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Home My WebLink About2023-05-23 Water Board Agenda DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI`I WATER BOARD MEETING AGENDA MEETING DATE: May 23, 2023 TIME: 10:00 a.m. PLACE: West Hawaii Civic Center,Building G, 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii Public testimony may be done in person or in writing by email (dws(Ohawaiidws.org), fax(808-961-8657), or by mail: 345 Kekuana6`a Street, Suite 20, Hilo, HI 96720. Please indicate agenda item submitting for. All testimony,regardless of time of receipt, will be part of the permanent record. 1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: • Minutes of the March 28, 2023,Public Hearing on the Fiscal Year 2024 Operating and CIP Budgets Correcting the title to reflect: Public Hearing on Fiscal Year 2024 Operating Budget and 5-Year Capital Improvements Budget for the Fiscal Years 2024-2028. • Minutes of the April 25,2023, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA(if necessary) (Note: Roll Call Required) 5) SOUTH KOHALA: A. JOB NO. 2019-1107,LALAMILO 10 MG RESERVOIR Chair: Is there any testimony for this item? The landowner of Tax Map Key(TMK) (3) 6-8-001:001,PR PUU PA, and the Department of Water Supply(DWS),has negotiated a proposed acquisition of the proposed Reservoir Lot which,upon execution of this Purchase and Sale Agreement, would include the execution of the Construction Right of Entry(previously approved by the Water Board at its meeting on August 23,2022) that also includes the Staging Area for construction. The proposed Limited Warranty Deed would be granted in fee to DWS, and the proposed Water Agreement is included, which allocates 50 water units to the main parcel(TMK(3) 6-8-001:001). The basic terms of this Purchase and Sale Agreement, Limited Warranty Deed, and Water Agreement are as follows: DWS to: - Purchase Reservoir Lot at the Purchase Price of$400,000.00; and - Grant 50 equivalent water units to TMK(3) 6-8-001:001 subject to the proposed Water Agreement including a Facilities Charge Credit of$150,000.00. Page 1 of 10 May 23,2023,Water Board Agenda PR PUU PA to: - Subdivide the Reservoir Lot; - Provide immediate access to the Reservoir Lot(2.9-acre portion of TMK(3) 6-8-001:001) and Staging area(2.6-acre portion of TMK(3) 6-8-001:001 adjacent to "Reservoir Lot")via Construction Right of Entry; and - Grant the Reservoir Lot via a Limited Warranty Deed to DWS upon completion of the Subdivision. Staff has reviewed the proposed Purchase and Sale Agreement as well as the Limited Warranty Deed and finds that the terms above, along with the proposed Water Agreement for the 50 equivalent water units, are acceptable. RECOMMENDATION: It is recommended that the Water Board approve the Purchase and Sale Agreement,Limited Warranty Deed, and the Water Agreement and authorizes the Chairperson or Vice-Chairperson to execute the documents subject to the review and approval of the Corporation Counsel. 6) MISCELLANEOUS: A. DEDICATION OF WATER SYSTEM(S) Chair: Is there any testimony for this item? We received the following document for action by the Water Board. The water system has been constructed in accordance with the Department's standards and is in acceptable condition for dedication. 1. Grant of Easement and Bill of Sale Grantor: Royal Ali`i LLC Tax Map Key(3) 7-7-030:022 Kailua-Kona,North Kona,Island of Hawaii,Hawaii Facilities Charge: $106,253.00 Date Paid: 08/12/2021 Final Inspection Date: 04/10/2023 Water System Cost: $153,000.00 RECOMMENDATION: It is recommended that the Water Board accept this document subject to the approval of the Corporation Counsel and that either the Chairperson or the Vice-Chairperson be authorized to sign the document. B. JOB NO.2022-1186(REBID),HARDENING OF PARKER NO. 2,WAI`AHA AND LALAMILO B WELLS Chair: Is there any testimony for this item? This project consists of furnishing and installing power transfer switches,termination cabinets, conduit, conductors, supports, accessories, and incidentals, in accordance with the plans and specifications. Page 2 of 10 May 23,2023,Water Board Agenda Bids for this project were opened on May 11, 2023, at 2:00 p.m., and the following are the bid results: Bidder Bid Amount Jas. W. Glover, Ltd. $581,055.00 Wasa Electrical Services, Inc. $463,200.00 Project Costs: 1)Low Bidder(Wasa Electrical Services,Inc.) $ 463,200.00 2) Contingencies (-10.0%) $ 46,300.00 Total Cost: 509,500.00 Funding for this project will be from DWS's CIP Budget and FEMA Hazard Mitigation Grant Program. The contractor will have 510 calendar days to complete this project. The Engineering estimate for this project was $435,000.00. RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2022-1186 (REBID),HARDENING OF PARKER NO. 2, WAI`AHA AND LALAMILO B WELLS,to the lowest responsible bidder,Wasa Electrical Services, Inc., for their bid amount of$463,200.00,plus $46,300.00 for contingencies,for a total contract amount of$509,500.00. It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. C. MATERIAL BID NO. 2023-01,FURNISHING AND DELIVERING PIPES,FITTINGS, WATER METERS,FIRE HYDRANTS,BRASS GOODS,VALVES,ELECTRICAL SUPPLIES,ELECTRICAL EQUIPMENT, SCADA,WATER QUALITY EQUIPMENT, CHLORINATORS,MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK Chair: Is there any testimony for this item? Bids were opened on May 3, 2023, at 1:30 p.m., and the following are the bid results: PART DESCRIPTION BIDDER AMOUNT NO. 1 DUCTILE IRON PIPE,PUSH-ON TYPE Core&Main LP dba Pacific $108,000.00 JOINT Pipe Company 2A DUCTILE IRON FITTINGS Core&Main LP dba Pacific $487,210.00 Pipe Company 3 DUCTILE IRON SOLID BODY Core&Main LP dba Pacific $65 720.70 SLEEVES Pipe Company 4 FLANGE GASKETS No Bids 5 NUTS, BOLTS,AND THREADED Fastenal Company $71,930.20 RODS 6 COPPER TUBING Core&Main LP dba Pacific $194,750.00 Pipe Company 7 GALVANIZED PIPES T&C Core&Main LP dba Pacific $101,436.30 THREADED & COUPLED Pipe Company Page 3 of 10 May 23,2023,Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. 8 METER BOXES M&H Investment Corp. dba $47,643.00 ICO Supply 9 METER COVERS Core&Main LP dba Pacific $8 200.00 Pipe Company 10 AUTOMATIC METER READING UNIT No Bids 11 SMART WATER METERS Core&Main LP dba Pacific $200,432.00 Pipe Company 12 5/8"WATER METERS Badger Meter, Inc. $64,422.00 13 NEPTUNE T-10 SERIES METER PARTS No Bids 14 BADGER RECORDALL SERIES Badger Meter, Inc. $5,175.26 METER PARTS 15 1"-2"WATER METERS Core&Main LP dba Pacific $11,920.00 Pipe Company 16 COMPOUND WATER METERS Core&Main LP dba Pacific $11,755.00 Pipe Company 17 TURBINE METERS Core&Main LP dba Pacific $23,204.00 Pipe Company 18 DETECTOR CHECK METERS Core&Main LP dba Pacific $7 000.00 Pipe Company 19 FIRE SERVICE METERS Core&Main LP dba Pacific $63,771.00 Pipe Company 20 FIRE HYDRANTS Core&Main LP dba Pacific $200,671.00 Pipe Company 21 TAMPER-RESISTANT FIRE Core&Main LP dba Pacific $201,420.00 HYDRANTS Pipe Company 22 MUELLER FIRE HYDRANT PARTS Core&Main LP dba Pacific $11,522.91 Pipe Company 23 MUELLER FIRE HYDRANT Core&Main LP dba Pacific $13,027.00 EXTENSION KITS Pipe Company 24 M&H VALVE FIRE HYDRANT PARTS No Bids M&H VALVE FIRE HYDRANT 25 No Bids EXTENSION KITS AMERICAN DARLING FIRE 26 No Bids HYDRANT PARTS 27 BALL METER VALVES Core&Main LP dba Pacific $79,742.50 Pipe Company 28 BALL VALVE,PACK JOINT X METER Core&Main LP dba Pacific $55,854.40 COUPLING-FIP Pipe Company 29 COMPRESSION JOINT COUPLING Core&Main LP dba Pacific $g 372.00 Pipe Company 30 METER FLANGE COUPLING Core &Main LP dba Pacific $5,623.50 Pipe Company 31 PACK JOINT COUPLING Core&Main LP dba Pacific $54,917.25 Pipe Company 32 CORPORATION AND CURB STOPS— Core&Main LP dba Pacific $128,223.80 BALL TYPE Pipe Company 33 PRESSURE REGULATORS No Bids 34 HOSE BIBBS No Bids Page 4 of 10 May 23,2023,Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. Safety Systems and Signs 35 INVERTED MARKING PAINT Hawaii,Inc. dba Statewide $14,450.00 Safety Systems 36 AIR RELIEF VALVES Core&Main LP dba Pacific $52,250.00 Pipe Company 37 SLOW CLOSING AIR/VACUUM No Bids VALVES 38 SILENT CHECK VALVES Core&Main LP dba Pacific $138,156.50 Pipe Company 39 DUCKBILL CHECK VALVES Core &Main LP dba Pacific $125,530.30 Pipe Company 40 GATE VALVES—3"AND LARGER, Core&Main LP dba Pacific $77,510.54 125#CLASS Pipe Company 41 GATE VALVES—3"AND LARGER, Core&Main LP dba Pacific $137,045.24 250#CLASS Pipe Company 42 AUTOMATIC CONTROL VALVES Core&Main LP dba Pacific $2 735,602.16 Pipe Company 43 ROTARY PUMP CONTROL VALVES No Bids AND ACTUATION 44 RESERVOIR LEVEL INDICATOR TK Process Hawaii, LLC $12,614.28 45 HATCH FRAMES AND COVERS No Bids EMERGENCY EYEWASH/SHOWER Safety Systems and Signs 46 STATIONS Hawaii,Inc. dba Statewide $157,636.70 Safety Systems 47 TOXIC GAS MONITORS No Bids 48 SIGNAL DEVICES Graybar Electric Company, $15,825.00 Inc. 49 ARC FLASH PPE—DAILY WEAR No Bids 50 SUPPLEMENTAL PPE Graybar Electric Company, $12,802.00 Inc. 51 ELECTRICAL GLOVES Graybar Electric Company, $2,605.00 Inc. 52 DIGITAL MULTIMETER& TESTING No Bids 53 ELECTRICAL SAFETY EQUIPMENT Graybar Electric Company, $7,695.00 Inc. 54 ELECTRICAL EQUIPMENT TESTING No Bids SERVICES 55 INDUSTRIAL MOTOR LEAD CABLE Graybar Electric Company, $154,860.00 Inc. 56 INDUSTRIAL CONTROL WIRING Graybar Electric Company, $13,425.00 Inc. 57 HEAVY-DUTY SAFETY SWITCH No Bids 58 MEDIUM-VOLTAGE REDUCED TK Process Hawaii, LLC $166,193.89 VOLTAGE SOFT STARTER 59 ULH VARIABLE FREQUENCY No Bids DRIVES Page 5 of 10 May 23,2023,Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. 60 VARIABLE FREQUENCY DRIVES TK Process Ha.wai`i, LLC $3,268,314.41 61 POWER QUALITY EQUIPMENT No Bids PAD-MOUNTED STEP-UP 62 No Bids TRANSFORMER 63 SURGE PROTECTION DEVICES TK Process Hawaii, LLC $90,595.81 64 POWER MONITORING EQUIPMENT No Bids 65 PROGRAMMING SERVICES Sean P. Yarbenet $560.00 66 PRESSURE TRANSDUCER—WELL No Bid LEVEL PRESSURE TRANSDUCER- 67 No Bid RESERVOIR LEVEL 68 PRESSURE TRANSMITTER TK Process Hawaii, LLC $4,846.46 69 FLOW SWITCH TK Process Hawaii, LLC $2,335.28 ELECTROMAGNETIC FLOW METER— 70 No Bids WELL&BOOSTER ELECTROMAGNETIC FLOW METER— 71 No Bids RESERVOIR&PRV REAGENTLESS CHLORINE 72 No Bids RESIDUAL ANALYZERS 73 WATER QUALITY EQUIPMENT No Bids 74 REAGENTS AND STANDARDS No Bids 75 MULTISTAGE BOOSTER PUMPS No Bids 76 CHEMICAL FEEDER PUMP No Bids 77 DIGITAL CHLORINE CYLINDER No Bids SCALE 78 CHLORINE GAS FEEDER No Bids 79 MECHANICAL SEALS No Bids 80 MOTORS No Bids 81 LEGACY LEAK NOISE DATA Wong's Equipment& $1 967.54 LOGGER PARTS Service, LLC 82 LEAK NOISE DATA LOGGERS TK Process Hawaii, LLC $49,814.32 83 REMOTE PRESSURE MONITORING No Bids SYSTEM 84A LIGHT EMITTING DIODE (LED) Graybar Electric Company, $4,782.75 LUMINARIES Inc. 85 INDUSTRIAL LUBRICANTS No Bids For the Sections where no bids were received, staff shall seek alternative procurement pursuant to HAR §3-122-35 to procure the required materials in the best interests of the Department. The contract period for all Parts is one year, from July 1, 2023 to June 30,2024. All Parts are established price agreements for materials on an "As-Needed Basis." Page 6 of 10 May 23,2023,Water Board Agenda RECOMMENDATION: It is recommended that the Board award the contract to the following bidders for MATERIAL BID NO. 2023-01,FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS,FIRE HYDRANTS, BRASS GOODS, VALVES,ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK, on an as-needed basis, as listed below, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s)by Corporation Counsel. The contract period shall be from July 1,2023 to June 30,2024. Core&Main LP dba Pacific Pipe Company for Parts 1, 2A, 3, 6, 7, 9, 11, 15, 16, 17, 18, 19,20, 21, 22,23,27,28, 29, 30, 31, 32, 36, 38, 39, 40, 41, and 42 Fastenal Company for Part 5 M&H Investment Corp. dba ICO Supply for Part 8 Badger Meter, Inc. for Parts 12, and 14 Safety Systems& Signs Hawaii,Inc. for Parts 35, and 46 TK Process Hawaii,LLC for Parts 44, 58, 60, 63, 68, 69, and 82 Graybar Electric Company, Inc. for Parts 48, 50, 51, 53, 55, 56, and 84A Sean P. Yarbenet for Part 65 Wong's Equipment& Services, LLC for Part 81 D. MATERIAL BID NO.2023-02,FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX,AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY Chair: Is there any testimony for this item? Bids were opened on May 4, 2023, at 2:00 p.m., and the following are the bid results: Grace Jas.W. Puna Rock Hawaii Pacific, Glover, Company LLC Ltd. Limited Paving,LLC DISTRICT I: IA. 3/4-Inch Base Course No Bid S20.95 $20.05 No Bid Cost er ton 1B. 11/z-Inch Base Course No Bid $20.95 $19.00 No Bid (Cost er ton 1 C. No. 3F Rock-ASTM C33 -#57 OR#67 No Bid $40.85 $23.00 No Bid Cost per ton 1D. #4 Sand(Cost per No Bid $48.20 $43.95 No Bid ton 1 E. Mortar Sand-ASTM No Bid S63.90 No Bid No Bid C144 Cost per ton 1F. Cold Mix-ASTM D4215-87 (Cost per No Bid No Bid No Bid No Bid ton l G. Blended Material 60%#4 Sand and No Bid $56.55 $21.70 No Bid 40%No. 3F Rock Cost er ton Page 7 of 10 May 23,2023,Water Board Agenda I H. Hot Mix-County Mix IV(Cost er ton) No Bid $172.80 No Bid No Bid DISTRICT 11: 2A. 3/4-inch Base Course No Bid No Bid No Bid No Bid (Cost perton) 2B• 11/2-inch Base Course No Bid No Bid No Bid No Bid Cost er ton 2C. No. 3F Rock No Bid No Bid No Bid No Bid (Cost per ton) 2D. 94 Sand(Cost per No Bid No Bid No Bid No Bid ton) 2E. Mortar Sand-ASTM No Bid No Bid No Bid No Bid C144 (Cost per ton) 2F. Cold Mix-ASTM D4215-87 (Cost per No Bid No Bid No Bid $177.10 ton 2G. Blended Material 60%#4 Sand and No Bid No Bid No Bid No Bid 40%No. 3F Rock Cost er ton DISTRICT III: 3A. 3/4-Inch Base Course No Bid No Bid No Bid No Bid Cost per ton 3B. 11/2-Inch Base Course No Bid No Bid No Bid No Bid Cost er ton 3C. No. 3F Rock No Bid No Bid No Bid No Bid Cost er ton 3D. #4 Sand Cost per ton No Bid No Bid No Bid No Bid 3E. Mortar Sand-ASTM C144 (Cost per ton) No Bid No Bid No Bid No Bid 3F. Cold Mix-ASTM D4215-87 (Cost per $184.00 No Bid No Bid No Bid ton 3G. Blended Material 60% #4 Sand and 40%No. $176.50 No Bid No Bid No Bid 3F Rock(Cost per ton RECOMMENDATION: It is recommended that the Board approve the contract for MATERIAL BID NO. 2023-02,FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY by Parts to the following for the amounts shown above, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s)by Corporation Counsel. The price agreement shall be from July 1, 2023 to June 30, 2024. Page 8 of 10 May 23,2023,Water Board Agenda District I - Parts IA, 113, 1C, 1D, and 1G to Puna Rock Company,Limited Part IE, and IH to Jas. W. Glover, Ltd. District II - Parts 2F to Hawaii Paving,LLC District III - Parts 3F and 3G to Grace Pacific, LLC For Parts IF,2A,213, 2C,2D, 2E, 2G, 3A, 313, 3C, 3D, and 3E no bids were received. Staff will seek alternative procurement per HAR §3-122-35 to secure pricing in the best interest of the Department. E. MONTHLY PROGRESS REPORT Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. F. REVIEW OF MONTHLY FINANCIAL STATEMENTS Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. G. MANAGER-CHIEF ENGINEER'S REPORT Chair: Is there any testimony for this item? The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Department of Water Supply Energy Report H. CHAIRPERSON'S REPORT Chairperson to report on matters of interest to the Board. 7) ANNOUNCEMENTS: 1. Next Meeting: June 27,2023, at the Department of Water Supply, Hilo Operations, 899 Leilani Street, Hilo,Hawaii. 8) ADJOURNMENT Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting(i.e. sign language, interpreter, large print), please contact the Board Secretary, at (808) 961-8050 as soon as possible,but no later than five days before the scheduled meeting. Page 9 of 10 May 23,2023,Water Board Agenda Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, Hilo, Hawaii. Board Packet Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuana6`a Street, Suite 20, Hilo, Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 10 of 10 May 23,2023,Water Board Agenda