HomeMy WebLinkAbout2023-08-21 BOR Organizational MinutesTAX BOARD ORF REVIEW
Organizational Meeting
Monday, August 21, 2023
Aupuni Center Conference Room
101 Pauahi St. Hilo, Hawaii
MEETING MINUTES
CALL TO ORDER
Deputy Corporation Counsel, Sylvia Wan, called the meeting to order at 9:03 a.m.
ROLL CALL
Present were:
Board Members, Michael Okumoto, Dale Tokuuke, Kurt Sullivan, Jason Eisert & Diane Blancett-Maddock (partial meeting)
Deputy Corporation Counsel, Sylvia Wan.
Real Property Tax Administrator, Lisa Miura; Real Property Tax Asst. Administrator, Keita Jo; RPT Appeals Board Clerk,
Tyoany Tavares.
NEW BUSINESS
Due to there being no elected Chair or Vice Chairperson present at the start of the meeting, Deputy Corporation
Counsel, Sylvia Wan, called out of order to Agenda item IV, section b, Election of officers.
1. Election of Offices
Motion: Mr. Tokuuke moved to elect Michael Okumoto as Chairperson. Seconded by Mr. Eisert. A call for
discussion was made. Mr. Okumoto accepted the nomination. Motion passed by a vote of 4:0. Board
member Ms. Blancett-Maddock, absent at this time.
Motion: Mr. Okumoto moved to elect Dale Tokuuke as Vice -Chairperson. Seconded by Mr. Sullivan. A call
for discussion was made. Mr. Eisert questioned the term of the previous Vice -Chairperson, Ms. Blancett-
Maddock. Ms. Wan clarified the term of the Chair/Vice-Chair conclude at the end of each year. Mr.
Tokuuke accepted the nomination. Motion passed by a vote of 4:0. Board member Ms. Blancett-Maddock,
absent at this time.
At this time, Ms. Wan turned the meeting over to Chairperson, Mr. Okumoto.
STATEMENTS FROM THE PUBLIC
There were no statements from the public.
APPROVAL OF MINUTES
The complaint Hearing minutes of October 11, 2022, were distributed to the Board Members prior to the meeting for
their review. There were no corrections noted.
Motion: Mr. Eisert moved to accept the minutes of October 11, 2022, as presented. Seconded by Mr. Tokuuke. A call
for discussion was made. Motion passed by a vote of 4:0. Board member Ms. Blancett-Maddock, absent at this time.
NEW BUSINESS
1. Welcome New Board Members
Mr. Okumoto welcomed new board members, Kurt "Sulli" Sullivan and Jason Eisert. Mr. Okumoto thanked
Mr. Sullivan & Mr. Eisert for volunteering their time to the Tax Board of Review & discussed that it is an
interesting Board to be a part of.
2. Establishing Dates for the 2023 Tax Appeal Case Hearings
A list of tentative appeal hearing dates were distributed to the Board.
The dates selected are as follows:
Hilo
Kona
October
26-27,
3-4
November
Cct31-Nov1, 7
December
7-8
Hilo hearings will be held at the Aupuni Center Conference Room at the Aupuni Center. Kona hearings will be
held in the Community Hale at the West Hawaii Civic Center. With the current number of active appeals
based in the Hilo area, the Board was informed those cases may close out in one, two-day set of hearings.
With the current number of active cases in the Kona area, that may require two, two-day sets of hearings.
A discussion took place between the Board members, Deputy Corporation Counsel & the Real property tax
administration of each party's availability on the hearing dates provided.
During this time, Board Member Ms. Blancett-Maddock, became present at the meeting.
Mr. Jo did provide perspective as to why although we are currently in the month of August, the appeal
hearing dates at earliest would not be available until the end of September. The Real Property Tax office
serves certified notices to the appellants 30 days prior to the date of their hearing, to provide sufficient
amount of time.
Motion: Mr. Tokuuke moved to accept the changes to the 2023 Appeal Hearing dates, eliminating
September 26-29, October 10-11, 17-18 and November 7-8. Seconded by Mr. Sullivan. A call for discussion
was made. Motion passed by a vote of 5:0.
ANNOUNCEMENTS
There were no announcements.
ADJOURNMENT
Mr. Okumoto adjourned the meeting at 9:18 a.m.
Respectfully submitted,
0"��
Tyoany Tavares
Real Property Appeals Board Clerk