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Home My WebLink About2022-12-20 Water Board Agenda DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI`I WATER BOARD MEETING AGENDA MEETING DATE: December 20, 2022 TIME: 10:00 a.m. PLACE: Liquor Control Conference Room, Hilo Lagoon Centre, 101 Aupum Street, Room 230, Hilo, Hawaii Due to the expiration of Governor Ige's COVID-19 Emergency Proclamation,members of the public are encouraged to continue face masking,physical distancing, and sanitizing, as outlined in the County of Hawaii Coronavirus Best Practices, Living with Coronavirus in our Community. Public testimony may be done in person or in writing by email (dws(a�hawaiidws.org), fax(808-961-8657), or by mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony,regardless of time of receipt, will be part of the permanent record. 1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting,or immediately preceding the agenda item. 3) APPROVAL OF MINUTES—Minutes of the November 22,2022, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) POWER COST CHARGE: Chair: Is there any testimony for this item? Departmental power costs from all power sources increased since the last Power Cost Charge rate was determined. The Department proposes to increase the Power Cost Charge from $2.87 to$3.04 per thousand gallons as a result of this increase. Power cost charges over the past two years were as follows: Effective PCC November 1,2022 $2.87 September 1,2022 $2.75 July 1, 2022 $2.48 May 1,2022 $2.34 March 1, 2022 $2.02 November 1,2021 $2.15 A Public Hearing will have been held prior to this Board meeting to accept public testimony on this change. Page 1 of 5 December 20,2022,Water Board Agenda RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost Charge from $2.87 to $3.04, effective January 1, 2023. 6) SOUTH HILO: JOB NO.2020-1146,HILO OPERATIONS BASEYARD EMERGENCY GENERATOR REPLACEMENT—REQUEST FOR TIME EXTENSION: Chair: Is there any testimony for this item? The Contractor, Isemoto Contracting Co., Ltd.is requesting a contract change time extension of 48 calendar days. The Contractor was delayed due to changes to the project scope and the reasons noted below. These delays were beyond the control of the Contractor. Ext# From (Date) To (Date) Days Reason (Calendar) 1 8/12/2021 4/20/2022 251 Delays in receiving the building permit during transition to new permitting system. 2 4/21/2022 7/11/2022 82 Delays in receiving the building permit during transition to new permitting system. Additional work associated with C094 and C095 for replacement of metal paneling; 3 7/12/2022 12/20/22 162 additional disconnect switches; and replacement of circuit breaker and new surge protection device for caretaker's cottage. 4 12/21/2022 2/06/2023 48 Material delays associated with C095. Total Days (including this request) 543 Staff reviewed the request for contract time extension and the accompanying supporting documents and found the 48 calendar days justified. Note: There are no additional costs associated with this time extension. RECOMMENDATION: It is recommended that the Board approve a contract time extension of 48 calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2020-1146, HILO OPERATIONS BASEYARD EMERGENCY GENERATOR REPLACEMENT. If approved, the contract completion date will be revised from December 20, 2022, to February 6, 2023. Page 2 of 5 December 20,2022,Water Board Agenda 7) MISCELLANEOUS: A. DEDICATION OF WATER SYSTEMN: Chair: Is there any testimony for this item? We received the following documents for action by the Water Board. The water systems have been constructed in accordance with the Department's standards and are in acceptable condition for dedication. 1. Grant of Easement(Water Meter) Grantor: Concept Construction,Inc. Tax Map Key (3)2-2-025: 022 (portion) Waiakea, South Hilo, Island of Hawaii,Hawaii 2. Grant of Easement and Bill of Sale Grantor: Meraki 9,LLC Kealakehe Homesteads Subdivision Subd.No. 20-001964 Tax Map Key (3) 7-4-009:072 Kealakehe,North Kona, Island of Hawaii, Hawaii Facilities Charge: $50,079.00 Date Paid: 9/13/2022 Final Inspection Date: 11/16/2022 Water System Cost: $116,200.00 RECOMMENDATION: It is recommended that the Water Board accepts these documents subject to the approval of the Corporation Counsel and that either the Chairman or the Vice-Chairman be authorized to sign the documents. B. MONTHLY PROGRESS REPORT: Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. C. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. Page 3 of 5 December 20,2022,Water Board Agenda D. MANAGER-CHIEF ENGINEER'S REPORT: Chair: Is there any testimony for this item? The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Retiree(s) of the Department of Water Supply E. EXECUTIVE SESSION: MANAGER-CHIEF ENGINEER AND DEPUTY EVALUATION AND COMPENSATION FOR CALENDAR YEAR 2022: The Board anticipates convening an executive meeting to consider the evaluations of the Manager-Chief Engineer and Deputy for its annual performance review, as authorized by Hawaii County Charter Section 7-4.6(d) and Hawaii Revised Statutes ("HRS"), Sections 92-4 and 92-5(a)(2). The Board wishes to have its attorney present,in order to consult with the board's attorney on its questions and issues pertaining to the board's powers, duties,privileges,immunities, and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present,pursuant to HRS Section 92-4,is necessary to hold an executive meeting,provided that the affirmative vote constitutes a majority of the board F. MANAGER-CHIEF ENGINEER AND DEPUTY EVALUATION AND COMPENSATION FOR CALENDAR YEAR 2022: Chair: Is there any testimony for this item? Discussion/action on Manager-Chief Engineer and Deputy evaluation and compensation. G. CHAIRPERSON'S REPORT: 1. Discussion on upcoming Water Board schedule. 2. Chairperson to report on matters of interest to the Board. 8) ANNOUNCEMENTS: 1. Next Meeting: - Tentatively, January 24, 2023, 10:00 a.m., at the Department of Water Supply,Hilo Operations, 899 Leilam Street, Hilo, Hawaii. 9) ADJOURNMENT Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e.sign language,interpreter,large print),please contact the Board Secretary,at(808) 961-8050 as soon as possible,but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, Hilo, Hawaii. Page 4 of 5 December 20,2022,Water Board Agenda Board Packet Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuanao`a Street, Suite 20,Hilo, Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 5 of 5 December 20,2022,Water Board Agenda