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HomeMy WebLinkAbout2021 Annual (Semi) Stewardship Grant Progress Report_Friends of Amy Greenwell GardensCounty of Hawai'i Department of Finance Property Management Division 25 Aupuni Street, Suite 1101 Hilo, HI 96720 Telephone: (808)961-8069 OFFICIAL USE ONLY: PONo._ Vendor ff. Rcv'd: Approved for payment: Dated: STEWARDSHIP GRANT PROGRESS REPORT PLEASE CHECK TYPE OF PROGRESS REPORT: SEMI-ANNUAL fj ANNUAL ENTER INFORMATION IN THE FIELDS PROVIDED. 1. NAME AND ADDRESS OF ORGANIZATION: The Friends of Amy B.H. Greenwell Ethnobotanical Garden 82-6160 Hawaii Belt Rd, Captain Cook, HI 96704 2. PERSON TO CONTACT: Kimberly Kaho'onei 3. CONTRACT NO.:75630 4. CONTRACT AWARD AMOUNT: $1 91,609 5. PROJECT NAME (same name used on contract): Friends of Amy B H Greenwell Ethnobotacnical Garden 6: PROJECT PERIOD: July 1,2021 -June 30, 2023 7: PROGRESS REPORT PERIOD: July 1,2021 - December 30,2022 8: PROJECT LOCATION (list all TMKsfrom the contract): TMK (3) 8-2-013-002; 003; 014; 043;059 9: CERTIFICATION: The Applicant certifies that the information contained in this report is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: Alan Ralph TITLE OF AUTHORIZED OFFICIAL: President SIGNED:DATE: Stewardship Grant Progress Report, Page 1 of 10 /2.y/^2j A. PROJECT OVERVIEW See question attachments Stewardship Grant Progress Report Continued. B. PROJECT ACCOMPLISHMENTS Amy Greenweil's original home is now well on the way to restoration, and has now been renamed "Hale o Pulelehua" or "Butterfly House". Major renovations on the south side of the interior and exterior end of the building have been completed. Significant progress has been made in protecting the health of the canopy in parts of the main Garden and ensuring the safety of visitors, and in assuring the maintenance and care of all plants in the Garden and Nursery. Half of the former Amy Residence building has been fenced into protect from highway exposure and steep grade. Also the private highway entrance to this parcel has been redone for safety and drainage. a C. PROJECT CHALLENGES See question attachments Stewardship Grant Progress Report Continued. D. FUTURE PLANS RELATING TO THE PROJECT It is our goal to finish the projects stated in our Stewardship Grant 2021 period within the grant period time frame. E. PHOTOGRAPHS, MAPS, AND OTHER EXHIBITS (Use additional sheets and be sure to label every exhibit with sufficient information. See Instructions.) See question attachments Stewardship Grant Progress Report Continued. Stewardship Grant Progress Report, Page 2 of 10 (Use the table format below for details on your project's progress. See example in Instructions.)See question attachments Stewardship Grant Progress Re|fllStewardship Grant Progress Report, Page 3 of 10 IS!r^^%^^Mi;^34%l%??l^tt^i^lfglti^^t^l%^^^%^t^^^%8?^^^ii:!%tilSI^(Use the table formats belo-wfor details on your project's budget. See example in Instructions.):i^M':iSee question attachments Stewardship Grant ProgrgTOTAL FOR REPORTmG PERIOD$0.00$0.00Stewardship Grant Progress Report, Page 4 of 10 (Use the table formats below for details on your project's budget. See example in Instructions.)See question attachments Stewardship Grant ProgrftTOTAL FOR REPORTmG PERIOD$0.00$0.001GRAND TOTAL OF GRANT AMOUNT REQUESTED (if two tables are used):GRAJW TOTAL OF GRANT AMOUNT ENCUMBERED/SPENT (if two tables are used):0.000.00Stewardship Grant Progress Report, Page 5 of 10 (Please be prepared to provide documentation upon request to the Dept. of Finance.) See question attachments Stet TOTAL FOR REPORTING PEMOD li%i®^lil ?i8SIW»niri£ Stewardship Grant Progress Report,Page 6 of 10 (Please be prepared to provide documentation upon request to the Dept. of Finance.) TOTAL FOR REPORTING PERIOD $0.001 GRAND TOTAL OF PROJECT RECEIPTS (if two tables are used):$0.00 Stewardship Grant Progress Report, Page 7 of 10 (Attach copy of any warranty documents.) V9SSK?^5VS;S^SSSy'^^?y!^roiffifi's TOTAL COST $0.00 Stewardship Grant Progress Report, Page 8 of 10 (See Instructions.)?i^^iSee question attachments S^|TOTAL OF IN-KIND VALUES &OTHER RESOURCESStewardship Grant Progress Report, Page 9 of 10 (See Instructions.)%;;..ypate@i®l§lt^^ilgg|^|p|©|^i^]inpttoii||g|TOTAL OF IN-KIND VALUESAND OTHER RESOURCESMahalo!Should you have any questions, please contact: Maxine Cutler at Phone: (808) 961-8069 or Email:Maxine.Cutler@hawaiicounty.govStewardship Grant Progress Report, Page 10 of 10 1 Stewardship Grant Progress Report Continued A. Project Overview Our project works to preserve and develop this living resource with the community. Our vision creates a place for Hawaii’s native plant species to grow and thrive; ensures a public place for recreation, education, conservation, scientific research; and offers a spiritual and cultural retreat to connect to nature. In this particular contract and budget, we are prioritizing restoration of infrastructure; landscape maintenance of plant cultivars and collections in the Garden and Nursery; and safety remedies, including fencing and road repair/drainage. Through building restoration, Amy Greenwell’s former home is being repaired and repurposed into a community, educational, and caretaker building for programs, lectures, meetings and workshops. Landscape maintenance is dedicated to all plants in the main Garden as well as the Nursery, and includes canopy care for trees and tall shrubs, as well as removing invasives and brush. In all activities, preservation of the archaeological sites throughout the Garden is maintained. C. Project Challenges We have run into a few setbacks which have delayed the completion of a few of our projects. Obtaining certain permits has been a lengthy process, making it a challenge for us to work smoothly during a short time frame (September to December). It has also been a challenge securing contracts within a short time frame for our contractors. Unforeseen circumstances with the old cesspool drew setbacks on completing the removal of the original cesspool. The Department of Health and the County of Hawaiʻi require different permits, however, we have been able to resolve this challenge with the Department of Health and have acquired the permit necessary to remove the former cesspool and convert to a septic tank. We have also run into setbacks on Parcel 4 to conduct archeological monitoring/input. Due to delayed response from SHIPD regarding permitting, our consultants cannot move forward in providing archeological input, which delays fencing in parcel 4. Another challenge we have run into was understanding the grant process and completing the progress report form. I think that the fillable form made it difficult for us to input all of our information in a viewable font. 2 E. Photographs, Maps, and Other Exhibits Figure 1. Newly renovated interior of the former Amy Greenwell house to become the “Hale o Pūlelehua” Community Center. Flooring, windows, fixtures, and ceiling have been replaced. 3 Figure 2. The newly renovated exterior of the former Amy Greenwell residence. Trees and brush have been removed, the new pathway has been designed, and the exterior walls have been painted. 4 Figure 3.1 & 3.2. The original cesspool has been closed, and the new septic system has been installed and filled for public safety. 5 Figure 4. Volunteer groups have been crucial in the preservation and maintenance of our Native Hawaiian plants. Above, volunteers are stripping ti leaves and other plant material to be used as mulch/compost in the preparation of moving our kalo (taro) collection. Some of the many hands that have helped in preserving and maintaining our Native Hawaiian Plants are our education groups. This group helped us harvest our kalo collection, collect seeds, and mulch throughout the Garden. F. Project Activities Project Activities Table Type of Activity Completion Date and/or % Complete Contractors/Collaborators 6 1. PLANT PRESERVATION, RESTORATION, MAPPING, AND MAINTENANCE Canopy Care - tree and brush clearing 50% Kona Tree Care Horticulturist and Maintenance of Main Garden 100% (every/ongoing) Bishop Museum Contract & Jim Miller Maintain nursery plants 100% (every/ongoing) Bishop Museum Contract & Jim Miller 2. RESTORATION OF EDUCATIONAL AND CARETAKER BUILDING Surveying 100% Wes Thomas Driveway Entrance Repair & Drainage 100% West Hawaii Excavating Cesspool to septic conversion Dec 2022; 100% West Hawaii Excavating Paint Interior S side Dec 2022; 100% Casey Kirahara Painting Paint Exterior Dec 2022; 100% Casey Kirahara Painting Removal and replacement of sliding door and windows Nov 2022; 100% Jason Caroll, Owner Removal and replacement of flooring Nov 2022; 100% Jason Caroll, Owner Renovation of the S side ceiling Nov 2022; 100% Jason Caroll, Owner Renovation of the S side bathroom Nov 2022; 100% Jason Caroll, Owner Removal of demolition waste 50% Jason Caroll & Seaside Disposal Removal and replacement of sink and faucet Nov 2022; 100% Jason Caroll, Owner Replacement of countertops and cabinets Nov 2022; 100% Jason Caroll, Owner Repair plumbing Nov 2022; 100% Aoki Plumbing 3. FENCING Fencing the restoration building 50% Kalima Brooks, Owner G. Budget Details for Contract Budget Details for Contract No. Date Parcel TMK(s) Project Activity Grant Amount Requested Grant Amount Encumbered and/or Spent 1. PLANT PRESERVATION, RESTORATION, MAPPING, AND MAINTENANCE Oct. /Nov. 2022 (3)8-2-014:043 Canopy Care - Tree trimming and bush clearing at former Amy $ 35,249.00 $ 8,376.96 7 residence Jan. - Oct. 2022 ALL Contract Maintenance $ 3,755.00 ALL Repair and maintenance $ 1,836.60 2. RESTORATION OF EDUCATIONAL AND CARETAKER BUILDING 2021 Reroofing $ 125,690.00 June 2022 (3) 8-2-013:002 Cesspool to Septic System $ 24,004.77 Aug 2022 (3) 8-2-013:003 Painting $ 11,525.93 Aug 2022 (3) 8-2-013:003 Interior building restoration $ 33,283.68 Aug 2022 (3) 8-2-013:003 Roofing/Ceiling repairs $ 8,713.67 Aug 2022 (3) 8-2-013:003 Bathroom renovation on S side $ 5,823.89 Sept. / Oct. / Nov. 2022 (3) 8-2-013:003 Waste removal 3413.06 3. FENCING Nov 2022 (3) 8-2-013:003 Fencing $ 30,670.00 $ 21,356.20 Total: $ 191,609.00 $ 122,089.76 H. Project Receipts Project Receipts Date of Payment Type of Expense Vendor Receipt Number Amount Jan. 2022 - Oct. 2022 Jim Miller maintenance contract Jim Miller $ 3,755.00 1/7/2022 Honda Tire for Mower Repair Glenn Akamine $ 61.25 2/24/2022 Tire repair string Napa $ 20.41 3/31/2022 Tractor coolant Napa $ 9.10 8 4/22/2022 Inlet pipe for power washer Amazon $ 28.04 5/12/2022 Parts for hose Ace $ 2.08 6/24/2022 Parts for mower Bacon Universal $ 38.64 7/1/2022 Fix a flat kit Napa $ 35.57 7/8/2022 Lubricant Ace $ 11.21 7/14/2022 Parts for mower Bacon Universal $ 79.30 7/14/2022 Hydraulic repair D & M Sales $ 338.20 7/14/2022 Tractor repair parts Allied Machinery $ 490.50 7/18/2022 Paint exterior HPM Building Supply 4272123 $ 45.21 7/22/2022 Parts for mower Bacon Universal $ 23.25 7/25/2022 Design tmk 3-8-2-013:002 Foresight Engineering 1286 $ 837.70 7/29/2022 Slider vinyl windows HPM Building Supply 21442015 $ 1,094.93 7/29/2022 Miligard windows HPM Building Supply 21441905 $ 3,622.71 7/30/2022 Demo/replace windows Jason Caroll 238 $ 8,376.97 8/4/2022 Keyed entry HPM Building Supply 4296279 $ 55.26 8/13/2022 Paint interior HPM Building Supply 4308862 $ 144.72 8/18/2022 Kitchen Cabinets HPM Building Supply 21581710 $ 4,821.99 7/22/2022 Parts for tractor Bacon Universal $ 33.08 8/23/2022 Flooring S side HPM Building Supply 21615575 $ 3,226.97 8/24/2022 Replace westerly boundary Wes Thomas 27463 $ 1,035.00 8/24/2022 Boundary stakeout/replace westerly boundary Wes Thomas 27462 $ 890.00 9/2/2022 Mower repair Bacon Universal $ 665.97 9/21/2022 Down payment for fencing Kalima Brooks $ 6,282.60 9/26/2022 Hinges HPM Building Supply 21848795 $ 321.16 9/26/2022 Shower HPM Building Supply 4370029 $ 845.17 9 9/26/2022 Treated lumber/plywood HPM Building Supply 4370091 $ 1,042.41 9/27/2022 Sink, shower kit, faucet HPM Building Supply 4371655 $ 496.44 10/5/2022 Demo/replace windows Jason Caroll 237 $ 1,047.12 10/6/2022 Roof repair/skylight ABC 5768426 $ 2,169.17 10/10/2022 White vinyl windows HPM Building Supply 4388324 $ 325.83 10/11/2022 Dumpster Hawaiian Roll Off 2251 $ 813.88 10/17/2022 Lot 55A along portions of Hawaii Belt Rd West Thomas Associates 27527 $ 754.00 10/19/2022 Prehung door/8x4' slider HPM Building Supply 22006475 $ 953.21 10/19/2022 Barn doors HPM Building Supply 22006520 $ 209.47 10/19/2022 Treated lumber/nails HPM Building Supply 440189 $ 858.95 10/19/2022 Alpine series windows HPM Building Supply 433.03 $ 433.03 10/23/2022 Tree and Brush removal Kona Tree Care 965 $ 8,376.96 10/24/2022 Treated lumber HPM Building Supply 44083.3 $ 612.65 10/25/2022 Plumbing Aoki Plumping $ 2,827.22 10/27/2022 Copper wire, electrical HPM Building Supply 441334 $ 702.08 10/31/2022 Dumpster Seaside Disposal 220518 $ 2,599.18 11/2/2022 Deposit for removal of fencing Kalima Brooks $ 6,112.00 11/2/2022 Final phase one and two of fencing Kalima Brooks $ 6,282.60 11/5/2022 Roof ridge repair Jason Caroll 238 $ 6,544.50 11/5/2022 Lights/down rod Lowes $ 320.69 11/18/2022 Countertop Big Island Countertop 11718722 $ 1,573.00 11/29/2022 Install new cabinets, further demo work Jason Caroll 240 $ 5,340.31 12/1/2022 Paint Casey Kirihara Painting $ 11,336.00 12/14/2022 engineering for septic Foresight $ 418.85 10 Engineering West Hawaii Excavating 5861 $ 22,748.22 $ 122,089.76 J. In-kind Services and Other Resources In-kind Services & Other Resources Date Activity Person/Organiz ation # of Partici pants Calculation of In- kind Value Other Resources Jan. 2022 Plant Restoration and maintenance Volunteer Work Days 34 4 work days x 34 volunteers x 3.5 hrs @ $26.87 = $12,790.12 Feb. 2022 Plant Restoration and maintenance Volunteer Work Days 47 3 work days x 47 volunteers x 3.5 hrs @ $26.87 = 13,260.35 Mar. 2022 Plant Restoration and maintenance Volunteer Work Days 51 4 work days x 51 volunteers x 3.5 hrs @ $26.87 = $19,185.18 Apr. 2022 Nursery Fundraiser $ 5,000.00 Apr. 2022 Plant Restoration and maintenance Volunteer Work Days 60 5 work days x 60 volunteers x 3.5 hrs @ $26.87 = $28,213.50 May 2022 Plant Restoration and maintenance Volunteer Work Days 22 4 work days x 22 volunteers x 3.5 hrs @ $26.87 = $8.275.96 Jun 2022 Plant Restoration and maintenance Volunteer Work Days 3 5 work days x 3 volunteers x 3.5 hrs @ $26.87 = $1,410.68 Jan. 2022 - Jun. 2022 Plant Restoration and maintenance Bill Cullum 1 208 hrs. X $20/hr. = $4,160 11 Jan. 2022 - Jun. 2022 Plant Restoration and maintenance Peter Van Dyke 1 208 hrs. X $47.25/hr. = $9,828 Jan. 2022 - Jun. 2022 Plant Restoration and maintenance Glenn Akamine 1 208 hrs. X $20/hr. = $4,160 6/10/2022 Purchase zero-turn mower Healy Foundation $ 15,183.24 Jul 2022 Plant Restoration and maintenance Nursery Fundraiser $ 8,682.57 Jul 2022 Plant Restoration and maintenance Volunteer Work Days 27 4 work days x 27 volunteers x 3.5 hrs @ $26.87 = $10,156.86 Aug 2022 Plant Restoration and maintenance Volunteer Work Days 2 4 work days x 2 volunteers x 3.5 hrs @ $26.87 = $752.36 Sept 2022 Plant Restoration and maintenance Volunteer Work Days 27 5work days x 27 volunteers x 3.5 hrs @ $26.87 = $12,696.08 Oct 2022 Plant Restoration and maintenance Volunteer Work Days 18 3 work days x 18 volunteers x 3.5 hrs @ $26.87 = $5,078.43 Nov 2022 Plant Restoration and maintenance Volunteer Work Days 5 3 work days x 5 volunteers x 3.5 hrs @ $26.87 = $1,410.68 Jul. 2022 - Dec. 2022 Plant Restoration and maintenance Bill Cullum 1 208 hrs X $20/hr = $4,160 Jul. 2022 - Dec 2022 Plant Restoration and maintenance Peter Van Dyke 1 208 hrs X $47.25/hr = $9,828 Jul. 2022 - Dec. 2022 Plant Restoration and maintenance Glenn Akamine 1 208 hrs X $20/hr = $4,160 Oct. / Nov. / Dec. 2022 Build Restoration - interior & exterior Ken Melrose 1 130 hrs X $60/hr = $7,800 Oct. / Nov. / Building Restoration - Randy Navin 1 200 hrs x $20/hr 12 Dec. 2022 interior & exterior = $4,000 Jan. 2022 - Dec. 2022 Plant Restoration and maintenance Stripe Donations $ 6,195.00 Nov 2022 Building Restoration materials Ken Melrose 1 $ 5,500.00 Jan. 2022 - Dec. 2022 Plant Restoration and maintenance AGG Donations $ 24,228.85 Nov 2022 Plant Restoration and maintenance Nursery Fundraiser $ 5,241.00 Jan. 2022 - Dec. 2022 Bookkeeping services ECE Inc. (Carol) 1 298.75 hrs X $25/hr = $8,026.50 Jan 2022 - Dec. 2022 Garden & board management Administrative 14 3,700 hrs X $46/hr = $170,200 Jan. 2022 - Dec. 2022 Garden & board management Alan Rolph 1 590 hrs X $47.98/hr = 28,308.20 Jan. 2022 - Dec. 2022 Garden & board management Patricia Todd 1 300 hrs X $47.98/hr = $14,394 GIS mapping Terraformation 3 22 hrs x $35/hr = $770 Oct. - Dec. 2022 Administrative assistance Tone Lamkin 24.5 hrs X $37.37/hr = $915.81 $ 383,940.71 $ 70,030.66