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HomeMy WebLinkAbout2020 Annual Stewardship Grant Progress Report_Pohaha I Ka LaniOFFICIAL USE ONLY: PO No. Vendor # Rcv’d: Approved for payment: Dated: County of Hawai‘i Department of Finance Property Management Division 25 Aupuni Street, Suite 1101 Hilo, HI 96720 Telephone: (808) 961-8069 PLEASE CHECK TYPE OF PROGRESS REPORT: SEMI-ANNUAL ENTER INFORMATION IN THE FIELDS PROVIDED. 1.NAME AND ADDRESS OF ORGANIZATION: Pōhāhā I Ka Lani, P.O. Box 412 Kurtistown, HI 96760 ANNUAL 2.PERSON TO CONTACT: Kūlia Kauhi Tolentino-Potter 3.CONTRACT NO.: 4.CONTRACT AWARD AMOUNT: $61,056 5.PROJECT NAME (same name used on contract): Waipi'o Valley Lookout Stewardship Program 6: PROJECT PERIOD: January 1, 2020 - December 31, 2020 7: PROGRESS REPORT PERIOD: January 1, 2020 – December 31, 2020 8: PROJECT LOCATION (list all TMKs from the contract): 4-8-04:06 9: CERTIFICATION: The Applicant certifies that the information contained in this report is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: Kūlia K. Tolentino-Potter TITLE OF AUTHORIZED OFFICIAL: President SIGNED: DATE: 05/14/2023 Stewardship Grant Progress Report, Page 1 of 10 STEWARDSHIP GRANT PROGRESS REPORT ✔ C.010911 612005/27/2023 5/30/23 5/30/23Review of the 2020 completed by Maxine Cutler and approve for payment. 1.Project Goals met 2.Budget Costs checked and amounts correct totaling $61,056.00 3. In-Kind Service amounts totaled $ 38,775.00 H.Ventura A.PROJECT OVERVIEW Pōhāhā I Ka Lani continues to volunteer to mālama Waipi'o Valley Lookout PONC parcel. Through the help of volunteers and hired help, there has been much progress in the clean-up efforts since our first year of stewardship in 2016. Our team adopted safety protocols to ensure a safe environment where mālama 'āina opportunities, cultural and educational programs were offered to the public. B.PROJECT ACCOMPLISHMENTS With the help of volunteers and hired help, we continued to care for Waipiʻo Valley Lookout PONC Parcel. We adjusted our safety protocols when needed as we wanted to ensure that all was comfortable and safe. We did our best to accommodate those wanting to come and volunteer as we knew many were being faced with changes due to Covid-19 hitting the islands. There was so much uncertainty about Covid-19 at the time but we continued to volunteer and help. Teachers from different schools were our constant support in caring for the Waipiʻo Valley Lookout PONC parcel. Teachers were driving in from as far as Kona, Volcano, Kaʻū, and Puna. Through these efforts, we learned that many Hawaiʻi island residents were impacted and many were faced with depression, anxiety and stress. Having a safe space for people to come learn and volunteer was helpful. Being able to contract individuals provided income to help further. Individuals were contracted to help in keeping group sizes small, to accommodate individuals/families when they wanted to come to Koa’ekea to help mālama and wanting to learn more about plants and their uses. Hired help assisted us with upkeeping the gardens. With group sizes being much smaller compared to what we would normally have, we needed to heavily depend on hired help to upkeep the many gardens on the site. When produce was available on the site, we would include it in produce boxes that we donated to families in need. Pumpkins, papayas, sugarcane, and bananas were some of the produce that we harvested and donated to families. C.PROJECT CHALLENGES The uncertainty of Covid-19 and the layers of obstacles it presented. Doing the work needed to steward the Waipi’o Valley Lookout PONC site as a volunteer. Work included: coordinating with hired help, volunteers, groups, nurseries, picking up supplies, tools, food/snacks/drinks for volunteers, PPE, sanitizing tools, tables, benches, and chairs, curriculum as needed, zoom meetings with group leaders to discuss hostings, record keeping, reports, and covering costs when grant funds were late and for expenses that PONC funds can’t cover. D.FUTURE PLANS RELATING TO THE PROJECT We will continue to welcome individuals, families, schools, organizations to participate in our programs and help to mālama ʻāina. Providing opportunities to learn and be part of caring for Waipiʻo Valley Lookout PONC Parcel. There is still lots of rubbish (rusty metal, broken glass, car parts) being found on the property. We will continue to remove trash that has been dumped on the parcel. Continue to care for the gardens and accommodate those who want to bring groups to participate in our programs. E.PHOTOGRAPHS, MAPS, AND OTHER EXHIBITS (Use additional sheets and be sure to label every exhibit with sufficient information. See Instructions.) Please see attachments. Stewardship Grant Progress Report, Page 3 of 10 (Use the table format below for details on your project’s progress. See example in Instructions.) Type of Activity Completion Date and/or % Complete Contractors/Collaborators Yard & Fence Line Maintenance 100% P. Young, K. Young, T Apiki, M Galardo, Wilcox ʻOhana, Hāmākua Land Management, Hawaiʻi Canopy Care, Jesse Potter Native Garden Maintenance & On-site Education Presence 100% A. Braud, J. Sykes, M. Haʻo, T. Keys, M. Galardo, A. Hara, K. Meisel, M. Moody, N. Abarcar, J. Sobocinski, H. Jarczynski, P. Young, K. Young, Jesse Potter Native Garden Maint., Potting up ulu trees / Growing plants by cuttings 100% A. Atkins, T. Apiki, M. Galardo, Ka ʻOhana Tolentino – Potter Native Garden Maint., Preparing Bananas from transplanting 100% Ka ʻOhana Tolentino – Potter Native Garden Maint., Food, Native Plants 100% Nā Kumu From: Kealakehe High School, Paʻauilo Elem, HPA F. PROJECT ACTIVITIES Stewardship Grant Progress Report, Page 4 of 10 (Use the table formats below for details on your project’s budget. See example in Instructions.) Date Parcel TMK(s) Project Activity Grant Amount Requested Grant Amount Encumbered and/or Spent 01/01/2021 4-8-04:06 Yard & Fenceline Maintenance $ 18,465.52 01/01/2021 4-8-04:06 Native Garden Maintenance $25,286.55 01/01/2021 4-8-04:06 Insurance, Repairs & Maintenance $ 6,216.66 01/01/2021 4-8-04:06 Land Stewardship Supplies $ 11,087.51 TOTAL FOR REPORTING PERIOD $61,056 GRAND TOTAL OF GRANT AMOUNT REQUESTED (if two tables are used): $61,056 GRAND TOTAL OF GRANT AMOUNT ENCUMBERED/SPENT (if two tables are used): G. BUDGET DETAILS FOR CONTRACT NO. (Please be prepared to provide documentation upon request to the Dept. of Finance.) Date of Payment Type of Expense Vendor Receipt No. Amount 01/01/20 Yard & Fenceline Maintenance Various T: 1 $1,000 01/01/20 Native Garden Maintenance Various T: 8 $2,583.04 01/01/20 Insurance, Repairs & Maintenance Various T: 0 $0.00 01/01/20 Land Stewardship Supplies Various T: 4 $523.17 02/01/20 Yard & Fenceline Maintenance Various T: 2 $1,262.80 02/01/20 Native Garden Maintenance Various T: 1 $2,000.00 02/01/20 Insurance, Repairs & Maintenance Various T: 1 $112.22 02/01/20 Land Stewardship Supplies Various T: 3 $171.74 03/01/20 Yard & Fenceline Maintenance Various T: 4 $1,349.62 03/01/20 Native Garden Maintenance Various T: 11 $2,095.35 03/01/20 Insurance, Repairs & Maintenance Various T: 5 $609.39 04/01/20 Yard & Fenceline Maintenance Various T: 1 $1,000 04/01/20 Native Garden Maintenance Various T: 1 $2,000 04/01/20 Land Stewardship Supplies Various T: 2 $3,776.98 05/01/20 Yard & Fenceline Maintenance Various T: 1 $1,000 05/01/20 Native Garden Maintenance Various T: 1 $2,000 05/01/20 Insurance, Repairs & Maintenance Various T: 4 $181.53 05/01/20 Land Stewardship Supplies Various T: 7 $1,299.70 06/01/20 Yard & Fenceline Maintenance Various T: 2 $2,409.39 06/01/20 Native Garden Maintenance Various T: 1 $2,000 07/01/20 Yard & Fenceline Maintenance Various T: 1 $1,000 07/01/20 Native Garden Maintenance Various T: 1 $2,000 07/01/20 Insurance, Repairs & Maintenance Various T: 2 $92.07 07/01/20 Land Stewardship Supplies Various T: 10 $593.41 08/01/20 Yard & Fenceline Maintenance Various T: 3 $1,231.38 08/01/20 Native Garden Maintenance Various T: 1 $2,000 08/01/20 Insurance, Repairs & Maintenance Various T: 4 $639.08 08/01/20 Land Stewardship Supplies Various T: 12 $1,595.17 09/01/20 Yard & Fenceline Maintenance Various T: 2 $1,200 09/01/20 Native Garden Maintenance Various T: 1 $2,000 09/01/20 Insurance, Repairs & Maintenance Various T: 4 $1,001.91 09/01/20 Land Stewardship Supplies Various T: 5 $322.10 10/01/20 Yard & Fenceline Maintenance Various T: 8 $2,842.97 10/01/20 Native Garden Maintenance Various T: 1 $2,000 10/01/20 Insurance, Repairs & Maintenance Various T: 3 $773.42 10/01/20 Land Stewardship Supplies Various T: 6 $915.30 1101/20 Yard & Fenceline Maintenance Various T: 3 $2,387.38 H.PROJECT RECEIPTS (GRANT FUNDS ONLY) 11/01/20 Native Garden Maintenance Various T: 9 $2,449.58 11/01/20 Insurance, Repairs & Maintenance Various T:11 $803.21 11/01/20 Land Stewardship Supplies Various T: 4 $575.16 12/01/20 Yard & Fenceline Maintenance Various T: 5 $1,781.98 12/01/20 Native Garden Maintenance Various T: 3 $2,089.58 12/01/20 Insurance, Repairs & Maintenance Various T: 9 $2,003.83 12/01/20 Land Stewardship Supplies Various T: 13 $1384.22 TOTAL FOREPORTIN G PERIOD $61,056 (Attach copy of any warranty documents.) Item Description Cost Purchase Date Model/Serial No. Location TOTAL COST I.EQUIPMENT INVENTORY ≥ $1,000.00 (GRANT FUNDS ONLY) Amounts checked/totals = $ 61,056.24 (See Instructions.) Date Activity Person/Organization # of Participants Calculation of In- Kind Value Other Resources 01/01/20 Native Garden Maint., Weeding Wilcox ‘Ohana, Tolentino and Potter ‘Ohana 11 $1,100 01/02/20 Mowing, Weed eating, blading, weeding Young ‘Ohana, Tolentino & Potter ‘Ohana, Wilcox ‘Ohana 9 $900 01/03/20 Picking up supplies, preparing for hosting of Carroll University, sanitizing tools, table, benches/chairs Potter ‘Ohana 5 $1,000 01/04/20 Native Garden Maint, Lei Making, Potter ‘Ohana, Carroll University, Teachers from different schools 25 $2,500 01/06/20 Native Garden Maint., Lei Making Workshop Pōhāhā I Ka Lani, Hawaiʻi Island Residence, Pōhāhā I Ka Lani 16 $800 01/18/20 Weeding, Removal of Trash UHH / HCC, Potter ʻOhana 10 $1,250 01/23/20 Weeding, Removal of Trash, Digging guinea grass clumps out Potter ʻOhana, Family & Friends 16 $1,600 01/30/20 Planting vetiver Potter ʻOhana, Teachers Retreat 27 $2025 1/31/20 Hired help fixing the gate, blading, weed eating Potter ‘Ohana 5 $500 02/01/20 Site Prep for larger group hosting Pōhāhā I Ka Lani, Potter 13 $1,300 J.IN-KIND SERVICES AND OTHER RESOURCES ʻOhana & Friends (Teachers from different schools) 02/03/20 Weeding, planting UHH, HCC students/staff, Potter ʻOhana 27 $2025 02/04/20 Native Garden Maint. Potter ‘Ohana & Friends 9 $900 02/07/20 Picking up Supplies / Plants Potter ‘Ohana 2 $250 02/17/20 Native Garden Maint. HPA Students, Potter ‘Ohana 10 $1,000 02/26/20 Weeding, weed eating alongside hired help Potter ‘Ohana 5 $500 03/09/20 Hauling metal trash found on the site Potter ‘Ohana & Friends 9 $500 03/10/20 Digging guinea grass clumps, preparing for upcoming work day Potter ‘Ohana 5 $250 3/11/20 Tending to gardens, on site for support as we hired Canopy Care to cut and chip bamboo in the back of parcel Potter ‘Ohana 5 $400 3/12/20 Tending to gardens, on site for support as we hired Canopy Care to cut and chip trees in the back of parcel Potter ‘Ohana 5 $400 03/14/20 Garden Maint UHH. HCC, Hawaiʻi Island Residence, Potter ʻOhana 23 $2,300 03/17/20 Prep site for upcoming work Potter ‘Ohana 5 $400 03/18/20 Hauling away rusted metal found on property. On site while contracted service done (hired Hāmākua Land Management) Potter ‘Ohana 5 $400 3/19/20 On-site for contracted services (machine work with Hāmākua Land Management Potter ‘Ohana 5 $400 4/3/20 Tree work Potter ʻOhana, Hired Help 5 $400 4/4/20 Harvesting remaining kalo in the front, the pigs ate most of the kalo Potter ʻOhana, Teachers from different schools 8 $800 4/10/20 Weeding gardens Potter ʻOhana 3 $300 4/18/20 On site to assist hired help. Friends from Hilo, teachers 9 $500 4/19/20 Weeding gardens Potter ʻOhana 3 $300 5/20/20 Weeding gardens in the back Kealakehe High School Teachers 7 $700 5/28/20 Weeding hula garden below kiosk Potter ʻOhana 5 $250 6/3 -10/20 Chipping trees (Rented a chipper) Potter, Wilcox & Young ʻOhana 9 $1225 7/25/20 Weeding Gardens Potter ʻOhana & Friends from Volcano, Puna, Hilo, & Kona 12 $900 9/8/20 Transplanting Bananas Volunteers from Volcano, Kona, Puna, Pa’auilo & Hilo Group split in 2 (Group #1 with 10 and Group #2 with 7) $1,700 9/22/20 Cleaning up Sugarcane section where pigs came through Volunteers from Kona, Hilo, Puna, Paauilo & Ka’ū Group split in 2 (Group # 1 with 10 and Group #2 with 10 $2,000 11/19/20 Making cuttings of kokiʻo, digging guinea grass clumps Volunteers & Potter ʻOhana 10 $1,000 11/30/20 Planting ti leaf cuttings Teachers from different schools, Potter ʻOhana 10 $1,000 12/14/20 Cleaning up area that the pigs had dug up Potter ʻOhana & Friends 10 $1,000 12/18/20 Cleaning up area that the pigs had dug up Potter ʻOhana & Friends 10 $1,000 12/21/20 Potting up sugarcane that survived the pigs Potter ʻOhana & Friends 10 $1,000 12/23/20 Digging guinea grass on hillside in front Potter ʻOhana & Friends 10 $1,000 12/30/20 Weeding area around the bananas Potter ʻOhana & Friends 10 $1,000 TOTAL OF IN-KIND VALUES AND OTHER RESOURCES $ 38,775 Mahalo! Should you have any questions, please contact: Maxine Cutler at Phone: (808) 961-8069 or Email: Maxine.Cutler@hawaiicounty.gov Amounts checked/totals = $ 38,775.00 Continuing to care for the garden below the kiosk. When we first started stewarding the Waipi’o Valley PONC parcel, tall guinea grass grew in this location. On the lower section of the garden, it gives an example of how the area looked with tall guinea grass. The location on the lower part becomes a drop off and it is narrow. With this, we don’t really send our team to work along the edge of the drop off in that area for safety reasons. For the garden space in this photo, in the beginning stages after cutting the tall guinea grass, we placed weed mats over the area. After removing the weed mat, we placed wood chips, planted daikon, sunn hemp and other plants to help the soil. With the sunn hemp, it fixes lots of nitrogen, adds nutrients and organic matter to the soil and will most likely enhance soil microbiota. Sunn hemp suppresses weeds and nematodes. Since we don’t have water on the property to provide to the plants, sunn hemp was a great choice as it tolerates drought and pulls nutrients from deep in the subsoil. Sunn hemp’s residue has plant defense compounds (allelochemicals) that delay germination of weed seeds and life cycle of nematodes. Branches from the sunn hemp would be placed around other plants to help further. Different Hālau hula and families came out to help plant ʻaʻaliʻi which is an indigenous plant and would be used to make lei. We chose to plant the ‘a’ali’i along the access road as it represents being able to withstand difficulties one may be faced with. “ ʻAʻaliʻi kū makani”. Reminds people that just like the ʻaʻaliʻi plant, one can be strong and continue to stand no matter what type of wind blows their way. When one finds themselves going through hardship, like the ʻaʻaliʻi, continue to be strong and holo mua. Pohinahina was also planted in the area and it is an indigenous plant. The leaves are fragrant and some people would layer the leaves in between folded kapa to help keep insects away. Like the ʻaʻaliʻi, it is used for lei making (lei poʻo). The nice thing about the pohinahina is it helps with stabilizing the soil. This is helpful since the garden is right next to the Waipiʻo Valley access road. ʻUkiʻuki was planted in the garden and it is an indigenous plant. The leaves was used for thatching and the berries were used to make a bluish-purple dye for kapa. It is a durable plant like others we planted in the area. We planted many different sweet smelling flowers in the area along with different color dwarf ti leaf plants. Photos above are the before and after of the section that we cleared. With the help of our daughters, we were able to clean up different sections of the parcel in between group hostings and hiring companies/individuals. Next to the kalo (photo on the right side) one of the maile lau li’ili’i is growing well. We were able to clean the entire section and then placed a weed mat over the weeds. They get excited seeing the progress after different areas are cleared. Throughout the years these two little girls have been our constant helpers. La’a started at age 6 and Kila started at age 4. Examples of the type of donations we were able to provide after harvesting produce from Koa’ekea. Combining produce that we donated from our home garden and other sites that we steward in and above Waipiʻo Valley, we were able to help many throughout the island of Hawaiʻi. Gardens doing well with mulch placed around each plant. Grateful we were able to hire local businesses such as Hawai’i Canopy Care multiple times to help with cutting invasive trees and clearing the bamboo in the back of the parcel. Grateful that we were able to hire Hāmākua Land Management as they used their skid steer with a forestry mulcher to clear areas with tree stumps and after Hawaiʻi Canopy Care cut and chipped the bamboo, Hāmākua Land Management mulched down the bottom portion of the bamboo. The picture shows the area that had been cleared of bamboo. The lower picture shows a section where a tree stump was mulched.