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HomeMy WebLinkAbout2023-09-12 DRAFT Kailua Village Design Commission MinutesKAILUA VILLAGE DESIGN COMMISSION COUNTY OF HAWAI`I MINUTES Meeting Date: September 12, 2023 Time: 12:37 p.m. Location: Live -stream online meeting, with the Planning Department Conference Room, West Hawaii Civic Center, Building E, 2nd Floor, 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii, as the in -person meeting site CALL TO ORDER Commissioners present via Zoom: Shaun Roth, Alayna Kilkuskie, Palani Greenwell, Coleman Ka`opua, Rebekah Lussiaa, Tsing Young and Bronsten Kossow 0 oined 1:01 pm) Absent and excused: Office of the Corporation Counsel: Suzanna Tiapula, Esq. (Counsel to the Commission) Planning Department: Deanne Bugado (Planner), Rosalind Newlon (Planner) and Marie Hong (Planner) Applicants/Representatives: Jala Quin and Almodina Lopez (Agenda Item 1); Randy Tamayo, Winslow Tanabe and Lynette Yoshida (Agenda Item 2); Katherine Garson, Jason Knable, Amanda Thevenot and Jeffrey Zimmerman (Agenda Item 3) Public members: none A quorum was present. Chairman Roth called the meeting to order at 12:37 p.m. Chairman Roth introduced the Commissioners. He explained the Commission's duties and meeting procedure and reminded the Commissioners to keep their cameras on. Commissioner Greenwell disclosed that his draftsperson Winter Anderson was nearby [but not participating in the meeting]. APPROVAL OF MINUTES Minutes of the Meeting of August 8, 2023 were circulated to the Commission prior to the meeting and Chairman Roth asked if there were any corrections to the minutes. No corrections were offered, and the minutes were approved as circulated. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS Chairman Roth confirmed with staff that there were no statements from the public. NEW BUSINESS 1. PL-KVD-2023-000039: The applicant, Almodina Lopez, of Tinguely Development, is requesting design review for a new concrete patio, 10 feet by 10 feet concrete pad, with a concrete stage 6 inches above grade, and a 18-inch-tall rock wall, in the rear of Ocean's Bar and Grill, located at the Coconut Grove Marketplace at 75-5801 Alii Drive. Existing landscaping is included in the design for the new stage with a grassed area and a new patio area with tables and chairs. No changes proposed to the existing building (Building «J»). Applicant: Almodina Lopez, Tinguely Development Landowner: Coconut Grove Retail XIII LLC TMK: (3) 7-5-009:025 Location: 75-5801 Alii Drive, Kailua-Kona, HI 96740 Ms. Newlon gave a PowerPoint presentation on the proposed project and provided the commission with the location of the proposed project within the Coconut Grove Marketplace. Almodina Lopez and Jala Quin identified themselves and stated that the initial intent of the project was to address drainage mitigation for the area. Commissioner Greenwell requested clarification of what was done to address the drainage mitigation and Ms. Lopez discussed the drainage plan for the area and identified the various dry well locations and the re -sloping proposed for the project area. Ms. Lopez identified the page from the application packet that shows the proposed plans — Sheet AO I. Commissioner Young requested clarification from the applicant that the proposed plans are consistent with the master plan of the Coconut Grove Market Place. Chair Roth interjected to point out that the Commission does not review applications to the requirements or intentions of the Coconut Grove Market Place. Ms. Newlon pointed out that the Landowners of Coconut Grove Market Place signed off on the application, indicating their approval of the proposed proj ect and also pointed out the proposed intent of the stage and outdoor seating is consistent with allowable uses of the Resort zoning. It was moved by Commissioner Greenwell and seconded by Commissioner Ka` opua that the Commission recommend their approval as submitted. There being no discussion on the motion, a roll call vote was taken, and the motion carried with five ayes (Greenwell, Ka`opua, Kilkuskie, Lussiaa, and Young) and one absent and excused (Kossow). 2. PL-KVD-2023-000040: The applicant, Randy Tamayo, of Arthur Mori & Associates, is requesting design review for a new industrial warehouse and open parking structure at a base yard for Hawaiian Telcom located at 74-5547 Palani Road, just east of Queen Kaahumanu Highway. The exterior color theme for the warehouse is black, white, and grey, with a white metal roof and siding with black window frames and slats, and various other trim elements. The parking structure would have a white standing seam metal roof with white support structure. Both new structures would be located behind an existing central office building and parking area that is approved under Special Permit No. 156 for a communications equipment building, approved on June 26, 1970. Applicant: Randy Tamayo, of Arthur Mori & Associates Landowner: Hawaiian Telcom TMK: (3) 7-4-008:020 Location: 74-5547 Palani Road, Kailua-Kona, HI 96740 Ms. Newlon gave a PowerPoint presentation on the proposed project and identified the areas of the proposed project that appear to be consistent with the Kailua Village Master Plan, such as the windows, openings and type of roof line of the new building. Chair Roth requested clarification of the required landscaping of the parcel. Ms Newlon pointed out that the parcel is zoned Agricultural, which has no specific landscape requirements, and the Special Permit issued for the use may not have landscape requirements but that will be reviewed during Plan Approval. Randy Tamayo did confirm that landscaping has not been proposed for the project and that the intent of use is for as much of the parcel as possible for operational activities but that they are willing to look into it. Mr. Tamayo went over the use intent of the layout of the building and 2 Kailua Village Design Commission September 12, 2023, Meeting Minutes (DRAFT) operation and also pointed out that the colors identified in the application have been proposed to be the new brand color scheme for Hawaiian Telcom. Chair Roth requested confirmation that Hawaiian Telcom's new brand color scheme is black, white and grey, as proposed in this application, and Mr. Tamayo confirmed that that is the intent. Commissioner Young expressed concern of the white roof being too glaring and reflective with regard from the roadways and asked if they would consider toning down the color. Mr. Tamayo responded that they would look into it, the main concern that prompted the white was to be reflective and cooling for the building and they intend on installing solar on the roof as well. Commissioner Kilkuskie requested clarification on the plans regarding the chain link fencing depicted on the plans. Mr. Tamayo pointed out that that area of the building is for the AC/equipment room and the chain link will provide ventilation. Clarification was also provided that the chain link would be painted/colored a black vinyl. Chair Roth pointed out that the functionality of the project is fine however this parcel is located at the start (the heart) of the Kailua Village Design District and has been a visual bunker over the years. Concerns over the lack of landscaping, and eliminating the existing landscaping were raised, especially along the front of the parcel and providing buffer/screening of the buildings. Comments were also made regarding the proposed color re -brand taking the feel and association to Hawaii out. Commissioner Greenwell confirmed the concerns raised and also pointed out that the lack of landscaping is an issue. Also, he pointed out that if the intent is to put solar panels on the roof then the white roof color should not be an issue as it would be covered up. Commissioner Young confirmed the concerns as well and also requested that Hawaiian Telcom look into providing landscaping to bring the project into compliancy with regard to landscape requirements of zoning that matches the uses of the parcel though the Special Permit. Commissioner Greenwell pointed out to the applicant that a visual rendering in 3D of the parcel/project from the roadways would be helpful to the Commission to see the impact of the project in relation to the Master Plan requirements. It was moved by Commissioner Greenwell and seconded by Commissioner Ka` opua that the Commission defer this application to give the applicant more time to provide screening landscaping and aesthetic materials for the application. There being no discussion on the motion, a roll call vote was taken, and the motion carried with six ayes (Greenwell, Ka` opua, Kilkuskie, Kossow, Lussiaa and Young). 3. PL-KVD-2023-000042: The applicant, Jason Knable, representative for Nine Brains Big Island 1 LLC, a Delaware LLC dba Pacific 19, is requesting design review for one ground sign to be installed on an existing 42-inch high rock wall fronting a hotel in Kailua Village to be rebranded as Pacific 19 Hotel, located at the corner of Palani Road and Kuakini Highway. The area of the ground sign is approximately 18 square feet, and the letter height is 9 inches tall. The ground sign will consist of black acrylic letters on white acrylic background on a rock wall. Applicant: Nine Brains Island LLC dba Pacific 19 Landowner: Lanihau Properties LLC TMK: (3) 7-5-006:016 Location: 75-5646 Kuakini Highway, Kailua-Kona, HI 96740 Kailua Village Design Commission September 12, 2023, Meeting Minutes (DRAFT) Commissioner Lussiaa let the Commission know that she abstains from this application review as she has personal connections with this property. Ms. Newlon gave a PowerPoint presentation on the proposed project, and reiterated that this proposed project is only for the ground sign. Ms. Newlon also pointed out DPW comments have not been received and therefore she cannot confirm that this sign is compliant with the Sign Code. Specifically it was mentioned that DPW will confirm whether the sign requires a variance for the size of the sign. Ms Newlon also confirmed what Planning will review under the land use review of the Building's Sign Permit process (KVDC review, location regarding setbacks and/or how sign is built/installed) Chair Roth requested confirmation that the sign review (permit) was only for the ground sign at this time. Ms Newlon confirmed. Kathrine Garson, of Carlsmith Ball, clarified the name of the entity Nine Brains Big Island 1 LLC and let the commission know that Jason Knable was present in the room with her and also present in the meeting Amanda Thevenot (of Nine Brains) and Jeffrey Zimmerman (of the sign company). Ms Garson confirmed that the proposed sign at this time is only the ground sign, and it is compliant with the sign code. The intent of this single sign permit was to allow the hotel, which is currently in operation, to be found, as it presently has no signage. Chair Roth stated that he had no issues with this application, and appreciated the presentation as it highlighted the construction details of the sign that cleared up some questions that he had regarding how it would look. It was moved by Commissioner Young and seconded by Commissioner Ka` opua that the Commission recommend their approval as submitted. There being no discussion on the motion, a roll call vote was taken, and the motion carried with five ayes (Greenwell, Ka`opua, Kilkuskie, Kossow and Young) and one abstain (Lussiaa). ANNOUNCEMENTS The next meeting is tentatively scheduled for October 10, 2023. ADJOURNMENT There being no further business, Chairman Roth adjourned the meeting at 1:40 p.m. ATTEST: Shaun Roth, Chairman Kailua Village Design Commission Respectfully submitted, Deanne Bugado, Planner 4 Kailua Village Design Commission September 12, 2023, Meeting Minutes (DRAFT)