense and the USGS: Discussion on the status and 21 emergency preparedness in Ocean View, Saturday, October 22, 2022, at the Pāhala 22 Community Center from 1-3 p.m. 23 PUBLIC COMMENT ON AGENDA ITEMS: 24 Two (2) members of the public provided oral testimony. 25 www.planning.Hawaiʻicounty.gov/ CDP@Hawaiʻicounty.gov Page 2 1. Community member Bill Savage, representing himself, testified on agenda item 2. He 26 discussed this administration supporting the process and recommended the Action 27 Committee spread the meetings across the three towns: Nā‘ālehu, Pāhala, and Ocean 28 View. 29 2. County Council-Elect Michelle Galimba, representing herself, provided oral testimony. 30 She stated how excited she was for the Ka’ū Action Committee to get started, how the 31 Kaʻū Steering Committee operated with more flexibility under Sunshine Law and enjoys 32 seeing the community gather around different priorities. 33 BUSINESS: 34 1. Election of Action Committee Officers: 35 Action Committee Member Ke made a motion to nominate Leinaʻala Enos for Chair. Motion 36 seconded by Action Committee Member Morrow. Motion passed with 6 votes aye, 0 votes nay. 37 Action Committee members Ibarra and Masters were not present for this vote. 38 Action Committee Member Williams made a motion nominate Pernell Hanoa as Vice-Chair. 39 Motion seconded by Committee Member Ke. Motion passed with 6 votes aye, 0 votes nay. 40 Action Committee members Ibarra and Masters were not yet present for this vote. 41 Action Committee Member Williams volunteered for Secretary to take notes and hand 42 administrative duties. 43 Action Committee member Mokuhali'i made a motion to appoint Catherine Williams as Secretary; 44 seconded by Action Committee member Morrow. Motion passed with 6 votes aye and 0 votes 45 nay. Action Committee members Ibarra and Masters were not present for this vote. 46 The Action Committee discussed basic protocols regarding Sunshine Law and the respective 47 deadlines that are required for each meeting. They also discussed logistics and how to run 48 future Action Committee hosted meetings. 49 2. Action Committee Project Prioritization Discussion: 50 Action Committee members briefly discussed the types of subcommittees, how they operate 51 and how the Sunshine Law applies to them. Action Committee Members described and shared 52 the projects and efforts currently in progress and how the Action Committee provides support 53 for these efforts. Establishment of common interests by Action Committee members led to the 54 formation of four (4) different Subcommittees. 55 Action Committee member Masters made a motion to establish three separate investigatory 56 subcommittees for Coastline Access and Resources each for Green Sands, Pōhue, and Punaluʻu. 57 Seconded by Action Committee member Williams. The motion passed with 8 votes aye, 0 votes 58 nay. 59 Punaluʻu Coastline Access and Resources Investigatory Subcommittee would be 60 comprised of Action Committee members Pernell Hanoa, Kaweni Ibarra, Jesse Ke, and 61 Ka‘ohinani Mokuhaliʻi. 62 www.planning.Hawaiʻicounty.gov/ CDP@Hawaiʻicounty.gov Page 3 Green Sands Coastline Access and Resources Investigatory Subcommittee would be 63 comprised of Action Committee members Jason Masters, Leinaʻala Enos, Babette 64 Morrow, and Kaweni Ibarra. 65 Pohue Coastline Access and Resources Investigatory Subcommittee would be comprised 66 of Action Committee members Jason Masters, Pernell Hanoa, and Catherine Williams. 67 On the motion to establish the three mentioned subcommittees, a roll call vote was taken; the 68 motion passed with 8 votes aye; 0 votes nay. 69 Action Committee member Enos made a motion to establish an investigatory subcommittee to 70 collaborate with ‘O Ka'ū Kākou (OKK) to support Kūpuna Housing; seconded by Action Committee 71 member Morrow. 72 The Kūpuna Housing Investigatory Subcommittee would be comprised of Action 73 Committee members Jason Masters, Leinaʻala Enos, and Babette Morrow. 74 On the motion to establish a Kūpuna Housing investigatory subcommittee, a roll call vote. The 75 motion passed with 8 votes aye, 0 votes nay. 76 PROPOSED AGENDA ITEMS FOR NEXT MEETING: 77 1. Next meeting in Nāʻālehu tentatively scheduled for December 14th at 5:00pm. 78 2. Updates from subcommittees. 79 ADJOURNMENT: 80 Action Committee member Masters made a motion to adjourn the meeting. Seconded by Action 81 Committee member Hanoa. The motion passed with 8 votes aye; 0 votes nay. 82 The meeting was adjourned at 2:17 pm. 83 This agenda and all related documents are available in the Planning Department’s Kaʻū 84 Community Development Plan Action Committee folder via the County of Hawaiʻi Public 85 Documents Repository. These documents may also be requested from the Planning Department 86 by calling (808) 961-8288 or emailing cdp@Hawaiʻicounty.gov. 87 Communication No. 2022-05 Page 1 Action Committee Subcommittee Guidance Given recent, increased focus on using subcommittees for Action Committee implementation projects, we compiled the following guide to help you organize your work. Remember these are only suggestions to help you move forward and can be adapted to fit the needs and scope of your project. This is a guide to initiatives inspired by the CDP or coordinated by the CDP Action Committee. Though some steps naturally come before others, many can be pursued simultaneously. Subcommittees as a “Permitted Interaction Group” per Sunshine Law The Sunshine Law provides some specific guidance for the creation of subcommittees, which requires a minimum of 3 separate meetings as noted below: • AC members on a subcommittee must be less than a quorum (4 AC max) but can include any number of outside community members. • The scope of the subcommittee must be defined at an AC meeting (1st meeting). • The subcommittee may choose to update the AC as many times as needed prior to presenting the final recommendations. • Subcommittee findings and recommendations are presented at a subsequent or 2nd meeting. • If action is desired from the deliberation and decision-making must occur at a 3rd (or later) meeting. This gives the AC and the public time to digest findings before a decision is made. A Network Approach It is important to keep in mind that a network approach to community-based, collaborative resource management can be most effective and efficient. In contrast to centralized, hierarchical, bureaucratic organization, networks are more informal, flexible, and decentralized. Efficiency is enhanced through distributed power and problem-solving, and effectiveness is improved through autonomous but coordinated action. Networks are not about control – they are about value-added coordination and communication. Ideas and Guidance Take from here what is helpful… add, change, or disregard items in this list as you please. Remember: this is your project, and you can design it as it suits you! *Note: The Ka'ū and Hāmākua CDPs have Community Action Guides. It is highly recommended that you look through these for inspiration/direction (that includes other ACs who can adapt these ideas to your project!) Step 1. Establish a Topic of Interest, or Focus a. Decide if your interest is specific enough or if you would like to further define that focus through a group process. b. For Place-Based Initiatives: i. Clarify the site(s) that will be the focus, relative to regional priorities for protecting and/or managing specific resources and areas. ii. Choose an appropriate scale – neighborhood, street, parcel, or a watershed, forest, forest/agriculture interface, riparian corridor, trail corridor, section of coastline, parcels, sites (cultural, recreational), etc. iii. Maintain an ahupua‘a-based perspective and focus, as appropriate. Communication No. 2022-05 Page 2 Step 2. Get Organized a. Establish a small, core group of people who: i. Understand and are passionate about the issue. ii. Are able to work with the diversity of people who want to be involved. iii. Can identify the role of local, state, and federal government agencies. iv. Are committed to putting the necessary time in. b. Create a plan to engage a larger group that has a clear purpose (to educate, gather feedback, build support, etc.). c. Identify your group’s place and role within existing community-based, collaborative initiatives. Step 3. Firmly Ground the Effort in the Community a. Ground the program in the cultural context of your area of focus. b. Be open, transparent, and inclusive of a range of different perspectives. c. Consistently seek greater public involvement. d. Cultivate community ownership. Step 4. Strengthen Collaboration and Coordination a. Identify the full range of stakeholders – those individuals, families, groups, organizations, and agencies who have a “stake” in your program, whether you agree with them about everything or not. b. Invite stakeholders to get involved or collaborate i. Start with local groups. ii. Engage other partners, like nonprofits. iii. Embrace agency support. iv. Identify a community ombudsman or liaison to government. Step 5. Craft a Strategic, Achievable Plan - The subtasks with lower case Roman numerals (i, ii, iii, …) are merely examples and can vary greatly based on the specific project. a. Establish a clear vision like what the community wants in the future as it pertains to the project or activity. b. Collect information like review historical and current conditions, including current activities, threats, obstacles, available resources, and opportunities. c. Establish a clear understanding of the root causes of the threats to resources, including socio-economic factors. d. Set goals and objectives to achieve the vision, which could include ideas like the following: i. Document, preserve, and perpetuate traditional management knowledge and practice. ii. Advance knowledge and understanding, supporting, and supplementing scientific research with traditional knowledge. iii. Promote inter-generational exchange, providing opportunities for kupuna to share their knowledge and wisdom and for youth to get involved. iv. Protect, restore, and maintain cultural, historic, ecological, trail, and recreational resources. Communication No. 2022-05 Page 3 v. Identify preferred access trail/road corridors and alignments. vi. Increase local access to cultural, natural, scenic, subsistence, and recreational resources. vii. End misuse of resources from overharvesting, illegal ATV use, invasive species, unsanitary waste disposal, etc. e. Identify the range of strategies that could be pursued to achieve objectives, possibly including: i. Make resource preservation recommendations to other community-based resource management groups as well as to Federal, State, and local decision- makers. ii. Organize oral history or videography projects. iii. Seek formal designations for appropriate sites, including registration on the state or federal historic register or designation as an official State or Federal trail. iv. Acquire high-value sites that are privately-owned, either fee simple or by easement (ex: PONC nomination). v. Identify appropriate uses of natural and cultural resources and sites to perpetuate Hawaiian and local culture. vi. Participate in planning activities hosted by other agencies, provide feedback from your CDP, raise awareness, and create space for collaborative efforts. vii. Gather community feedback on an issue to compile and report to decision makers viii. Track/monitor CDP implementation, identify where things are being done and not done. ix. Collaborate with relevant departments to draft a Financial Impact Statement (FIS) for inclusion of a project in the County Capital Improvement Program Budget. x. Advocate through education (for example the Puna ACs “Building in Puna” brochure). xi. Raise awareness through information, education, and outreach activities. xii. Host or join volunteer projects (e.g., maintenance, restoration, cleanups, etc.). xiii. Host cultural and educational events. xiv. Establish demonstration projects. xv. Hold fundraisers. f. Identify and prioritize preferred strategies. g. Develop a detailed work plan of activities, including action steps, timeline, responsible party, and resources needed and available. h. Develop a project budget. i. Identify necessary resources (money, expertise, connections, equipment, etc.) and come up with a plan to cover these needs. i. Fundraisers. ii. Grant opportunities. iii. Leverage the skillsets, networks, and strengths of your group members. iv. Query your group for equipment needs (i.e. “does anyone in our network have an ArcGIS license, a good laptop, a projector screen, etc.”). v. Are there decisionmakers or topic experts we may want to bring into the fold (Councilmembers or other elected officials, agency heads, university student/researcher, etc)? j. Identify funding and other resources to support plan implementation. Communication No. 2022-05 Page 4 Step 6. Establish a Structure Tailored to the Partners and the Goals (i.e., form follows function) a. Clearly define roles, responsibilities, and accountability among partners and supporters, taking care to align strengths and roles. i. Ex: A group chair (or establish a networked leadership approach), points of contact for various stakeholders or other allies, a secretary, group members responsible for a particular aspect of the project, etc. Step 7. Build Capacity a. Secure assistance and resources. i. Leverage partnerships, affiliations, and funding. ii. Secure financial and other resources. b. Create sustainable organizational and leadership systems. Step 8. Implement the Plan a. Remain flexible, allowing for improvements in techniques and for shifts in approaches as conditions change. b. Report back to the AC along the way providing updates or identifying roadblocks. c. Document the process and outcomes. Frequently Asked Questions: Q. How do I create a subcommittee? A. First notify the chair of your idea, so they put it on the next meeting agenda. You can create a subcommittee at a regular AC meeting by proposing your topic, ideally via a motion: “I move to create a subcommittee…” you would follow that initial language with the subcommittee scope/purpose: “to draft a PONC nomination for shoreline parcel x.” Your subcommittee scope could be simple, “I move to create a subcommittee to put together a project plan to protect the shoreline parcel x.”. The discussion to follow could involve refining/broadening the scope (and should include identifying up to 4 AC members to serve on it) but the key point here is that your subcommittee purpose could be as broad as identifying a topic you’re passionate about and creating a hui to define the next steps. Q. Can a community member be on a subcommittee? A. Yes and you can include as many community members as desired - they do not count toward the 4 members limit that AC members have. Q. Do community members need to be identified as subcommittee members during an AC meeting? A. Not necessarily. It is up to you if you want to identify specific community members as subcommittee members at an AC meeting. Know that you do not have to wait for an AC meeting to add community members to your subcommittee or invite them into your process. Q. Do we need to elect a chair? Could a community member serve as chair? A. Not necessarily. How you decide to organize your group is completely up to you, and yes, a community member could be a subcommittee chair. Q. Can our subcommittee fundraise? Can we apply for grants? A. , There are some caveats to be aware of based on the AC’s affiliation with the County. So, please contact staff to discuss this further if your project requires funding. Communication No. 2022-05 Page 5 Q. Are subcommittee members able to contact each other outside of regular AC meetings? A. Yes! And that is a major reason why you may want to make one. You can talk over email, Zoom, phone calls, texts, go out for coffee together, etc. If you want to collaborate with other outside groups by attending their meetings, that’s fine as well. The point of caution would be to keep your communications on topic and don’t talk about Action Committee business outside of the scope of your project. Q. Do we have to follow Sunshine Law (like posting agendas, minutes, etc)? A. Nope! But it is recommended to keep some notes of your meetings. Q. Does that mean we don’t have to include members of the public? A. We certainly encourage you to be as open, transparent, and inclusive as possible! However, we also understand the need to workshop in small group settings, especially while you find your footing at the beginning of your project. Your meetings do not have to be public, the products your subcommittee creates however will be once presented to the full AC. Q. Are we allowed to collaborate with other groups, reach out to County officials, or host public meetings? A. Yes to all of the above! There is nothing in our rules that prevent you from engaging with outside groups and the community around you, in fact we encourage you to reach out and build a network around your project! Our only request is that you share any publications (flyers, letters, reports, etc.) produced by your subcommittee so that we can add them to our public records for transparency. We can also send them out to our electronic email lists as needed. Q. Can I loop in an AC member who is not in the subcommittee? Our AC chair is not on the subcommittee, should I keep them informed? A. Any updates to other AC members, including the chair, that are not in the subcommittee, must only take place at a regular AC meeting and noted on the agenda. Updates outside an AC meeting are not permitted. Q. I think I understand the rules, however I’m still worried about doing something that “crosses the line” and creates a problem either with Sunshine Law or County rules, etc. What exactly do I need to be careful of? A. At a basic level… 1) Don’t discuss your subcommittee business with AC members who are not on your subcommittee; 2) Don’t discuss AC business that is outside of the topic/scope of your subcommittee; and 3) Don’t claim that your subcommittee represents or speaks on behalf of the Planning Department or your AC. In Conclusion While we have tried our best to cover the basics in this guide, but there will likely be other questions that pop up as you go. Please feel free to contact our CDP Team for assistance. We are available to help you brainstorm directions for your project, connect you with stakeholders and officials (as applicable), and provide advice for you along the way. With all this in mind, good luck… imua… and plan on! Communication No. 2022-06 AGENDA Kaʻū CDP Action Committee Kupuna Housing Subcommittee Meeting November 30, 2022 via FaceTime 1. Call to order at 5:46 pm 2. Roll Call – Leina’ala Enos, Babette Morrow, and Jason Masters all present 3. It was decided that we don’t need to appoint a Chair 4. Our goal is to create an investigative committee to collaborate with OKK to support kupuna housing. 5. Next steps a. Establish a basepoint of what is allowed on the property under County Planning and Engineering. Jason will contact Planning and Babette will contact Engineering. Also, Babette will contact OKK to find out what documents they have regarding use of the property. (1) Jason suggested that we get a zoning verification letter from County Planning. b. Meet with Wayne Kawachi to get his vision for the property. c. Identify community partners. (1) Raylene Moses was involved in the previous effort (2) Others from Community Action #57 in CDP d. Have a round table talk story with community partners. How to identify need. 6. Adjourn 6:11 pm Communication No. 2022-07 AGENDA Kaʻū CDP Action Committee Green Sand Beach Subcommittee Meeting November 30, 2022 5:00 pm via FaceTime 1. Call to order at 5:00 pm 2. Roll Call – Leina’ala Enos, Babette Morrow, Kaweni Ibarra, and Jason Masters all present 3. It was decided that we don’t need to appoint a Chair 4. Our goal is to help bring the community together to take care of our own ʻāina. 5. Issues a. People are not respectful of Mahana Bay. b. Cultural sites are being destroyed. c. All the traffic tearing up the land is causing run-off into the ocean and damaging the coral reefs. d. How to balance the concerns of the local people making money driving visitors to Mahana Bay. 6. Next steps a. Leina’ala will arrange a meeting with Nohea Kaawa b. Identify resources (1) Find a map of trails, burial sites, etc. Contact Planning Department and look in CDP. (2) Community members – John Replogle, Kuahiwinui `ohana, DHHL Ka`u Moku Association Jeff Kekoa. c. Bring interested people from Ka’u together to talk story, including those driving the trucks. Many voices were heard during the CDP meetings over the years. 7. Adjourn 5:45 pm