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Home My WebLink About2023-06-22 Merit Appeals Board AgendaMitckeLL D. Rotel n ee v - Hawaii County Dept. of Human Resources 06/16/2023 02:26:54 PM County of Hawaii Merit Appeals Board .4upL,m,%Gevtev *101PnLCnkl .Stveet .Suite 2* HYLo, Hnvvni i96�20 (gog) * F=ox (gog) Agenda June 22, 2023 (Thursday) 10:00 a.m. Hilo Council Chambers C,c nMeUca M. ac bvwas CGaur �� MG�tGr2ws 1i�c2-CGr��x Hawaii County Building 25 Aupuni Street, First Floor, Room 1401 Hilo, HI 96720 This meeting will be held through a combination of the Board members being physically present at the meeting location and participating via ZOOM. Members of the public may attend this meeting either in-person at the meeting location or via ZOOM. To sign up for access to the meeting via ZOOM, please contact Glynis Yamada at Glvnis.Yamada(&/hawaiicounty.2ov or (808) 961-8361 no later than 12 noon, Wednesday, June 21, 2023. Anyone wishing to testify orally via ZOOM must sign up by 12 noon, Wednesday, June 21, 2023, by contacting Glynis Yamada. The meeting shall be automatically recessed for up to thirty (30) minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting and with the in-person location identified in this agenda. The meeting may reconvene when either audiovisual communication is restored, or audio -only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this section within thirty (30) minutes after an interruption to communication, the meeting shall be automatically terminated. Oral Testimony: The public may provide oral testimony either in-person at the meeting location or via Zoom. Pursuant to HRS Section 92-3, interested persons who want to provide oral testimony may do so either at the time the Board takes public statements on items on the agenda, or at the time the specific agenda item is called. (Cate De Soto, akcw.es ICuv,z, DcivEc{ A. Msev"vi,, Mewtbers I HmcG Pi , Couv,t� Cs Give, EL(vct. O?Portvvi,ItI ProvEcG er civ GJ Evlt?Lo�er. Hawaii County Dept. of Human Resources 06/16/2023 02:26:54 PM Merit Appeals Board June 22, 2023 1) Call to Order 2) Addendum to Agenda (Requires four votes and must comply with Hawaii Revised Statutes § 92-7(d)) 3) Statements from the Public on Agenda Items — Oral testimony may be presented to the Board either at the outset of this meeting or immediately prior to the applicable agenda item. 4) Approval of Minutes April 27, 2023 Review of Executive Session Minutes April 27, 2023 Executive Session: The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matters, pursuant to HRS Sections 92-4 and 92-5(a)(4), for the purpose of consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. 5) Communication(s) Communication No. 23-02, dated May 16, 2023, from Waylen L. K. Leopoldino, Director, Department of Human Resources, notifying the Board of his resignation from his position as the Director of Human Resources, effective close of business on Friday, June 30, 2023. o Discussion concerning recognition of Director of Human Resources Waylen L. K. Leopoldino dedicated service to the County of Hawaii. o Confirmation of the appointment of Deputy Director of Human Resources Danny B. Patel, as the Acting Director of the Department of Human Resources, pursuant to Hawaii Revised Statues, Section 76-76, effective July 1, 2023. Hawaii County Dept. of Human Resources 06/16/2023 02:26:54 PM Merit Appeals Board 6) Unfinished Business (for discussion and appropriate action) June 22, 2023 FY 2022-2023 Annual Performance Evaluation of the Director of Human Resources (HR): o Presentation by the Director of HR regarding Department's goals and objectives for FY 2022-2023 o SurveyMonkey Results for FY 2022-2023; NeoGov Survey results for FY 2022-2023 (Recruitment and Examination Division — this report is forthcoming) Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), for the purpose evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. 7) New Business (for discussion and appropriate action) FY 2023-2024 Annual Performance Evaluation of the Director of Human Resources (HR): o SurveyMonkey questions for FY 2023-2024 (Line Department Survey) o SurveyMonkey questions for FY 2023-2024 (Employee Survey) o Merit Appeals Board's Evaluation Tool for the Director of HR for FY 2023-2024 Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), for the purpose evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. Hawaii County Dept. of Human Resources 06/16/2023 02:26:54 PM Merit Appeals Board 8) Director's Report o MAB Monthly Divisional Activity Report: May and June 2023 June 22, 2023 Executive Session: The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matters, pursuant to HRS Sections 92-4 and 92-5(a)(4), for the purpose of consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. 9) Announcements 10) Schedule Next Meeting Date The Merit Appeals Board will convene its next meeting on Friday, July 28, 2023, at 10:00 a.m. at the Hilo Council Chambers, Hawaii County Building, 25 Aupuni Street, First Floor, Room 1401, Hilo, HI 96720. 11) Adjournment If you need an auxiliary aid/service or other accommodation due to a disability, please contact Glynis Yamada at (808) 961-8361 or by email at Glynis. Yamadaghawaiicounty. ov as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Submitting Written Testimony: The Board encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Board Members prior to the meeting, written testimony must be submitted before 12:00 noon on the business day prior to the meeting by: (1) email to Glynis. Yamadaghawaiicounty. ov, (2) facsimile to (808) 961-8617, or (3) mail to the Merit Appeals Board at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720-4224. All written testimony, regardless of time of receipt, will be part of the permanent record. Board Packet: Pursuant to Hawaii Revised Statutes Section 92-7.5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720. Hawaii County Dept. of Human Resources 06/16/2023 02:26:54 PM Merit Appeals Board June 22, 2023 If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [Article 15, Section 2-91.3 (a)(6), Hawai`i County Code]. Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.