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HomeMy WebLinkAbout2008-09-23 Kailua Village Design Commission Minutes KAILUA VILLAGE DESIGN COMMISSION MINUTES MEETING DATE: September 23, 2008 TIME: 5:00 p.m. PLACE: The Mayor’s Office Conference Room, Suite 103 Hanama Place Office Building in Kailua Village ROLL CALL 1.Members Present: Paul Bleck, Fritz Harris-Glade, Stephen Herbert (left at 6:50 p.m.), Ann Kern, Sally Marone, Gregory Ogin and David Ross, Jr. 2.Absent and Excused: Fanny Collins Au Hoy and Cindy Coats 3.Applicant: Debbie Baker and Eric von Platen Luder 4.Staff Present: Bennett Mark, Rosalind Newlon and Noriko Sauer 5.Public: Wilda James, Jean Mallion, Kaliko Chun, Jeff Moon and Louis Padavan Chair Marone welcomed those in attendance, and the Commissioners introduced themselves. UNFINISHED BUSINESS None. NEW BUSINESS 1.Design review of a proposed car wash as part of a proposed commercial development including retail and restaurant establishments. Applicant: Terry K. Dunlap of Kona Home & Land Design, LLC. Land Owner: Prime A. Investments, LLC. TMK: 7-5- 004:031. Located along the south side of Henry Street at the intersection with Kuakini Highway, Kailua-Kona, HI. Mr. Mark distributed copies of a letter dated September 22, 2008, from the applicant requesting a postponement. A motion to grant the request was made by Commissioner Ross, seconded by Commissioner Harris-Glade, and unanimously carried by a voice vote of all Commissioners in attendance. Per Mr. Mark’s recommendation, the Commission concurred to take up the administrative matters at this time. ADMINISTRATIVE MATTERS Minutes of the Meeting of July 22, 2008 – It was moved by Commissioner Ogin and seconded by Commissioner Kern that the minutes be approved as circulated. The motion was unanimously carried by a voice vote of all Commissioners in attendance. 1 NEW BUSINESS 2.KAILUA VILLAGE BUSINESS IMPROVEMENT DISTRICT Debbie Baker from the Kailua Village Business Improvement District will provide an update on strategic planning and major initiatives for the District. Representatives from the Kailua Village Business Improvement District (KVBID), Debbie Baker and Eric von Platen Luder, were in attendance. Mr. von Platen Luder thanked the Commission for the opportunity, and informed them of the status of current KVBID projects, which included the following: Establishment of daily security patrols Installation of high-definition security cameras and surveillance system Implementation of regular cleaning schedule for each zone Having the restrooms at Hale Halawai and the pier open to the public on ship days and other high-traffic days, and providing security and cleaning services Installation of 30 new trash/recycle receptacles and newspaper racks Development of wireless infrastructure network, including free WiFi for people within the range Promoting “Kokua Kailua” functions, such as concerts at Hulihee Palace, to support businesses within the district Purchase of a 17-foot tall Christmas tree and 55 temporary banners with a Christmas slogan, “Kailua Kalikimaka,” and planning holiday events, also to support local businesses Requests for proposals for several projects, including landscape palette, lighting design, landscape maintenance, and communication improvement Developing a pilot program for village employee parking at the Old Airport Park Meeting with the public to redesign and improve the Kailua Playground In response to questions from the Commission, Mr. von Platen Luder said that the locations for the newsstands are undecided, and that patrols are conducted by a contractor by the name of Metro. Ms. Baker mentioned that the trash receptacles are designed to hold trash on one side and HI-5 recyclables on the other, and that they are modeling the installation of publication racks on what Waikiki did, which was a very controlled process. The Commission requested the representatives to share the design of the Christmas banners with the Commission, and Ms. Newlon said that that will be placed on the agenda of a future Commission meeting. The Commission extended their appreciation to the representatives, and invited them back for more updates in the future. 2 3.KAILUA VILLAGE DESIGN COMMISSION – Open Discussion Discussion and possible recommendations regarding interpretation of Section 4, Design Guidelines, of the Master Plan for Kailua-Kona, including but not limited to, architectural design, streetscape elements, signage criteria, color specifications, landscape (including plant material selection) and off-street parking. Commissioner Ogin asked the staff whether or not any of the KVBID projects within the Kailua Village Special District should come before the Commission for review, and Ms. Newlon replied that she thought their temporary banners should, and that other improvements, such as the trash receptacles, might be worth looking into. Mr. Mark mentioned that unless applicants are seeking a sign permit or a plan approval, they are not required by the Zoning or Sign Code to submit their plans to the Commission; and in that case, the Commission has to inform the applicable entity of the Commission’s desire to review the project. At this time Ms. Kaliko Chun, a resident of Kailua-Kona, requested an opportunity to speak, and the Chair allowed her to provide testimony. Ms. Chun, in response to Commissioner Ogin’s earlier remarks, stated that the Commission would definitely want to review what is going on in the KVBID. She expressed her concern that she felt that individual property owners of the district are not adequately informed by the KVBID of its projects and status, and that those projects should come before this Commission where members of the public can come, speak and be informed. She mentioned how the Kailua Village Special District was created and so named from her background as a member of the original commission in 1973 and of the group that worked on the ordinance, and said that she believes that not only the banners and trash receptacles but all items in the KVBID should come before the Commission. She added that the Commission should send a letter to the KVBID to that effect. The Commissioners discussed their roles, reviewed the Zoning Code, and concurred that it is within the purview of their responsibilities to review KVBID projects within the Kailua Village Special District. The Chair concluded this discussion by asking the staff to draft a letter informing KVBID of the decision and requesting their cooperation on this matter. In more general topic, in response to the Commissioners’ question about the actual implementation of their decisions, the staff replied that their recommendations are repeated almost word for word in the letters to the applicants and considered during the plan approval process. Mr. Mark mentioned that the Master Plan for Kailua-Kona is not an ordinance but guidelines. The Commissioners discussed different characteristics and needs of areas within the Kailua Village Special District and how uniform guidelines cannot serve them all. 3 There was a discussion about the number of colors recommended by the guidelines on signage. Based on past application reviews, the Commissioners acknowledged the need for concurrence on whether or not black and/or white are considered as colors, as well as how to treat multi-colored corporate logos. Commissioner Harris-Glade made a motion that in general when black and/or white are used as the background and/or borders, three additional colors are allowed in a sign as well as the corporate logo. An amendment was suggested by Commissioner Ross, and agreed to by the maker of the motion, that this new standard be researched further by Commissioners Harris-Glade and Ogin by getting input from businesses and the results be reported back to the Commission at a future meeting. The motion was unanimously carried by a voice vote of all Commissioners in attendance. Commissioner Bleck then suggested the following question be asked by the Chair to applicants at the time of their presentation: What elements of your design, that is, the form, the materials, colors, detail and landscaping address the cultural, historic, environmental and pedestrian way of life required by the Kailua Village Master Plan? It was agreed that applicants should be given time to prepare the answer; and therefore the staff should also ask the same question when a project review application comes in. Commissioner Ross suggested that the phrase, “How does your design address,” might give more flexibility to the applicant’s response. ANNOUNCEMENT Mr. Mark reminded the Commission that Commissioner Ross had a concern about securing quorums; that the Commission had to cancel the last meeting on the spot due to a lack of quorum and some people had traveled far to attend the meeting, and that Commissioner Ross suggested that the Commission discuss the matter. The Chair agreed to place the matter on the next agenda, and no objection was made. ADJOURNMENT There being no further business, at 7:10 p.m., it was moved by Commissioner Ross and seconded by Commissioner Ogin that the meeting be adjourned. Motion was unanimously carried by a voice vote of all Commissioners in attendance. Respectfully submitted, Noriko Sauer, Secretary A T T E S T: Sally Marone, Chair Kailua Village Design Commission 4