The URL can be used to link to this page

Home My WebLink About03 FIRE CHIEFS REPORT September 2022Great Leaders Create More Leaders Roy T. Bennett till"', I 1' 1 Hawai'i Fire Department fire@hawaiicounty.gov 808-932-2900 25 Aupuni St., Hilo, HI 96720 Page 12 TABLE OF CONTENTS TO THE FIRE COMMISSION 3 Hiahliahts Promotions BUDGET 4 FY 2022-2023 Alternative Funding and Grants Active Grant Management Update: 4 4 5 PERSONNEL ACTIONS 6 Internal Recruitment within Department 6 Open -Competitive Recruitment 6 Classification 6 Employee Development and Training 6 Total Calls for CY 2022 7 Response Times CY 2022 7 Fire Impacts CY 2022 7 Operational Highlights 8 Battalion 1 East Hawaii Battalion 2 West Hawaii Special Operations: EMS REPORT: TRAINING REPORT: VOLUNTEER FIRE REPORT: FIRE PREVENTION REPORT: AUXILIARY SERVICE REPORT: (1 Page) Loaistics Emergency Communications Vehicle Maintenance Information Technology 10 11 12 13 13 13 13 13 Page 13 TO THE FIRE COMMISSION Highlights The following are the top 1- 3 issues we want to highlight for the last month. The beginning of the month was highlighted by the Sayre Foundation Awards ceremony. This event honored and spot lighted some of the HFD's best and bravest. Additionally, the ceremony outlines the successes of the Sayre Foundations initiatives and serves as a fund-raising event. The highlight of the evening was the announcement of the Replacement Helicopter for Chopper 2 and the recognition of Firefighter Lizzy Stabo who was badly burnt in a brush fire at Honu Apo. The Waiakea Highschool held a 9/11 remembrance event at the school, honoring the Military, Police and Fire Services. This event was well attended and gave an opportunity for the students to interact with the = j representatives and ask questions of what that day represented and how it impacted emergency services. There was great participation and interest in the event.. r There were two organizations that requested support and have been considered a good chance for further public outreach by the Department. • The first being the Visitor Aloha Society of Hawaii (VASH), which is sponsored by the Rotary Club of Hilo. The VASH is a private, 501 (c)(3) non-profit organization dedicated to sharing the aloha spirit with Hawai`i's visitors. VASH offers initial assistance to visitors by providing various complimentary services and moral support. VASH has requested that we have QR Codes and information in our ambulances for Visitors that may be treated by our personnel. • The second being the Fireworks Awareness Partnership whose primary function is to bring awareness of the hazards of fireworks and the negative impacts on animals and those suffering PTSD. The partnership is looking for ways to limit the effected communities from being impacted by the use of fireworks and potentially offering other activities in lieu of the mass private firework displays. Promotions Over the next several months, there will be promotional exams and assessment centers for the Fire Equipment Operator, Fire Medical Specialist, Fire Captain, Fire Inspector, Fire Rescue Specialist, Fire HazMat Specialist, and several administrative positions. These should be completed before the end of the year. These lists shall be extended to May 31 st 2023. There are not many anticipated vacancies and the current planned lists should be viable until the May 31St deadline. Page 14 BUDGET FY 2022-2023 Statistics Goal Obj # FYTD EOF Percent expended OCE - - 26.02 - Salaries - - 28.76 - Equipment - - 4.89 - Tota I - - 28.24 - State Funded Budget Items: The State has been billed, and reimbursement received for, EMS program expenditures through May 2022. The FY 2022 contract will remain open until we receive all the equipment ordered with FY 2022 funding. The fiscal year 2023 budget got a one-time increase of $1.2 million for the purchase of five ambulances and a cargo truck. The awards for all the vehicles have been made. The total FY 2023 budget for the State EMS grant is $23,184,337. Staffing for Adequate Fire and Emergency Response (SAFER) - Federal Grant of $3,511,641 forsix (6) Captain positions and three (3) Fire Fighter positions for 36 months. As of 9/30/2022, we have expended 27.49% of the grant funds. USDA, Forest Service, Pacific Southwest Region, State & Private Forestry - Federal grant award of $197,637 (with County match of $197,637) for FY 2022. The budget is amended to reflect 100% purchases of supplies and the grant period is being extended through February 2023. Current expenditures as of 9/30/22 is $146,863.49 plus $171,669 in encumbrances. There is 19% of the grant award remaining. USDA, Forest Service, Pacific Southwest Region, State & Private Forestry - Federal grant award of $156,120 (with County match of $156,120) for FY 2023. This grant includes funds for personal protective equipment, hoses and fittings, firefighting foam, a brush truck for Volunteer Station 20A and training. FY 2021 Assistance to Firefighters Grant (AFG) - Federal grant award of $494,900 (with County match of $49,490) for the period August 29, 2022, through August 28, 2024. This grant will be used to purchase and install Washer/Extractors and Dryers. Hapuna Beach State Park - State grant award of $895,505 for lifeguard services for FY 2023. Personnel Costs at 27.49% expended as of 9/30/22. Kua Bay, Kekaha Kai State Park - State grant award of $480,000 for lifeguard services for FY 2023. Personnel Costs at 19.96% expended as of 9/30/22. Page 15 Active Grant Management Update: Name: AFG FY21/22 Lead: Chief Smith Phase: Post -Award - Management & Reporting Amount: 400k Ap Cycle: December Update: 8/31 /22 Grant has been approved, moving forward and we are seeing progress Name: AFG COVID Grant (FY 20/21) Lead: Chief Honda Phase: Approved / Implemented Amount: 300k Ap Cycle: No cycle, one time grant Update: 8/31 /22 Grant for COVID supplies. Grant period extended through August 2022. Grant expected to be drawn down by June 2022. Name: AFG Safer Lead: Chief Smith Phase: Post -Award - Management & Reporting Amount: $3,511,641 Ap Cycle: Annual, 1 SI Qtr Sub Update: 8/31 /22 Approved for six captain positions, and three firefighter positions. Year 2 of 3. Official start February 1 sc 2021 Name: CDBG (FY 22/23) Lead: Kazuo Todd Phase: Application Approved Amount: $1,800,000 Ap Cycle: 3rd Quarter Update: 8/31 /22 Grant has been approved, moving forward and we are seeing progress Name: CDBG-MIT FY21/22 Lead: Chief Okinaka Phase: Application Approved Amount: $1,800,000 Ap Cycle: No cycle, lava grant. Update: 8/31 /22 HFD has been allocated 1.8 million and will be pursuing the purchase of an incident command vehicle, brush trucks, and a trailer. Name: CDBG-DR (FY 21/22) Lead: Chief Okinaka Phase: Application Approved Amount: $1,800,000 Ap Cycle: No cycle, lava grant. Update: 8/31 /22 Grant has been approved, moving forward and we are seeing progress Name: DOI NFS Volunteer Grant FY 21/22 Lead: Chief Todd Phase: Post -Award - Management & Reporting Amount: $197,637 Ap Cycle: Annual, App due EOF for next FY Update: 8/31 /22 Current expenditures as of 6/30/22 is $103,640 plus $184,346 in encumbrances. There is 27% of the grant award remaining. Name: DOI NFS Volunteer Grant FY 22/23 Lead: Chief Todd Phase: Post -Award - Management & Reporting Amount: $154,000 Ap Cycle: Annual, App due EOF for next FY Update: 8/31 /22 Approved. We will be pursuing the purchase of a brush truck and fire equipment and training. Name: DOT (FY21/22) Lead: Chief Hara Phase: Planning for implementation Amount: $584,083 Ap Cycle: ??? Update: 8/31 /22 Grant has been approved, moving forward and we are seeing progress in the close out. Name: Hawaii State Grant FY 21/22 Lead: Captain Domingo Phase: Application Approved Amount: $27,668.27 Ap Cycle: No cycle. Update: 8/31 /22 Department of Health, Alcohol and Drug Abuse Division. Training completed. OT Reimbursement: O/S $4,932.12, Fire $7,354.73, and EMS $15,381.42. Closed Name: HMGP - Post Fire FY 21/22 Lead: Chief Todd Phase: Planning for implementation Amount: $584,083 Ap Cycle: No cycle, FMAG dependent Update: 8/31 /22 FM-5404-HI is set at $584,083.00 for post fire recovery. Currently looking at applicable uses of this grant, Name: HSGP Homeland Security FY 21/22 Lead: Chief Todd Phase: Planning for implementation Amount: $584,083 Ap Cycle: No cycle, FMAG dependent Update: 8/31 /22 Grant has been approved, moving forward and we are seeing progress Name: DOT (FY21/22) Lead: Chief Hara Phase: Planning for implementation Amount: $*** Ap Cycle: No cycle, FMAG dependent Update: 8/31 /22 Grant has been considered and further work is on -going Name: Port Security Grant FEMA (FY 22/23) Lead: Chief Todd Phase: Planning for implementation Amount: $* * * Ap Cycle: No cycle, FMAG dependent Update: 8/31 /22 Looking to request a boat. This Grant is under development Page 16 PERSONNEL ACTIONS Calendar Next Twelve Months June July AugSep Oct Nov Dec Jan Feb Mar Aril May Capt Test Capt Asses Capt Promo FRS Test Feo Test Feo Asses Feo Promo Internal Recruitment within Department • Fire Captain - Written exam held on August 22, 2022 in Hilo and Kona. 12 candidates passed the written exam. Assessment center to be announced. • Fire Equipment Operator - Written exam scheduled on September 7, 2022 in Hilo and Kona. • Fire/EMS Specialist II - Opened on August 21, 2022 and closed on August 30, 2022. • Fire Prevention Inspector I - Opened on August 28, 2022 and will close on September 6, 2022. • Clerk III (Training Bureau) -Intra-departmental transfer Doriann Sugihara effective September 1, 2022.. Open -Competitive Recruitment • Fire Fighter Recruit - 41 candidates scheduled for the Accuplacer on September 7-8, 2022. • Fire Communications Officer I - Hired Dawn Brundage, Majila Murray, and Zachary Smith effective September 1, 2022. Hired Cecily Thornton effective September 12, 2022. • Storekeeper - 17 candidates scheduled for interview on August 30, 2022, August 31, 2022 and September 1, 2022. • Clerk III (Fire Prevention Bureau) - 5 names referred by DHR. Pending interview. • Clerk III (Auxiliary Services Bureau) - 6 names referred by DHR. Pending interview. Reallocation of two Fire Fighters to Fire/EMS Specialist I effective September 1, 2022. Reallocation of one FCO I to FCO 11 effective September 1, 2022. Employee Development and Training • Conducting an Effective Job Interview Training (Zoom) scheduled for September 8, 2022 - Various personnel are registered. • PAR Training - On going for Supervisors Page 17 Statistics and analytics Key Performance Indicator Goal Obj # September YTD Vacancies <5% 5 6.2% 7.2% Fire Company Minimum Staffing 107 ? ? Primary Search Complete Avg Time <5 mins on scene X exm exm Water on Fire Time <6 mins on scene X exm exm Type September YTD Est EOY# Fire 91 802 1069 Overpressure, Rupture, Explosion- no fire 1 2 3 Rescue and EMS 1,790 15,956 21,275 Hazardous Cond. (no fire) 14 150 200 Service Call 157 1,390 1,853 Good Intent calls 317 3,016 4021 False Alarm / False calls 37 303 404 Severe Weather 0 2 3 Special Incident Type 0 15 20 Other (not completed yet) 9 9 0 Totals 2,416 19,229 25,638 Year 2018 2019 2020 2021 2022*Est Total Calls 25,331 26,869 25,015 27,398 28,490 �� • Statistic September % that meet.... YTD % that meet... Avg. Turn out time (Fire) 1:28 (80 sec.) 30.94% 1:47 (80 sec.) 23.53% Avg. Turn out time (EMS) 2:00 (60 sec.) 16.51 % 2:04 (60 sec.) 14.66% Statistic September % that meet 4 min. YTD % that meet 4 min Avg. Response Time (Fire) 11:25 9.52% 11.32 6.62% Avg. Response Time (EMS) 8:55 12:17% 9:14 10.20% Fire Impacts CY 2022 Call Type September YTD Wildland calls 140, 141, 142, 143 27 177 Acres burned 23 18,152 Structure Fires 110 & 111 6 77 Property and Contents - Loss $328,100.00 $8,009,080.00 Property and Contents - Save $00.00 $3,232,200.00 Other fires all other 100 series 58 548 Property and Contents - Loss $50,000.00 $611,402.00 Property and Contents - Save n/a $6,250,000.00 OPERATIONAL HIGHLIGHTS Battalion 1 East Hawaii • 9/1/2022, Inc#19377, Rescue: 7MM Hwy 240/District 8, Jump from bridge, 1 rescued with injuries. • 9/8/2022, Inc #19930, Structure Fire: Naniloa Golf Course, Fire of maintenance room to rear of club house with minimal structural damage after lawn mower caught fire, no fatalities, 2 civilians with minor injuries who refused transport. • 9/20/2022, Inc#20850, Haz-Mat: Kapiolani School, Haz-Mat spill mitigated without any injuries or fatalities. • 9/29/2022 Inc #21614; Brush Fire: O`okala, Old Mamalahoa Hwy and O`okala graveyard Rd. 46 acre brushfire Makai of Old Mamalahoa hwy. Homes evacuated for a few hours then cleared to { R` return. No structures lost or injuries. Battalion 2 West Hawaii • 9/6/2022, Inc# 19803; MVC: Waikoloa Rd, Tractor Trailer VS Refrigerated Semi Truck. • 9/16/2022, Inc# 20562: Search & Rescue: A -Bay Search for Kidnapped Teenager. Party found in Hilo a few days later in good health. • 9/24/2022, Inc# 21239; Rescue: Honokohau Harbor, Overturned boat grounded, 2 parties brought to shore by Rescue 7, no injuries. Haz-Mat • Haz-Mat Technician Training planning for Jan 2023 • Discussions initiated with DHS office for grant funding opportunity to acquire replacement Haz-Mat equipment. Ocean Safetv • USLA RWC Training Program Certification: received response from USLA, working to address needs. • Waterman RWC operator training has been completed Sept. 19-22 Rescue • Rescue Boat 2 (Force) engine replacement. Accessory parts on order, replacement will be scheduled upon arrival of parts • Parts for RB7 (Radon) Further repairs are needed, steering arm broke. Awaiting quotes from vendors. • Parts for RB7 (Radon) Further repairs are needed, steering arm broke. Awaiting quotes from vendors. Page 19 EMS REPORT: • The EMS Branch assisted with operational updates of our oxygen protocols. We have transitioned the department over to all brass regulators for portable oxygen cylinders, and have distributed oxygen storage area safety signage to all stations. • The ambulance fabrication committee members have completed an onsite preconstruction meeting at Braun N. West. Braun has notified us that they will be constructing all seven of our new medics at one time. Braun has had challenges getting chassis from Ford which has led to a delay in construction. The updated completion time for all seven medics is February 2023. • We have received and distributed our updated State of Hawaii narcotics licenses to all medic stations. Please have these posted up in the station. • The EMS Branch participated in a HFD recruitment presentation for the current Kapiolani Community College EMT class in Honolulu. • We are currently working on the proposed FY 23 - 24 and FY 24 - 25 biannual budget increase request to the State Department of Health. • A Fire Medical Specialist I I assessment center was held on September 19t". Three personnel were promoted. • The EMS Branch has been working closely with the Training Branch and the Hawaii Police Department Training Division in preparation for the upcoming Advanced Law Enforcement Rapid Response Training (ALERRT) class scheduled for October 24t" - 26t" in Hilo. • We have seen an increase of Fentanyl use on Hawaii Island. Due to this recent uptick in narcotic overdoses the EMS Branch has been working with IT personnel on tracking data. Two ways that we are currently extracting data are through documentation of Narcan administration and/or if overdose is documented in the primary or secondary impression. • Our 51St recruit class is currently finishing up their didactic portion of EMT training. They will begin four weeks of clinical training on October 17t" Page 110 TRAINING REPORT: • Driver Audits continue to be completed, with 40% of personnel complete to date. Overtime has been authorized for Driver Auditors to go outside their assigned stations and shifts to complete this initiative. FEO Tai Scarbrough, Captain Keone Roback, and Captain Michael Jackson have contributed significantly to this effort thus far. • The joint HAZMAT First Responder of Operations and HAZMAT Technician Refresher training has been completed by 75% of personnel. The refresher included site visits to hazardous materials target hazards, interaction with HAZMAT companies, and generation of Incident Action Plans. Alternative assignments will be issued to all remaining personnel. • BC Springer and Captain Roback attended an 8 hour 50t" State Fraternal Order of Leatherheads (FOOLS) training event on Oahu. The topic was forcible entry taught by Captain Sam Hittle, an FDIC instructor from the Wichita Fire Department. • Opened solicitation for volunteers to start a Blue Card Command pilot project. The primary objective of the pilot is to examine how the program can be implemented here on Hawai'i Island, as a standard for incident command for "everyday" type 4 and 5 incidents in line with all other county and state fire departments. • Developing a training presentation and drills on maximizing water supply from fire hydrants for effective fire attack. • Participated in planning for upcoming training, including active shooter training and the Hilo Aircraft Rescue Fire Fighting Triennial drill, to take place in October. • Continued to develop the Training Services Branch fiscal year 23-24 program budget objectives, projections, and supplemental requests Page 111 VOLUNTEER FIRE REPORT: Highlights • Volunteer Company 8 Alpha Pa'auilo had a busy month in August and continues to be busy in the month of September. They responded to the Lehua Street brush fire, a structure fire in Waipio Valley, and the O'okala brush fire. • Hawai`i Fire Department Volunteers continue to show their dedication to the department and community by taking care of their department vehicle repairs and maintenance, both financially and with labor. This month Company 8 Alpha Pa'auilo picked up shocks from the mechanic shop and changed them themselves. Additionally, Company 14 Alpha Kohala is repairing the front end of their brush truck. • With the help of FASO Battalion Chief Hara, we were able to put a large order of station boots in for the volunteers. This helps us get closer to being NFPA 1977 compliant. Currently HFD Volunteers are issued used boots that career personnel return or they buy their own. • Company 1 Alpha, Pepe'ekeo, performed a service project for a community resident. The resident, who is currently undergoing chemotherapy, needed assistance with the removal of trees and other vegetation from her property. Brush Truck 1 Alpha along with three personnel responded to assist with the recent O'okala brush fire. • Company 5 Charlie -Fern Forest, and Company 19 Alpha - Volcano, assisted with a brush fire in the Fern Forest Subdivision. 5 Charlie also assisted with a brush fire in the Eden Roc subdivision. Page 112 FIRE PREVENTION REPORT: Key Performance Indicators Goal Obj # June CYTD Est EOY Total Inspections completed 120 1 36 145 580 Total Fire investigations N/A - 3 11 44 Fire Investigations comp in 72 hrs 90% 2 2 66% 80% % of fire invest determined >80% 3 33% 46% 46% Avg Plan Review time 14 cal days 4 12.2 11.6 11.8 Vacant positions <1 5 2 2 0 • The Fire Prevention Branch investigated 3 structure fires during the month of July. The fires were located in Districts 1, 2, and 8. • 68 Plans were reviewed for Hawaii Island. • Fire Prevention Branch personnel conducted 234 inspections to include 36 commercial inspections, 30 commercial reinspections, 17 Certificate of Occupancy, 7 Educational, 2 Educational Reinspections, 116 Fire Protection System Acceptance Testing, 12 Site Inspections, 1 Fireworks shows, 11 Tent inspections, and 2 Tank inspections. • Prevention Branch conducted 29 Request -For -Information and Comments Reports combined. • Fire Prevention Branch also investigated 6 complaints. • 19 fire investigation records/reports were researched and sent to the requested party. • The Fire Prevention Branch conducted 2 Public Education Presentations. • Fire Inspector Donovan Roque, TA Fire Inspector John Requelman, and BC Palani Kurashige attended a two-day NFPA 101 class on Oahu. Page 113 AUXILIARY SERVICE REPORT: (1 Page) Logistics • WE HAVE A STOREKEEPER .... AND SHE IS AWESOME!! Lauren Sarme was hired and started at the end of September. She is taking time to get a thorough understanding of our warehouse and learning where she can offer support in the systems that are in place for ordering and delivery of equipment and supplies. She is eager to learn and looks forward to meeting the employees of the fire department. Thanks to Firefighter Rylan Kawazoe who was very helpful to fill the gap while the storekeeper position was vacant. He has returned to full duty on operations. We thank him for all of his help and service. Emergency Communications • We had a resignation of our newly promoted FCO II. • A total of 4 FCO I were hired and began training in early September. They are progressing well. • All of our SFCO were able to complete the required PAR training, despite the staffing shortages. We have been in contact with our certification vendor, Priority Dispatch, and hope to streamline our training curriculum with new training material and technology. Chief Hara and Capt Domingo had an opportunity to visit the grounds of the new Joint Communications Center and it is coming along well. Vehicle Maintenance Apparatus and equipment repair • 84 total repairs/service. • 41 service calls or trouble calls. • 14 contracted out and tows. 10 MDT Deployments in September. Deployments are for E07, E08, E09, E 10, E 11, E 12, E 15, E 16, E20, and E21. Only Fire Engines needing deployment are E06, E14, and E19. Information Technology • Assist with network equipment relocation for Station 17 Laupahoehoe. • Internet installation for Ocean Safety at Waiakea Rec Center. • Windows 11, Windows Sub System for Android, Android version of Spillman, Bryx and Google Maps testing on MDT. • VPN installation and ESO update for Medic Toughbooks. • ESO reports built to query Narcan administered with improved response as well as Primary or Secondary impression of "overdose".